HomeMy WebLinkAboutCC WORKSESSION 05082007Council Work session
May 8, 2007
5:00 P.M.
(sandwiches provided)
Budget Requests for Capital Equipment Plan
2008 to 2012
1. Call to Order by Mayor Faust
A. John Ohl 5:00 p.m. to 5:30 p.m.
B. John Malenick 5:30 p.m. to 6:00 p.m.
C. Jay Hartman 6:00 p.m. to 6:30 p.m.
2. Other Business
3. Adjourn
MEMO
DATE: April 18, 2007
TO: Mike Mornson, City Manager
FROM: John Ohl, Chief of Police`\\ 1�
SUBJECT: Capital Improvement Plan
Attached is an estimate of the police department's capital equipment needs out to the year of
2012. The following is a general explanation of this capital equipment needs assessment:
Squad Cars — It is imperative that we keep our squad cars up -to -date and in good
condition. These cars are run 24 hours a day, 365 days a year. They are the most visible
aspect of our presence in the community. Generally speaking, we nun these squads to
80 -100 thousand miles and then cycle them out of service. The capital plan calls for 2
new squads in 2008, and thereafter 3, 3, 2, 3, 3, 2 pattern of squad replacement (3 in
2009, 3 in 2010, 2 in 2011, 3 in 2012, 3 in 2013, etc...). This pattern of squad
replacement also allows the police department to replace our unmarked squads after they
are about 7 to 8 years old.
_ Squad Tear Down/Build up /Equipment — All squads must be "built." Upon receipt of a
new squad car, we contract with a private company to take all the serviceable equipment
out of the old squad (tear down) and put it into the new squad (built up). At this time,
any non - serviceable equipment is replaced, and the squad's markings (decals) are
installed.
Reserve/CSO Vehicle — We used to outfit our reserves and CSOs with an old squad car.
In 2007, the police department purchased an SUV for the reserves which has placards so
it can also be used by regular officers when needed. Our CSO truck (1997) was a DWI
forfeited vehicle, which was a low cost alternative to a newly purchased truck. I feel
very strongly about having at least two 4 -wheel drive vehicles that can be used for police
calls. Both of these vehicles have recently been used extensively during significant
snow events. Both vehicles will be set up for use by reserves, CSOs or regular officers
during certain weather events. I'm hoping to get 7 to 8 years out of each vehicle, as our
reserves and CSOs do not put on nearly as many miles as does regular police patrol.
Technology (RMS /Computers/CYBERS /CrimNet) - One of our most significant
challenges will be technology. The police department is extremely computer dependent.
Our Records Management System (RMS) keeps all our records and downloads
mandatory reporting information to the state. All of our communications with Federal,
State, county, and local police departments, as well as alerts, driver and vehicle
information, stolen property, etc., are web based. We are constantly changing, adapting,
and improvising our systems to keep up with the latest trends in technology. The capital
Plan represents my "best guess" at what we need in this area. In many ways, our ability
to keep up with technology is directly related to maintaining an up-to-date professional
police operation.
MDC /Squad and Portable R adi – Prior to 800 MHz, we leased all of our radio
equipment from Hennepin County. Upon moving to 800 MHz and mobile data
computers (MDC) we were required to lease to own all equipment. After 3 to 7 years
(depending on the equipment) we will be responsible for replacement and repair. This
capital plan represents the serviceable life and replacem
Pieces of equipment. ent schedule for each of these
Firearms – The department keeps and maintains department owned firearms. These
firearms include primary
several handguns (officer weapons in our squads (MP5s), shotguns, AR15s, and
fficers are required to purchase their own on and off duty guns), We
have some firearms that are 10 to 15 years old and have some need for additional
weapon systems. The stated capital need and schedule should maintain a serviceable
armory.
Office— Furir_ture – Our operation has 22 police officers, 14 reserves, 2 part -time CSOs,
and 2 firll time support staff. We work out of our office 24 hours a day, 365 days a year.
Our gun belts and hours take a toll on office furniture and a viable schedule for
replacement is necessary.
Miscellaneous laneous – The other items that I have listed, I believe speak for themselves.
Defibrillators, police bikes, fax machines, copy machines, and radar units also have a
serviceable life and require a replacement schedule.
I respectfully submit the aforementioned and attached schedule as an expenditure plan for the
capital equipment needs of the St. Anthony police Department out to the year of 2012.
JO:vj
Attachment
CAPITOL EQUIPMENT PLAN
Fire Dept. 2008 -2012
The capitol equipment needs of the Fire Department for the next five
years consists of items in current use that will need replacing should
we foresee a continued use for them. Most items we consider routine
and their replacement is scheduled periodically through time.
From time to time a new piece of equipment/technology appears
that could be of great assistance to our service delivery or, changes
to our city demographics may create the need for new equipment. At
this time, the most significant evolution on our horizon in the area of
capitol equipment is the possible need to replace one of our pumping
trucks with an airial apparatus.
As with all our equipment, fire apparatus is evaluated on a periodic
basis to determine its condition (safety) and usefulness. Some insight
into our evaluation process follows.
REPLACEMENT OF FIRE APPARATUS
- Fire apparatus should be evaluated at 15 and 25 years of service
City Mechanic evaluation EAM (Emergency Apparatus Maint) evaluation
- Engine /Drive train
- Oil Diagnostic
- Structural integrity(rust)
- Cooling System
- Breaking Systems
Pump test
Electrical Systems
DOT /OSHA Compliance
Other
- Our evaluation is then discussed with City Manager to determine our future
needs and recommendation to council.
- A good recommendation to council should stem from periodic evaluation
of the future needs of the community versus our current ability to provide
fire protection. As the city grows, changes, matures, the services provided
may also need to evolve as well as our capitol equipment.
Our evaluation will also consider the pros and cons of replacing one of our
pumpers with a new /used ladder truck. A summary of some variables we have
considered follows.
PUMPER
COST $350,000
TRAINING Routine
MAINT. Routine
SAFETY 3 -4 crew ladder operations
ISOIMPACT Maintained
CHANGE Citizen skepticism
USES - Manual fire /rescue operations
below 25 feet
- sprinkler /standpipe support
LADDER TRUCK
new $700,000 used $300,000
Increased
Increased Increased x2
2 crew operations
Improved
skepticism x2
- All pumper capabilities with auto
extinguishment from 25' -70'
- Elevated rescue operations
- Some water rescue
- Extended reach at low elevations
- Assist PD, PW with elevated tasks
Final Note: Equipment evaluation is an ongoing process. Many safety sensitive
pieces(SCBA's, radios) are checked daily while more administrative things
(computers, printers, copiers) are reviewed yearly or with the renewal of
maintenance contracts. Though I feel we have done a good job anticipating
our equipment needs, I have no doubt the nature of our business will provide
a challenge to our capitol budget.
Thank you for your consideration,
John Malenick, Fire Chief
4 -20 -07
MEMORANDUM
DATE: April 18, 2007
TO: Mike Morrison
FROM: Jay Hartman
RE: Capital Expenditure for 2008 - 2012
Mike,
Per your request, the following information provides an overview of the capital equipment
purchases scheduled for the calendar year 2008. In addition, the overall 5 years (2008 — 2012) is
also included for future planning and discussion. Please let me know if you have any questions
regarding the timing or amounts of expenditures.
2008 Public Works Equipment Expenditures:
2 Ton Plow Truck $ 37,000
Public Works Emergency Generator $ 20,000
High Ranger / Chipper Box Truck $135.00 0
Total $192,000
Parks De artment:
Refurbish Playground Equipment $ 20,000
Ball Field & Maintenance 5,000
Total $ 25,000
Utility / Water:
Testing Equipment $ 4,000
Well Pump Controls $19,000
Total $23,000
Community Service Center:
Council Room / AV Improvements $25,000
Total $25,000
MEMORANDUM
DATE: April 18, 2007
TO: Mike Momson
FROM: Jay Hartman
RE: Capital Expenditure for 2008 - 2012
The following information represents the capital equipment expenditures proposed for the Public
Works Department 2008 -2012.
Ku
2 Ton Plow Truck will replace 1995 F -250 pickup (12 years old)
2. Emergency Power Generator for Public Works during storm / power out situations
3. The High Ranger / Chipper, Box will replace: A 1971 Apel Truck (37 years old truck)
4. Pump Control upgrades at Well #5
Park Improvements — Ball Fields Maintenance
6. Council Room / AV Improvements at City Hall
2009:
Portable Mechanical Hoist for Large Trucks
2. Portable Hoist at Public Works for fabrication and repair of equipment
3. Sewer Jetter / Vactor — Replacement of a 1980 unit that was purchased used from New
Brighton in 1990
4. Playground and Ball Field maintenance
2010:
Street Department Air Compressor
2. Tandem Plow Truck to replace 1987 John Deere Road Grader
3. 3/4 ton general use pickup truck for Parks Department
4. 2 — Zero Turn Mowers and John Deere Gator maintenance vehicles for Parks Department
5. Ball Field and Playground Equipment Replacement
2011:
1 Front End Loader Replacement of a 1995 John Deere
2. Branch Chipper / Tree Equipment Maintenance Replacement
3. Ball Field Maintenance & Repair
4. Zero Turn Park Mower Replacement
5. Toro 455 Park Mower Replacement
2012:
1. Replacement of 1990 Backhoe
2. Holden Sidewalk Machine — Sweeping & Snow Removal
3. Filtration Plant Controls Upgrade
4, Park Maintenance and Playground Equipment
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St. Anthony -New Brighton School District 282
Joint Meeting with St. Anthony Village City Council
May 29,2007--5:30 p.m.
St. Anthony Village High School/Middle School Media Center (Room 110)
3303 33'd Avenue NE, St. Anthony Village, MN
(light supper available at 5:15 p.m.)
5:30 p.m. Meeting called to order by School Board Chair Mike Volna
Update on City Activities
Update on School Activities
Other Business
Adjourn