HomeMy WebLinkAboutCC WORKSESSION 10071997CITY OF ST. ANTHONY
CITY COUNCIL BUDGET WORK SESSION
October 7, 1997
7:00 PM
Council Chambers
I. CALL TO ORDER.
II. ROLL CALL.
Page(s)
III. DISCUSS AND REVIEW 1998 BUDGET AND TAX
INFORMATION WITH CITY STAFF ......................... 1 - 7
IV. DISCUSS NORTHWEST YOUTH AND FAMILY SERVICES
PROPOSAL......... ............................... 8 -20
V. DISCUSS COMPUTER UPGRADE PROPOSAL WITH ROGER
LARSON, FINANCE DIRECTOR ......................... 21 -26
VI. CITY MANAGER'S BRIEF UPDATES ON UPCOMING ISSUES
AND MEETINGS.
A. Street Neighborhood Meetings - October 21.
B. Park Task Force - October 20.
C. Planning Commission (ordinance change) - October 21.
D. Public Works Director selection and retirement.
E. Union contract proposals - November 4 Work Session
(will begin at 8:00 PM due to election).
F. School /City Council- Mayor /Manager meeting - November 4.
G. Flood Task Force - October 15.
H. Liquor Store open in November.
I. H.R.A. Updates . ............................... 27- 28
VII. OTHER BUSINESS.
VIII. ADJOURNMENT.
III. DISCUSS AND REVIEW 1998 BUDGET AND TAX
INFORMATION WITH CITY STAFF
MEMORANDUM
DATE: September 24, 1997
TO: Mike Morrison, City Manager
FROM: Roger Larson, Finance Director
ITEM: TAX RATE INCREASE /DECREASE IN TAX CAPACITY
The County has provided the City with the necessary information to calculate St.
Anthony's proposed tax rate for 1998. Based on the current levy and changes the State
Legislature made to the class rates, St. Anthony's tax rate will increase 2.826 %.
The reconstruction of the class rates dropped the City's Total Local Tax Capacity by
$271,108. The major change in the class rates was a reduction in the percentages for
commercial and apartment properties. This created a significant lowering of their tax
capacities.
Overall in Hennepin County, commercial tax capacity dropped 16 % and apartment tax
capacity dropped 16 %. Residential did drop slightly, but not enough to offset the
notable change to commercial and apartments. As a result, the tax burden is shifting
away from commercial and apartment properties to residential homeowners.
Without the drop in St. Anthony's Total Local Tax Capacity, residential taxes would
have remained approximately the same as last year or increased slightly because of a
property value increase.
Because of the Class Rate changes dropped the City's total valuation, the average home
valued at $110,000 with no valuation change, will pay an additional $18.00. Those
properties with increased valuation (approximately a 3.6% increase Citywide) will see
their City taxes rise $40.00. Meanwhile, a commercial property valued at $200,000
will decrease by $238.00 and an apartment building valued at $200,000 will decrease
$101.00.
Looking at the overall picture there is good news. Taxpayers tend to look at the
bottom line of their tax statements. The State Legislature increased state aid to the
school district's, which shifts school funding away from local taxpayers.
Because of the additional state aid revenue, I.D.S. #282 (which makes up 50% of the
total taxes on the statement) estimates their levy will decrease about 6 %.
REVENUES:
Property Taxes
Licenses
Permits
Intergov Revenue
Municipal Fines
Miscellaneous
Transfers
TOTAL
EXPENDITURES:
Mayor /Council
Pub/Intcrgov /Relat
Cable Franchise
General Management
Elections
Finance /Insurance
Finance /Assessing
Legal
Engineering /Planning
City Buildings
Civil Defense
Police Protection
Fire Protection
InspectionsBuilding
Animal Control
Public Works /Streets
P/W Maint & Repair
Tree & Weed Care
Parks
Transfers
TOTAL
GENERAL FUND
1997
Budget
$1,531,006
$ 11,500
$ 47,300
$1,051,606
$ 100,000
$ 61,750
218,713
$3,021,875
$
52,150
$
15,900
$
18,550
$
104,100
$
17,700
$
252,300
$
32,400
$
56,000
$
8,175
$
84,550
$
37,000
$1,223,400
$
443,800
$
21,800
$
5,100
$
381,750
$
105,600
$
27,600
$
59,000
$
75,000
$3,021,875
1998
Budget
$1,567,767
$ 11,100
$ 52,800
$1,084,301
$ 100,000
$ 67,850
$ 247.082
$3,130,900
$
53,800
$
16,400
$
19,200
$
107,700
$
20,750
$
259,950
$
33,600
$
58,000
$
8,500
$
92,350
$
38,300
$1,267,400
$
458,550
$
22,600
$
5,300
$
393,700
$
109,800
$
28,700
$
61,300
$
75.000
$3,130,900
Increase
2.4 Levy
Limit
3.61%
3.16%
3.14%
3.50%
3.46%
17.23%
3.03%
3.70%
3.57%
3.98%
9.23%
3.51%
3.60%
3.32%
3.67%
3.92%
3.13%
3.98%
3.99%
3.90%
0.00%
3.61%
0
3
10/07/97
PROPOSED
CITY TAX RATE
Actual Preliminary Increase
1997 1998 (Decrease)
Total Levy $ 1,664,011 $ 1,740,856 $ 76,845
Fiscal Disparities Distribution ( 85,362) ( 87,043) $ 1,681
from Ramsey County.
Fiscal Disparities Distribution (187,176) (192,657) $ 5,481
from Hennepin County.
Local Levy $ 1,391,473 $ 1,461,156 $ 69,683
Divided by Total of Hennepin and $ 5,269,806 $ 4,998,698 * ($271,108)
Ramsey County Total Local Tax Capacity
Proposed Rate 26.406% 29.232% 2.826%
* There have been Class Rate Changes for Commercial, Apartments and Residential
Properties for collectible 1998 taxes which decreased the City's Total Tax Capacity
by $271,108.
* *The estimated tax rate is based on current valuation estimates from Hennepin and
Ramsey Counties. Any reduction in Valuations, Fiscal Disparities, or Class Rates,
could change the City's total local levy or tax capacity which increases the total tax rate.
ro
1998 CHANGES TO THE CLASS RATES *
(State Legislature sets Class Rates)
Industrial:
1997 1998
First $100,000 - 3% First $150,000 - 2.7%
Over $100,000 - 4.6% Over $150,000 - 4%
Apartments:
Taxable Value Times 3.4%
Residential:
First $ 72,000 - 1%
Over $ 72,000 - 2%
Taxable Value Times 2.9%
First $ 75,000 - 1%
Over $ 75,000 - 1.85%
* SHIFTS THE TAX BURDEN FROM COMMERCIAL AND
APARTMENTS TO RESIDENTIAL PROPERTY OWNERS.
5
AVERAGE VALUATION = $1109000
1997
Tax Capacity 1480
X 26.406%
City Taxes $ 390.81
Tax Capacity 1398
X 29.232%
City Taxes $ 408.66
INCREASE $ 17.85
1997 VALUATION = $110,000
1998 VALUATION = $114,000
1997
Tax Capacity 1480
X 26.406%
City Taxes $ 390.81
Tax Capacity 1472
X 29.232%
City Taxes $ 430.30
INCREASE $ 39.49
WHAT DO I GET FOR MY TAX DOLLAR?
AVERAGE HOME VALUED AT $114,000
ESTIMATED ANNUAL CITY TAXES = 430.30 $430.30
Mayor / Council
Public/intergovernmental Relations
Cable Franshise
General Management
Elections
Finance, Insurance /Accounting
Finance, Assessing
Legal
Engineering, Planning/ Zoning
City Building
Civil Defense
Police Protection
Fire Protection
Inspections, Building /Plumbing /Heating /Health
Animal Control
Public Works
Public Works, Maintenance/Repair Equipment
Tree and Weed Care
Parks
ransfers to Other Funds
GENERAL FUND TOTAL EXPENDITURES
1997
BUDGET
$53,800.00
$16,400.00
$19,200.00
$107,700.00
$20,750.00
$259,950.00
$33,600.00
$58,000.00
$8,500.00
$92,350.00
$38,300.00
$1,267,400.00
$458,550.00
$22,600.00
$5,300.00
$393,700.00
$109,800.00
$28,700.00
$61,300.00
$75.0K00
.. � • r r 4r]
TAX LEVY
EXPENDITURES
$39,997.00
$12,238.00
$0.00
$79,669.00
$15,484.00
$152,376.00
$25,073.00
$16,500.00
$6,343.00
$61,696.00
$26,581.00
$342,464.00
$309,185.00
$0.00
$3,955.00
$270,291.00
$81,936.00
$21,417.00
$45,744.00
$56,718.00
DIRECT REVENUES:
Cable Franshise
L.M.C. Insurance Rebate
Municipal Court Fines
(Split between Legal & Police)
Falcon Heights /Lauderdale Contracts
Police State Aid
Building Permits
Road Maintenance
7
% OF
TAXES
BUDGET
PAID
2.55%
$10.98
0.78%
$3.36
0.00%
$0.00
5.08%
$21.87
0.99%
$4.25
9.72%
$41.82
1.60%
$6.88
1.05%
$4.53
0.40%
$1.74
3.94%
$16.93
1.70%
$7.30
21.85%
$94.00
19.72%
$84.87
0.00%
$0.00
0.25%
$1.09
17.24%
$74.19
5.23%
$22.49
1.37%
$5.88
2.92%
$12.56
3.62%
$15.57
100.00% $430.30
INDIRECT REVENUES:
L.G.A.
H.A.C.A.
Liquor Fund Transfer
Licenses
Misc. Revenue
IIV. DISCUSS NORTHWEST YOUTH AND
FAMILY SERVICES PROPOSAL
G-` Northwest Youth & Family Services
3490 Lexington Avenue North • Shoreview, MN 55126 • (612) 486 -3808 FAX (612) 4ou -Jo�u
l
September 15, 1997
Mayor Clarence Ranallo
& Council Members
City of St. Anthony
3301 Silver Lake Road
St. Anthony MN 55418
Dear Mayor Ranallo and Council Members:
On Monday, September 8, 1997, I received a phone call from our
re
Hennepin County Grants Manager informing us that due t woo
ould ere
budget cuts the County funding for youth
eliminated as of January 1, 1998. This has been subsequently
confirmed in writing in a memo we received on Friday, September
12th, a copy of which is attached for your review. Although this
matter will have to
expected that there will not be any ch change a ge madein thisrplan t is the county
This means for you and for the residents of St. Anthony that the
services we have been able to provide within the schools will most
likely be eliminated unless alternative funding can be found. A
small portion of the Hennepin County money was used to offset
Diversion costs for young people from your community. This amount
was $875.00.
I am aware that in the past you have felt that the Hennepin moreY
helped to off -set the city appropriation. I am,
contacting you as soon as possible so you will be aware of this
change as you consider your budget decision for 1998 for
the Northwest
Youth & Family Services. It would be ma participate fully a the
proposed Joint Powers Agreement county funds might encourage you to
and budget for your fair share. As
I mentioned at the council years, meeting, e would be will in to worktwith
if the total amount needs phased in over a couple of
you to make that happen so you could receive all of the services as
any other participating community. I know that many of your
residents value the services they receive from NYFS and would be
very unhappy if they could not continue to access them. Please
consider carefully how and to what degree you will be involved with
us in the coming year.
9
If there are any additional questions that I might be able to
answer I would be happy to do so. I will await hearing your
decision.
Sincerely,
Jdt,CiU✓�-
Kay Z. Andrews, LICSW
Executive Director
KZA:js
CC: File
City Manager Michael Mornson
City Council Members
Shelley Freeman
SUMMARY OF PROPOSED PURCHASED SERVICES CHANGES
Pure' d Service
Providers Currently Funded Amount of Reduction
% of
Budk. ,:atczory
Under Budget Category for Budget Category
Category
Preschool Day
Washburn Preschool Day Treatment $549,849
100%
Treatment
Fraser Preschool Day Treatment
Youth Skills
Minneapolis Youth Diversion $1,029,688
10001,
Training
Family &Childreds Services - NW Youth Diversion
Storefront Youth Action - Youth Diversion
Relate - Youth Diversion
YMCA - Detached Worker
Youth Services Bureau - NW Youth and Family Services
Camping
Mental Health
Family & Childreris Services - Outpatient 5250,000
67%
Outpatient
Washburn Child Guidance - Outpatient
Mental Health Day
Family NetworksDay Treatment I & 11 $500,000
22%
Treatment
District 287 - Elementary Day Treatment
Storefront/Youth Action - Delta Place
St. Joseph's Home for Children - Elem. Day Treatment
University Day Treatment
Washburn Child Guidance Center - Elem. Day Treatment
Exodus Community Development River-west Day Treatment
Intensive In -Home Clues - Family Partnership and Family Counseling & $700,000 18%
Consultation
Reuben Lindh - Family Partnership and Project Rebound
Freeport West - Family Partnership and Legacy
African American Family Services - Families First and
RTC Transition
Minnesota IndianWomeds Resource Ctr. - Families First
St. Joseph's Home for Children - Families First
The City - Community Family Program
Fathets Resource Center
F arni ly Community Faruly Networks - Open Program 5500,000 35%
Support
Washburn Child Guidance Center - FCSP
St. Joseph's Home for Children - Family Outreach and
Evening Support
Gerard - Richfield
St. Davids - SED Respite
Thomas Allen - SED Respite
Exodus Community Development - Family Outreach
District 287 - Proteen and City Quest
Total 51529,537
JOINT POWERS AGREEMENT FOR NORTHWEST
YOUTH AND FAMILY SERVICES
I. PARTIES.
This agreement is made and entered into by the Cities of
Arden Hills, New Brighton, Mounds View, Shoreview, North
Oaks, Roseville, Little Canada, Falcon Heights, and St.
Anthony, all located in the State of Minnesota.
II. RECITALS.
A. Northwest Youth and Family Services (NYFS) is a non - profit
corporation providing programs to meet the developmental needs
of youth and families residing in the northwest suburbs of
Ramsey County, including, but not limited to, the
municipalities which are signatory to this agreement
( "participating municipalities ") and students from Independent
School Districts 621, 623 and 282.
B. The participating municipalities intend to act as the
sponsors of NYFS by providing financial support and policy
guidance for its, activities, which activities are considered
to be in the best interest of the citizens of the
participating municipalities.
C.It is the intent of the parties to set forth their
respective rights and obligations pursuant to this joint
powers agreement.
D.The governing bodies of the participating municipalities
have adopted resolutions authorizing the execution of this
agreement pursuant to Minn. Stat. 471.59.
III.TERMS AND CONDITIONS.
In consideration of the mutual understandings of this agreement,
the parties hereby agree as follows:
A. Funding.
1. Communities will be asked to provide a resolution of
support for such funding.
In addition to the participating municipalities share of the
annual budget, funds for the operation of NYFS will be secured
from grants or appropriations from private organizations, the
State of Minnesota, Federal and County Agencies, and other
legal and appropriate sources.
iz
2. Participating municipalities shall make a minimum financial
commitment. Each municipality shall pay a share of NYFS,
annual budget, an amount equal in percentage to the particular
municipalities per capita population ($1.20 per capita)
compared to the total per capita population of all the
participating municipalities. The populations of the
municipalities shall be determined by using the most recent
Metropolitan Council population data. This amount may be
adjusted annually for inflation. Any adjustment beyond that
would require approval from the participating municipalities.
3. Amounts payable by the participating municipalities shall
be paid to NYFS on or before January 30, of each year to cover
the participating municipalities share for that year.
B. Board of Directors.
Each contributing municipality may appoint a member to the
Board of Directors. Outside members of the Board of Directors
may be appointed. The Board shall adopt bylaw provisions
requiring an open process for contracting services and a
provision prohibiting the organization from supporting or
opposing individual candidates for election to any of the
participating municipalities councils.
C. Further Obligations of NYFS In addition to the
obligations set forth elsewhere in this agreement, this
agreement is further contingent upon NYFS doing the
following:
1. Prior to the participating municipalities
payment to NYFS, NYFS shall submit a written
report to the participating municipalities
including the proposed budget with a breakdown
for the cost of each service to each
participating municipality for the previous
year and the budget year;
2. Periodically advising participating
municipalities of services available through
NYFS to its residents;
3. Establishing a sliding scale for counseling
services to residents of participating
municipalities and periodically advising
participating cities of such fees;
4. Providing other reasonable information
requested by the participating municipalities;
5. Purchasing a policy of liability insurance in
the amount of at least $600,000.00, naming
each of the participating municipalities as
additional insured and providing copies of
such policies to each participating
municipality, annually; and
6. Provide each participating municipality with a
copy of its Articles of Incorporation, Bylaws,
Amendments thereto, and the IRS tax exempt
status letter.
D. Additional Parties. Upon the agreement of at
least 5096 of the participating municipalities,
additional political subdivisions may be added
as additional participating municipalities by
each such political subdivision adopting a
resolution authorizing participation and the
execution of an addendum to this Joint Powers
Agreement whereby the additional municipality
agrees to be bound by the terms of this Joint
Powers Agreement.
E. Term. This agreement shall remain in full
force and effect for an indefinite term unless
any party gives all of the other parties at
least 60 days written notice of its intent to
cancel this agreement effective December 31,
of the year in which the notice is made, or
unless all of the parties modify this
agreement in writing.
IN WITNESS WHEREOF, the parties have executed this agreement
on the dates set forth below.
CITY OF ARDEN HILLS
By:
Mayor
Its:
Clerk /Manager
Dated:
CITY OF MOUNDS VIEW
By:
Mayor
Its:
Clerk /Manager
Dated:-
CITY OF NEW BRIGHTON
By:
Mayor
Its•
Clerk /Manager
Dated:
CITY OF SHOREVIEW
By:
Mayor
Its:
Clerk /Manager
Dated:
13
CITY OF NORTH OAKS
By:
Mayor
Its:
Clerk /Manager
Dated:
CITY OF LITTLE CANADA
By:
Mayor
Its:
Clerk /Manager
Dated:
CITY OF ST. ANTHONY
By:
Mayor
Its:
Clerk /Manager
Dated:
CITY OF ROSEVILLE
By:
Mayor
Its:
Clerk /Manager
Dated:
CITY OF FALCON HEIGHTS
By:
Mayor
Its:
Clerk /Manager
Dated:
/4
)s
NORTHWEST YOUTH & FAMILY SERVICES (NYFS)
1996 PARTICIPATION SUMMARY
Just as traffic and sewer lines require community collaboration, so do addressing the social and
human needs of our communities' residents. The problems facing our youth and families are not
contained by city boundaries - just as our area residents are not contained by city boundaries.
All cities are affected by the health and well being of each individual citizen. NYFS has worked
for over twenty years to meet essential human service needs to keep our communities healthy,
safe places in which to work and live. It is only by communities working together that this can
continue to happen.
In 1996, over 1,600 young people and their families were provided with over 16,000 hours of
direct service from NYFS. In addition, 1,850 youth participated in educational presentations and
discussion groups. 120 youth also participated in the Youth Activity Center, located in the NYFS
building, in the first six months of 1996. Therefore, a total of 3,570 community residents
received services through NYFS. Below is a brief description of the services offered through
NYFS and a breakdown of the total number of people served by each program. Please see the
attached report(s) for city participation statistics.
Counseling / Mental Health Services:
In 1996, 435 local youth and families received mental health services through the Northwest
Counseling Center. On average, each client received 8.5 hours of counseling. Each service hour
is charged out at a rate of $95.00 per hour. The financial equivalent for counseling services (per
city) is reflected in the attached charts.
In -Home Services:
The In -Home Treatment Program is designed to help children and their families solve problems
through a mix of home -based therapeutic intervention and education services in order to avoid
the out of home placement of the children. In -Home staff provide counseling and education to
address needs such as parenting and behavior issues, academic concerns, or time - management
problems. In 1996, 41 families received assistance through the In -Home Treatment Program
utilizing on average 40 hours of service. The cost for therapeutic services per hour is $95.00;
educational services are billed at a rate of $50.00 per hour.
Diversion / Restitution Services:
The Diversion Program offers counseling which consists of delinquency assessments and short
term, problem - solving sessions with youth and family members who are experiencing conflict due
to delinquent or inappropriate behavior exhibited by the youth. Those youth who are required
by police or the courts to complete volunteer service hours as restitution are placed by staff at
a variety of community sites and monitored. By employing a combination of discipline and
encouragement, the program prepares the young person who made one bad choice to make better
choices in the future. 333 youth were provided diversion and restitution services in 1996. The
"Hours of Service Provided" in the following city charts reflect both the services provided by
I (o
Diversion staff and the hours of community service completed by the youth. Diversion services
are valued at $50.00 per hour.
Awareness Seminars: The Diversion Program also provides educational Awareness .
Seminars. Four seminars are offered: Theft Awareness, Chemical Awareness, Tobacco
Awareness, Fire Awareness. At least one parent is required to attend with their child.
The "Number of Clients" in the following charts only reflect the number of youth
attending the seminars, participating parents are not included in these numbers.
Youth Run Business Ventures:
NYFS operates two youth -run business: a concessions business at the New Brighton Family
Center, a second -hand clothing store at the Fairview Community Center. Also, in the first six
months of 1996 another concessions business was operated as a part of the Youth Activity Center.
In 1997, NYFS converted the Youth Activity Center to Penny Pinchers, a second -hand clothing
store. This program was designed to train at -risk youth who have no work experience or who
have failed in the work force. These young people receive employment experience and training
in the areas of resume building, interviewing and conflict resolution. In 1996 at total of 51 youth
received training through The Youth Run Business Program. Each worker completes a 12 week
employment session and works on average 64 hours. Employment services are also billed at a
rate of $50.00 per hour.
Senior Chore Program:
The Senior Chore Program focuses on linking youth workers with area senior citizens to provide
home chore services which allows the seniors to remain independent in their homes. The Senior
Chore Program gives youth an opportunity to interact positively with their elderly neighbors,
learn basic work skills and earn money. In 1996, 285 youth were registered with the program
and 261 seniors requested chore services. Over 2,200 hours of chore services were provided.
Family Support Project:
Beginning in 1994, NYFS became a Case Management Agency for The Ramsey County Human
Services Family Support Project. This project has a goal of servicing families at risk of
becoming involved with child protection. NYFS staff assists the families in identifying their
problematic issues, developing family goals and implementing a plan to utilize community
resources to resolve those issues. 7 families received 240 hours of service through NYFS in
1996.
Young Fathers Program:
The Young Fathers Program assists young men who are becoming fathers to understand their
rights and responsibilities as a father and provide the support they need to remain actively
involved with their children. The goals of the program are to prevent further teen pregnancy and
increase their ability to provide effective emotional, developmental and financial support to their
children. Resources include education/vocational planning, parent education, relationship
counseling and support groups. In 1996, 27 young men were actively enrolled The Young
Fathers Program.
1-7
Health Education Services:
NYFS works closely with six suburban Alternative Learning Programs to provide health
education in the areas of sexually transmitted diseases, pregnancy prevention and healthy
relationships. Health Education presentations and support groups are also provided for students
of mainstream high schools. 1,850 students participated in Health Education presentations,
discussion groups and support groups in 1996.
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V. DISCUSS COMPUTER UPGRADE PROPOSAL WITH
ROGER LARSON, FINANCE DIRECTOR
21
MEMORANDUM
DATE: September 22, 1997
TO: Mike Morrison, City Manager
FROM: Roger Larson, Finance Director
ITEM: INTERNET /COMPUTER UPGRADE
Community information and communication has been greatly enhanced using the
modern technology services of the Internet. Over 25 metropolitan Cities have Internet
communications and several others have implementation plans in progress. In addition,
Hennepin and Ramsey Counties, the Met Council and the League of MN Cities all have
web sites to access information.
Examples of improved services to the residents include on -line access to Council
meeting agendas, minutes, City ordinances, recreational activities and community
events. City offices would also benefit by sharing information between facilities and
have the ability to access other City and County data.
To determine what procedures other Cities used for implementation, I surveyed several
metro communities to get their feedback. The study revealed that all of the Cities had
an internal review of their present computer system and they outlined their objectives
prior to hook -up.
To assist with the process, most of the larger Cities have a skilled Management
Information Systems Analyst (MIS) on staff. The smaller Cities, who did not have a
MIS Coordinator, contracted those services with an independent contractor.
After meeting with John See from the Independent School District, he recommended
that St. Anthony contact TIES (Technology and Information Educational Services).
Their recommendation consists of three phases:
1) St. Anthony's current technology and network infrastructure be evaluated
to determine the current use of our technology and its capabilities.
2) Determine and prioritize St. Anthony's technology objectives.
a. Define and interview four focus groups to determine the
City's communications needs and objectives.
2,7-
3) Develop an audit report which outlines the objectives, determines computer
upgrades, estimates the approximate cost and staffing requirements
necessary to maintain the information on the web.
Request for Funding;
The ability to add additional communications and improved information internally and
to the residents is unlimited with the use of the Internet. To assist City staff with the
process, I am requesting the City Council approve TIES' proposal at a cost of $7,200.
The funding will come out of the Revolving Fund, which has an adequate fund balance
to fund the project.
23
PROPOSAL FOR ST. ANTHONY VILLAGE
St. Anthony Village desires to provide enhanced information technology services to its residents
and city offices. Examples of enhanced services to residents could include on -line access to
Council meetings, agendas, minutes, city ordinances and recreational activities. City offices
could also benefit through enhanced communication and sharing of information between
facilities. Increased services may require the investment in technology infrastructure and
computer systems.
Objective
Conduct technology audit, which will include review of existing technology and recommend
strategies for implementing technology changes. The audit report will include budget and
staffing estimates. The report will be submitted to St. Anthony Village City Council for approval
to proceed on the next step of planning and construction of city infrastructure.
Methodology
Phase I — Review Existing Planning and Technology Documents
1. TIES' staff will review existing planning documents and evaluate current technology
implementation and network infrastructure.
2. TIES will develop a list of parameters regarding the plans and the current use of technology.
3. St. Anthony Village will review and approve parameters.
Phase II — Determine and Prioritize St. Anthony Village Technology Objectives
1. TIES will define four focus groups to interview. Preliminary focus group structure would
consist of residents, City Council, St. Anthony Village Administration and St. Anthony
Village staff.
2. St. Anthony Village will detemnine membership of focus groups.
3. TIES' staff will conduct focus group meetings to determine technology service objectives and
priorities of each focus group.
Phase III — Develop Technology Services Planning Document
1. TIES will develop an audit report to review existing technology and desired technology
objectives. The report will include infrastructure alternatives, computer system upgrades,
estimated budget and staffing information.
2. TIES will deliver the plan in writing to St. Anthony Village. TIES will be available to
present at City Council meeting.
3. TIES staff will be available to answer questions regarding the overview plan.
Ii (Technology and Information Educational Services)
24
Deliverables by TIES
1. Written summary of focus group meetings within two weeks after focus groups meetings are
concluded.
2. Written technology audit report for St. Anthony Village technology objectives. An executive
summary, suitable for presentation to the City Council will be included. Both proposals will
include network infrastructure alternatives. Reports will be delivered by November 14, 1997.
St. Anthony Village Role
1. Provide TIES with copies of existing planning documents by September 19, 1997.
2. Provide TIES with diagrams of current technology implementation, including locations of
existing Local Area Networks, File Servers, Host Computers and workstations by September
19, 1997.
Identify appropriate individuals for interviews and meetings to discuss technology
requirements by October 1, 1997.
4. Clarify expectations regarding content of a technology audit report by October 31, 1997.
Consultant's Background
TIES Mission is to provide leadership in the application of technology in education by means of
quality support services, training, consulting, processing, research and development so that our
member districts can achieve enhanced learning for students and cost - effective management.
TIES, since 1967, has provided comprehensive technology solutions to schools and educators.
TIES is a non - profit technology consortium of 90 full time staff providers to service 39 districts,
400 schools, and 250,000 students.
TIES provides one -stop services in Technical Support, Internet and networking services,
Applicant Search, Student and Administrative software applications, as well as customized
services on a request basis. Technology Conferences, Technology Audits, Technology planning,
training, graduate level Technology Certificate Program and M.A. in Technology are provided.
10 (Technology and Information Educational Services)
ZS
TIES Technical Support Department has several years' experience supporting Local Area
Networks involving Macintosh, MSDOS/Windows, UNIX and Host computers. The Technical
Support Department provides technical consulting to organizations outside the TIES
environment, including city government.
Time Frame and Cost
Phase I -
September, 1997
Estimated 2 days of review and comment to prepare assumptions and formulate
preliminary assessment.
$900 daily rate - $1,800
Phase 77
October, 1997
Estimated 2 days for focus group meetings and summarization.
$900 daily rate, per consultant - $1,800
Phase III
Late October — Early November, 1997
Estimated 4 days of review and comment to prepare final planning document.
$900 daily rate - $3,600
Total $7,200
This represents an estimated amount. TIES will bill for actual days worked on the project. The
project estimates will be reviewed at the end of Phase II before continuing with Phase M.
Additional services requested while on -site must be in writing and authorized by the proper agent
of the school and will increase billable hours.
Ii (Technology and Information Educational Services)
References
Saudi Arabian International School
Brent Mutsch, Deputy Superintendent
Dhahran District
Box 677
Dhahran International Airport
Dhahran, Saudi Arabia 31932
Fax: 9- 011 - 966 -3- 891 -2450
Phone: 966-3-891-9555
Saudi Aramco Schools
Gary Honken, Coordinator, Center for
Technology and Information
Saudi Aramco Schools
P.O. Box 73
Dhahran 31311
Saudi Arabia
Fax:: 9- 011 - 966 -3- 877 -1638
Phone: 9-011-966-3-877-1585
IM (Technology and Information Educational Services)
Orono School District
Tom Mich, Superintendent
Box 46
685 Old Crystal Bay
Long Lake, MN 55356
Fax: 612 -449 -8399
Phone: 612-449-8304
Naperville C.U. School District 203
George (Skip) Paulson
Director of Technological Services & Career
Education
203 West Hillside road
Naperville, IL 60540 -6589
Fax: 708 - 420 -1066
Phone: 708 -420 -6473
ze,
VI. CITY MANAGER'S BRIEF UPDATES ON UPCOMING
ISSUES AND MEETINGS
z-7
DORSEY & WHITNEY LLP
MINNEAPOLIS
PILLSBURY CENTER SOUTH
NEW YORK
WASHINGTON, D.C.
220 SOUTH SIXTH STREET
DENVER
LONDON
(MINNEAPOLIS, MINNESOTA 55402-1498
SEATTLE
BRUSSELS
TELEPHONE: (612) 340 -2600
FA0.00
HONG KONG
FAX: (612) 340 -2868
BILLINGS
DES MOINES
JAMES E. SC1l1'=6PFXER
MISSOULA
ROCHESTER
(612) 34379W
COSTA MESA
GREAT FALLS
September 29, 1997
VIA FACSIMILE AND FIRST CLASS MAIL
Mr. Michael Mornson
Housing and Redevelopment
Authority of St. Anthony
3301 Silver Lake Road
St. Anthony, Minnesota 55418
Re: 2542 Kenzie Terrace, St. Anthony, Minnesota
Dear Mr. Mornson:
In connection with the Purchase Agreement dated August 10, 1997, between
Gregory F. Steiner, as Seller and Housing and Redevelopment Authority of St. Anthony,
Minnesota, as Buyer ('Purchase Agreement "), I have reviewed the title insurance
commitment issued under File No. 59 - 2902C (the "Commitment ") prepared by First
American Title Insurance Company, dated August 26, 1997, a copy of which is enclosed for
your reference.
In connection with the objections as listed on the September 16, 1997 title
objection letter (copy attached) to Gregory F. Steiner and jean Crosby of First American
Title Insurance Company, I wish to call your attention to Items #12 and #13 of Schedule B-
II of the Commitment. In order for the title company to issue a policy clear of these two
exceptions, a survey will need to be obtained locating the property as described by the legal
description contained in the Commitment. This survey may reveal possible gaps between
the Steiner property and the adjacent parcels previously acquired by the HRA. If gaps exist
there may be third parties who have a lingering interest in the property because title to
these gap areas would not have been transferred when the property was conveyed using
the current legal description. If a survey does in fact reveal gaps in the legal descriptions
of the properties, the surveyor would have to create a new legal description and the rights
of third parties in the gap would have to be eliminated, probably by conducting either a
Quiet Title Action or a Land Title Registration proceeding in Hennepin County. Either of
these proceedings could take anywhere from 4 months to 2 years to complete and could
cost between $2,500.00 and $15,000.00 depending on the complexity of the action.
DORSEY & WHITNEY LLP
Michael Mornson
September 29, 1997
Page 2
Typically, the survey and the title correction process would be the Seller's
obligation to obtain and complete and also pay the cost thereof. Indeed, our contract
would allow us to notify Mr. Steiner that he is required to do this. However, given Mr.
Steiner's level of sophistication and previous reluctance to incur additional cost, I doubt if
he will recognize the nature and extent of this objection or accept responsibility for curing
it. In addition, the contract states that if he fails to cure within 60 days the City can either
waive the objection and close or terminate the Agreement and receive the earnest money
back. I assume Mr. Steiner will either be unwilling or unable to solve this problem within
60 days and that the City will be faced with the decision of whether it wants to purchase
the Property subject to this problem and either resolve the problem itself or attempt to
pass the problem onto a subsequent buyer (presumably in exchange for a reduction in the
purchase price). The City could choose not to buy the Property but this may detrimentally
impact its overall plan for redevelopment of the area.
There are other title matters which we have notified Mr. Steiner about (see
the enclosed letter). We have had no response from him as yet and therefore don't know
if he can or will cure these problems.
Please let me know how you would like to proceed.
Very b
James
KLB:sq
Enclosure
cc: William Soth
,
1
CITY OF ST. ANTHONY
2 CITY COUNCIL WORK SESSION MINUTES
September 2, 1997
4 7:00 P.M.
5 I. CALL TO ORDER.
6 II. ROLL CALL.
7 Councilmembers Present: Ranallo, Marks, Enrooth, Wagner, Faust.
8 Also present: Michael Mornson, City Manager; Kim Moore - Sykes, Management
9 Assistant; Kay Andrews, Northwest Youth and Family Services; Shelly Freeman.
10 II. REVIEW JOINT POWERS AGREEMENT WITH KAY ANDREWS OF
11 NORTHWEST YOUTH & FAMILY SERVICES.
12 Kay Andrews presented a revised joint powers agreement that was drafted to reflect
13 changes that have occurred over the last few years. She asked that the Council
14 consider signing and participating in their program.
15 Shelly Freeman explained the ACTION program as an extension of the services
16 offered by Northwest Youth & Family Services. She reported that while NYFS is
17 diversionary in its focus, ACTION stresses education as a way to prevent people
18 from getting into trouble.
III. REVIEW 1998 LEVY INFORMATION AND TIMETABLE FOR TRUTH IN
20 TAXATION MEETINGS.
21 The City Manager reported that he received final notification from the State
22 regarding the City's 1998 levy limit, LGA and HACA distributions.
23 He reported that the public hearing dates have been set for Hennepin and Ramsey
24 Counties, ISD #282, and Special Taxing Districts. He has tentatively scheduled the
25 City's truth in taxation hearing and continuation hearing for December 3rd and
26 17th. The Public Hearing for the 1998 proposed Budget is October 7, 1997.
27 IV. REVIEW PUBLIC WORKS REORGANIZATION.
28 The City Manager reported that the Public Works Director position is posted and
29 has begun to receive responses. He said that he has narrowed the number of
30 applicants for the Building Inspector position; neighboring city and a private
31 contractor. He indicated that New Brighton's proposal came in using the 1994
32 UBC fee schedule. He also reported that the independent contractor has several
33 years experience working with cities and had great references.
34 He has informed the Fire Chief that he would like the fire fighters to take over the
35 code violations portion of the current Public Works Director's duties.
16 V. REVIEW SIDEWALK ASSESSMENT POLICY.
The City Manager reported that he has received complaints from residents on St.
38 Anthony Boulevard about the state of the sidewalks. He said that the City
39 Ordinance makes the cost of installing sidewalks 100% assessable to property
40 owners.
1 VI. SAV II UPDATE.
2 The City Manager reviewed current and pending change orders from KKE. He also
3 reported that owners of Lot 4 will pull permits for the storm water drain. He
indicated that the original plans called for 12" pipes, but with the new SAV II
5 building also on the same storm water drainage system, 15" pipes will be required.
6 He is negotiating with the owners for the City to pay for the upgrade. The City
7 Manger reported that once an agreement is negotiated, the Council will need to
8 approve the amendment to the REA.
9 VII. CERTIFICATION OF 1998 ALHOA.
10 The City Manager reported that the Met. Council has requested that the City
11 continue to participate in the Livable Communities Act program. A resolution is
12 required to affirm continuation of the City's participation.
13 VIII. OTHER BUSINESS.
14 1. Gratis Construction. The City Manager reported that retainage is being held
15 until the work is completed at City Hall.
16 2. Tennis Courts. The City Manager reported that the tennis courts will be
17 coming in higher than anticipated. He indicated that there are funds
18 available in the contingency fund to cover the overruns. The courts will be
19 completed in the Spring; the swale will be completed this Fall.
20 3. Town & Country Property. The City Manager reported that a
71 representative from Krause /Anderson called to see if the City was interested
in purchasing this property. The feasibility of using the site for a retention
23 basin is being looked at. The City Manager indicated he would contact the
24 engineer for an opinion.
25 4. Fall Clean-U12. The City Manager presented Staff's report regarding the 1997
26 Spring Clean -Up. The Council decided not to have a Fall Clean -Up Day.
27
28 IX. ADJOURNMENT.
29 The work session was adjourned at 8:45 P.M.
30 Respectfully submitted,
31 Kim Moore - Sykes,
32 Management Assistant
I CITY OF ST. ANTHONY
2 CITY COUNCIL WORK SESSION
3 INTERVIEW OF APPLICANTS FOR PLANNING COMMISSIONER
4 DECEMBER 17, 1997
5 I. CALL TO ORDER/ROLL CALL.
6 The meeting was called to order at 6:30 P.M. by Mayor Ranallo.
7 II. ROLL CALL.
8 Councilmembers Present: Ranallo, Marks, Enrooth, Wagner, and Faust.
9 Also Present: Michael Mornson, City Manager.
10 III. CONDUCT INTERVIEWS.
11 Mayor Ranallo explained the purpose of this meeting is to interview candidates for the 1998
12 Planning Commission. There are four applicants, three current Commissioners reapplying and
13 one new candidate applying. There are three seats open for 1998.
14 Each Councilmember asked each of the five applicants the following questions:
15 Faust: What do you see as the biggest issue facing the City of St. Anthony in the next two
16 years?
17 Wagner: What do you feel you have brought/will bring to the Planning Commission?
18 Marks: What specific contribution will you bring to the Planning Commission to make the
19 City of St. Anthony a better place?
20 Enrooth: What steps do you feel should be implemented to improve the relationship between
21 the Planning Commission and the City Council?
22 Mayor Ranallo: What specific interest/goal /reason causes you to reapply /apply for the
23 Planning Commission?
24 The new applicant was also asked if he would be willing to spend the time to attend
25 schooling for instruction in the duties of Planning Commissioner.
26 A. 6:30 P.M. - 6:45 P.M. -
27 Chris Makowske was interviewed from 6:30 P.M. to 6:42 P.M.
28 B. 6:45 P.M. - 7:00 P.M. -
29 Rosemary Franzese was interviewed from 6:47 P.M. to 6:52 P.M.
30 C. 7:00 P.M. - 7:15 P.M. -
31 Doug Bergstrom was interviewed from 6:57 P.M. to 7:10 P.M.
D. 7:15 P.M. - 7:30 P.M. -
33 Anthony Kaczor was interviewed from 7:12 P.M. to 7:20 P.M.
City Council Work Session
Interview of Applicants for Planning Commission
December 17, 1997
Page 2
1 Mayor Ranallo thanked all the applicants and noted that appointment would be made at the
2 City Council meeting this evening. A letter of notice would then be sent to each candidate
3 within two to three days.
4 IV. ADJOURNMENT.
5 Work Session adjourned at 7:21 P.M.
6
7 Respectfully submitted,
8 Lorri Kopischke
9 Timesaver Off Site Secretarial
1