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HomeMy WebLinkAboutCC WORKSESSION 09021997CITY OF ST. ANTHONY CITY COUNCIL WORK SESSION September 2, 1997 7:00 PM Council Chambers I. CALL TO ORDER. Paqe II. REVIEW JOINT POWERS AGREEMENT WITH KAY ANDREWS OF NORTHWEST YOUTH & FAMILY SERVICES ....... 1 -10 III. REVIEW 1998 LEVY INFORMATION AND TIMETABLE FOR TRUTH IN TAXATION MEETINGS (Tentatively December 3 and 17) . ............................... 11 - 18 IV. REVIEW PUBLIC WORKS REORGANIZATION ................ 19- 29 V. REVIEW SIDEWALK ASSESSMENT POLICY .................... 30 VI. SAV 2 UPDATE. VII. CERTIFICATION OF 1998 ALHOA (September 9 Council meeting) .......... ............................... 31 -34 VIII. OTHER BUSINESS ... ............................... 35-42 IX. ADJOURNMENT. II. REVIEW NORTHWEST YOUTH & FAMILY SERVICES JOINT POWERS AGREEMENT JOINT POWERS AGREEMENT FOR NORTHWEST YOUTH AND FAMILY SERVICES I. PARTIES. This agreement is made and entered into by the Cities of Arden Hills, New Brighton, Mounds View, Shoreview, North Oaks, Roseville, Little Canada, Falcon Heights, and St. Anthony, all located in the State of Minnesota. II. RECITALS. A. Northwest Youth and Family Services (NYFS) is a non - profit corporation providing programs to meet the developmental needs of youth and families residing in the northwest suburbs of Ramsey County, including, but not limited to, the municipalities which are signatory to this agreement ( "participating municipalities ") and students from Independent School Districts 621, 623 and 282. B. The participating municipalities intend to act as the sponsors of NYFS by providing financial support and policy guidance for its' activities, which activities are considered to be in the best interest of the citizens of the participating municipalities. C.It is the intent of the parties to set forth their respective rights and obligations pursuant to this joint powers agreement. D.The governing bodies of the participating municipalities have adopted resolutions authorizing the execution of this agreement pursuant to Minn. Stat. 471.59. III.TERMS AND CONDITIONS. In consideration of the mutual understandings of this agreement, the parties hereby agree as follows: A. Fundiac. 1. Communities will be asked to provide a resolution of support for such funding. In addition to the participating municipalities share of the annual budget, funds for the operation of NYFS will be secured from grants or appropriations from private organizations, the State of Minnesota, Federal and County Agencies, and other legal and appropriate sources. ON 2. Participating municipalities shall make a minimum financial commitment. Each municipality shall pay a share of NYFS' annual budget, an amount equal in percentage to the particular municipalities per capita population ($1.20 per capita) compared to the total per capita population of all the participating municipalities. The populations of the municipalities shall be determined by using the most recent Metropolitan Council population data. This amount may be adjusted annually for inflation. Any adjustment beyond that would require approval from the participating municipalities. 3. Amounts payable by the participating municipalities shall be paid to NYFS on or before January 30, of each year to cover the participating municipalities share for that year. B. Board of Directors. Each contributing municipality may appoint a member to the Board of Directors. Outside members of the Board of Directors may be appointed. The Board shall adopt bylaw provisions requiring an open process for contracting services and a provision prohibiting the organization from supporting or opposing individual candidates for election to any of the participating municipalities councils. C. Further Obligations of NYFS In addition to the obligations set forth elsewhere in this agreement, this agreement is further contingent upon NYFS doing the following: 1. Prior to the participating municipalities payment to NYFS, NYFS shall submit a written report to the participating municipalities including the proposed budget with a breakdown for the cost of each service to each participating municipality for the previous year and the budget year; 2. Periodically advising participating municipalities of services available through NYFS to its residents; 3. Establishing a sliding scale for counseling services to residents of participating municipalities and periodically advising participating cities of such fees; 4. Providing other reasonable information requested by the participating municipalities; 5. Purchasing a policy of liability insurance in the amount of at least $600,000.00, naming each of the participating municipalities as additional insured and providing copies of such policies to each participating municipality, annually; and 6. Provide each participating municipality with a copy of its Articles of Incorporation, Bylaws, Amendments thereto, and the IRS tax exempt status letter. D. Additional Parties. Upon the agreement of at least 50% of the participating municipalities, additional political subdivisions may be added as additional participating municipalities by each such political subdivision adopting a resolution authorizing participation and the execution of an addendum to this Joint Powers Agreement whereby the additional municipality agrees to be bound by the terms of this Joint Powers Agreement. E. Term. This agreement shall remain in full force and effect for an indefinite term unless any party gives all of the other parties at least 60 days written notice of its intent to cancel this agreement effective December 31, of the year in which the notice is made, or unless all of the parties modify this agreement in writing. IN WITNESS WHEREOF, the parties have executed this agreement on the dates set forth below. CITY OF ARDEN HILLS By: Mayor Its• Clerk /Manager Dated: CITY OF MOUNDS VIEW By: Mayor Its: Clerk /Manager Dated: CITY OF NEW BRIGHTON By: Mayor Its: Clerk /Manager Dated: CITY OF SHOREVIEW By: Mayor Its: Clerk /Manager Dated: 9 CITY OF NORTH OAKS By: Mayor Its: Clerk /Manager Dated: CITY OF LITTLE CANADA By: Mayor Its: Clerk /Manager Dated: CITY OF ST. ANTHONY By: Mayor Its: Clerk /Manager Dated: CITY OF ROSEVILLE By: Mayor Its: Clerk /Manager Dated: CITY OF FALCON HEIGHTS By: Mayor Its: Clerk /Manager Dated: 0 5 NORTHWEST YOUTH & FAMILY SERVICES (NYFS) 1996 PARTICIPATION SUMMARY Just as traffic and sewer lines require community collaboration, so do addressing the social and human needs of our communities' residents. The problems facing our youth and families are not contained by city boundaries - just as our area residents are not contained by city boundaries. All cities are affected by the health and well being of each individual citizen. NYFS has worked for over twenty years to meet essential human service needs to keep our communities healthy, safe places in which to work and live. It is only by communities working together that this can continue to happen. In 1996, over 1,600 young people and their families were provided with over 16,000 hours of direct service from NYFS. In addition, 1,850 youth participated in educational presentations and discussion groups. 120 youth also participated in the Youth Activity Center, located in the NYFS building, in the first six months of 1996. Therefore, a total of 3,570 community residents received services through NYFS. Below is a brief description of the services offered through NYFS and a breakdown of the total number of people served by each program. Please see the attached report(s) for city participation statistics. Counseling / Mental Health Services: In 1996, 435 local youth and families received mental health services through the Northwest Counseling Center. On average, each client received 8.5 hours of counseling. Each service hour is charged out at a rate of $95.00 per hour. The financial equivalent for counseling services (per city) is reflected in the attached charts. In -Home Services: The In -Home Treatment Program is designed to help children and their families solve problems through a mix of home -based therapeutic intervention and education services in order to avoid the out of home placement of the children. In -Home staff provide counseling and education to address needs such as parenting and behavior issues, academic concerns, or time - management problems. In 1996, 41 families received assistance through the In -Home Treatment Program utilizing on average 40 hours of service. The cost for therapeutic services per hour is $95.00; educational services are billed at a rate of $50.00 per hour. Diversion / Restitution Services: The Diversion Program offers counseling which consists of delinquency assessments and short term, problem - solving sessions with youth and family members who are experiencing conflict due to delinquent or inappropriate behavior exhibited by the youth. Those youth who are required by police or the courts to complete volunteer service hours as restitution are placed by staff at a variety of community sites and monitored. By employing a combination of discipline and encouragement, the program prepares the young person who made one bad choice to make better choices in the future. 333 youth were provided diversion and restitution services in 1996. The "Hours of Service Provided" in the following city charts reflect both the services provided by I Diversion staff and the hours of community service completed by the youth. Diversion services are valued at $50.00 per hour. Awareness Seminars: The Diversion Program also provides educational Awareness Seminars. Four seminars are offered: Theft Awareness, Chemical Awareness, Tobacco Awareness, Fire Awareness. At least one parent is required to attend with their child. The "Number of Clients" in the following charts only reflect the number of youth attending the seminars, participating parents are not included in these numbers. Youth Run Business Ventures: NYFS operates two youth -run business: a concessions business at the New Brighton Family Center, a second -hand clothing store at the Fairview Community Center. Also, in the first six months of 1996 another concessions business was operated as a part of the Youth Activity Center. In 1997, NYFS converted the Youth Activity Center to Penny Pinchers, a second -hand clothing store. This program was designed to train at -risk youth who have no work experience or who have failed in the work force. These young people receive employment experience and training in the areas of resume building, interviewing and conflict resolution. In 1996 at total of 51 youth received training through The Youth Run Business Program. Each worker completes a 12 week employment session and works on average 64 hours. Employment services are also billed at a rate of $50.00 per hour. Senior Chore Program: The Senior Chore Program focuses on linking youth workers with area senior citizens to provide home chore services which allows the seniors to remain independent in their homes. The Senior Chore Program gives youth an opportunity to interact positively with their elderly neighbors, learn basic work skills and earn money. In 1996, 285 youth were registered with the program and 261 seniors requested chore services. Over 2,200 hours of chore services were provided. Family Support Project: Beginning in 1994, NYFS became a Case Management Agency for The Ramsey County Human Services Family Support Project. This project has a goal of servicing families at risk of becoming involved with child protection. NYFS staff assists the families in identifying their problematic issues, developing family goals and implementing a plan to utilize community resources to resolve those issues. 7 families received 240 hours of service through NYFS in 1996. Young Fathers Program: The Young Fathers Program assists young men who are becoming fathers to understand their rights and responsibilities as a father and provide the support they need to remain actively involved with their children. The goals of the program are to prevent further teen pregnancy and increase their ability to provide effective emotional, developmental and financial support to their children. Resources include education/vocational planning, parent education, relationship counseling and support groups. In 1996, 27 young men were actively enrolled The Young Fathers Program. Health Education Services: NYFS works closely with six suburban Alternative Learning Programs to provide health education in the areas of sexually transmitted diseases, pregnancy prevention and healthy relationships. Health Education presentations and support groups are also provided for students of mainstream high schools. 1,850 students participated in Health Education presentations, discussion groups and support groups in 1996. 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REVIEW 1998 LEVY INFORMATION AND TIMETABLE FOR TRUTH IN TAXATION MEETINGS MEMORANDUM DATE: August 20, 1997 TO: Mike Morrison, City Manager FROM: Roger Larson, Finance Director ITEM: 1998 LEVY /BUDGET St. Anthony received final notification from the State of Minnesota regards the City's 1998 levy limit, Local Government Aid and HACA distributions. The proposed levy limit that was discussed at the July work session totaled $1,566,767. This amounted to a $36,371 increase or 2.4 %. Final notification from the State sets the levy limit at $1,589,609 ($59,603 or 3.9 %). 1998 Local Government Aid totals $140,979 which is down $496 dollars from 1997. HACA remained the same amount as last year at $334,378 while Local Performance Aid increased $1,706 dollars to $11,134. The public hearing dates for Hennepin/Ramsey Counties, School District #282 and the Special Taxing Districts have been set. I have attached a calendar, which indicates the open dates, which the City can hold its truth in taxation hearing and continuation hearing. In addition to the levy limit restriction, the Truth in Taxation Notice publishing the hearing date has been revised. In previous years, the notice primarily said, "Attend the Public Hearing ", giving the date, time and place of the hearing. This year, the notice must include the percentage of budget increase and the percentage of levy increase in the notification. Recommendation 1) Council set the 1998 levy (2.4% to 3.9% increase). 2) Council select the Truth in Taxation public hear date (proposed December 3rd) and the continuation hearing date (proposed December 17th). REVENUES: Property Taxes Licenses Permits Intergov Revenue Municipal Fines Miscellaneous Transfers TOTAL EXPENDITURES: Mayor /Council Pub/Intergov /Relat Cable Franchise General Management Elections Finance /Insurance Finance /Assessing Legal Engineering /Planning City Buildings Civil Defense Police Protection Fire Protection Inspections/Building Animal Control Public Works /Streets P/W Maint & Repair Tree & Weed Care Parks Transfers TOTAL GENERAL FUND 1997 Budtet $1,531,006 $ 11,500 $ 47,300 $1,051,606 $ 100,000 $ 61,750 $ 218.713 $3,021,875 $ 52,150 $ 15,900 $ 18,550 $ 104,100 $ 17,700 $ 252,300 $ 32,400 $ 56,000 $ 8,175 $ 84,550 $ 37,000 $1,223,400 $ 443,800 $ 21,800 $ 5,100 $ 381,750 $ 105,600 $ 27,600 $ 59,000 $ 75.000 $3,021,875 1998 Budget $1,567,767 $ 11,100 $ 52,800 $1,084,301 $ 100,000 $ 67,850 $ 247.082 $3,130,900 $ 53,800 $ 16,400 $ 19,200 $ 107,700 $ 20,750 $ 259,950 $ 33,600 $ 58,000 $ 8,500 $ 92,350 $ 38,300 $1,267,400 $ 458,550 $ 22,600 $ 5,300 $ 393,700 $ 109,800 $ 28,700 $ 61,300 $ 75,000 $3,130,900 Increase 2.4 Levy Limit 3.61% 3.16% 3.14% 3.50% 3.46% 17.23% 3.03% 3.70% 3.57% 3.98% 9.23% 3.51% 3.60% 3.32% 3.67% 3.92% 3.13% 3.98% 3.99% 3.90% 0.00% 3.61% )z ) E LEVY LIMITS FOR 1998 1998 ACTUAL LEVY $155661737 ($22,842 Under Levy Limit) 1997 ACTUAL LEVY $1,530,006 INCREASE IN DOLLARS $ 369731 PERCENTAGE INCREASE $ 2,4% ROAD LEVY 1998 Road Levy $ 174,089 1997 Road Levy $134,005 Increase $ 40,084 TOTAL LEVY INCREASE 1998 Levy Limit Increase $ 36,371 1998 Road Levy 40,084 $ 76,455 /4 BUDGET LEVY RESERVES Designated 1995 Levy Reserves $1249000 Designated 1996 Levy Reserves S 74,000 Total Funds Available $198,000 Less: General Fund Transfers 1997 Budget Transfers $ 539700 1998 Proposed Budget Transfers $ 82,082 Total Reserves Transferred $135,782 PROJECT YEAR END '98 BALANCE $ 62,218 'To add additional funding, reserves can be transferred from 1997 Budget Reserves. I5 Hennepin County An Equal Opportunity Employer August 11, 1997 Roger A. Larson, Sr. Finance Director City of St. Anthony 3301 Silver Lake Road St. Anthony, Minnesota 55418 Dear Mr. Larson: As required by the Truth in Taxation legislation, we are notifying you of the public hearing dates set for the Hennepin County Board of Commissioners, Metropolitan Special Taxing Districts and the school districts to discuss their proposed budget and property tax levy for 1998: Taxing District Initial Hearing Continuation Hearing Hennepin County December 9, 1997 December 16, 1997 Metro Special Taxing Districts December 1, 1997 December 8, 1997 School District 282 December 2, 1997 December 10, 1997 We are now asking that you set your city's dates and times for the initial budget hearing and for a continuation hearing. Although we will only be printing the initial hearing date on the notice, the continuation date needs to also be set at this time. The earliest hearing date is November 29, 1996 and the last date is December 20, 1997, however the dates shown above CANNOT be used #or yolrr inx„iti he'armg Last year there was a change in regards to the setting of a continuation hearing - "...a city may select a date for its continuation hearing that conflicts with the initial hearing date or continuation hearing date of another taxing authority (county, school district or metropolitan special taxing district) if the city deems it necessary." Hennepin County General Services Taxpayer Services Division Recycled Paper A -600 Hennepin County Government Center Minneapolis, Minnesota 55487 -0060 ^L.. 2 Cll W !1 I I SCHOOL DISTRICTS AND CITIES l '7 NOTES: (1) School district initial or continuation hearings on proposed property taxes for taxes payable in 1998 cannot be held on: (a) November 30, or December 7 or 14, since these are Sundays; (b) December 9 or 16 since these are the dates set aside for county initial hearings and continuation hearings, respectively; and (c) (for school districts located wholly or partly within the seven county metropolitan area) December 1 or 8 since these are the dates set aside for the metropolitan special taxing district initial and continuation hearings, respectively. (2) City initial hearings on proposed property taxes for taxes payable in 1998 cannot be held on: (a) November 30, or December 7 or 14, since these are Sundays; (b) December 9 or 16 since these dates are set aside for county initial hearings and continuation hearings, respectively; and (c) (for cities located wholly or partly within the seven county metropolitan area) December 1 or 8 since these are the dates set aside for the metropolitan special taxing district initial and continuation hearings, respectively. City continuation hearings may be scheduled for a date that conflicts with the continuation hearing of another taxing authority (county, school district, metropolitan special taxing district) if the city deems it necessary. Allowable Publication Dates and Public Hearing Dates in Regard to Proposed Property Taxes for Payable 1998 IF INITIAL NOTICE OF CONTINUATION ADOPTION HEARING PUBLIC HEARING HEARING HEARING IN 19_97 MAY BE PUBLISHED CAN BE HELD IF NEEDED CAN BE HELD ON OR BUT NOT ON OR BUT NOT ON OR BUT NOT IS ON: AFTER LATER THAN: AFTER: LATER THAN- AFTER: LATER THAN NOV. 29 NOV. 20 NOV. 26 DEC. 05 DEC. 18 DEC. 01 DEC. 27 DEC. 01 NOV. 20 NOV. 26 DEC. 08 DEC. 19 DEC. 02 DEC. 27 DEC. 02 NOV. 21 NOV. 28 DEC. 09 DEC. 20 DEC. 03 DEC. 27 DEC. 03 NOV. 24 DEC. 01 DEC. 10 DEC. 20 DEC. 04 DEC. 27 DEC. 04 NOV. 25 DEC. 02 DEC. 11 DEC. 20 DEC. 05 DEC. 27 DEC. 05 NOV. 26 DEC. 03 DEC. 12 DEC. 20 DEC. 06 DEC. 27 DEC. 06 NOV. 28 DEC. 04 DEC. 12 DEC. 20 DEC. 08 DEC. 27 DEC. 08 NOV. 28 DEC. 04 DEC. 15 DEC. 20 DEC. 09 DEC. 27 DEC. 09 DEC. 01 DEC. 05 DEC. 16 DEC. 20 DEC. 10 DEC. 27 DEC. 10 DEC. 02 DEC. 08 DEC. 17 DEC. 20 DEC. 11 DEC. 27 DEC. II DEC. 03 DEC. 09 DEC. 1S DEC. 20 DEC. 12 DEC. 27 DEC. 12 DEC. 04 DEC. 10 DEC. 19 DEC. 20 DEC. 13 DEC. 27 DEC. 13 DEC. 05 DEC. II DEC. 19 DEC. 20 DEC. 15 DEC. 27 DEC. 15 DEC. 05 DEC. I1 DISALLOWED DEC. 16 DEC. 27 DEC. 16 DEC. 08 DEC. 12 DISALLOWED DEC. 17 DEC. 27 DEC. 17 DEC. 09 DEC. 15 DISALLOWED DEC. 18 DEC. 27 DEC. 18 DEC. 10 DEC. 16 DISALLOWED DEC. 19 DEC. 27 DEC. 19 DEC. I DEC. 17 DISALLOWED DEC. 20 DEC. 27 DEC. 20 DEC. 12 DEC. 18 DISALLOWED DEC. 22 DEC. 27 * The "on or after" dates shown for your adoption hearing assume that no continuation hearing is held. If a continuation hearing is held, the levy adoption hearing could be held immediately following the continuation hearing or on a subsequent date. NOTES: (1) School district initial or continuation hearings on proposed property taxes for taxes payable in 1998 cannot be held on: (a) November 30, or December 7 or 14, since these are Sundays; (b) December 9 or 16 since these are the dates set aside for county initial hearings and continuation hearings, respectively; and (c) (for school districts located wholly or partly within the seven county metropolitan area) December 1 or 8 since these are the dates set aside for the metropolitan special taxing district initial and continuation hearings, respectively. (2) City initial hearings on proposed property taxes for taxes payable in 1998 cannot be held on: (a) November 30, or December 7 or 14, since these are Sundays; (b) December 9 or 16 since these dates are set aside for county initial hearings and continuation hearings, respectively; and (c) (for cities located wholly or partly within the seven county metropolitan area) December 1 or 8 since these are the dates set aside for the metropolitan special taxing district initial and continuation hearings, respectively. City continuation hearings may be scheduled for a date that conflicts with the continuation hearing of another taxing authority (county, school district, metropolitan special taxing district) if the city deems it necessary. M Notice of Proposed Total Budget and Property Taxes The St. Anthony City Council will hold a public hearing on its budget and on the amount of property taxes it is proposing to collect to pay for the costs of services the City will provide in 1998. SPENDING: The total budget amounts below compare the city's 1997 total actual budget with the amount the City proposes to spend in 1998. 1997 Total Proposed 1998 Change From Actual Budget Budget 1997 - 1998 $ 3,021,875 $ 3,130,900 3.6% TAXES: The property tax amounts below compare that portion of the current budget levied in property taxes in the City of St. Anthony for 1997 with the property taxes the City proposes to collect in 1998. 1997 Property Proposed 1998 Change from Taxes Property Taxes 1997 - 1998 $ 1,530,006 $1,566,737 2.4% Attend the Public Hearing All St. Anthony residents are invited to attend the public hearing of the City Council to express their opinions on the budget and on the proposed amount of the 1998 property taxes. The hearing will be held on: Wednesday, December 3, at 7:00 p.m. St. Anthony City Hall 3301 Silver Lake Road St. Anthony You are also invited to send your written comments to the City Manager or Finance Director at: City of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418 IV. REVIEW PUBLIC WORKS REORGANIZATION iq MEMORANDUM DATE: July 31, 1997 TO: Mayor and Councilmembers FROM: Michael Mornson, City Manager ITEM: PUBLIC WORKS REORGANIZATION The Public Works Director will be in charge of the Public Works Department and all Public Works functions. (See job description.) Fire Department personnel will be in charge of code enforcement (weeds, vehicles, etc.) for the City, effective November 24. Building inspection and plan review of permits will be done by a consultant or other City determined at a later date, effective November 24. Electrical inspection, etc. will still be handled by the State. 20 EMPLOYMENT OPPORTUNITY CITY OF ST. ANTHONY POSITION: Public Works Director DEPARTMENT: Public Works ACCOUNTABLE TO: City Manager SALARY RANGE: $47,500 - $53,000; Exempt APPLICATION DEADLINE: September 9, 1997 Position Summary: To lead, direct, coordinate, plan, and administer a comprehensive operational and maintenance program including overseeing equipment, streets, parks, water, sanitary sewer, storm sewer, and other City facilities in a manner that will ensure the highest level of service at the most affordable cost. The person in this position will supervise and coordinate full -time, part-time and seasonal Public Works employees as well as oversee the progress and quality of the work performed by contractors. The person in this position must also maintain lines of communication with the Police, Fire and City Hall Staff regarding operations that directly and immediately affect residents (e.g. water shut off due to repairs). The work performed by this person is done in cooperation with and under the direction of the City Manager, yet a great deal of independent Judgement is required. The person in this position will have extensive public contact. Required Skills, Knowledge and Abilities: Working knowledge of public works operations. construction techniques, maintenance techniques and equipment for public works functions. Must be able to communicate verbally and in writing with Public Works personnel, other City staff, City Officials and the general public in a courteous and effective manner. Must be able to independently establish priorities and meet priorities within specified targeted dates. Ability to demonstrate effective administrative supervisory and management techniques. Ability to prepare and administer the Public Works budget. Schedule: The usual schedule for this position is eight hours per day, Monday through Friday. Frequently, this person is required to work additional hours due to workload, evening meetings and emergencies. Start date will be November 24, 1997. Contact: Applications for this position may be obtained from City Hall or by calling (612) 789 -8881, Monday - Friday, 8:00 a.m. - 4:30 p.m. All applications submitted for consideration must be returned to the City Manager, City of St. Anthony, 3301 Silver Lake Road, St. Anthony, MN 55418 by 4:30 p.m. on September 9, 1997. The City of St. Anthony will not discriminate on the basis of race, color, creed, religion, national origin, age, disability, marital status, sexual orientation or status with regard to public assistance in employment or in the provision of service. AA /EOE /ADA. 2i Building Proposal Comparison: Revenue: (1996) Building Permits Plumbing Permits Heating Permits Plan Check Fee Proposed Cost: New Bri h ton $ 57,053.00 $ 5,113.00 $ 19,006.00 $ 28.306.00 $109,478.00 Independent Contractor $ 57,053.00 $ 5,113.00 $ 1906.00 $ 28,306.00 $109,478.00 65 %/Permits $ 52,762.00 $ 48,703.00 60 0/o/Permits 80 %/Plan Ck $ 22,645.00 $ 16.984.00 60% /Plan Ck $ 753407.00 $ 65,687.00 Reserves $ 34,071.00 $ 43,791.00 2z Gregory A. Schmit C.B.O. 2440 Linwood Court Maplewood, MN 55119 Phone 612- 731 -7881 Licenses and Certifications • Certified Building Official by the Council of American Building Officials - registration number 1747 (1991) • Certified Building Official by the State of Minnesota - registration number 1500 (1991) • Certified Truth -In- Housing evaluator by the City of St. Paul (1982,currently inactive) • Approval by the Minnesota Department of Commerce as a Residential Construction Instructor for the real estate continuing education program at the College of St. Thomas (1978) • Conciliator for the HOW residential home warranty program (1977) • licensed Real Estate Broker, State of Minnesota (1991, currently inactive) • Licensed Real Property Appraiser, State of Minnesota (1993, currently inactive) • Minnesota Pollution Control Agency license number 1605 for inspection of on -site sewage treatment systems Professional Experience Building Official, City of Little Canada 1994- Present Responsible for overall operation of the building department such as permitting, plan reviews and inspections. Building Inspector, City of North Oaks 1995- Present Woking for the current building official Gunnar Peterson at Me tropoli tanlnspections Building Official, City of North St. Paul 1994- Present Responsible for overall operation of the building department such as permitting, plan reviews and inspections. Building Official, City of Mendota 1992- Present Responsible for overall operation of the building department such as permitting, plan reviews and inspections. President and CEO, Castle Companies Inc. dba; 1976- Present Castle Inspection Service - providing contract inspections and operations for municipalities relative to compliance with the Minnesota State Building Code. Castle Design Homes - providing custom built housing, construction management, and land development. Professional Affiliations • Member, ICBO (International Conference of Building Officials) • Member, LAPMO (International Association of Plumbing and Mechanical Officials) • Member, CABO (Council of American Building Officials) • Commissioner for the Maplewood Housing and Redevelopment Authority (7 years) 23 Education Successfully completed course work - University of Minnesota Extension Services - in conjunction with the Minnesota Pollution Control Agency For on site sewage treatment: Basic On Site Workshop,1996 Installers Workshop,1996 Soils Workshop,1996 Designer Workshop, 1996 Inspectors' Workshop, 1996 Successfully completed course work - Inver Hills Community College - Building Inspection Technology Applied Science Degree: Structural Plan Review,1995 Structural Concrete Inspection,1995 Fire Suppression Systems,1994 Building Code Field Inspection,1994 Building Codes and Standards, 1994 Mechanical Inspection, 1995 Plumbing Inspection, 1997 Attendance at biannual seminars sponsored by - Minnesota State Building Codes Division, 199 1 -present. Graduate degree - Hill High School, 1969 24 AGREEMENT FOR BUILDING INSPECTION SERVICES THIS AGREEMENT is made and entered into this day of 1997, between the City of St. Anthony, State of Minnesota (hereinafter referred to as "City ") and Gregory A. Schmit, Castle Inspection Service (hereinafter referred to as "Building Official "). It is mutually agreed by and between City and Building Official as follows: I. SCOPE OF SERVICES. 1. Building Official agrees to provide building and plumbing inspection services for the City. 2. The standards of performance and method of providing building inspections services shall be determined by the Building Official upon consultation with the City. 3. The City will receive all applications for building and plumbing permits for projects within its boundaries. Applications will then be forwarded to the Building Official who shall review the application materials for conformance to applicable building, plumbing, zoning, and fire codes. 4. The Building Official shall issue all permits as required by existing codes. Issuance will occur within a timely manner, typically within three business days of application for residential permits and five business days of application for commercial permits, assuming all materials are complete and the application meets the fire and zoning codes as determined by the Fire Marshal and Planner. 5. The Building Official shall provide necessary plan check services as required by the Uniform Building Code. 6. The Building Official shall calculate all fees and charges due on a permit prior to approving the permit. Building permit fees shall be calculated using the fee schedule listed in the current edition of the Uniform Building Code as adopted by the State of Minnesota. The fees for plumbing permits shall be established by the City Council. The City shall be responsible for collecting said fees from applicant and then accounting and disbursing the funds as is required by law. 7. The Building Official shall confirm with the City that all appropriate contractor's licenses (city and /or state) have been issued prior to the issuance of any building or plumbing permit. zs Building Inspection Services Agreement Page 2 8. The Building Official shall provide all job site inspections on projects under permit as required by the Uniform Building Code and under the city zoning code upon request of City staff. Daily inspections shall be logged by the Building Official in a manner established by the City. Inspection times shall be established between the Building Official and the property owner; requests for inspection shall, to the extent possible, be performed within 24 hours of the request for inspection. 9. Building Official shall have the exclusive initial authority to determine interpretations and applications of the building and plumbing codes to projects within the City. However, the Building Official shall confer with the City Manager before issuing any such interpretations and applications of these codes that might have a significant or unusual effect on projects within the City. 10. The Building Official shall have the right and responsibility to issue stop orders and citations on violations of the building code on any project determined not to be in compliance with the terms and provisions of the building code. The Building Official shall issue stop orders and citations on violations of the zoning code upon request of City staff. Enforcement and prosecution of the building and zoning code requirements by way of judicial action shall be the responsibility of the City. However, the Building Official shall cooperate in any enforcement procedures. 11. The Building Official shall be responsible for completing monthly reports to the Metropolitan Waste Control Commission and quarterly surcharge reports to the State of Minnesota. These reports are to be submitted to the City, who will arrange for any necessary payment. The Building Official shall also be responsible for compiling a year -end report of building activity within the City by January 15 of each year. 12. The Building Official shall visit the City Hall building on a daily basis to approve permits, return telephone calls, and make record of inspections performed. The Building Official shall notify City Hall when a daily visit is not possible due to vacation, illness, training, or weather conflict. II. COMPENSATION TO BUILDING OFFICIAL. 1. The Building Official shall be compensated for building inspection services at 60% of the building permit and plan check fees exclusive of the state surcharge and any other fees. ze, Building Inspection Services Agreement Page 3 2. The Building Official shall be compensated for plumbing inspection services at 60% of the plumbing permit fee, exclusive of the state surcharge fee and any other fees. 3. Payment for building inspection services will be made on a monthly basis. Payment for plumbing inspection services will be made on a quarterly basis in January, April, July, and October. 4. The above amounts are the only amounts due to the Building Official. The Building Official is responsible for all costs associated with the conduct of his business operation, including but not limited to, transportation, training, and insurance costs. 5. Requests for work not related to permitted building and plumbing work shall be compensated at the hourly schedule in the Uniform Building Code (UBC). III. GENERAL TERMS AND CONDITIONS The parties further agree as follows: 1. Building Official shall at all times during the term of this agreement be certified as a Building Official by the State of Minnesota and provide evidence of same to the City. Any sub - contractors who assist the Building Official in the performance of service to the City shall be likewise certified. 2. The City shall not assume any liability for the direct payment of any salary, wage, worker's compensation, income tax withholding, or any other type of compensation to the Building Official for performing services under this agreement. This remains the responsibility of the Building Official. 3. All applications for building permits and building inspection forms to be utilized by the Building Official shall be provided by the City. Following the completion of all required inspections, the City shall file and archive the permits and any building plans in accordance with the City's records retention schedule. 4. Building Official is an independent contractor. Neither the Building Official nor any employees employed by the Building Official shall be considered employees of the City. No employees of the City shall be considered employees of the Building official. 5. The City, its officers, agents, and employees do not assume liability for any negligent or intentional acts of the Building Official or any of its officers, agents or employees. The Building Official shall indemnify and defend City, .2-7 Building Inspection Services Agreement Page 4 its officers, agents, and employees against and hold City, its officers, agents, and employees harmless from any claims, causes of action, damages, loss, cost, or expense resulting from or related to the actions of the Building Official, its officers, agents, or employees in the performance of this agreement. 6. The Building Official, its officers, agents, and employees do not assume liability for any negligent or intentional acts of the City or any of its officers, agents, or employees. The City shall indemnify and defend Building Official, its officers, agents, or employees against and hold City, its officers, agents, and employees harmless from any claims, causes of action, damages, loss, cost, or expense resulting from or related to the actions of the City, its officers, agents, or employees in the performance of this agreement. 7. It is understood that the enforcement and administration of the Minnesota State Building Code is a public service and is of necessity limited in nature. Consequently, building permits and the subsequent building inspections are not to be construed or relied upon as any type of warranty, guarantee, or representation on the part of the Building Official. 8. The City shall defend the Building Official in matters of liability as required by the Uniform Building Code (Section 104, 1994 edition). IV. EFFECTIVE AND TERMINATION DATES 1. Effective Date. This agreement shall be effective as of the date set forth in the first paragraph of this document and shall continue in full force and effect until terminated pursuant to paragraph IV. 2. below. This agreement shall supersede all previous contracts or arrangements for building inspection services. 2. Termination. This agreement shall continue in full force and effect unless: a. Either party gives thirty (30) days written notice of cancellation to the other party. b. Building Official allows his State of Minnesota certification or worker's compensation insurance expire, in which case the City may cancel the agreement upon the effective date of the expiration. Building Inspection Services Agreement Page 5 CITY OF ST. ANTHONY CASTLE INSPECTION SERVICE By: Its Mayor By: Its City Manager Date: 21 Its President 2y z9 MEMORANDUM DATE: August 6, 1997 TO: Mike Mornson, City Manager FROM: Dick Johnson, Fire Chief ITEM: FIRE DEPARTMENT CITY CODE ENFORCEMENT If the fire department assumes responsibility for city code inspections, they will become an extension of our current fire code enforcement. Our focus on fire code inspections is behavior modification through education, with "enforcement" being applied as a last resort. During my 17 years as a fire marshal and as a fire chief, I have issued 1 citation (the Tollefson property). Our first contact with a violator will always be personal (either face -to -face or by telephone). Our experience has shown that this approach will correct nearly all violations. If the first contact doesn't work, a letter will be sent detailing consequences, options, etc. If the letter doesn't work, a citation will be issued. We also have a habit of finding solutions rather than simply quoting the appropriate ordinance. On numerous occasions we have purchased and installed smoke detectors and house numbers for senior citizens who were unable to do so themselves. We also have access to a number of agencies and resources who can provide low -cost housing maintenance, lawn mowing, etc. As for our schedule, we will spend the end of 1997 getting familiar with the city codes, gathering past information to acquaint ourselves with the problem areas, and put together a database. In the spring of 1998, we will canvass the City. I plan to assign each shift a particular section of the City which will conform to their fire code inspection district. After the initial canvass, city code inspection will be nearly continuous, as each shift will be in and out of its respective fire code district throughout the year. In 1999 we will evaluate the process and begin the cavass again. V. REVIEW SIDEWALK ASSESSMENT POLICY CITY OF ST. ANTHONY RESOLUTION 97 -038 A RESOLUTION APPROVING THE THIRD AMENDMENT TO THE ASSESSMENT POLICY OF THE CITY OF ST. ANTHONY BE IT RESOLVED that the City Council of the City of St. Anthony hereby approves the third amendment to the Assessment Policy, adopted on November 10, 1992. The amendment shall read as follows: Change on page 2: Assesssments for AdewAIX shall net be assessed to residential property abutting the project 1£ Oda of tt e cost, Adopted this day of ATTEST: City Clerk Reviewed for administration: Mayor City Manager 1997. 3v VII. CERTIFICATION OF 1998 ALHOA Metropolitan Council Working for the Region, Planning for the Future DATE: August 12, 1977 TO: City Managers and Administrators FROM: Thomas C. McElveen, Deputy Director, Community Development Division SUBJECT: Certification of 1998 ALHOA Thank you for your participation in the 1997 Metropolitan Livable Communities Act (LCA) program. Your community's commitment and involvement has contributed to the region's overall economic competitiveness and made tangible progress in providing affordable and life -cycle housing for metro area residents. Looking ahead to 1998, the Metropolitan Council seeks your community's renewed participation and continued cooperation in Livable Communities efforts. As part of the LCA legislation, the Council provides to each community on an annual basis an "Affordable and Life -cycle Housing Opportunities Amount (ALHOA) ". The ALHOA is derived from the formula prescribed in law including market value, tax capacity and tax rates by the county assessor. It is an amount of local expenditure to support or assist the development of affordable and life -cycle housing or maintain and preserve such housing. Communities have flexibility in determining the use of their ALHOA contribution. Examples include local dollars for housing assistance, development or rehabilitation programs, local housing inspection and code enforcement, tax levy to support local or county HRA. Incentives for your community's renewed participation include access to $11 million for housing development, clean -up of polluted sites for business and housing development, and mixed use development. Also, your community's ALHOA expenditure will be reported in the Council's Annual Housing Report Card required by the LCA. Your community's intent to participate in the 1998 Metropolitan Livable Communities program is needed by Nov. 15. To help you in the preparation, a model resolution is enclosed. Planning assistance for staff or information presentations for elected officials are available by contacting your sector representative (see below). Questions about the ALHOA can be referred to Guy Peterson at 602 -1418. We look fcrvrard to continuing our regional commitment to affordable and life -cycle housing. Thank you for your consideration. Sector Representatives: Anoka, Washington, and Ramsey Counties Dakota, Carver and Scott Counties Hennepin County Minneapolis and St. Paul Guy Peterson 602 -1418 Carl Schenk 602 -1410 Tom Caswell 602 -1319 John Kari 602 -1548 230 East 7tri ?reet -�IiSltlJUULY Paul. Minnesota 55101 -1634 (612) 291 -6359 Fax 291 -6550 TDD /TTY 291 -0904 Metro Info Line 229 -3780 An Equal Opportunity Employer 3l 0 \ \\ § §� / !! #!! }E jr i \( /r° 2 §:Q§ 7.a/! ; ! } }�U /! /)2 $)aj / { q . / � \q } } }) !!! \ \ \� 7# \} 32 33 CITY OF ST. ANTHONY RESOLUTION 97- liv.act A RESOLUTION ELECTING TO CONTINUE PARTICIPATION IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEAR 1998 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes Section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes Section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life - cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans to take to meet the established housing goals through preparation of the Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life - cycling housing goals for each participating municipality; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and Resolution 97- Page 2 WHEREAS, for calendar year 1998, a metropolitan area municipality that participated in the Local Housing Incentive Account Program during the calendar year 1997, can continue to participate under Minnesota Statutes Section 473.254 if: (a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 1997; and (b) the Metropolitan Council and the municipality have successfully negotiated affordable and life -cycle housing goals for the municipality. NOW, THEREFORE, BE IT RESOLVED THAT the City of St. Anthony hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 1998. Adopted this day of 1997. Mayor ATTEST: City Clerk Reviewed for administration: City Manager 34 VIII. OTHER BUSINESS 3s MEMORANDUM DATE: August 26, 1997 TO: Mike Morrison, City Manager FROM: Roger Larson, Finance Director ITEM: ESTABLISHING FUNDING FOR FLOOD RELATED ISSUES Per your request, I researched the options available to the City to increase the Stormwater Fund Balance to $500,000 (estimated 1997 year end will be $225,000). At this time, there are three financial options available to increase this funding. Upon researching these options, I reviewed the City's financial commitments to all projects including; the new City Hall, water filtration & purification, roads, capital equipment, insurance reserves, working capital and Tax Increment Finance issues. The three available options include: 1) Special Levy (see attached memo) 2) Increase the current stormwater rates (see attached analysis). 3) Transfer funds from fund balance reserves. Each of these could accomplish the goal of increasing the fund balance by $300,000. Listed below is a discussion of each and a rating of each option from least favorable too most favorable. Least Favorable: Special Levy - The special levy is available by filing a request with the State of Minnesota to extend our levy beyond the 1998 levy limit established by the Department of Revenue. These are reviewed on a case by case basis and it is highly probable that the State would deny the application, forcing the City to seek other funding options to accomplish our goal. If the State approved the request, the special levy's estimated cost to St. Anthony homeowners would be $81.30 per year. 3�O Somewhat Favorable: Rapid Escalation of Stormwater Rates - Significantly increasing the stormwater rates (doubling or tripling) would not in itself accomplish the goal of rapidly increasing the stormwater fund balance to $500,000. If the City were toTriple the current rates, it would take 2 years to increase the fund balance by $300,000. Favorable: Transfer of fund balance reserves - The transfer of reserves could be made from the City's Revolving Fund. This provides immediate funding and financial support for any flood - related concerns and issues. However, the down side this transfer is that most of the funds in the City's Revolving Fund will be spent in the next year and a half. The current fund balance of $861,573 is designated as follows: 1) Park Improvements $ 25,000 2) Fire Truck $225,000 3) Budget/Levy Reserves $198,000 3) Underground Storage Tanks $ 46,000 4) Salt /Pole Building $ 30,000 5) 1998 Squad Car Funding $ 36,000 6) Street Lights (39' & County Road D) $46,00 0 $606,000 Non - Committed $255,573 A reduction of $250,000 in the revolving fund balance would eliminate any further funding for special projects until the fund balance can be built back up (this could take a number of years). Most favorable: Increase stormwater rates and a transfer from reserves:- By establishing a one year escalation of the stormwater rates (Tripling) the annual revenue would increase to $144,000 and would require a $150,000 transfer from the Revolving Fund to create a $500,000 fund balance. This would accomplish the objective of having a fund balance large enough to provide flooding assistance and leave enough monies in the Revolving Fund for other projects. The cost to St. Anthony homeowners would be $36.00 per year. 3-7 MEMORANDUM DATE: August 14, 1997 TO: Mike Mornson, City Manager FROM: Roger Larson, Finance Director ITEM: SPECIAL LEVY FOR FLOODING PROBLEMS I contacted Rich Garder from the Minnesota Department of Revenue and asked him the question "Could St. Anthony levy additional dollars beyond its levy limit to fund water damage and flooding problems within the City ?" Mr. Garder indicated the City has two alternatives that would allow the City to levy beyond the levy limit. They are: 1) The issuance of bonded debt. The annual levy to fund payment of the principal and interest payments would have no affect on the general fund levy. 2) If the City does not issue bonds it can make application with the Commissioner of Revenue (by September 15, 1997) for a Natural Disaster Levy. These are reviewed and approved on a case by case basis. If the special levy were endorsed by the State, it would have no affect on the general fund levy. I have attached a copy of Schedule I, which discusses the Natural Disaster Levy. MEMORANDUM DATE: August 20, 1997 TO: Mike Mornson, City Manager FROM: Roger Larson, Finance Director ITEM: STORMWATER FUND In 1992, the City of St. Anthony implemented stormwater user fees to establish funding for repair /replacing the City's stormwater drainage system. The current balance of the fund totals $251,182 (through 2nd quarter 1997). Current expenditures include WSB & Associates for the Water Resource Management Plan ($9,300 has been paid - $12,800 balance due). In addition, payments for dumpsters and flood clean up (approximately $1,500) have been paid by this fund. The estimated fund balance on 8/20/97 totals $236,882. A review of the fund is as follows: Revenue Collected Residential Cost per household Cost per townhouse Commercial Sunset Memorial Apache Plaza Gross Golf Course Lowry Grove St. Anthony Shopping Center Apartments Per Ouarter $ 12,000 (Approx. $48,000 Yr.) $ 3.00 $ 1.50 $ 485.46 $1,003.66 $ 252.90 $ 240.77 $ 195.23 Mirror Lake $ 222.00 Equinox $ 274.03 Autumn Woods $ 106.92 Diamond 8 $ 145.09 An analysis of increasing the rates is attached. 3q Current Revenue per Quarter = $12,000 Current Annual Reveune = $48,000 Current Cost 2 X 3 X Per Quarter Increase Increase Residential Household $ 3.00 $ 6.00 $ 9.00 Townhouses $ 1.50 $ 3.00 $ 6.00 Commercial Sunset Memorial $ 485.46 $ 970.92 $1,456.38 Apache Plaza $1,003.66 $2,007.32 $3,010.98 Gross Golf $ 252.90 $ 505.80 $ 758.70 Lowry Grove $ 240.77 $ 481.54 $ 722.31 St Anthony $ 195.23 $ 390.46 $ 585.69 Apartments Mirror Lake $ 222.00 $ 444.00 $ 666.00 Equinox $ 274.03 $ 548.06 $ 822.09 Autumn Woods $ 106.92 $ 213.84 $ 320.76 Diamond 8 $ 145.09 $ 290.18 $ 435.27 Annual Revenue at 2 X existing rate = $ 96,000 Annual Revenue at 3 X existing rate = $144,000 AUC- 14 -£'7 19:13 FROM:SPRINGSTED INC ID:9122233093 PAGE City of St. Anthony, Minnesota 40 $525,000 G.O. Stone Sewer Bonds, Series 1998A 15 Year Repayment Dated 1- Jan -1998 Mature 1 -Jan 1997 1999 25,000 3 -75 °/0 24,550 49,550 1998 2000 25,000 4.00% 23,613 48,613 1999 2001 30,000 4.15% 22,613 52,613 2000 2002 30,000 4.30% 21,368 51,368 2001 2003 30,000 4.40% 20,078 50,078 2002 2004 30,000 4.50% 18,758 48,758 2003 2005 35,000 4.60% 17,408 52,408 2004 2006 35,000 4.65% 15,798 50,798 2005 2007 35,000 4.70% 14,170 49,170 2006 2008 35,000 4.80% 12,525 47,525 2007 2009 40,000 4.90% 10,845 50,845 2008 2010 40,000 5.000/Q 8,885 48,885 2009 2011 45,000 5.050/0 5,885 51,885 2010 2012 45,000 5.10% 4,513 49,613 2011 2013 45,000 5.15% 2,318 47,318 Average Annual Debt Bond Years 4,615.00 Average Maturity 8.79 Avg. Coupon Rate 4.863% Net Interest Rate 4.977% composition Of Bond issue Project Costs 500,000 Bond Discount 5,250 Costs of Issuance 19,750 Total Bond issue 525,000 STANBONDXLS prepared W. Wrigsted Incorporated (8/14197) 7/S AUC-'- -1.97 16:13 FROM:SPRINGSTED INC ID:S122233OB3 PF City of St. Anthony, Minnesota $6,100,000 G.O. Bonds, Series 1998A 15 Year Repayment Dated 1- Jan -1998 Mature 1 -Jan Average Annual Debt Service: 581 Bond Years 53,945.00 Average Maturity 8.84 Avg. Coupon Rate 4.867% Net Interest Rate 4.980% composmon cx bono Issue Project Costs 6,000,000 Bond Discount 61,000 Costs of Issuance 39,000 Issue 1996 Assessors Market Value: Tax Rate Increase: Impact on $100,000 Home: prepWOd by-. $pdngsted Incorporated (8/14!97) 319,921,100 0.182% $181.82 4� STANBOND.XLS Mature Principal Rates Interest I otai _evy 1997 1999 295,000 3.75% 285,468 580,468 1998 2000 305,000 4.00% 274,405 579,405 1999 2001 320,000 4.15% 262,205 582,205 2000 2002 335,000 4.30% 248,925 583,925 2001 2003 345,000 4.40% 234,520 579,520 2002 2004 360,000 4.50% 219,340 579,340 2003 2005 380,000 4.60% 203,140 583,140 2004 2006 395,000 4.65% 185,660 580,660 2005 2007 415,000 4.70% 167,293 582,293 2006 2008 435,000 4.80% 147,788 582,788 2007 2009 455,000 4.90% 126,908 581,908 2008 2010 475,000 5.000/0 104,613 579,613 2009 2011 500,000 5.05% 80,863 580,863 2010 2012 530,000 5.10% 55,613 585,613 2011 2013 555,000 5.15% 28,583 583,583 2012 2014 5.20% - - 2013 2015 5.25% - - 2014 2016 5.30% - 2015 2017 5.35% - 2016 2018 5.40% - " Average Annual Debt Service: 581 Bond Years 53,945.00 Average Maturity 8.84 Avg. Coupon Rate 4.867% Net Interest Rate 4.980% composmon cx bono Issue Project Costs 6,000,000 Bond Discount 61,000 Costs of Issuance 39,000 Issue 1996 Assessors Market Value: Tax Rate Increase: Impact on $100,000 Home: prepWOd by-. $pdngsted Incorporated (8/14!97) 319,921,100 0.182% $181.82 4� STANBOND.XLS MEMORANDUM DATE: September 2, 1997 TO: Michael J. Morrison, City Manager FROM: Kim Moore - Sykes, Management Assistant ITEM: 1997 Spring Clean -Up Report The following is a summary of expenses and revenues for the 1997 Spring Clean -Up Day. EXPENSES: $2,178.32 Overtime Compensation for City Employees: $596.76 Public Works $450.71 Finance 68.29 Administration 77.76 Refreshments: $45.00 Contractors: $1,536.56 Lightning Disposal $1,153.56 J.R.'S Appliance Disp. 383.00 REVENUE: $2,323.96 A -1 Battery $ 59.00 Residents $2,164.00 Schwartzman Co. $ 100.96 TOTAL -- Gain /(Loss): GRANTS: (to date): $10,844.56 Ramsey County (SCORE) $2,529.56 Hennepin County $8,315.00 $145.64 42 I CITY OF ST. ANTHONY STAFF AND BUDGET WORK SESSION MINUTES July 29, 1997 4 6:15 P.M. 5 I. CALL TO ORDER. 6 II. ROLL CALL. 7 Councilmembers Present: Ranallo, Marks, Enrooth, Wagner, Faust. 8 Also present: Michael Mornson, City Manager; Kim Moore - Sykes, Management 9 Assistant; Larry Hamer, Public Works Director; Dick Engstrom, Police Chief; 10 Roger Larson, Finance Director; Richard Johnson, Fire Chief and Mike Larson, 11 Liquor Operations Manager. 12 III. REVIEW BUDGET HIGHLIGHTS WITH STAFF FOR 1998 BUDGET AND 13 LEVY. 14 The City Manager reviewed the 1998 Budget Schedule. He indicated that a 15 resolution setting the public hearing dates will be presented to the Council at the 16 September 9th meeting. The Budget Worksession has been scheduled for October 7, 17 1997. 18 The City Manager reported that the State Legislature is allowing a 2.4% increase in " the levy limit. He discussed various items of the City's budget where increases are anticipated. 21 IV. REVIEW ISSUES STAFF AND COUNCIL LISTED FOR THE NEXT 12 TO 22 24 MONTHS. 23 Discussions related to issues that the City Council and Staff see as future key issues 24 affecting St. Anthony; some of these included phase 2 of the Apache Plaza 25 redevelopment, redevelopment of Kenzie Terrace and capital equipment funding. 26 Council directed Staff to plan a strategic planning meeting for early next Spring. 27 V. DISCUSS GOALS, ISSUES, AND CONCERNS WITH DEPARTMENT 28 HEADS. 29 1. Police Department. The Chief indicated that an issue he has had to deal 30 with on an ongoing basis is retaining officers. He reported that St. Anthony 31 is a great place for officers who are starting out in their law enforcement 32 careers. Once they have the experience, they eventually take positions with 33 larger cities. He also reported that a reserve officer is retiring after 10 years 34 of service to St. Anthony 35 The Chief reported that nationally, crime rates are decreasing. In St. 36 Anthony, violent crimes continue to decrease but the department has seen an 37 increase in car break -ins. -J The Chief indicated he wants to increase training opportunities. He is 39 looking to train two officers in crime prevention because the department is 40 not getting the community response needed in community policing projects, 41 such as Neighborhood Crime Watch. St. Anthony has only 5 1 neighborhoods committing to National Night Out activities scheduled for 2 August 5th. He reported that there were 10 neighborhoods last year. 3 The Chief reported on the status of the MPRS law suit. He indicated that 4 law enforcement will become more complicated in the future and as such, 5 the department will need to add another full -time police officer by 1999. He 6 has schedule police testing for August 13. This has been advertised in all 7 listed and suggested publications, with the exception of two; both telephone 8 numbers were disconnected. 9 2. Fire Department. The Fire Chief reported that they have started the process 10 to purchase pumper truck. He indicated that he will need to hire additional 11 part-time firefighters and volunteers. The Chief is currently reviewing the 12 City's Emergency Operations Plan and Code Enforcement issues. 13 3. Finance Department. The Finance Director reported that they have 14 completed the computer conversion in the Finance Department. The Tires 15 Plus account has been established and the new format for the Liquor 16 inventory system has been reviewed. He reported that the City 17 Hall /Community reservation scheduling has been going very well. The new 18 part-time accounting clerk has been a very welcomed addition to the 19 department. She has a very positive attitude and works really well with 20 Staff. He is currently working on upgrading the City's computer system 21 with the Management Assistant. 22 4. Liquor Department. The Liquor Operations Manager reported that the 23 construction of SAV II is going better than expected. The contractor has 24 been very easy to work with. Construction is expected to be completed by 25 mid- October. An October 20th opening date is anticipated. 26 He reported that the computerized inventory system is live in both stores. 27 He is planning to reconfigure the floor displays and layout at SAV I. He 28 indicated that he continues to work on changes proposed for the Stonehouse. 29 5. Public Works Department. The Public Works Director indicated that there 30 are future needs for the department that need to be considered. He reported 31 that because of an increased workload associated with various property 32 acquisitions and increases in service provision, the City will have to hire 33 additional staff. He indicated that the Parks will need at least one additional 34 person and Public Works will need an additional mechanic. 35 He reported the wading pool in Central Park needs to be reconstructed as it 36 leaks and is not level; there continues to be extensive vandalism at the City 37 parks, especially Emerald Park. 38 The City Council thanked the Department Heads for coming to the worksession. 39 VI. OTHER BUSINESS. 40 1. The City Manager reported that Mrs. Lloyd Helm has signed a purchase 41 agreement with the City and it will be on the agenda for consideration at the 42 August 12th City Council meeting. 2. The City Manager reviewed the agenda for the upcoming Storm Water 2 Management Task Force meeting, scheduled for August 30th. IX. ADJOURNMENT. 4 The work session was adjourned at 9:25 P.M. 5 Respectfully submitted, 6 Kim Moore - Sykes, 7 Management Assistant