HomeMy WebLinkAboutCC WORKSESSION 04011997CITY OF ST. ANTHONY
CITY COUNCIL WORK SESSION AGENDA
April 1, 1997
7:00 P.M.
Council Chambers
Pa e s
I. CALL TO ORDER.
II. ROLL CALL.
III. REVIEW FIRE DEPARTMENT 1996 ANNUAL REPORT
WITH CHIEF JOHNSON (Report included with packet).
IV. DISCUSS CONTRIBUTION FOR VOLUNTEER FIREFIGHTERS
RELIEF ASSOCIATION WITH CHIEF JOHNSON.
V. UPDATE ON SAV 2 LIQUOR STORE.
VI. UPDATE ON APACHE PLAZA.
VII. UPDATE ON CITY HALUCOMMUNITY CENTER BUILDING ......... 1 - 5
VIII. OTHER BUSINESS .... ............................... 6- 14
IX. ADJOURNMENT.
MEMORANDUM
DATE: March 17, 1997
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: NEW CITY HALL /COMMUNITY CENTER REPORT
The following is a recap of the revenues and expenditures to date:
Revenues:
Sale of Bonds
$ 2,640,325.00
Donation/Reimbursements
$ 8,020.14
City Funds:
General Reserves
$ 1,179,047.00
Cable Reserves
$ 92,423.00
Interest Earnings
$ 90 000.00
Capital Equipment Transfer
$ 44,000.00
Chandler TIF Transfer
$ 146.639.00
Total $ 4,200,454.14
Less Expenditures: (Y -T -D)
1995 Expenditures $ 260,526.36
1996 Expenditures 12/31/96 $ 3,085,419.44
1997 Expenditures 3/15/97 $ 21.380.21
Total $ 3,367,326.01
BALANCE UNSPENT $ 833,128.13
z
Additional Expenditures:
Graus Construction
$
213,687
Inspections
$
20,000
Demolition and asbestos
$
210,000
Furniture
$
110,000
Phone
$
48,000
Audio /Video
$
47,000
Tennis Courts
$
40,000
Playground Area
20,000
$
708,687
Remaining Contingency $ 124,441.13
* Note - I haven't included the $60,000 contribution from the Sports Boosters or any of the
available revenue from the School District's payment ($100,000 less $28,500 O /M).
Adding those numbers to the remaining balance would bring the contingency total
to 255 941.
MEMORANDUM
DATE: March 19, 1997
TO: Michael J. Morrison, City Manager
FROM: Kim Moore - Sykes, Management Assistant
ITEM: Office Furniture
Attached is a copy of the billing from General Office Products for the new office furniture.
The original bid for the furniture was $86,982.97. Page one of Invoice number 877221
shows the total of furniture received and installed to date.
12/30/96 Billing: 86,982.97 -- (Invoice not paid. After ordering additional
pieces, Staff asked for a final billing. See below.)
"1/30/97 Billing: $ 99,781.13 -- (Includes billing from 12/30/96. Difference
between Original Bid Price is: 12,798.16.)
Labor: 1,560.60
Sales Tax (6.5 %): 6,485.77
$107,827.50 *"
The $12,798.16 includes the following additions to the furniture specified in the bid:
10 Computer keyboard w /wrist extension, all departments: $1,899.40
3 Lateral file cabinets, Finance, Reception: 1,835.82
4 Pedestal file cabinets (under the desk), Finance, Recep.: 802.64
1 Lateral file cabinet, Administration, Mgmt. Asst.: 611.94
1 Locking, 4- drawer credenza; Admin., Mgmt. Asst.: 853.13
2 Side chairs, Community Service: ** 293.60
1 Lateral file cabinet, Finance, Bookkeeping: 530.63
1 Pedestal file cabinet, Finance, Bookkeeping: 203.84
1 Typing stand /printer table, Police, Reception: 321.69
H
1 Locking credenza & locking overhead bin, Police, Capt: 898.63
1 Lateral file cabinet, Police, Chief: 611.94
1 Storage bin, overhead, Police, Detective: 142.87
1 Rectangular table, Police, Equip. Room: 186.59
1 Overhead service module w /tackboard, Police:
733.46
2 Table, boat - shaped, Conference Room:
1,083.00
16 Max Stacker Chairs, Conference Room:
1,012.32
10 Center desk drawers, all Departments:
541.50
2 Panels, clear, Police 235.16
Total of Additional Furniture: $12,798.16
** Billing Includes $260.07 that is owed to the City from Community Services for four
stacking chairs they ordered for their waiting area. They also ordered six side chairs, two
of which they have received. Again, the City was billed $293.60 for these two chairs.
Kathy Knapp was given an invoice for the chairs that Community Services has received so
far.
Remaining Cost of Office Furniture:
City Manager's Office: $5,553.43
Task Lighting, under Bins: 1,011.38
Subtotal: $6,564.81
Installation of Task Lighting: Unknown.
GENERAL OFFICE PRODUCTS COMPANY
4521 HIGHWAY SEVEN
MINNEAPOLIS, MN 554164098
PHONE (612) 925 -7500
FAX (612) 925 -0719
invoice cusT
INVOICE
NUMBER '
.. INVOICE:
DATE
,, CUSTOMER ORDER NO.
SALES
ORDER NO.
ORDER
DATE
SHIP
.DATE
ACCOUNT REPRESENTATIVE
377221
1/30/97
Office furnishings for the new City Hall
99,781.13
67 Tim Graves
a9M
TERMS
City of St. Anthony
3301 Silver Lake Road NE
Minneapolis, Mn. 55418
JOB NO. SHIP TO:
-/I
QUANTITY
GOP ITEM NUMBER
- DESCRIPTION
UNIT PRICE
AMOUNT
Office furnishings for the new City Hall
99,781.13
Freight from manufacturer for Falcon
65.71
coffee table ( Tag Waiting 85 )
Labor
1,560.60
( Description of product and tagging listed
on the attached sheets. Please also note
bottom line numbers on the following sheets
are actually subtotals and part of the above
fiqures. )
TeX (P d.s%
6,485.77
of GOODS lfF K DESCPoSFD OR REFERRED TO !S RETAINED BY GENERAL
S relu kivalce v
CE PROWCTS COA�ANY lJNTIL fXTIRE PURCHASE AND SALES TAX }{AVE BEEN tAPY .
M FULL Seller represents that with respect to the production of the articles and/or the . wfth Your remitterroeaate 1
' c •
r�= �'SE'PAY
rmance of the sernces covered by this invoice, it has fully corn lied with Section 12(a11 of ,Charge of Y 33% on past ;
air Labor Standards Act of 1938, as amentled. MERCHANDISE
_"
THIS AMOUNT
1D7 893.21
OF SPECIAL DESfGN due accounts. J
M
MEMORANDUM
DATE: March 17, 1997
TO: Michael Morrison, City Manager
FROM: Connie Kroeplin, City Clerk
ITEM: UPDATE ON CHANGING PRECINCT 1R LOCATION
As you are aware, I have been considering a change of location for Precinct 1, Ramsey
County. Presently, voters vote at Apache Plaza, in the hallway of the northwest corner.
A change from this location is needed because:
1) Its availability is uncertain due to redevelopment at Apache.
2) There were several complaints from voters about the location, i.e., they couldn't find
it (it was plainly marked, but the area looked different because of the CUB
construction) and parking was difficult.
3) Election judges commented on the poor lighting, chilly hallway, lack of a convenient
restroom.
Larry and I have discussed other locations. They are:
a) The gym at Wilshire Park. The problem with using the school is parking.
Superintendent Rolek has voiced his concern that there would not be enough parking
places.
b) Chandler Place. I understand they have a large area which could be used. Parking
would be a serious problem. They may charge us. I have not spoke with anyone
from Chandler Place.
C) Storage garage at Public Works. The facility has plenty of space and parking would
not be a problem. Larry assured me the garage would be cleaned and can be
sufficiently heated. He will show me the facility soon.
I recommend relocating the Ramsey County polling location to the storage garage at the
Public Works because: it's City property; it's in Ramsey County; parking won't be a
problem; it is handicap accessible; and, because Public Works personnel have always set up
the voting places, so it would be convenient for them to be able to set up at their work site.
7
Page 2
It may be a good year to do the change because this year is a local election year and
traditionally turnout is low. In addition, an important consideration is that it is Larry's last
year and his expertise will be very helpful for this change.
cc: Larry Hamer
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CITY OF ST. ANTHON
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Precinct 1, Ramsey County
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Apache Plaza, Northwest
HENNEPIN COUNTY
Entrance, 3800 Silver
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PRECINCT 1, HENNEPIN COUNTY
St. Anthony Fire Station,
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.POSSIBLE RELOCATION FOR
PRECINCT 1, RAMSEY COUNTY
Gross
Public Works Vehicle Storage
Golf
Garage, 3805 Chandler Drive
Course
CITY OF ST. ANTHONY
RESOLUTION 97 -OOA DRAFT
A RESOLUTION APPROVING A POLLING
LOCATION CHANGE
WHEREAS, St. Anthony's voters residing in Ramsey County Precinct 1 have voted at
the northwest corner of Apache Plaza for many years; and
WHEREAS, due to the redevelopment taking place at Apache Plaza, it has become
necessary to change said polling location; and
WHEREAS, after consideration of several locations, it has been determined that the
most favorable polling location for voters residing in the Ramsey County
portion of St. Anthony is the storage garage situated just north of the
City's Public Works facility at 3805 Chandler Drive; and
WHEREAS, said location is in compliance with Minnesota Statutes.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St.
Anthony hereby approves relocation of the polling place for Ramsey County Precinct 1
voters to 3805 Chandler Drive in the City of St. Anthony, County of Ramsey.
Adopted this day of , 1997.
ATTEST:
City Clerk
Reviewed for administration:
Mayor
City Manager
io
ASSESSMENT NOTICE
NOTICE IS HEREBY GIVEN, that the Board of Review of the City
of St. Anthony in Hennepin County, Minnesota, will meet in the
Council Chambers of the City Hall /Community Center, 3301 Silver
Lake Road, at 7:30 P.M. on
TUESDAY, APRIL 8, 1997
for the purpose of reviewing and correcting the assessment of said
City for the year 1997. All persons considering themselves
aggrieved by said assessment or who wish to complain how the
property of another is assessed, are hereby notified to appear at
said meeting and show cause for having such assessment
corrected.
No complaint that another person is assessed too low will be
acted upon until the person so assessed, or his agent, shall have
been notified of such complaint.
Reminder: Because the Board of Review will begin at 7:30 P.M.,
the regular Council meeting will begin at 6:30 P.M.
MINNESOTA
Department of Revenue
Property Tax Division Mail Station 3340 St. Paul, MN 55146 -3340
Phone(612)296 -5141 Fax(612)297 -2166
March 26, 1997
TO: ALL CITY CLERKS, ADMINISTRATORS, MANAGERS, AND
FINANCE DIRECTORS
RE: CERTIFICATION OF LOCAL PERFORMANCE MEASURES
FOR LOCAL PERFORMANCE AID PAYABLE IN 1998
Minnesota Statutes, Section 477A.05 provides for Local Performance Aid (LPA). In
order to qualify for LPA, your city must have a system of performance measures for
services provided by the city, and must regularly compile and present these measures to
the city council at least once per year, if There is curently no systeir of performance
measures in place, your city may still qualify for this aid if it is in the process of
developing and implementing a system of performance measures. However, eligibility
based upon being in the process of development may not be used for more than two
consecutive years.
For the purpose of the enclosed certification form, "in the process" may include having
the subject of performance measures on the agenda of the city council. The city should
then use the time period between this year's certification and next year's certification to
develop basic measures such as "workload," unless it has already moved beyond this
stage. The second year of "in the process" must be used to move to a higher level of
performance measurement, such as measuring efficiency and effectiveness.
Local performance aid will be determined as follows for calendar year 1998: The total
amount of aid available for cities in 1998 is $4,107,673, plus an inflation adjustment
based on the implicit price deflator. A per capita aid amount will be determined by
dividing the total aid available by the total population of all cities that qualify for the aid.
Each qualifying city then receives an aid amount based on its population times the per
capita aid amount.
Distribution of LPA is based on yearly certifications for each qualifying city. Cities are
required to submit an annual certification in order to receive LPA payable in calendar
year 1998 and subsequent years_
Note: The State Legislature is currently looking at LPA, and there could be changes
which affect LPA. Your city will be notified if there are changes which affect your
1998 Certification of Local Performance Measures or your 1998 LPA.
LPA will be paid in two equal installments on July 20 and December 26 of 1998.
Qualifying cities will receive a certification of their 1998 LPA by July 31, 1997.
(continued)
An egLal opporjL -Iv 2nWlover
TDD: (611)11S -0069
Page 2
As mentioned above, your city may qualify for LPA by (1) having a system of
performance measures in place, or (2) by being in the process of developing and
implementing a system of performance measures. If your city qualifies for LPA by either
criteria, and your city wishes to participate in the distribution of this aid for calendar year
1998, your city must fill out the enclosed certification and return it to our office by June
30, 1997. Please note: if our office does not receive a certification from your city by
June 30, 1997, your city will not be eligible to receive this aid in calendar year 1998.
If you have any questions regarding the completion of this form, please feel free to call
me at (612) 296 -5141.
Sincerely,
Larry L. Bewley
Research Analysis Specialist
Property Tax Division
Enclosure
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13
FUTURE WORK SESSION MEETINGS
Tentative Issues
MU 6th Insurance renewal - Flaten
Fund balance discussion - Larson
BRW park plan
Parkview demolition bids
Apache update
SAV 2 update
June 3 Legislative wrap up
1998 road project
Comprehensive Plan update
Apache update
SAV 2 update
Discussion of RFP's for audit firm
Some of the above issues may be placed on a regular Council agenda, which could result in a
cancelled or reduced work session.
July 1st Possible cancellation due to the 4th of July holiday
or move one week, if needed
August t 5th Budget planning meeting and goal setting with Staff at
the Stonehouse (see attached proposed agenda)
September 2nd Finalize the 1998 levy
Liquor update
Apache update
CITY OF ST. ANTHONY
BUDGET PLANNING MEETING
Tuesday, August 5, 1997
Dinner from 5:30 P.M. to 6:30 P.M.
Meeting Begins at 6:30 P.M.
Stonehouse
Page(s)
CALL TO ORDER.
II. ROLL CALL.
III. REVIEW BUDGET HIGHLIGHTS WITH STAFF
FOR 1998 BUDGET AND LEVY.
IV. DISCUSS GOALS, ISSUES, AND CONCERNS
WITH
DEPARTMENT HEADS.
A.
Police.
B.
Fire.
C.
Finance.
D.
Liquor.
E.
Public Works.
V. OTHER BUSINESS.
VI. ADJOURNMENT.
I
CITY OF ST. ANTHONY
2 CITY COUNCIL WORK SESSION MINUTES
3 March 4, 1997
4 7:00 P.M.
5 I. CALL TO ORDER.
6 The meeting was called to order at 7:00 P.M.
7 II. ROLL CALL.
8 Councilmembers Present: Ranallo, Marks, Enrooth, Wagner and Faust.
9 Also present: Michael Mornson, City Manager; Kim Moore - Sykes, Management
10 Assistant; Roger Larson, Finance Director; Mike Larson, Liquor Operations
11 Manager.
12 III. DISCUSS SAV II STORE.
13 The City Manager reported that Tires Plus indicated they are not interested in
14 purchasing the building. He reviewed the options for the SAV II store. He
15 presented information on leasing space on the Tires Plus building site and on
16 purchasing the building. Both options will cost approximately the same amount of
-7 money; the City will have more control of the site if they purchase it.
18 The City Manager reported that the City Attorney reviewed the lease Tires Plus
19 currently has with First Bank and indicated that the lease appears to be favorable to
20 the landlord. The City Manager also reported that there are enough funds in the
21 HRA accounts to pay for the purchase.
22 The Finance Director reported on the status of the TIF Districts and the HRA
23 account.
24 The Liquor Operations Manager reported what numbers Cub expects to attract and
25 he will be able draw the same shoppers, as well as St. Anthony residents to the SAV
26 II store at the new location on Silver Lake Road. Based on Cub's expected daily
27 customer figures, the Liquor Operations Manager projected the amount of business
28 he expects to generate at SAV II.
29 The Council discussed the options as presented. This item will be placed on the
30 HRA agenda for the March 11, 1997 meeting.
31 IV. APACHE PLAZA UPDATE.
32 The City Manager reported that OPUS is continuing to negotiate with interested
33 tenants for the Apache Plaza. Video Update is opened; Ames Photo Finishing and
4 Great Clips will be moving into the same building as Video Update soon. Cub is
,3 planning on an April 1st opening.
Page 2
1 V. REVIEW OF THE PROSECUTING ATTORNEY CONTRACT.
2 The City Manager presented a letter he recently received from the prosecuting
3 attorney regarding that firm's continued interest in serving the City. The letter
4 outlined services and attorney time required to provide prosecuting services.
5 VI. OTHER BUSINESS.
6 1. Proposals for Storm Water Management Plans. The City Manager reported
7 that he received proposals from five firms and has interviewed representatives
8 from these firms. He informed the Council that because the City is looking
9 for consulting services, the City is not required to go out for bids. His
10 recommendation was to select WSB. This item will be on the Council
11 agenda for the March 11, 1997 meeting.
12 2. Proposal from BRW, Inc. Regarding Park Planning. The City Manager
13 reviewed the letter received from BRW, Inc. regarding their proposal for
14 preliminary park planning of Central Park and the new City Center. BRW,
15 Inc. discussed a willingness to look at alternative site options for tennis
16 courts, ball fields, etc. The City Manager was directed to meet with the
17 Sports Boosters and Community Services for their ideas and suggestions.
_8 3. City Retirement Policy. The City Manager reported that he submitted
19 a copy of the resolution that will set the City's policy for early retirement
20 for City employees to the City Attorney. The City Attorney sent a letter
21 listing various issues to look at when putting this policy together. The City
22 Manager indicated that this resolution has been prepared and will be on the
23 Council agenda for the March 11, 1997 meeting.
24 4. Discuss Disposition of Old Office Furniture. The City Manager presented a
25 letter he received from Warren Rolek, Superintendent of Schools. Mr.
26 Rolek requested that the School District be allowed to select useable pieces
27 from the old furniture. The Council directed the City Manager to negotiate
28 a price with the Superintendent.
29 VII. COMMENTS.
30 1. The City Manager reported that the Police and Fire Departments have asked
31 if they could use the old city hall to train in.
32 2. The Mayor informed the Council that he got an invitation to attend an
33 Eagle Scout Court of Honor to be held Saturday, March 8, 1997 at 1:30 P.M.
34 at the Nativity Lutheran Church.
,5 3. The City Manager reported that the Volunteer Dinner will be on May 1,
36 -1997 at Donatelle's starting at 6:30. He also reported that the League of
37 Minnesota Cities will appeal the MFRS ruling on behalf of the cities
38 involved.
Page 3
1 VIII. ADJOURNMENT.
2 The work session was adjourned at 9:30 P.M.
3 Respectfully submitted by
4 Kim Moore - Sykes, Management Assistant