HomeMy WebLinkAboutCC WORKSESSION 06031997CITY COUNCIL WORK SESSION AGENDA
June 3, 1997
7:00 PM
Council Chambers
Page(s)
I.
CALL TO ORDER.
43
II.
ROLL CALL.
III.
DISCUSSION OF WATER TREATMENT FUND
*(Roger Larson) ....... ...............................
1 - 2
IV.
DISCUSSION OF PURCHASE OF A FIRE TRUCK
45 -46
D.
*(Dick Johnson)
(June 9th Council meeting) ..............................
3- 7
V.
DISCUSSION OF FIRE RELIEF ASSOCIATION
48-49
*(Dick Johnson) ..... ...............................
8-31
VI.
SAV 2 UPDATE (Bid tabulation will be handed out)
*(Mike Mornson and Mike Larson)
(June 9th Council meeting) ............................
32- 33
VII.
CAPITAL EQUIPMENT PLAN *(Mike Mornson) ...............
34- 39
VIII.
1998 ROAD IMPROVEMENT PROJECT *(Mike Mornson) ........
40-42
IX.
DISCUSSION OF AUDIT FIRMS *(Mike Mornson).
X. OTHER BUSINESS
A.
Schnitzer update *(Kim Moore - Sykes) ...................
43
B.
Memorandum of Understanding with School
District Relating to 1997 Local Elections *(Mike
Mornson) (June 9th Council meeting) ....................
44
C.
Mayor /Council Salaries *(Mike Mornson) ..............
45 -46
D.
Discuss advertisement for a Building Inspector
*(Mike Mornson) ..................................
.................
47
E.
Review July 29th agenda .........................
48-49
XI. ADJOURNMENT.
*These staff members will make the presentations for the given subject.
III. DISCUSSION OF WATER TREATMENT FUND.
Water Filtration /Fund Balance:
Army Settlement
Less: Attorney Fees
Honeywell Settlement
Year Amount
1989 $ 3,000,000
1990 ($ 500,000)
$ 2,5009000
1991 $ 19200,000
Less: Attorney Fees 1991 ($ 6500000)
$ 390509000
Temporary Water 1993 ($ 1,185.000)
Treatment Bond Payment $ 1,865,000
3 cent per 100ccf 1993 $ 609800
Levy /Building Improvements
Interest Earnings _$ 2,512,687
CURRENT FUND BALANCE $ 494389487
Notes:
1) Current O/M agreement 90% PCA - 10% City.
2) City Takes over 100% of operation /maintenance in 2001.
3) Interest earnings are currently designated to cover
the cost of O/M in year 2001.
4) Projected fund balance nessesary to cover O/M costs in
year 2001 = $4,195,000 (6% interest = $251,700).
5) Current fund balance equals $4,438,487.
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IV. DISCUSSION OF PURCHASE OF A FIRE TRUCK.
NEW FIRE TRUCK
RATIONALE
PROCESS
SCHEDULE
s
I would like to begin by answering some frequently -asked questions.
Why do we need 3 pumpers in a community as small as St. Anthony?
The Insurance Services Office evaluates fire protection in a community and sets
fire insurance premiums. They have discovered that fire has a poor sense of
geometry and that a fire in the St. Anthony High School would require the same
resources to extinguish as a high school fire in New York City. In evaluating St.
Anthony, they have determined that we need a minimum of 3,000 GPM pumping
capacity to protect key buildings in the City. This capacity requires 3 pumpers.
We could probably get by with 2, but the resulting increase in insurance
premiums throughout the city would exceed the cost of buying and maintaining
the third pumper.
Why is it necessary to replace a piece of equipment with only 21,000
miles on it?
Most of a pumper's work is done while it's standing still and so engine hours are
used to determine life expectancy and maintenance schedules. Interstate Diesel has
supplied us with a formula to convert engine hours into miles driven and, using
this formula, all of our pumpers exceed 100,000 miles. Our newest pumper has
an equivalent of 230,000 miles on it and is overdue for reserve status.
Another factor is the fact that nearly every urban fire truck exceeds allowable
vehicle load limits. The State allows us to do this and so we take advantage of it
(the alternative would be to purchase more vehicles to carry the same amount of
stuff). Consequently, the wear and tear on brakes, suspensions, and frames is
greater than on regular commercial trucks.
Why couldn't we purchase a smaller vehicle (i.e. a Suburban) to be
used on non -fire activities? This would save wear and tear on our
more expensive pumpers.
This idea would work if we had the space to store an additional vehicle. We still
require 3 pumpers and so the fire station would have to be expanded to
accommodate the extra vehicle. Although this idea would give our pumpers a
longer life expectancy, they still have to be replaced periodically and, with an
additional vehicle being added to the replacement schedule, the savings would be
minimal. Furthermore, the fire car is currently used to run many errands that
were previously done with a pumper.
4 C
Is refurbishing an option?
Many fire departments are using refurbishing to extend the life of their fire
trucks. However, Engine 21 is so old (over 25 years old) that it would take a
major overhaul to bring it up to safety and performance standards. The cost of
this overhaul would be about 75% the cost of a new vehicle.
How wise was the purchase of the step -van in 1991?
When we purchased our step -van, other fire departments were acquiring modular
units to serve essentially the same purposes. These units cost 2 - 3 times more
than a step -van and are less versatile. The value of this utility truck is such that it
is the second unit out of the fire station on all fire calls and is often requested by
our neighbors because of the wide range of support activities it provides on the
fire ground. Today many area fire departments are selling their modular units
and purchasing step -vans (Brooklyn Center currently has 2 in their inventory)
after investigating the success of the St. Anthony unit.
RATIONALE
Engine 21 is now 25 years old with 110,000 equivalent road miles, Engine 12 is
22 years old with 180,000 equivalent road miles, and Engine 11 is 12 years old
with 230,000 equivalent road miles. Our hope is to replace Engine 11 as a first -
out unit and relegate it to reserve status before it becomes junk. When we do
purchase a new pumper, Engine 21 will be taken out of service and either sold or
kept as a parade rig. We could probably get about $10,000 for this vehicle but,
with its open cab, this truck is ideal for use in parades (homecoming and
Villagefest) and for the various fundraising acivities which we support.
As you can see, delaying a decision to purchase a new truck will probably mean
that all 3 trucks will have to be replaced during a relatively short span of time. I
give Engine 12 about 5 - 10 more years of useful life and Engine 11 about the
same. Refurbishing could stagger the replacement schedule somewhat.
PROCESS
New fire pumpers are currently selling for $240,000 - $300,000. I plan to get a
perfectly good pumper for about $225,000 by modifying the usual process.
Traditionally, fire departments have defined their apparatus in terms of
manufacturers' specs and, as a result, have received one or, at most, two bids. We
will define our pumper in terms of performance specs, which means a number of
apparatus manufacturers will be able to compete for the bid. Another cost
reducer is using a commercial chassis instead of a custom chassis. This will not
only reduce the cost, it will make future maintenance easier.
If a new pumper is approved, I intend to form an apparatus committee involving
a number of fire department personnel. This committee will be broken down into
sub - groups, each one specializing in a component of the fire truck. I would
expect our new pumper to look and perform much as our present ones do.
Whether it's yellow or red is up to the committee.
SCHEDULE
Timing can be everything. If the purchase of a new truck is approved, I plan to
have the specs written up by the end of July and the bids let out at that time.
Awarding the bid will probably come in late September or early October. I am
shooting for a delivery date sometime during the summer of 1998. By giving the
maufacturer 8 or 9 months to manufacture the truck, I will probably lower the
bid even further.
is `. •y A�..
CITY OF ST. ANTHONY
RESOLUTION 97 -034
A RESOLUTION APPROVING PROCESS FOR THE
PURCHASE OF A NEW FIRE PUMPER
WHEREAS, it has been determined that the St. Anthony Fire Department is in need of a
new fire pumper; and
WHEREAS, the City Council has reviewed the rationale, process, and schedule for
purchase of the pumper submitted by the Fire Department.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St.
Anthony hereby gives approval for the St. Anthony Fire Department to proceed with the
process toward the purchase of a new fire pumper as submitted by that Department.
Adopted this day of
ATTEST:
City Clerk
Reviewed for administration:
Mayor
City Manager
1997.
l
V. DISCUSSION OF FIRE RELIEF ASSOCIATION.
MEMORANDUM
DATE: April 8, 1997
TO: Mayor, Councilmembers, City Manager
FROM: Dick Johnson, Fire Chief
ITEM: RELIEF ASSOCIATION INFORMATION
Just a few notes on the enclosed information:
1. The General Fund budget - although this fund is audited by Stu Bonniwell,
there are few restrictions on how this money is spent. The annual dues for
each member is $100, but this amount can be reduced through participation
in fund raising activities. The following expenses: audit, conferences,
memberships, office supplies, and treasurer's bond may be paid from the
special pension fund, but we choose to keep them in the general fund to
maximize benefits.
2. Page 10 of Stu's report shows a ten -year history of the Special Fund. In
1990 we increased benefits from $600 per year of service to $1,000 and
then paid off a number of retiring members. This is reflected in both the
unfunded liability and the reduction of assets during that year. Under
"other revenue" at the bottom of page 10, the $3,358 is the last of the
City's "seed money" to get the fund started.
3. I have included the latest copy of Schedules I & II, which are referred to
on page 12 of Stu's report. These schedules are submitted to City Hall each
year, are currently on file in Connie's office, and are used to project our
financial situation for the following year.
1996 BUDGET
1997 PROPOSED
t�
1
actual
budget
CATEGORY
1996
1996
DIFF.
proposed
-
1997
INCOME
CANS
CLOTHING SALES
0.00
313.00
130.00
500.00
130.00
130.00
CPR RENTAL
DONATIONS
217.00
60.00
187.00
- 157.00
200.00 100.00
DUES
99.00
1835.00
0.00
2230.00
.
-9900
395.00
MOONBOWLING
POP /CANDY
803.00
0.00
- 803.00
1950.00
800.00
TRNSF. FRM SAV.
1925.00
0.00
2040.00
.
11500
1980.00
VILLAGE 'VEST
285.00
0.00
350.00
65.00
--
250.00
TOTAL INCOME
-
5477.00
5310.00
- 167.00
5410.00
EXPENSES
ASSETS
AUDIT
0.00
0.00
0.00
0.00
COFFEE
1050.00
1000.00
1150.00
CONFERENCES
47.26,
100.00
52.74
FUND RAISING
0.00
172.05
12b.00
120.00
100.00
INVENTORY CANDY
610.62
100.00
520.00
-72.05
180.00
INVENTORY CLOTHING
932.30
1000.00
67.70
INVENTORY POP
MEETING DEC.
710.36
840.00
129.64
144.00
720.00
MEMBER APRCTN.
100.00
91.82
100.00
0.00
125.00
MEMBERSHIPS
100.00
200.00
125.00
108.18
200.00
OFFICE SUPLIES
SPOUSE APRC.
19.20
50.00
25.00
30.80
125.00
50.00
SUMMER PARTY
400.00
260.26
0.00
400.00
- 400.00
0.00
TREASURES BOND
171.00
15000
.
1394
.7
-21.00
.300.00
TRNSFR. TO SAV.
0.00
250.00
250.00
1 @-00 -2 y,f`�
X -MAS ADULT
X -MAS KIDS
0.00
0.00
0.00
1000.00
25b.00
390.68
500.00
109.32
500.00
TOTAL EXPENSES
5055.55
5455.00
399 ---
5594.00
DIFFERENCE
421.45
- 145.00
- 184.00
CHECKING 12 -31 -96
$2,471.58
SAVINGS 12 -31 -96
$1,050.12
t�
1
j
If the City chooses to contribute to the relief association, there are three options:
1. Create a line item in the general fund budget dedicating a fixed amount to
the relief association each year. This option would have little impact for the
first couple of years but would, over time, raise benefits to a level
comparable to some of the other departments. This option would require
about $6,000 per year and would incur no liability on the part of the City.
2. The City could approve a benefit level and then contribute the amount
necessary to meet that benefit. For example, a benefit of $1,500 per year of
service would require a first -year contribution of about $7,500. This
contribution would decline each year and should reach zero in 5 or 6 years.
This option would have a dramatic short -term effect but would have to be
repeated periodically to maintain a competitive benefit level. Under this
option, the City would be liable for financing the deficit.
3. Create a special tax levy. Most fire relief associations receiving city
contributions receive them through a special tax levy. This option is the
most balanced and would provide both short and long -term impact. The
City would incur no liability under this option, but a new tax levy might
not be politically attractive, even though it would amount to less than $1
per capita per year.
MONTHLY BENEFITS AFTER 20 YEARS OF SERVICE
DECEMBER 31, 1995
DEPARTMENT BENEFIT
Brooklyn Center
$520 /mo.
Plymouth
$480 /mo.
Roseville
$400 /mo.
New Brighton
$400 /mo.
Lake Johanna
$400 /mo.
Spring Lake Park
$400 /mo.
Columbia Heights
$360 /mo.
White Bear Lake
$360 /mo.
New Hope
$340 /mo.
Robbinsdale
$260 /mo.
CITY CONTRIBUTION
$ 42,092
$241,686
$ 30,000
$ 65,000
$ 33,804
$ 29,969
$ 28,026
$ 56,967
*(38.5 mo
*(42 mo.)
*(50 mo.)
*(50 mo.)
*(50 mo.)
`(50 mo.)
*(56 mo.)
*(56 mo.)
*(59 mo.)
x(77 mo.)
*This is the number of months needed to acquire $20,000 in benefits.
DEFINED CONTRIBUTION PROGRAMS
DEPARTMENT CITY CONTRIBUTION AVERAGEACCOUNT
Brooklyn Park
Anoka /Champlin
Fridley
Crystal
Falcon Heights
Andover
$15,545 $81,467
--- - - - - --- $60,438
$61,301 $54,683
$31,130
$29, 785
$32,250
$18,551
If St. Anthony had a defined contribution program, our average account
would be $13,437.
LUMP SUM BENEFITS AFTER 20 YEARS OF SERVICE
DECEMBER 31, 1995
DEPARTMENT BENEFIT CITY CONTRIBUTION
Maple Grove
Golden Valley
$68.000
$60,000
$
$
86,000
8,275
Hopkins
$60,000
$
25,100
Woodbur y
$52,000
$
62,000
Elk River
$47,000
$
663
Excelsior
$45,000
Maplewood
$43,200
$131,347
Oakdale
Little Canada
$43,200
$41,000
$
$
27,543
17,160
Vadnais Heights
$38,000
$
57,986
North St. Paul
$36,000
$
7,496
Wayzata
Mahtomedi
$28,000
$25,000
$
17,041
St. Anthony
$20,000
$
7,000
These numbers are from the State Auditor's annual report on fire relief
associations.
Excelsior does not currently receive a city contribution, but their assets are
$1,158,018, which is three times that of St. Anthony.
ST. ANTHONY FIREFIGHTERS
RELIEF ASSOCIATION
ST. ANTHONY, MINNESOTA
FINANCIAL REPORT
YEAR ENDED DECEMBER 31, 1995
I +
CONTENTS
Page
INDEPENDENT AUDITOR'S REPORT 1
GENERAL PURPOSE FINANCIAL STATEMENTS
EXHIBIT A - Combined Balance Sheet - All Funds 2
EXHIBIT B - Special Pension Fund - Statement of Changes
in Net Assets Available for Benefits 3
EXHIBIT C - General Fund - Statement of Revenues, Expenditures
and Changes in Fund Balance q
EXHIBIT D - Combined Statement of Cash Flows 5
NOTES TO FINANCIAL STATEMENTS 6 -10
INDEPENDENT AUDITOR'S REPORT ON LEGAL COMPLIANCE
11
INDEPENDENT ACCOUNTANT'S ATTESTATION REPORT ON CERTAIN INFORMATION 12
10201 Wayzata Blvd. - Suite 235
Minneapolis, MN 55305
Board of Trustees
St. Anthony Firefighters
St. Anthony, Minnesota
STUART J. BONNIWELL
Certified Public Accountant
um CPA. .m , w�wczr,��mn me wauc:•
INDEPENDENT AUDITOR'S REPORT
Relief Association
1a
Office: (612) 545 -1522
Fax: (612) 545 -8891
I have audited the accompanying general purpose financial statements of the St.
Anthony Firefighters Relief Association, as of and for the year ended December 31,
1995, as listed in the table of contents. These general purpose financial state-
ments are the responsibility of Relief Association management. My responsibility
is to express an opinion on these financial statements based on my audit.
I conducted my audit in accordance with generally accepted auditing standards.
Those standards require that I plan and perform the audit to obtain reasonable
assurance about whether the general purpose financial statements are free of mate-
rial misstatement. An audit includes examining, on a test basis, evidence sup-
porting the amounts and disclosures in the general purpose financial statements.
An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall general purpose
financial statement presentation. I believe that my audit provides a reasonable
basis for my opinion.
In my opinion, the general purpose financial statements referred to in the first
Paragraph present fairly, in all material respects, the financial position of the
St. Anthony Firefighters Relief Association as of December 31, 1995, and the
results of its operations and cash flows for the year then ended, in conformity
with generally accepted accounting principles.
�lJvrr�+u�,
Stuart J.
Ponniwel1
Certified Public Accountant
June 14, 1996
-1-
ST. ANTHONY
FIREFIGHTERS
RELIEF ASSOCIATION
EXHIBIT
COMBINED BALANCE SHEET
- ALL FUNDS
A
DECEMBER 31,
1995
Special
Totals
(Memorandum Only)
ASSETS
Pension
General
----------------
- - - - --
Fund
Fund
1995
1994
Cash
Investments, at Market Value
$349,030
$3,156
$3,156
$2,432
Accounts and Other Receivables
192
349,030
267,754
Accrued Interest
192
2,907
-
137
166
Totals
$349,359
$3,156
$352,515
$273,259
FUND EQUITY
Fund Equity
Net Assets Available for Benefits $349,359
Fund Balance
$349,359
$270,827
Unreserved - Undesignated
--
$3,156
---- - - - - --
3,156
---- - - - - --
2,432
Totals
$349,359
$3,156
$352,515
---- - - - - --
$273,259
See accompanying Notes to Financial Statements.
1
-2-
r
! '-
Expenditures
ST. ANTHONY FIREFIGHTERS RELIEF ASSOCIATION
EXHIBIT B
Service Benefits Paid
SPECIAL PENSION FUND
Investment Fees and Other
STATEMENT OF CHANGES IN NET ASSETS AVAILABLE FOR BENEFITS
2,812
FOR THE YEAR ENDED DECEMBER 31, 1995
Total Expenditures
-
---- - - - - --
(With Comparable Amounts for December 31,
1994)
36,637
---- - - - -
Excess (Deficiency) of Revenues
1995
1994
Revenues
78,532 ,
State Fire
Relief Aid
Investment
Income
$20,118
$20,818
Realized Gains (Losses)
16,123
10,360
Unrealized
Gains (Losses)
11,508
(6,287)
Other
33,565
(13,264)
30
Total Revenues
-
---- - - - - --
81,344
11,627
Expenditures
Service Benefits Paid
Investment Fees and Other
33,744
2,812
2,893
Total Expenditures
-
---- - - - - --
2,812
---- - - - - --
36,637
---- - - - -
Excess (Deficiency) of Revenues
--
Over Expenditures
78,532 ,
(25,010)
Net Assets Available for Benefits,
Beginning of Year
270,827
---- - - - - --
295,837
-----------
Net Assets Available for Benefits,
End of Year
$349,359
$270,827
See accompanying Notes to Financial Statements.
-3-
ST. ANTHONY FIREFIGHTERS RELIEF ASSOCIATION
EXHIB
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN
FUND BALANCE
FOR THE YEAR ENDED DECEMBER 31, 1995
(With Comparative Amounts for December 31,
1994)
:995
1994
Revenues
Membership Dues
Sale of Merchandise
$950
$1,925
Fundraising Activities (Net of Expenditures)
2,111
2,440
Other
826
1,825
366
416
Total Revenues
---- - - - ---
4,253
- ----
6,606
Expenditures
- - - ---
Merchandise for Resale
Member Appreciation
1,367
1,570
Contracted Services
790
1,352
Other Administrative Costs
1,120
1,205
252
1,353
Total Expenditures
-- - - - - -- ---
-- - - - --
3,529
- -- -
5,480
Excess of Revenues Over Expenditures
---
-- - - - - --
724
1,126
Fund Balance Beginning of Year
----
2,432
- - -- --
1,306
Fund Balance End of Year
----
- -- - --
$3,156
$2,432
See accompanying Notes to Financial Statements.
-4-
See accompanying Notes to Financial Statements.
-5-
ST. ANTHONY FIREFIGHTERS
RELIEF ASSOCIATION
EXHIBIT D
COMBINED STATEMENT
OF CASH
FLOWS - ALL
FUNDS
FOR THE YEAR
ENDED DECEMBER 31, 1995
Totals
Special
(Memorandum Only)
Pension
General
----------------
- - - - --
Fund
Fund
1995
1994
Cash Flows from Operating Activities:
Excess (Deficiency) of Revenues
Over Expenditures
Adjustments to Reconcile Excess
$78,532
$724
$79,256
($23,884)
(Deficiency) of Revenues Over
Expenditures to Net Cash from
Operating Activities
Investment Income Reinvested
Realized (Gains) Losses
(16,123)
(16,123 )
(10,360)
Unrealized (Gains) Losses
(11,508)
(33
(11 '508)
6
Change in Receivables
,565)
2,744
(33,565)
,267
133,264
Decrease in Payables
2,744
(2,276)
----
- - - -
(870)
Cash from (Used for)
--
----------
---- - - - - --
- '-- - - - - --
Operating Activities
----
20,080
- - - - --
- - - -- -724-
20,804
---- - - - - --
(17,839)
---- - - -
Cash Flows from Investing Activities:
- --
Proceeds from Sale of Investments
Purchase of Investments
237,636
237,636
263,190
Purchase of Accrued Interest
(257'809)
(1'275)
(257,809)
(244,923)
Return of Investment
1,368
(1,275)
(166)
---
1,368
864
Cash from (Used for)
- - - - - --
- - - - - --
--- - ---- --
Investing Activities
(20,080)
----
- - - - --
(20,080)
---- - - - - --
18,965
----
Increase (Decrease) in Cash
- -- - --
_
724
724
1,126
Cash Beginning of Year
----
- - - - --
2,432
---- - - - - --
2,432
---- - - - - -- ----
1,306
-
Cash End of Year
$ -
- - - --
$3,156
$3,156
$2,432
See accompanying Notes to Financial Statements.
-5-
C�
ST. ANTHONY FIREFIGHTERS RELIEF ASSOCIATION
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1995
Note 1. Summary of Significant Accounting Policies
The St. Anthony Firefighters Relief Association is organized and operates in accor-
dance with provisions of statutes of the State of Minnesota. It is governed by a
nine member Board of Trustees, with six members elected from the membership of the
Association and three statutory ex- officio trustees from the City of St. Anthony.
A. Fund Accounting
The Special Pension Fund is a pension trust fund for the accumulation of resources
for the payment of retirernEnt and other benefits to its members in the future based
on years of service. Revenues are from the two - percent insurance premium tax and
other aids received from the State of Minnesota and investment income. Benefits
are payable in a lump sum based upon length of service and annual benefit amount.
The General Fund accounts for all financial resources not accounted for in other
funds. It is used for the benefit of the Association as determined by its bylaws.
B. Basis of Accounting
The financial statements of the Special Pension Fund are prepared on the accrual
basis of accounting; statements of the General Fund are prepared on the modified
accrual basis of accounting. Revenues are recognized when they become measurable
and available to finance current liabilities of the Association. Revenues suscep-
tible to accrual include contributions from the state and investment income.
Expenditures are recognized when the related fund liability is incurred.
C. Investments
State statutes authorize and define the types of investments available to the Asso-
ciation. Investments of the Special Pension Fund are stated at market value when
available or at amortized cost if market value not readily available. Investment
income is recognized as earned. Unrealized gains or losses from changes in market
value are reflected in the statement of changes in net assets available for benefits.
D. Statement of Cash Flows
For purposes of this statement, cash includes demand deposits in bank accounts with
a maturity date of less than three months from date of purchase:
E. Total Columns - Memorandum Only
The total column on the combined financial statements is captioned 'memorandum only'
to indicate that it is presented only to facilitate financial analysis. Data in
this column does not present financial position, results of operations and cash flows
in conformity with generally accepted accounting principles.
�1
ST. ANTHONY FIREFIGHTERS RELIEF ASSOCIATION
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1995
Note 2. Cash and Investments
Cash and investments of the Association at December 31, 1995 consisted of invest-
ments in the Special Pension Fund of $349,030 and cash in banks (demand deposits)
of $3,156 in the General Fund.
Bank Deposits - In accordance with Minnesota Statutes, the Association maintains
deposits at depository banks authorized by the Board of Trustees. Bank deposits
include demand and time deposits. State statutes require all bank deposits be cov-
ered by deposit insurance, surety bond, or pledged collateral. Bank deposits of the
Association totaled $3,248 (before reconciling items) and were fully insured.
Investments - Minnesota Statutes provide authorization for the investment of pen-
sion funds of the Association. These statutes restrict investments to obligations
of the U.S. Treasury, its agencies and instrumentalities, corporate stocks and
bonds, shares of registered investment companies, prime commercial paper and
restricted participation as a limited partner in venture capital, real estate or
resource equity investments.
Investments are categorized to give an indication of the level of risk assumed by
the Association. Category 1 includes investments that are insured or registered,
or for which the securities are held by the Association or its agent in the Asso-
ciation's name. Category 2 includes uninsured and unregistered investments for
which the securities are held by the broker's or dealer's trust department or agent
in the Association's name. Category 3 includes uninsured and unregistered invest-
ments for which the securities are held by the counterparty, or by its trust de-
partment or agent but not in the A '
$315,310
Cash with Brokage Institution
Money Market Fund Shares
Limited Partnerships
Total Investments
-7-
---- - - - - --
315,310
ssociation s name.
367
367
Investments of the Association
consisted of the following:
at December 31, 1995, categorized
as defined above,
--------------------------
Credit Risk Category
Carrying
- - - -
-- and Market
1 2 3
values
Cost
Mutual Fund Shares
Unit Trust Plan Assets
$141,486
$141,486
$118,886
U.S. Government Securitites
66,432
37,448
66,432
66,432
Corporate Stocks
69,944
37,448
35,125
69,944
58,772
$315,310
Cash with Brokage Institution
Money Market Fund Shares
Limited Partnerships
Total Investments
-7-
---- - - - - --
315,310
---- - - - - --
279,215
367
367
29,522
29,522
3,831
3,831
$349,030
$312,935
ST. ANTHONY FIREFIGHTERS RELIEF ASSOCIATION
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1995
Note 3. Defined Benefit Pension Plan
A. Plan Description
The St. Anthony Firefighters Relief Association is the administrator of a single -
employer pension plan available to firefighters of the City of St. Anthony, Minne-
sota. The Association was established November 23, 1982 and operates under the
Provisions of Minnesota Statutes Chapter 424A.
For financial reporting purposes, the financial statements of the Association are
not included with the City of St. Anthony's financial statements because the Asso-
ciation has been determined not to be a component unit of the City.
Membership data of the Association as of December 31, 1995 was:
Retired members entitled to benefits but
who have not yet received them 7
Active plan participants
Vested 12
Nonvested
9
28
The St.,Anthony Firefighters Relief Association operates as a defined benefit pen-
sion plan. The Association provides retirement benefits as well as disability bene-
fits to its members and benefits to survivors upon death of eligible members. The
basic characteristic of this plan is that the Association will pay members a lump
sum pension benefit based on years of service.
Members who have completed 20 or more years of service as an active member of the
fire department, attained the age of 50 years and have been a member of the Asso-
ciation in good standing for 10 or more years are eligible for benefits. Members
satisfying these requirements are eligible for a lump sum payment of $1,000 for
each year of active service. In the event a member has served for at least 20 years
but has not attained the age of 50 years, such member may retire and be placed on
deferred pension status. Upon reaching 50 years of age, such member shall be paid
a lump sum payment of $1,000 for each year of active service.
In the event a member has more than 10 years but less than 20 years of service,
such member is eligible for a reduced service pension benefit. After 10 years of
service, benefits are payable at 60% of the lump sum benefit which would have been
earned, increasing by 4% fcr each year of service completed after 10 years. If a
member seperates before the age of 50 years with 10 years or more of service, such
member shall be placed on early vested pension status. Pensions payable to members
on early vested pension status shall be based on the lump sum amount payable per
year of service in effect at the time of such early retirement.
.f. r
ST. ANTHONY FIREFIGHTERS RELIEF ASSOCIATION
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1995
Note 3. Defined Benefit Pension Plan, continued
B. Contributions Required and Contributions Made
Financial requirements of the Association are determined based upon a formula pre-
scribed by State of Minnesota Statutes. The statutes prescribe a set amount of
funding per $100 of lump sum benefit payable per year of service. A formal actu-
arial valuation is not required by Minnesota Statutes because the pension benefit
is a lump sum distribution. The formula used to compute pension contribution re-
quirements is substantially the same as that used to determine the standardized
measurement of the pension obligation described below.
The Association receives fire relief aid from the State of Minnesota, which is
Placed in the Special Pension Fund of the Association maintained for the payment of
pension benefits. State aid of $20,118 was received by the Association during the
year ended December 31, 1995. The City of St. Anthony has no obligation under the
plan to make contributions to the Association except for the required state aid.
The Association is comprised of volunteers; therefore, there are no payroll expen-
ditures and related covered payroll percentage calculations.
C. Funding Status and Progress
The 'pension benefit obligation' is a standardized disclosure measure of the pre-
sent value of pension benefits, estimated to be payable in the future as a result
of service completed to date. This measure is intended to help users assess the
funding status of the Association on a going- concern basis, assess progress made in
accumulating assets to pay benefits when due and make comparisons among employers.
The pension benefit obligation as of December 31, 1995 is as follows:
Pension Benefit Obligation
Retirees with early vested benefits: $67,280
Current members:
Fully vested (more than 20 years of service) 185,000
Partially vested (ten or more years of service,
but less than 20 years of service) 52,680
Nonvested (less than 10 years of service) 40 580
Net Assets Available for Benefits, at Market Value 349,359
Assets in Excess of Pension Benefit Obligation $3,819
There were no changes in actuarial assumptions or benefit provisions that signifi-
cantly affected the determination of the pension benefit obligation as of Decem-
ber 31, 1995.
WE
ST. ANTHONY FIREFIGHTERS RELIEF ASSOCIATION
NOTES TO FINANCIAL STATEMENTS
DECEMBER 31, 1995
3. Defined Benefit Pension Plan, continued
Historical Trend Information
he following historical trend information was obtained from financial reports of
the Association. This information is useful in assessing the pension plan's accu-
mulation of sufficient assets to pay benefits as they become due.
Valuation
Net Assets
Aggregate
of Percentage
Date
Available
For Benefits
Accrued
Liabilities
by Type
Liabilities
Funded
12 -31 -95
12 -31 -94
$349,359
$345,540
101.11Y,
12 -31 -93
270,827
295,837
325,680
83.16
12 -31 -92
255,890
324,640
302,400
91.13
12 -31 -91
12 -31 -90
218,556
283,780
84.62
77.02
12 -31 -89
166,050
227,360
253,320
65.55
12 -31 -88
186,356
198,036
183,240
100.00
12 -31 -87
153 098
168,296
100.00
12 -31 -86
120,830
153,696
90.97
78.62
Funded
(Unfunded)
Pension
Benefit
Liability
$3,819
(54,853)
(28,8J3)
(46,510)
(65,224)
(87,270)
29,324
3,116
(15,198)
(32,866)
Additional financial information pertaining to the Association is as follows:
E. Related Party Transactions
As of December 31, 1995, and for the year then ended, the Association held no
securities issued by the City of St. Anthony or other related parties.
-10-
Revenues Source
--- - - - - -- --------------------------
-by-
Expenses
by Type
State Aid
Investment Other
Revenues Revenues
------------------------
Benefit
Administra-
Payments
tive
1995
1994
$20,118
$61,196 $30
1993
20,818
18,371
(6,191)
$33,744
$2,812
2,893
1992
20,195
25,198
18,011
2,962
1991
1990
26,233
26,828
872
1989
23,614
23,233
6,876
91,800
555
1988
23,360
17,771
9 898
1987
1986
21,899
10,369
19,224
10,044 3,358
E. Related Party Transactions
As of December 31, 1995, and for the year then ended, the Association held no
securities issued by the City of St. Anthony or other related parties.
-10-
STUART J. BONNIWELL
Certified Public Accountant
_0201 Wayzata Blvd. - Suite 235
Minneapolis, MN 55305 r. �
Office: (612) 545 -1522
u�ere.NeaMWe,e„m,a„mewwe. Fax: (612) 545 -8891
INDEPENDENT AUDITOR'S REPORT ON LEGAL COMPLIANCE
Board of Trustees
St. Anthony Firefighters Relief Association
St. Anthony, Minnesota
I have audited the accompanying general purpose financial statements of the St.
Firefighters
1995, as listed hinr the etable Aofocontents,a and fhave issuedemyereportethereonbdated
June 14, 1996. These general purpose financial statements are the responsibility
of Relief Association management. My responsibility is to express an opinion on
these general purpose financial statements based on my audit.
I conducted my audit in accordance with generally accepted auditing standards and
the provisions of the Minnesota Legal Compliance Audit Guide for Local Government,
promulgated by the Legal Compliance Task Force pursuant to Minnesota Statutes Sec-
tion 6.65. Accordingly, the audit included such tests of the accounting records
and such other auditing procedures as I considered necessary in the circumstances.
The Minnesota Legal Compliance Audit Guide for Local Government covers three main
categories of compliance to be tested in audits of relief associations: deposits
and investments, conflicts of interest, and relief associations. My study included
all of the listed categories.
The results of my tests indicate that for the items tested, the St. Anthony Fire-
fighters Relief Association complied with the material terms and conditions of
applicable legal provisions. Further, for the items not tested, based on my audit
and the procedures referred to above, nothing came to my attention to indicate
that the St. Anthony Firefighters Relief association had not complied with such
legal provisions.
This report is intended solely for the use of the St. Anthony Firefighters Relief
Association and should not be used for any other purpose. This restriction is not
intended to limit the distribution of this report, which is a matter of public
record.
Stuart J. onniwell
Certified Public Accountant
June 14, 1996
-11-
STUART J. BONNINKELL 26
Certified Public Accountant
J201 Wayzata Blvd. - Suite 235
Minneapolis, MN 55305 „MCrnN��,wmM Office:(612)545 -1522
Fax: (612) 545 -8891
INDEPENDENT ACCOUNTANT'S ATTESTATION REPORT ON CERTAIN INFORMATION
Board of Trustees
St. Anthony Firefighters Relief Association
St. Anthony, Minnesota
I have examined the information included within Schedules I and II for Lump Sum
Pension Plans for State Fire Aid Year 1996 of the St. Anthony Firefighters Relief
Association. My examination was made in accordance with standards established by
the American Institute of Certified Public Accountants and accordingly, included
such procedures as I considered necessary in the circumstances. These procedures
were designed to evaluate whether the St. Anthony Firefighters Relief Association
has presented the aforementioned financial information in conformity with criteria
of Minnesota State Statutes Section 69.772.
In my opinion, the information included within the Office of tie State Auditor
volunteer Firefighters Relief Association Schedule I and II of the St. Anthony
Firefighters Relief Association for State Fire Aid Year 1996, is appropriately
Presented in conformity with the criteria set forth in Minnesota State Statutes
Section 69.772.
This report is intended solely for the use of the St. Anthony Firefighters Relief.
Association and the Office of the State Auditor, and should not be used for any
other purpose. This restriction is not intended to limit the distribution of this
report, which is a matter of public record.
Stuart J.
2nniwell
Certified Public Accountant
June 14, 1996
-12-
SCHEDULE I -II FOR LUMP SUM PENSION PLANS /
STATE FIRE AID YEAR 1997
3 'gbters Relief Association of ST. ANl -TIONY Counrvof J1E,TNEPT,1;
SCHEDULE I
Computation of benefit of relief association special fund (at $ 1000 per year of service) for all members based on their vear s
of service as active fire department members.
I
2
3
4
i
6
7 II
i
1996
1997
li
it
i
F.D.
I
To End of This Year i
I
To End of Nett Year li
r'atne
Age i
Enu v Date j Years Active I
Accrual
Years Active i
Accrued
ii
!Monthic!1
Year !
Service.
Liability
Service i
Liability
1. LUT DEEti R.
50
2 ;;
70 !
27
27000'
28
it2 MYERSW.
47t
io!''
701 '
=6
" <'6000'
27
?700011
3. JOI3NSON R.
-- - - -- ---- -- – --;
i!
i 50 i
11 I:i
70 i
26 !
2 6000 ;
, 7
—25
!
270001i
4. FFIEFFIP R.
41 ;
10!...
72
2-4—
24000 !
_
25000]
S. HALL M.
! 40!
10'1
741
33 I
22000:
23 i
230001
i 6. KRAMER D.
741
23 i
2's00G i
2 4
2ao00i1
7. SWANSONS.
11!
;,!''
741
2 3
23000 j
24
^ u nn
8. DRUSC73 D. *
41 I
11.1
721
22 i
220001
^3
23000y
i19. U_LSONJ.
381 —
771
19 1
1&1301
20 - --�� –'
'i I TERHIEM S.
! 391
5 F'
81 !
16
_142180! -
- - -17 �
15600'1
ii 11. SCHMIIZ D.
i 361
5 is - i
811
16 i
14280 ;
17
156001
T r
HUGR '
'" 12 n r
32
61.11
84 i
13
10700;
14 1
11840!1
13. RIG_NELL D.
i
28'
10! i
86!
10
76001
11
8580,1
14. MALEATCK J. —
— ---
i 371
–
5);
SS 1
9 '
6660 i
10 i
7600 '
15. MILLER R.
26
5 !1?'
881
9
6660
10
'
760p,1
:', Total from Page 2
1
-
--1
1
28600;
3542011
DEFERRED
Total of Deferred Pensions.
I
If Auv, Total &out t'ane'?
i
Total Unpaid Installments,
011
If Any. Total from pag e 2
j
i
p 1
l
Total of Early Vested Pensions
If Anv. Total from paee 2
;
j
A. Accrued Liability Through Next
!
[
6780
67280 i!
Year 1997 'total, column 7
– – – – – – –
1
B. Accrued Liability Through Ibs
– – – – –
– – – –
– – – - -
i
- – – – – –
-- –'
390520
Year 1996 (total. column 5)
– – – – – – –
– – – – –
– – – –
– – – – >1
367500 1 ___
- -- -'
>
36750011
C. Subtract Line B from
+
Line A lnorntal cost;
i
i+
-actional Years of service must be calculated to neatest full year.
Donor enter liability in Columns 5 or 7 for any person who will receive entire pension during this year. Enter this pension
amount on Schedule IL Section 1, Line h.
For installment liabilim enter amount which will be payable after end of this veal- in both column 5 and column 7.
If interest is to be paid on unpaid pensions, add interest for 1 year in column 7.
A copy of rhese schedules must be presented to the City Council before August 1 each year.
Page I
SCBEDUE I — ADDMOMAL If ENIBERS
112. 1
0 3.
iii.
4.
4920
-1920
2600
240! 3
o! 0
01
0
0
0-i 0
01
0 0
0i 0
01 0
01 0
01 0
0 0
Oi 0
�---7
n
I
1997
5760
5760
3340
3WC
1900
1900
1900!
01
0(I
cli
—01i
oil
ou
0!1
—11
0111
C).,!
m
1996
F.D. i
To Fmcl of This Yi
Name
i A� i
EntivDate Mears �Actrvei Aocn
i Munih- F-Ye-ar
i
Service Ilabi
Relar Pensions
70TARIW'.
30,
gi
59
IRJGIIES M.
26 I
i
89!
7
FRAME T.
251
4
7
4.
UA.NSON J.
25 i
411
90(
i
7
5.
CARDINTAiLK
32
92!
4
6.
RALE r J.
32 i
9 ;:..i
9,
I —
4
Ev]a\7sON- T.
1;..!
95
9.
Fr-U= C.
19
Iti
051
2
KA I
9, 3
2
-41—
I''!
'12.
"13.
114.
-------
0
irl
0
17,
LI
0 i
0
0.
0
1121.
0
0
0
1124.
0
1)25.
0 i
112. 1
0 3.
iii.
4.
4920
-1920
2600
240! 3
o! 0
01
0
0
0-i 0
01
0 0
0i 0
01 0
01 0
01 0
0 0
Oi 0
�---7
n
I
1997
5760
5760
3340
3WC
1900
1900
1900!
01
0(I
cli
—01i
oil
ou
0!1
—11
0111
C).,!
m
Schedule II 29
Ser:tion 1 Determination of Projected Net Assets for the year ending December 31, 1996
i
Special Fund Assets at December 31, 199.5
Projected Assets (line 5)
6$— 400,045
Accrued Liability (line B. Schedule 1j
7$ 367,500
.(See Ending Assets in Reporting Form — 1995)
8 S 32,545
is
346,927
Projected Income to December 3I, 1996
Normal Cost (Line C, Schedule 1)
9$— 23.020
Calculated Administrative Expense (1995 Reporting Form Adm. Exp. $ 2697 x 1..035)
Less:
10$ 2,791
a. Minnesota State Aid
S
20,118
Total Subtractions
(Use 1995 amount, exclude supplemental)
Municipal Contribution 1line 9, plus 10 minus 11)
If $1.00 or greater, certify to municipality before August 1, 1996,
If negative number, no contribution is due.
12 $ (17,56})
GO TO SECTIONS-
b. Municipal (independent fire) Contributions
S
c. Donations (List __ )
$
0
d. Investment Income
R
10,000
e. Realized Gains (losses)
$
7,000
f. Unrealized Gains (losses)
$
18,000
g. Other income (Includes Supplemental)
$
0
(List —
_)
Total
2S-
55,118
Projected Assets plus Income December 31, 1996 (line 1 + line
2)
3S
Projected Disbursements through end of year
402,045
h. Pensions
S
0
i. Other benefits
$
6
j. Administrative
$
2.000
Total
—
4 $
2,000
P _red Assets at end of Year (line 3 minus line 4)
5 t
400.045
Section - Determination of Projected Surplus (Deficit) as of DeLember31, 1996
Projected Assets (line 5)
6$— 400,045
Accrued Liability (line B. Schedule 1j
7$ 367,500
Surplus (deficit) ( Subtract line 7 from line 6)
8 S 32,545
Go to Section 3 if Surplus s Go to Section 4 if Deficit
Section 3 Determination of Municipal Contribution (if Surplus)
Normal Cost (Line C, Schedule 1)
9$— 23.020
Calculated Administrative Expense (1995 Reporting Form Adm. Exp. $ 2697 x 1..035)
Less:
10$ 2,791
k. Minnesota State Aid S 20,118
1. 5% of line 5 $ 20,002
m )°ro of line 8 $ 3,255
Total Subtractions
it S 43.375
Municipal Contribution 1line 9, plus 10 minus 11)
If $1.00 or greater, certify to municipality before August 1, 1996,
If negative number, no contribution is due.
12 $ (17,56})
GO TO SECTIONS-
Section 4
Detentimation ol3lunidpV Contribution (tf Deficit
A dzation of Dagdls.
Year Iaeurmd
Colum1k 1 Column 7
I Colunm 3
1 Aeiount Retired in Friu� Amount Lett to
New add'1 Deficit (19967 � i
Totals
n. 0 (section 2, line S)
o_ 0 (Column 3 Subtotal)
l
p• 0(n. minus o.)
cep � 1 It line pis positive, enter line pin columns land 3 of New additional Deficit (96) line.
(This is your New additional Deficit for 1996.)
Step # 2 If line pis negative, reduce colunuis 2 and 3 according to Deficit Reduction in the instructions, page 6.
Amortization of Deficit (Total from Colman 1 0 8,10)
Total from line C, Schedule I Normal Cost 13S 0
Calculated Administrative Expense (1995 Reporting Form Adm. Exp. 2697 x 1.035 ) 14$ 0
15$ $ 0
Subtotal Lines 13 +14 +15
Le
q. Minnesota State Aid $ 0
50 C of line 5 g 0
Total Subtractions (subtotal of Lines q and r(
Municipal Contribution (line 15 utinus line 17)
(Il0 or neplive, there is no muilidpal contribution)
Section _5
Odculation of Average special fund income per member
F
l
G.
last gear 1995
;cars ago 199
3 years nco 1993
Total column E divided by 3
$� �8751
A e
Stile Municipal tow of ' Active
20,103
16$ n
17S 0
18 ,S 0
A+B +C
D
E
21 9:7:29
' -2 870.18
�? 798.74
Maziatual Pension Benefit under i
tithe 5F-16-0-07)
I f
Loot, up the result ofF on the table (page 7 in the instructions) to obtain G.
This is }roar maximum benefit this year. You cannot increase benefits bevond this amount.
Page 4
119
t9
19
New add'1 Deficit (19967 � i
Totals
n. 0 (section 2, line S)
o_ 0 (Column 3 Subtotal)
l
p• 0(n. minus o.)
cep � 1 It line pis positive, enter line pin columns land 3 of New additional Deficit (96) line.
(This is your New additional Deficit for 1996.)
Step # 2 If line pis negative, reduce colunuis 2 and 3 according to Deficit Reduction in the instructions, page 6.
Amortization of Deficit (Total from Colman 1 0 8,10)
Total from line C, Schedule I Normal Cost 13S 0
Calculated Administrative Expense (1995 Reporting Form Adm. Exp. 2697 x 1.035 ) 14$ 0
15$ $ 0
Subtotal Lines 13 +14 +15
Le
q. Minnesota State Aid $ 0
50 C of line 5 g 0
Total Subtractions (subtotal of Lines q and r(
Municipal Contribution (line 15 utinus line 17)
(Il0 or neplive, there is no muilidpal contribution)
Section _5
Odculation of Average special fund income per member
F
l
G.
last gear 1995
;cars ago 199
3 years nco 1993
Total column E divided by 3
$� �8751
A e
Stile Municipal tow of ' Active
20,103
16$ n
17S 0
18 ,S 0
A+B +C
D
E
21 9:7:29
' -2 870.18
�? 798.74
Maziatual Pension Benefit under i
tithe 5F-16-0-07)
I f
Loot, up the result ofF on the table (page 7 in the instructions) to obtain G.
This is }roar maximum benefit this year. You cannot increase benefits bevond this amount.
Page 4
OFFICER'S CERT- FICATIoN
Form must be provided to municipal clerk on or before August 1. 1996)
Re, the officers of the ST. kNTHONl Firefighters Relief Association, state that the accompanying
schedules have been prepared in accordance with the provisions of Minn. Stat. § 69.772, subci. 4. The average amount
of available financing per member of the special fund for the past three years isS 875 . Further, benefit levels
have been established in accordance with the average amount of avtiiable financing, its is required by Minnesota law.
We certify that the fmancial requirements
municipal contribution is $ p
ature of President
Signature of Secretary
St, irate of re, surer
of the relief association special fund for 1997 purposes of required
DEfte
Date
Ihte
CLERK'S CERTIFICATION
I am the clerk of L1t o•C 54. AA+Aaa•�/I have received the completed Office of State Auditor Schedule I & lI from
ST. ANTHONY Relief Association on
of Schedule II. If line 12 or 18 reflects a require mtmicip<� contribution, I certify reviewed Section I o ill~3uivise¢ tl�e and verning
muniaptl body at it's Hein regularly scheduled meeting. If the Certification of the Officers discloses that the By —laws have
been amended or benefits have increased and line 12 or IS reflect a required municipal contribution, I certify that the
governing municipal board passed a resolution approving of the increase or'
change in by —laws. I have attached the Board
resolution, if required.
Date -5 - C), 9 (o
u�'1 _
Signature of�� Business
Phone
71-. .IVG. Thu dncunw.at must be. fuijy cotnpletec( certified by the mlrf associjfion affixrg c;,rCfied be the muuicrtai c!er$ and filed with the GKtcY
of Slam ill man' r'a ilmiq farm as m juimd 0 Afina. Sint. §BRT71. subd. 3. Failure to file this dewntrut, al tber or not a ontn4m] coatribulion
is due, coil! resulf in itnaii�ijiaiiity of smw fim aid, as requited by Minnesom state jaw.
Page 5
Tires Plus Lease:
Square Ft Years
$
9.50
7/1/97
- 7/31/97
$
10.50
8/1/97
- 7/31/02
$
11.50
8/1/02 -
7/31/07
$
12.50
8/1/07 -
7/31/11
Annual
Rent
$ 5,216.29
$ 69,184.50
$ 759773.50
$ 82,362.50
Repayment of Capital Outlay:
Captial
Outlay Interest Lease Payments
$725,000 $334,457* $190599457 **
*Average interest = 3.28%
* *Total lease revenue through 7/31/11
Monthly
Rent
$ 5,216.29
$ 5,765.38
$ 6,314.46
$ 6,863.54
Building
Reserves
$ - 0 -
3
Tires Plus Lease:
Square Ft Years
$
9.50
7/1/97
- 7/31/97
$
10.50
8/1/97
- 7/31/02
$
11.50
8/1/02
- 7/31/07
$
12.50
8/1/07 -
7/31/11
Annual
Rent
$ 5,216.29
$ 69,184.50
$ 75, 773.50
$ 829362.50
Repayment of Capital Outlay:
Captial
Outlay Interest Lease Payments
$725,000 $204,208* $1,0599457 **
Monthly
Rent
$ 5,216.29
$ 5,765.38
$ 6,314.46
$ 6,863.54
Building
Reserves
$1309249 * **
*Average interest = 2.0%
* *Total lease revenue through 7/31/11
** *Building Reserves = 1.28% of interest earnings
VII. CAPITAL EQUIPMENT PLAN.
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CAPITAL EQUIPMENT FUNDING FOR 1998
1) $ 75,000 ANNUAL BUDGET LEVY
Department
CapitalOutlav
Dollar
Amount
Police
Booking Room Equipment
$ 3,500
Body Bug for Investigators
$ 3,400
Fire
Air Bottles Replacement
$ 4,600
Public Works:
Street
Crack Filling Hot Bucket
$ 30,000
Concrete Saw
$ 12,000
Parks
Warming House Repair /Imp.
$ 8,000
Administration
Personal Computers (2)
$ 6,500
Fax /Modem
$ 2,000
Finance
Epson Dot Matrix Printer
5,000
TOTAL
$ 75,000
Funding Source:
Annual Budget Levy
$ 75,000
2) $ 84,000 CONTRACT REVENUE & DESIGNATED RESERVES
Department
CapitalOutlav
Dollar
Amount
Police
Squad Cars (3)
$ 64,500
Equipment Replacement /Squads
$ 5,000
Teardown /Build New Squads
$ 4,500
Office Copier
110,000
TOTAL
$ 84,000
Funding Source:
1998 Contract Revenue
$ 48,000
1996 Designated Contract Reserves
$36,000
$ 84,000
I '
3) OTHER FUNDING SOURCES
Department CapitalOutlav Dollar
Amount
Public Works Underground Fuel Tanks $ 69,000
Funding Source: Designated Reserves $ 69,000
Water Dept.
Pump/Well House Repair
$30,000
Funding Source:
Utility Fund Balance
$ 30,000
Liquor:
Stonehouse
Enclose Dumpsters
$ 2,000
Move Tap Lines Cooler
$ 4,500
Repair /Replace Sidewalks
$ 4,000
SAV I
Replace Metal Wall Shelving
$ 1,500
Replace Retail Counters
2,000
Total
$ 14,000
Funding Source:
Profit from 1997 Operations
$ 14,000
4) FINANCING UNDETERMINED
Dollar
Department CapitalOutl" Amount
Fire Replace Engine ##21 $225,000
Water Dept. Paint /Restore Watertower $150,000
Total $375,000
VIII. 1998 ROAD IMPROVEMENT PROJECT.
May 15, 1997
Mr. Larry Hamer
Public Works Director
City of St. Anthony
3301 Silver Lake Road
St. Anthony, MN 55418 -1699
Re: Preliminary Cost Estimate
1998 Street and Watermain Improvements
St. Anthony, MN
RCM File No. 10408.00
Dear Mr. Hamer:
1955 -1997
1 red circle dr.
post office box 130
minnetonka, mn
55343 -0130
(612) 935 -6901
fax (612) 935 -8814
www.rcm- assoc.com
Street Improvements
At your request, RCM has developed a preliminary cost estimate related to possible
Watermain Replacement
reconstruction of street and watermain improvements in 1998. This estimate has been developed
Engineering and Administration
for the following street segments:
Total
Edward Street: 35th Avenue to 34th Avenue;
Harding tree t: 36th Avenue to 34th Avenue; and
Carr
carr oll
Roosevelt Street: 35th Avenue to 34th Avenue.
'er
jciates, inc.
We have developed preliminary cost estimates for all three segments, enabling the City of St.
architects
Anthony to determine if sufficient funds are available to combine all three segments into one
land surveyors
project. Based on 1997 unit prices for construction, total costs are estimated to be $700,000,
equal opportunity
delineated as follows:
employer
Edward Street
1955 -1997
1 red circle dr.
post office box 130
minnetonka, mn
55343 -0130
(612) 935 -6901
fax (612) 935 -8814
www.rcm- assoc.com
Street Improvements
$98,000
Watermain Replacement
43,000
Engineering and Administration
28.000
Total
$169,000
Harding Street
Street Improvements $194,000
Storm Sewer Improvements 34,000
Watermain Replacement 74,000
Engineering and Administration 60A00
Total $362,000
Street Improvements $106,000
Watermain Replacement 35,000
Engineering and Administration 28.000
Total $169,000
EEO)
41
Mr. Larry Hamer
May 15, 1997
Page 2
In our opinion, the three street segments evaluated are in very poor condition and require
immediate attention. It may be prudent, from a maintenance standpoint, to concentrate
reconstruction efforts in specific areas of the City. Doing so allows the City to more easily track
maintenance programs and to document improvements.
Please advise RCM of the City s decision and we will prepare a detailed estimate of our project
fees.
Sincerely,
RIEKE CARROLL MULLER ASSOCIATES, INC.
964LI, cr, j"��i I%
Robert L. Moberg, P.E.
Project Manager
RLM/ka
1997 Non - Assessed
1 'fR7 A sscSse� 4;
q 9 t�ro_�os ed As sessmc-ot
= W,
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CHANDLER
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1rYY l
X. OTHER BUSINESS.
A. Schnitzer update.
43
STAFF REPORT
DATE: June 2, 1997
TO: Michael J. Mornson, City Manager
FROM: Kim Moore - Sykes, Management Assistant
ITEM: Schnitzer Update
Apparently there is new legislation which outlines the cost recovery process for state
superfund sites is awaiting the Governor's signature. If the bill (H.F. 2150) is signed, it
will be effective July 1, 1997.
Common Counsel feels since this statutory framework for de minimis settlements is not
yet effective, the MPCA has no current authority to continue with their de minimis
settlements. When they called Jocelyn Olson of the Attorney General's Office, she
indicated this pending legislation does not apply to the Schnitzer site.
Because the attorneys received no response from Commissioner Larson, they sent a draft of
the Group's complaint to the MPCA and Commissioner Larson, with a letter indicating
that if the state's recovery action is not stayed by Thursday, May 29th, they will file the
complaint with the U.S. District Court on Friday afternoon. The intent of providing the
state with a draft of the complaint is to slow down the recovery process so that those truly
responsible for the contamination of the site can be determined and notified.
I have sent copies of these documents to Mark Kaster, Dorsey & Whitney.
X. OTHER BUSINESS.
B. Memorandum of Understanding with
School District Relating to 1997
Local Elections.
CITY OF ST. ANTHONY AND ST. ANTHONY/
NEW BRIGHTON SCHOOL DISTRICT NO. 282
MEMORANDUM OF UNDERSTANDING
WHEREAS, the City of St. Anthony (the "City ") and the St. Anthony /New
Brighton Independent School District No. 282 (ISD #282), desire to
combine the elections of the City Council and School Board and to
hold said combined elections on the first Tuesday after the first
Monday in November in odd numbered years; and
WHEREAS, to accomplish the combined elections and pursuant to Minnesota
State Statutes, Section 205A.04, the School Board of ISD #282
elected to hold its General Elections to coincide with City Council
General Elections on odd numbered years.
NOW, THEREFORE, BE IT RESOLVED that:
1) the City Clerk will conduct all local General Elections;
2) City -owned voting equipment will be used;
3) for the 1997 ISD #282 School Board election, the School District will
reimburse the City 50% of the total non -fixed costs associated with the
election. Future local elections will be negotiated when appropriate;
4) whenever there is an ISD #282 election without City items on the ballot, ISD
#282 may either conduct the election on its own or contract with the City
for the services of the City Clerk to conduct the Special Election in the
manner in which the combined local General Elections are conducted;
5) the City will pay the full cost of any local General Elections for which ISD
#282 has no item on the ballot;
6) ISD #282 will hold harmless the City in the conduct of elections.
CITY OF ST. ANTHONY
Its
ST. ANTHONY /NEW BRIGHTON
INDEPENDENT SCHOOL DISTRICT
NO. 282
Its Vw, Zr
Its
Date: J1 --;LO 7
1+4-
X. OTHER BUSINESS.
C. Mayor /Council Salaries.
4':S
MEMORANDUM
DATE: May 20, 1997
TO: Mayor and Councilmembers
FROM: Michael J. Mornson, City Manager
ITEM: MAYOR/COUNCIL SALARIES
The following is a Mayor /Council salary comparison with cities of comparable
size as is St. Anthony. This information was taken from the Salary Survey of
the Association of Metropolitan Municipalities.
City
Mayor
Council
St. Anthony
$5,400
$3,600
Orono
$4,200
$3,500
Spring Lake Park
$6,000
$4,800
Andover
$4,200
$3,600
Mound
$4,500
$3,000
Little Canada
$4,500
$3,600
Chanhassen
$6,000
$4,800
Chaska
$4,500
$3,600
Robbinsdale
$7,800
$6,442
Columbia Heights
$9,000
$7,800
CITY OF ST. ANTHONY
ORDINANCE 1997 -004
AN ORDINANCE RELATING TO MAYOR AND COUNCILMEMBER
SALARIES; AMENDING CHAPTER 2, SECTION 200.12,
SUBDS. 1 AND 2 OF THE 1993 ST. ANTHONY
CODE OF ORDINANCES
The City Council of the City of St. Anthony hereby ordains:
Section 1. Chapter 2, Section 200.12 of the St. Anthony 1993 Code of Ordinances is
amended to read as follows:
200.12 Mayor and Councilmember Salaries
Subd. I. Mayor. The salary of the Mayor is $430.00 $$$$..per month.
Subd. 2. Councilmembers. The salary of each Councilmember other than the
Mayor is $300.09 $$$$ per month.
Section 2. This ordinance shall be in effect January 1, 49% ".
First Reading:
Second Reading:
Adopted:
Mayor
ATTEST:
Publish: St. Anthony Bulletin
X. OTHER BUSINESS.
D. Discuss advertisement for a Building
Inspector.
M
BUILDING INSPECTOR
The City of St. Anthony is seeking a part time contractual Building Inspector.
The successful candidate will be responsible for plan review as well as all
inspections relating to building, plumbing, and heating. Electrical inspections
will be completed by the state inspector. The successful candidate is expected
to have some office hours at City Hall and become versed in St. Anthony
ordinances. Any individual, municipality, or corporation interested in this
position, may submit a proposal to the City of St. Anthony, 3301 Silver Lake
Road, St. Anthony, MN 55418 by July 25, 1997. The proposal must include
costs for services, resume, and expected hours of availability. This position
will become available on November 3, 1997. All candidates must be state
certified and licensed in commercial, light industrial, and residential.
D..e. :.w -_ ..
X. OTHER BUSINESS.
E. Review July 29th agenda.
CITY OF ST. ANTHONY
BUDGET PLANNING MEETING
Tuesday, July 29, 1997
Dinner from 5:30 P.M. to 6:30 P.M. (Catered)
Meeting Begins at 6:30 P.M.
Conference Room
Page(s)
CALL TO ORDER.
II. ROLL CALL.
III. REVIEW BUDGET HIGHLIGHTS WITH STAFF
FOR 1998 BUDGET AND LEVY.
IV. DISCUSS GOALS, ISSUES, AND CONCERNS
WITH DEPARTMENT HEADS.
A. Police.
B. Fire.
C. Finance.
D. Liquor.
E. Public Works.
V. OTHER BUSINESS.
VI. ADJOURNMENT.
A
M
What are the City's top issues that should be addressed over the next 12 to 24 months?
1.
2.
3.
Q
5.
CITY OF ST. ANTHONY
2 CITY COUNCIL WORK SESSION MINUTES
3 May 6, 1997
4 7:00 P.M.
5 I. CALL TO ORDER.
6 II. ROLL CALL.
7 Councilmembers Present: Ranallo, Marks, Enrooth, Wagner, Faust.
8 Also present: Michael Mornson, City Manager; Kim Moore - Sykes, Management
9 Assistant; Roger Larson, Finance Director; Larry Hammer, Public Works Director;
10 Mike Larson, Liquor Operations Manager; Mark Flaten, American Risk Services;
11 Stuart Bonniwell, Auditor; and Bob Kost, BRW.
12 III. DISCUSS INSURANCE RENEWAL WITH MARK FLATEN.
13 Mr. Flaten discussed various aspects of the City's insurance coverage. He reported
14 that the City has a decrease in premiums which is primarily due to decreases in
15 general liability and workers' compensation premiums. Mr. Flaten stated that the
16 City has done very well with their loss control efforts.
IV. REVIEW PARK PLAN FOR CENTRAL PARK WITH BOB KOST OF
18 BRW, INC.
19 Mr. Bob Kost, BRW, Inc. presented three plans for Central Park that had been
20 developed after meeting with the City, School District and other various interested
21 community groups. Several residents in attendance provided Council with
22 comments and suggestions.
23 V. DISCUSS FUND BALANCE ALLOCATION, FALCON HEIGHTS AND
24 LAUDERDALE REVENUE, AND 1996 AUDIT CONCERNS.
25 Mr. Stuart Bonniwell reported on the recently completed audit. He reviewed
26 various fund balances and reserve accounts. Mr. Bonniwell commended the City's
27 accounting practices that have been implemented since his report last year to the
28 Council.
29 VI. REVIEW PARKVIEW DEMOLITION BIDS.
30 The City Manager reported on the status of the bid process. The Council directed
31 the City Manager to put this item on the May 13th Council meeting agenda.
32 VII. UPDATE ON SAV II AND APACHE PLAZA DEVELOPMENT.
33 Mike Larson, Liquor Operations Manager, presented a report from KKE Architects
34 regarding the current structure and renovation alternatives. He reported that the
35 parking lot lights were not included in the bid from KKE, but can be done as an
alternate bid. Mr. Larson also indicated that the roof repair and the facade repair
37 will each be done as an alternative bid as well. The City Manager reviewed the
renovation schedule with the Council.
2 VIII. OTHER BUSINESS.
3 1. Future Work Sessions. The City Manager reported on the schedule he
4 developed for upcoming work session meetings for the Council's
5 consideration.
6 2. Costs for Sweatshirts and Caps. Councilmember Marks reported that he had
7 a request from the Sister City Committee for the City to provide various
8 items as souvenirs to the Fire Brigade Band from Salo, Finland. The Council
9 decided to provide caps and pins.
10 3. Discuss League of Minnesota Cities memo on help for flood affected cities.
11 The City Manager reported that the St. Anthony Village Fire Department
12 recently collected and sent various items to the flood victims. He also
13 reported that several firefighters have volunteered their time to relieve
14 firefighters in East Grand Forks, MN.
15 4. Schnitzer Update. The Management Assistant reported on the status of the
16 Schnitzer clean -up site and remedial process. The University of Minnesota
17 has started the clean -up, which is scheduled to be completed by June or July.
18 At that point, Hubbard Broadcasting will begin construction of the
expansion of their facility.
20 IX. ADJOURNMENT.
21 The work session was adjourned at 10:00 P.M.
22 Respectfully submitted,
23 Kim Moore - Sykes,
24 Management Assistant
MEMORANDUM
DATE: May 28, 1997
TO: Mike Mornson, City Manager
FROM: Roger Larson, Finance Director
ITEM: TAX BILL /LEVY LIMITS FOR 1998
The following is a recap of the affect that the current Tax Bill implementing levy limits will
have on St. Anthony:
1997
Certified Levy
$ 1,664,011
Less: Road Improvement Levy
($ 134,005)
Add: Local Performance Aid (LPA)
$ 9,428
Homestead Credit (HACA)
$ 334,378
Local Government Aid (LGA)
$ 141.475
1997 ACTUAL LEVY
$ 2,015,287
Times: Inflation
1.0224%
PERCENTAGE INCREASE
$ 2,060,429
1998
Less: (Estimated 1998 Aids)
Local Performance Aid (LPA)
($ 10,603)
Homestead Credit (HACA)
($ 334,378)
Local Government Aid (LGA)
($ 148.711)
1998 ESTIMATED LEVY LIMIT
$ 1,566,737
1997 ACTUAL LEVY
($ 1.530.006
INCREASE IN DOLLARS
$ 36,731
PERCENTAGE INCREASE
2.4%
The levy limit tax bill has been approved by the Legislature, however, it has not been signed
by the Governor. If signed and implemented, the bill would be in affect for two years.
The levy for road improvements and St. Anthony's HRA ($20,000) are not subject to levy limit
restriction. The following is a recap of those dollars:
1997 HRA Levy $ 20,000
1998 Anticipated HRA Levy 20,000
Increase $ _ 0 _
1997 Road Improvement Levy $ 134,005
1998 Road Improvement Levy 1174,089
Increase $ 40,084
TOTAL DOLLAR INCREASE WITH LEVY LIMIT AND ROADS $ 76,815
PERCENTAGE INCREASE WITH LEVY LIMIT AND ROADS 4.6%
Budget Levy Reserves:
$ 1249000 1996 Established Funding
$ 749000 1997 Designated Reserves
$198 9 000
53 700 1997 Budget Reduction
$ 144,300 Total Levy Reserves