HomeMy WebLinkAboutCC WORKSESSION 08032009City of St. Anthony Village
Work Session Agenda
August 3, 2009
6:00 p.m.
Worksession begins
Council
Meeting Date
Proposed 2010 Operating Budget and Tax Levy September 8
2. New Procedures for Truth -In- Taxation
3. Tiered Sewer and Water Rate
4. NIXLE Alert System
5. Work Sessions Schedule
* Monday, August 31 — 6 p.m.
* Tuesday, September 29 — After Joint Meeting with School Board
CITY OF ST. ANTHONY
CITY COUNCIL WORKSESSION
City Council Chambers
June 1, 2009
4:00 p.m.
Work Session Meeting Minutes
Present:
Council: Jerry Faust, Mayor; Brian Thuesen, Councilmember; Randy Stille, Councilmember;
Hal Gray, Councilmember; and Jim Roth, Councilmember.
Staff: Mike Mornson, City Manager; Kim Moore - Sykes, Assistant City Manager; Roger Larson,
Finance Director; John Ohl, Police Chief; John Malenick, Fire Chief; Mike Larson, Liquor
Operations and Jay Hartman, Public Works Director.
Also Present: Todd Hubmer, WSB & Associates
Absent: None
1. Call to Order.
Meeting called to order by Mayor Faust at 4:00 pm. The Mayor commented on the
tour of the City that the Council and Staff had at 2:00 pm. He stated that he would
like to find out from the businesses in the Industrial Park how many actually have a
connection to high -speed Internet; who are using dial -up or DSL; who are not using
the Internet or who don't have any access to the Internet.
The Mayor also reported that Friday's playback had audio so it appeared that this
issue has been resolved.
2. Northwest Youth and Family Services Contract.
Mike Mornson, City Manager, reported that the contract with Northwest Youth and
Family Services is expiring and that all member cities are being asked to renew their
contracts. He reported that he is planning to put it on the June 9, 2009 Council
meeting agenda as a consent item. The question was asked if the value of service
exceeds what the City pays. Police Chief Ohl responded that the department
previously used NYFS for their diversion services, but not so much anymore. He
reported that the counties have for the most part taken over recommending
diversions explaining that tracking on a county basis is more accurate. Does
participating in NYFS serve a public purpose? Discussion.
3. Budget Reduction Presentation.
The City Manager reported that the Staff have re- reviewed their budgets and
confirmed the cuts and reductions to their respective budgets. The power point
presentation that Roger will show is a culmination of this effort and will be
presented at a future council meeting. The Mayor asked the Council to state their
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philosophies regarding the direction the Council should go with the 2010 budget.
Discussion.
Recessed at 5:30PM; reconvened at 6:OOPM
Mike reported that the Public Works Director, Police Chief and the Fire Chief will be
doing a budget presentation for their respective Department. Mike reported that
because of the State of Minnesota's budget deficit, the City of St. Anthony is
anticipating a loss in Market Credit /Homestead Value of $133,200. He also
reported that nothing would be lost in Local Government Aid because the City has
not received LGA since 2002. He went on to explain that in 2008, the City lost
$67,000 to the State in December, which is at the end of the City's budget year. The
City was also advised at that time the State would withhold $133,200 in Market
Value /Homestead Credit for both 2009 and 2010. This will be money that will be
permanently lost to the City. Mike indicated as such, Staff sees the 2009 budget
goals are to reduce operating and capital costs by $135,000 while at the same time
maintaining the current level of services; continue to improve efficiencies; and
anticipate and define the risks associated with the proposed cuts, reductions and
deferrals. Mike reported that Staff is proposing to reduce the General Operating
Budget by $52,000 and reduce capital expenditures by $82,300, which equals
$135,000. Review of the power point presentation and discussion of the proposed
line item reductions, cuts and deferrals for each department.
Tiered Water & Sewer Rates.
Roger Larson, Finance Director, presented information regarding the tiered water
rates that the State has mandated for cities to implement in 2010, in which higher
fees are charged for excessive water use. MN Statute §103G.291 also gives the
Minnesota DNR authority to oversee and enforce these regulations to insure that
cities develop a plan for the conservation of water.
Roger stated that the purpose for this report is to advise Council of impending
legislative requirements that are to be implemented but also to receive direction
from City Council regarding the goal for the 20% increased revenue that could result
from the tiered rates. Roger indicated that based on the City's current rate per
gallon, the City's tiered rate could resemble the following plan:
Tier 1 $2.60 per 1000 Gallons
Tier 2 $3.25 per 1000 Gallons — 25% Increase
Tier 3 $4.06 per 1000 Gallons — 25% Increase
Tier 4 $6.09 per 1000 Gallons — 50% Increase
The percentage increase based on the recommendations from the DNR. Under this
scenario, Roger reported that the City could see increased revenues of about $150,000
annually. Roger also reported that this tiered plan would significantly impact high
users of water in the community, the two highest being the School District at
1,000,000 gallons of water a year and Happy's Potato Chips at 5,000,000 gallons of
water annually. Discussion. Council asked Roger to provide more information for
the August 3,d work session. In the meantime, he will provide an article for the
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summer newsletter briefly describing the tiered system and the impact on the
community. Council also asked about implementing a watering ban. Discussion.
4. Street Reconstruction Project Presentation.
Todd Hubmer, WSB and City Engineer, presented updated information on the 2010
Street Reconstruction. The value of the work planned for 2010 is $2,165,00 and
includes Wendhurst Ave. from Penrod Lane to Chelmsford Lane, Edgemere Ave.
from Penrod Lane to Chelmsford Lane; Penrod Lane from 361h Ave. to Co. Rd. D,
and Chelmsford Lane from 36th Ave. to Co. Rd. D.
Todd also reported that earlier in the year, the City of New Brighton asked if St.
Anthony would be interested in doing a joint project for Silver Lane, which is an
MSA road and would also include the construction of a sidewalk and the installation
of street lighting. The current bituminous surface is badly deteriorating, as
witnessed by the afternoons tour of the city. Todd reported that the City of
Roseville is also interested in a joint project to mill and overlay Highcrest Road. This
alternate 2010 proposed street project is estimated to cost $1,900,000.
5. Parking Ordinance. Jay Hartman, Public Works Director, reported that in 2008
Council temporarily amended the current snow plowing ordinance to give the
residence more flexibility in parking during winter. This temporary amendment is
due to sunset on July 1, 2009. Mr. Hartman reported that during the 2008/2009
snow plowing season, Public Works responded to 11 full plowing events; 28 parking
citations were issued by the Police Department and he received 135 calls to the Snow
Emergency Hotline. Mr. Hartman also stated that he personally received 15 calls
regarding the change to the ordinance: three calls were supportive of the changed
ordinance and 12 were less supportive. He reported that the department had 6
additional hours of plowing at the overtime rate. Staff recommended that Council
should allow the amended temporary ordinance to sunset and return to the original
parking restriction from November 1 to April 1. Discussion.
6. Police Contract. Mr. Mornson presented Council with the current contract proposal
for law enforcement services with Falcon Heights and Lauderdale. John Ohl, Police
Chief, reported that he will be presenting the renewal contract for the provision of
police services to Lauderdale and Falcon Heights for 2010 and 2011 at the June 9,
2009 City Council meeting. He reported on the changed language of the proposed
contracts and that this proposed contract is agreeable with both of these cities.
Discussion.
7. Other Business.
a. Mr. Mornson reported to the City Council that as the result of the recent
recodification of the City Code, ordinance language allowing the City to utilize
certain criminal history data through the Minnesota Bureau of Criminal
Apprehension was inadvertently taken out of the Code when staff was advised
to remove the Personnel Policy from the City Code. He stated that because most
of the background checks were done as part of the hiring process, the BCA
language was in the Personnel Policy. Staff is now putting together an
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amendment to the City Code that will replace the language to allow the City to
conduct background checks. Mr. Momson indicated that the City Council will
be asked at the June 23rd Council meeting to adopt the amendment after the first
reading and waiving the second and third readings.
b. Mr. Mornson reported that ahead of the 2010 federal census, the Met Council has
released estimated populations for 2009. He stated that the Met Council is
reporting a current population for St. Anthony of 8,437.
c. Mr. Morrison reported that the next work session is scheduled for August 3,
2009. He indicated that staff will be presenting a proposed 2010 budget and a
tiered water usage plan.
Adjourn. The work session adjourned at 8:05 pm. Minutes respectfully submitted by Kim
Moore - Sykes, Assistant City Manager.
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MEMORANDUM
DATE: July 16, 2009
TO: Mayor and Councilmembers
FROM: Mike Morrison, City Manager
Roger Larson, Finance Director
ITEM: PROPOSED 2010 OPERATING BUDGET
Overview:
Staff has prepared a proposed 2010 Operating Budget totaling $5,308,700. This
represents an $84,000 dollar increase =1.61 %. The budget was formulated using the
following criteria:
1) 0% increase in salaries.
2) $100.00 increase in the employer health insurance contribution.
A. The employee increase is estimated at $117.00.
B. 2009 - Percentage of Employer/Employee:
a. City pays 55.3%
b. Employee pays 44.7 %.
C. 2009 - Metro Cities Average:
a. Employer62.1%
b. Employee 37.9%
D. 2010 - Estimated at 53.7% Employer, 46.3% Employee.
3) Adjusting most line items closer to actual expenditures.
The proposed 2010 operating budget includes a levy of $2,980,370 and represents a
$34,859 dollar increase = 1.18 %. Levy limits continue in 2010 and at this time the City
has not received notification of its levy limit from the Department of Revenue.
Staff worked with the League of Minnesota Cities to calculate an estimated levy limit
(see calculation below) which is $2,071 higher than the amount needed to balance the
budget.
In addition, the City has the ability to levy outside the levy limit for its losses in Market
Value Credit ($68,000 loss in 2008 and the $135,000 in 2009). Staff is not proposing the
City do this because it would increase the levy and property taxes.
Review of Budgeting Process:
At the direction of the City Council, restructuring of the 2010 Budget was done to adjust
the budgeted expenditures closer to actual costs. Salaries budgets are based on taking
2008 actual costs, adding 3.5% for 2009 with a 0% increase slated for 2010. An example
of the method used to calculate a salaries budget would be as follows:
General Management — 2008 actual salaries $78,395 times 3.5% for 2009, with a zero
percent increase in 2010 = $81,138 (2010 Budget set at $81,200)
2
Two exceptions are:
(1) The 2010 Mayor /City Council budget was increased to include pay for planning
commission members.
(2) The 2010 Police budget reflects $11,300 in step increases due three officers of the
Police Department. To calculate this budget staff used 2008 actual costs of
$1,681,859 times 3.5% for 2009 = $1,740,724 + $11,300 for step increases
totals $1,752,024 (2010 budget = $1,752,100).
In preparing the 2010 budget, Non - salary expenditure line items were also restructured to
adjust budgeted expenditures closer to actual costs. Whenever applicable, the basic
method used to determine the 2010 budget included taking a two year average (2007 &
2008) of actual costs.
In addition to using a two -year averaging method, Staff considered using three and five
year averages of actual costs. When reviewing these numbers it became apparent that a
two -year average reflected costs that were the closest to current expenditures and current
activity.
Three years didn't change the numbers much and we started picking up data that did not
reflect current activity such as the utility costs for additional street lighting. When using
a five -year average it became very apparent that the chance of including statistics that
would not accurately reflect current costs or activity significantly increased.
A clear example of this would be fuel costs. The cost of fuel increased dramatically in
2008. Using a five -year average of actual costs expenditures would be from 2004
through 2008. In 2004, the volatility of fuel costs was not an issue. In addition, using
2004 data we started picking up actual costs before the hiring of a police officer or
including expenditures when for a period of time the City operated with one less public
works employee.
Examples of two -year averaging would be as follows:
Mayor /City Council - Consulting Services (101- 40100 -320) 2007 Actual $5,500 + 2008
Actual $8,781 Divided by 2 = $7,140.50 (2010 Budget = $7,100).
Engineering - Consulting Services (101- 40700 -320) 2007 Actual $2,775 + 2008 Actual
$3,612 Divided by 2 = $3,193.50 (2010 Budget = $3,200).
Fire — Training (101- 41200 -341) 2007 Actual $4,575 + 2008 Actual $5,762 Divided by 2
_ $5,168.50 (2010 Budget = $5,200).
Parks — Central Park Lights (101- 45500 -336) 2007 Actual $19,695 + $15,350 Divided by
2 = $17,522.50 (2010 Budget = 17,500).
When going through the process of restructuring the budgets, both revenue and
expenditure line items were adjusted to reflect closer to actual. It should be noted that by
restructuring the budgeting process, some budgets increased while other decreased.
Examples of budgets that had large percentage changes due to the restructuring included
the Cable Franchise Budget which is up 27.86% (offset by an increased revenue budget)
and the Inspections Budget is up 16.24% is also offset by an increased revenue budget.
In addition, to closely reflect the cost of maintenance and fuel costs for City vehicles, the
Maintenance/Repair budget for Police is up 20.52 %, for Fire the budget is up 10.24% and
Public Works is up 23.23% over the 2009 Budget.
Based on previous spending, decreases occurred in the Assessing Budget (down 7.09 %),
the Legal Budget (down 5.88 %) and the Parks Budget is down 11.94 %. In addition, staff
renegotiated the cleaning services contract which reduced the City Buildings budget by
$5,000.
Calculation of the 2010 Lew Limit:
Based on the 2010 proposed budget a General Fund Levy of $2,980,370 is necessary to
balance the budget. At this time, the necessary information is not available from the
Department of Revenue to calculate the 2010 Levy Limit.
Working with the League, the current estimated Levy Limit is as follows:
1) 2009 Final Levy $2,945,511
2) Times Implicit Price Deflator 1.0083* (League advised of change from 1.0076)
$2,969,959
3) Times Household Growth 1.004202719* (Met Council Statistics 34 new homes)
$2,982,441
4) Times Comm/Industrial Factor (Unknown at this time)
2010 Levy Limit ? ? ? ? ? ? ? ? ? ? ? ??
It seems likely that if the State use 1.0083% as the Implicit Price Deflator, uses the Met
Council's statistics for new homes and St. Anthony receives an adjustment factor for new
commercial/industrial taxable market value, the Levy Limit could be slightly higher than
is necessary to balance the 2010 operating budget.
In addition to the General Fund Levy, the Road Improvement Levy will increase
$186,818 to assist in the payment of bonds for the Chandler Drive/Foss Road Project.
Summary of the 2010 levies:
$4,601,937 $4,824,304 $222,367
*Subject to change
3
2009
2010
Change
➢
General Fund Budget
$2,945,511
$2,980,370*
$ 34,859
➢
Road Improvement Levy
$1,059,596
$1,246,414
$186,818
➢
Lease Revenue Bonds
$ 399,536
$ 403,263
$ 3,727
➢
Housing and Redevelopment (HRA)
$ 110,500
$ 110,500
$ - 0 -
➢
Tax Abatement (Central /Emerald)
$ 79,294
$ 76,257
($ 3,037)
➢
PERA Rate Levy
$ 7.500
$ 7,500
$ - 0 -
$4,601,937 $4,824,304 $222,367
*Subject to change
3
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
REVENUES
2007
REVISED
Proposed
2007
2008
2009
2010
Properly Tax - Levy
ACTUAL
ACTUAL
BUDGET
BUDGET
Penalties, Interest, Tax Forfeitures
$2,485,283
$2,612,962
$2,945,611
$2,980,370
1.18%
PERA- Rate Increase Levy
$19,973
$5,095
$3,000
$3.00Q,
°
0.00 /°
Licenses
$7.500
$7,500
$7,500
$7,500:
0.00%
Permits
$40,341
$41,736
$42,100
$42,500p
0.95%
Dare/School District #282 Le
Levy
$173,391
$206,082
$190,400
$198,75
4.39%
Fire Relief Association Insurance/Pension
$14,795
$45,604
$14,800
b40,177
$14,500
$14,
O.OD%
Intergovernmental Revenue
$368,743
$287,672
$52,500
$221,400
$223,200,
- 7.09%
Loss in Market Value Credit
$0
$68,975
$85,000
$80.000
0.811%
Contract Revenue (Lauderdale /Falcon Heights)
$1039,000
$0
$1,096,200
($135,000)
($135,
0.00%
Charges for Service (Fines)
,
$129,264
$114,062
$1,156,500
$1,157,1,
0.06%
Miscellaneous Revenues
$236,685
$173,330
$107,000
$155,389
$110,000
2.80%
Transfers from Other Funds
Other Revenue (Grants, Donations & Misc. Services)
$340,500
26
$352,500
$425
$190,290
X25
22.46%
Fire Protection
Maintenance Repair (Fire Vehicles)
217
48 808
000
000
0.00%
GENERAL FUND TOTAL REVENUES
$4,927,296
14,998.92 4
5 224 700
$5,308.7
1,61%
General Operating Budget
EXPENDITURES
2007
REVISED
Proposed
2008
2009
2010
Mayor/ City Council
ACTUAL
ACTUAL
BUDGET
BUDGET
Public/Intergovernmental Relations
$52,617
$24,070
$59,729
$58,800
$58,800
0.00%
Cable Franchise
Cable Franchise
$24,504
$26,300
$26,300
0.00%
General Management
$32,857
$34,915
$28,000
$35,800
27.86%
Elections
$101,231
$105,171
$100,000
$109,800
9.80%
Finance, Insurance /Accounting
$252841 $22,101
$32,789
$32,700
$32,200
- 1.53%
Assessing
$271,758
$280,400
$254,200
1.36%
Legal
$41,330
$40,734
$49,400
$45,900
- 7.09%
Planning/ Zoning
$73,841
$3,792
$68,975
$85,000
$80.000
- 5.88%
City Buildings
City Buildings
Emergency Management
$154,436
$3,722
$180,816
$5,200
$181,600
$5,400
$180,500
3.85%
- 0.61%
Police Protection
$52,875
$1,257,414
$56,752
$1,347,533
$55,600
$1,441,800
$57,300
$1,470,700
3.06%
Lauderdale/Falcon Heights Contracts
Maintenance & Re pair (Police Vehices)
$916,904
$936,421
$994,600
$999,300
2.00%
2.00%
Dare Education
$0
$14,204
$83,546
$12,935
$72,600
$14,500
$87,500
20.52%
Fire Protection
Maintenance Repair (Fire Vehicles)
$653,586
$702,265
$742,200
$14,500
$744,700
0.00%
0.34%
Fire Relief -2 %ding
$0
$45,604
$25,889
$40,177
$25,400
$52,500
$28,000
10.24%
Inspections, Building/Plumbing/Heating/Health
/Plumbing /He
$106,444
$113,912
$94,800
$52,500
0.00%
Animal Control
$1,976
$1,525
$3,800
$110,200
$3,800
16.24%
Public Works
Public Works, Maintenance, Repair 8 Equipment
$481,241
$162,746
$469,138
$505,400
$514,400
0,00°/
1.78%
Tree and Weed Care
$31,524
$81,327
$34,126
$69,300
$85,400
23.23%
Parks
Community Services/Recycling Transfer
$171,166
$147,825
$36,600
$186,000
$35,500
$163,800
- 3.01%
- 11.94 %
DUI - Alcohol Compliance (Citizens Academy)
$52,176
$23,542
$52,176
$20,556
$57,200
$57,200
0.00%
Other Expenditures
$40,645
$47,56 4
$0
25 000
$0
$2500
0.00%
0.000
GENERAL FUND TOTAL EXPENDITURES
$4,771.16 3
4 996 78
$5,224,700
$5,308,700
1.61%
FUND BALANCE AT END OF YEAR
$1,438,359
$1,440,503
$1,440,503
$4,771,900
$4,998,600
$4,927,296
$4,998,924
4 771 163
$4,996,780
$156,133
$2,144
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19
Summary of St. Anthony, Lauderdale & Falcon Heights Budgets
For Fiscal Year 2010
Total Revenues from Contracts
Revenues: - Lauderdale /Falcon Heights Contracts
General Fund
TOTAL
Other Services & Charges
101 -41100 -321
2010
Personal Services
St. Anthony
101 -41100 -110
Salaries
$1,027,900.00
101 -41100 -111
Overtime Salaries
$52,900.00
101 -41100 -114
Employers Contribution /Pension
$169,400.00
101 -41100 -115
Employers Contribution /Insurance
$104,600.00
101 -41100 -117
Overtime Court
$7,300.00
$64,900.00
Total Personal Services
$1,362,100.00
Supplies
$51,200.00
$51,200.00
101 -41100 -226
General Supplies
$24,700.00
$12,100.0 0
Total Supplies
$24,700.00
Other Services & Charges
101 -41100 -321
Other Services
101 -41100 -331
Communications
101- 41100333
Care & Support/Booking Fees
101 -41100 -334
Printing & Publishing
101 -41100 -339
Maintenance & Repair
101 -41100 -341
Travel /School/Conference
101 -41100 -342
Subscriptions /Membership
$362,100.00
Total Other Services & Charges
TOTAL POLICE BUDGET
$13,000.00
$43,600.00
$10,400.00
$2,200.00
$3,200.00
$9,200.00
$2,300.00
$83,900.00
20
2.00% 2.00%
$578,595.00 $578,595.00 $1,157,190.00
Lauderdale
Falcon Heights
Contracts
$578.595.00
$578.595.00
$1.157.19000
$578,595.00
$578,595.00
$1,157,190.00
2010
2010
2010
Lauderdale
Falcon Heights
Budget
$362,100.00
$362,100.00
$1,752,100.00
$6,000.00
$6,000.00
$64,900.00
$41,400.00
$41,400.00
$252,200.00
$51,200.00
$51,200.00
$207,000.00
$2,400.00
$2A00.00
$12,100.0 0
$463,100.00
$463,100.00
$2,288,300.00
$10,100.00
$10,100.00
144,900.00
$10,100.00
$10,100.00
$44,900.00
$5,200.00
$7,400.00
$5,600.00
$2,800.00
$1,600.00
$2,800.00
$1,050.00
$26,450.00
$5,200.00
$7,400.00
$5,600.00
$2,800.00
$1,600.00
$2,800.00
$1,050.00
$26,450.00
$23,400.00
$58,400.00
$21,600.00
$7,800.00
$6,400.00
$14,800.00
$4,400.0
$136,800.00
$1,470,700.00 $499,650.00 $499 650 00 $2,470,000.00
59.5%
Other Budget Line Items
101 -40510 -335
Workers Compensation
101-41900 -320
Animal Control
101-42200 -222
Public Works /Fuels & Lubricants
101 -42200 -339
Public Works /Maintenance & Repair
401 - 47200 -453
Squad Car /Capital Equipment
101 -50000 -349
Contingency For Unanticipated /Emergency Expenditures
$578,595.00
TOTAL
20.2% 20.2% 100.0%
$11,200.00
$11,200.00
$1,700.00
$1,700.00
$10,300.00
$10,300.00
$12,980.00
$12,980.00
$26,000.00
$26,000.00
$16,765.00
$16,765.00
$578,595.00
$578,595.00
$0.00 $0.00
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CAPITAL EQUIPMENT -2010 Budget
Capital Equipment Revenues
Appropriation from Reserves:
$75,000
Liquor Operations Profits ................................................. ............................... .......................$117,700
$ 8,500
MSA Revolving Funds ..................................................... ............................... ........................$
90,000
Water Filtration Interest Earnings ..................................... ............................... ........................$50,000
Fund Balance/Reallocation of Trade/Sale of Existing Equipment ............ ...............................
$65,000
Total Revenues ..................................... ...............................
$322,700
Capital Equipment Expenditures:
Police:
ThreeSquad Cars ....................................................................... ...............................
$75,000
Tear Down & Build New Squads .................................................. ...............................
$ 8,500
Equipment Replacement(Squad Cars ......................................... ...............................
$ 6,000
MDC's .................................................................. ............................... ........................$15,000
Portable Radio' s ........................................................................... ...............................
$10,000
Total Police ......... ............................... .......................$114,500
Fire:
TurnoutGear ......................................................... ............................... .........................$4,000
Pagers........................................................................................... ..............................$
4,500
Computers / Printers ....................................................................... ..............................$
2.000
Radio's/Hand Held ......................................................................... ..............................$
3,000
ThermalImager ............................................................................ ...............................
$18,000
HoseReplacement ................................................ ............................... .........................$2.000
Fans / Blowers .................................................................................. ...............................
$2.00 0
Total Fire .............. ............................... ........................$35,500
Public Works:
Office Furniture (GIS /Public Works Building) ........ ............................... .........................$7,000
3/4 Ton Pickup Truck ........................................... ............................... ........................$40.000
Total.............................................. ...............................
$47,000
Street Division —
3/4 Ton Sign Truck ................................................ ............................... ........................$35,000
BranchChipper ............................................................................. ...............................
$40,000
Total.............................................. ...............................
$75,000
Packs Division —
PlaygroundEquipment .......................................... ............................... ........................$18.500
Refurbish Ball Fields ....................................................................... ...............................
$6.000
Zero Turn Toro Mower .................................................................. ...............................
$1Z70
Total.............................................. ...............................
$37,200
Water Division —
Harding Street Lift Station ............................................................... ...............................
$5.00 0
Total ................................................ ...............................
$5,000
Total Public Works ............ ............................... .......................$164,200
Finance /Administration:
File Server & Software Upgrades for Network (Roseville) .............. ............................... $8,500
Total Finance /Administration ............. .........................$8,500
Total Expenditures .......... ............................... .......................$322,700
'Note - Liquor Capital Improvements are funded by profits from St. Anthony's Off-Sale Liquor Stores.
MEMORANDUM
DATE: July 16, 2009
TO: City Council
FROM: Mike Morrison, City Manager
Roger Larson, Finance Director
ITEM: TRUTH IN TAXATION SUMMARY
The 2009 State Legislature made changes to the truth-in- taxation requirements, essentially
changing the requirements of publishing notices, public hearings, and TNT meetings.
A summary of how the new requirements affect St. Anthony is as follows:
✓ Approve a preliminary levy certified to County Auditor on or before September 15, 2009.
o Approve by resolution setting the 2010 preliminary budget and tax levy on
September 8th, at the regular Council Meeting.
• Announce the date and time of the regularly scheduled meeting at which a
final budget and levy will be discussed (must be published as part of the
minutes).
• Meeting cannot be before Tuesday, November 24, 2009 or after December
18, 2009 and held on or after 6 p.m.
• Scheduled for December 8, 2009.
o December 8, 2009, Regular Council Meeting.
Presentation of the final budget and property tax levy.
• Information about the December 8, 2009, budget and tax levy
meeting will be on the proposed property tax statements sent by the
County Auditor in mid - November (date, time and place of meeting).
• No publication is required (other than it must be published as part of
the September 8h minutes).
• Public is allowed to speak at this meeting (No Public Hearing is
required).
✓ Adoption of Final Budeet and Tax Levv
December 8, 2009, adopt the final 2010 budget and tax levy by resolution.
✓ Certify final tax levy to the County Auditor by December 28, 2009.
2
2009 Changes to Truth in Taxation Process
2009 Minn. Laws ch. The 2009 Legislature made significant changes to the truth -in- taxation
88, art. 3 amending Minn. requirements, essentially abolishing the old scheme of published notices,
stat. § 275.065, subd. 1. public hearings, and meetings. While apparently not the intent of the
legislation, the amended language contains no exception for smaller cities or
cities with levy increases less than or at the inflation price deflator (IPD).
The law seems to require that all cities follow this new process, but the
Department of Revenue views this as contrary to legislative intent and they
will not be enforcing the law with respect to cities under 500. However,
according to the Minnesota Department of Revenue, the exception for being
at or below the IPD is gone. So if a city increases their levy by 0.83 percent
or less that city is still subject to the new TNT process.
A. TNT Summary Chart
1. Plan regularly scheduled meeting agendas
early
July 2009 Be aware that cities must plan ahead and figure out which regularly
scheduled meetings will include discussion of the city budget and levy,
2009 Minn. Laws ch. 88, art. 3, § including the regularly scheduled meeting at which the final budget and levy
275.065, bds. Iandi3. stet. § will be adopted. Cities must
• announce this schedule,
• note it in council minutes (or proceedings),
publish it as required by law and
• provide the same specific meeting information to county auditors on
or before September 15.
2009 changes in the TNT law show legislators are most interested in city
councils including information on the budget and levy process in minutes
and dealing with these topics at regularly scheduled meetings. The published
notices and numerous meetings previously required were repealed by the
legislature.
MEMO NAME
2. Announce which regularly scheduled
meetings will include budget and levy
discussions and decisions
On or before Tuesday,
September is, 2009.
The law now requires that before September 15, 2009, at the regularly
scheduled meeting at which the city council adopts a proposed tax levy, the
2009 Minn. Laws ch. 88, art. 3, §
city council must also announce:
2 amending Minn. Stat. §
the time and place of the council's next regularly scheduled
275.065, subd. 1.
meetings at which the budget and levy will be discussed. Note: these
meetings must be held after 6 p.m.
• the date and time of the regularly scheduled meeting at which a final
budget and levy will be determined
MEMO NAME
3
4. Send specific information to the county
auditor
On or before Tuesday, On or before September 15, 2009 cities must provide the county auditor
September 15, 2009.
with precise information on:
2009 Minn. Laws ch. 88, art. 3, § • The time and place of each regularly scheduled council meeting at
3 amending Minn. Stat. § which the budget and levy will be discussed.
275.065, subd. 3.
The date and time of the regularly scheduled meeting at which a
final budget and levy will be determined
• A phone number that city taxpayers may call if they have questions
related to the auditor's property tax notice, and
• An address where comments will be received by mail.
5. County Auditor sends parcel specific notice
including specific information about council
meetings
After Nov. 10 and before Nov. After November 10 and on or before November 24, the county auditor must
24. send a notice of proposed property taxes to each taxpayer in the county. In
addition to a great deal of parcel specific tax information, the notice must
3 am ending Minn. Stat. at. § y Minn. Laws c 88, art. 3, § clear] state;
3 am
275.065, subd. 3. the time and place of each city's regularly scheduled meetings at
which the budget and levy will be discussed
• the final budget and levy determined
• that the public must be allowed to speak
that the meetings must be held after 6 p.m.
• a phone number for city taxpayers to call with questions, and
2 LEAGUE OF MINNESOTA CITIES
• that the public will be allowed to speak at these subsequent
meetings.
Minn. Stat. § 275.065, subd. 1.
Charter cities must comply with this announcement, even if a city charter
has provisions to the contrary.
3. Publish notice about regularly scheduled
meetings which will include budget and levy
process as required by law
On or before Tuesday, Sept 15,
2009.
The time and place of the next regularly scheduled meeting dealing with the
209 Minn
3' §
proposed budget and levy must be included in the minutes and published in
20amend g i tin . Sta8. §
the official newspaper as required by law. Generally, publication of the
275.065, subd. 1.
minutes must occur within 30 days of the meeting. Per state law, as an
Minn. Stat. § 412.191, subd. 3.
alternative to publication in the official newspaper, the city may mail, at city
Minn. Stat. § 412.191, subd. 3.
expense, a copy of the proceedings to any resident upon request. Cities with
Minn. Slat. § 331A.08, subd. 3;
a population of less than 1,000 according to the latest federal census are not
331A.01, subd. 10.
required to comply with publication of minutes, but may do so at their
discretion.
4. Send specific information to the county
auditor
On or before Tuesday, On or before September 15, 2009 cities must provide the county auditor
September 15, 2009.
with precise information on:
2009 Minn. Laws ch. 88, art. 3, § • The time and place of each regularly scheduled council meeting at
3 amending Minn. Stat. § which the budget and levy will be discussed.
275.065, subd. 3.
The date and time of the regularly scheduled meeting at which a
final budget and levy will be determined
• A phone number that city taxpayers may call if they have questions
related to the auditor's property tax notice, and
• An address where comments will be received by mail.
5. County Auditor sends parcel specific notice
including specific information about council
meetings
After Nov. 10 and before Nov. After November 10 and on or before November 24, the county auditor must
24. send a notice of proposed property taxes to each taxpayer in the county. In
addition to a great deal of parcel specific tax information, the notice must
3 am ending Minn. Stat. at. § y Minn. Laws c 88, art. 3, § clear] state;
3 am
275.065, subd. 3. the time and place of each city's regularly scheduled meetings at
which the budget and levy will be discussed
• the final budget and levy determined
• that the public must be allowed to speak
that the meetings must be held after 6 p.m.
• a phone number for city taxpayers to call with questions, and
2 LEAGUE OF MINNESOTA CITIES
IR
an address where comments will be received by mail.
MEMO NAME
6. Adopting or determining final budget and
levy
On or before Friday, Dec. 18,
Cities in the metropolitan area must adopt a final budget on or before
2009 (technically, Sunday Dec.
20, 2009) metropolitan cities
Friday, 18 2
y, 009. (Note: the law gives metropolitan cities until
must adopt a final budget.
December 20 to adopt a final budget but in 2009, December 20 is a Sunday
2009 Minn. Laws ch. 88, art. 3, §
so metropolitan cities may wish to act on or before Friday, December 18.)
9 d e�ng Mina Smt. § 473.13,
However, these cities have until Monday, December 28, 2009 to certify a
Mina stat. § 473.121, subs. 2.
final tax levy, which is the same for cities outside the metropolitan area.
After Tuesday, November 24
For cities outside the metropolitan area, the law does not give a specific
and 00 or before Monday, Dec.
za,zoo9.
date to adopt or determine a final budget but does provide a window of time.
P g p
2009 Minn. Laws ch. 88, art. 3
First, cities outside the metropolitan area must not determine a final budget
amending Minn. Stat. § 275.065,
before Tuesday, November 24, 2009. Second, these cities must certify the
subd. 3c.
final tax levy to the county auditor on or before Monday, December 28,
Minn. stat. § 275.07, subd. 1.
2009. Therefore, nonmetropolitan cities probably need to determine a final
budget sometime after November 24, 2009 and before December 28, 2009.
MEMO NAME
08/01/09
IMPORTANT DATES
St. Anthony Budget Schedule for 2010 Budget
January 15 &16, 2009 Goal Setting, Financial Management and Planning.
Feb 4, 2009: Work Session - Building Renovation Improvement Plan and
Schedule - Budget Calendar and Principals.
March 31, 2009: Work Session - Discussion on 2010 Budget Goals and
Water /Sewer Rates.
April 28, 2009: Public Hearing /Provide Residents with an Opportunity to have
Input in the budget process.
May 4, 2009: Work Session — Council & Staff to review 2010 Operating Budget
and Capital Equipment needs.
May - July: City Manager & Staff Meetings to discuss /draft 2010 Budget.
August 3, 2009: Work Session to Review Proposed 2010 Operating
Budget and Tax Levy.
August 31, 2009: Work Session to Review 2010 Levy Limits and Tax Levy.
September 8, 2009: Presentation of proposed the 2010 Budget/Property Tax Levy
Resolution passed:
1) Setting the proposed 2010 Budget and Property Tax Levy.
2) Announce the date and time at which the final Budget and Tax
Levy will be discussed.
November 24, 2009'""
December 18, 2009: Dates established to discuss final the Budget and Tax Levy.
December 8, 2009: Presentation of 2010 Operating Budget and Levy with Public Input.
1) Adoption of the 2010 Budget and Property Tax Levy.
61
A
wsa
B�Assnc- Infrastructure ■ Engineering ■ Planning ■ Construction
Memorandum
To: Honorable Mayor, City Council, and Staff
From: Todd E. Hubmer, WSB & Associates, Inc.
Justin Messner, WSB & Associates, Inc.
Date: July 27, 2009
Re: Proposed Tiered Water Rates Analysis
City of St, Anthony
WSB Project No. 1626 -43
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 - 541 -4800
Fax: 763 -541 -1700
This memorandum is being prepared to address the analysis that was completed by staff on the
proposed tier structure for the water utility rates. As you are aware, the MDNR has established
that the City of St. Anthony and other Municipal Water Suppliers adopt and implement a tiered
water structure aimed at encouraging the conservation of water.
Based on the analysis, we agree with the tier structures for residential, multi - family, and
commercial being proposed by staff. The tier structures take the following concerns into
consideration:
The recommendations of the MDNR for the proposed increments and number of tiers in
the fee structure.
2. Sensitivity to the variation in family size and individuals occupying a home. This
concern was issued by the City Council in the last work session. With the issue being:
there is the potential for the tier structure to penalize large families just because of their
size and the increased water usage (and fees) associated with more individuals living in
one home. This penalty of increased water costs would occur without any opportunity
for the family to reasonably conserve water to lower their position in the tier structure.
3. Some commercial and industrial users should not be punished just because the products
they produce require large quantities of water. The rate structure should encourage water
conservation, but not unduly harm the business climate of St. Anthony.
Minneapolis ■St. Cloud
Equal Opportunity Employer
IC`OI G403N®tin� W fiVNFM01vKf AP- ]G9.dx
Honorable Mayor, City Council, and Staff
July 27, 2009
Page 2
Based on these considerations a distribution analysis was conducted for the water users in St.
Anthony. This analysis included the following:
The yellow graph on the distribution table represents the dry weather water usage
between January and March. This distribution will not include lawn watering, car
washing, pool filling, or other water intensive activities that occur during the summer
months.
This graph can be established as the base water usage for day to day activities in each
home.
2. The pink or purple graph to the right represents the summer usage or high water usage
quarter in the year, July through September.
The difference between the summer and winter usage reflects the greatest potential for
water conservation through reduction in water intensive activities such as those
previously mentioned.
3. The blue graph in the middle represents the average annual water usage. It is anticipated
that in future years, after implementation of the tier structure that this graph will move to
the left, which will represent conservation efforts by residents and businesses.
The proposed tier structure for the water utility is
Minimum Bill — (up to 7,500 gallons) the minimum bill in St. Anthony, which is based on the
anticipated cost of the City to provide potable water to residents will be maintained at the current
level of 7,500 gallons per quarter.
Tier I — (7,501 — 15,000 gallons) captures more than the 90th percentile of customers in St.
Anthony during dry weather consumption. This Tier break point is proposed to address the
concerns about fairness and size of families. Nearly all households are contained within this tier.
Tier II — (15,001 — 22,500 gallons) reflects the average annual usage in St. Anthony and is the
middle ground between the low and high water demand quarters of the year. It is anticipated,
that with some effort and conservation that most homes could achieve this goal of reduction
during the summer, high water demand period. This offers encouragement to conserve to this
level to avoid the next tier.
Tier III — (22,501 — 30,000 gallons) captures most homeowners in the summer high use quarter
when conservation measures are most easily implemented as previously mentioned. Establishing
this as the third tier will provide significant encouragement for conscious conservation of potable
water. Currently the City has no restrictions for summer water usage and it is believed that
conservation will be possible by residents to reduce water usage to Tier II or even Tier I status
with some effort.
KV116:6A3Ntlnuo�trcvN1EN6M1mxLTlY3 ib[
Honorable Mayor, City Council, and Staff
July 27, 2009
Page 3
Tier IV — (over 30,000 gallons) represents only those users in the system that use extreme
amounts of water during the summer, high peak period. We anticipate that this Tier of users
could easily be eliminated with minor conservation effort on the part of the homeowner.
In addition to the summer reductions in water usage, there are many possibilities for residents to
reduce or conserve water in St. Anthony. Some of these measures may include:
■ Install low flow toilets and shower heads.
• Wash clothes in larger loads.
• Install higher efficiency water treatment and softening devices.
• Shorten lengths of showers.
• These and other conservation methods can be encouraged through public education and
information.
Please call me if you have any questions at 763 - 287 -7182.
Water /Sewer Rates
St. Anthony Work Session
August 3, 2009
Water Conservation
r 2010
L
State Law Mandate's Cities Implement
Conservation Rates.
MN Statute, Section 103G.291
Goal is to Minimize /Conserve Use
Administered by the DNR
Cities must Implement Tier System of
Water Rates to Charge a Higher Rate
per Unit as Water Usage Increases.
I
Water Conservation
2010
Implementation of Tiered System.
Guidelines for Implementation.
DNR Formed a Committee to Develop and
Recommend Guidelines for Establishing a
Tiered Water Rate Structure.
Water Conservation
r 2010
L
Cost Per Unit Increases as Water Use Increases.
Cost Should be Significant Between Tiers
to Encourage Conservation.
DNR Committee Recommended:
25% or More Increase Between Tiers.
50% Between the Last Two Steps
Staff Contacted DNR (Spirit of the Law)
Minimum Tier Structure DNR Would Accept
10% Between Tiers
15% Between the Last Two Steps
2
Water Conservation
2010
St. Anthony
Bill is Based on Consumption with No Penalty
for Increased Water Usage.
Minimum Bill 7,500 Gallons $2.60 per 1000
Over Minimum $2.60 per 1000
Example of Tiered Water Rate Structure
0 — 15,000 Gallons $2.60 per 1000
15,001 — 22,500 Gallons $2.86 per 1000 — 10%
22,501 — 30,000 Gallons $3.15 per 1000 — 10%
Over 30,000 Gallons $3.62 per 1000 — 15%
Residential Usage
Graff's Used to Establish Tiers
0-7,500
389*
Minimum Bill
7,501 — 15,000
653
Tier 1
15,001 — 22,500
593
Tier II
22,501 — 30,000
319
Tier III
Over 30,000
229
Tier IV
2,183
Mean = 17,500 Gallons per Quarter
Median = 15,750 Gallons
*Minimum Bill = 7,500 Gallons
3
IResidential — Quarterly Usage I
250
4
n 200
'o
x
m 150
100
IY
7i
- 50
E
2
0
City of SL Anthony, MN
mmlmum Tier Tier 11 Tier HI Tier IV
Bue
"'
AWmg9 Consumption - Quarterly Gallons Used (M thoussnds)
[Residential Water Use Distribution
Single Family Residential Water Usage -St. Anthony Village, MN
0 5000 ioroo :5.000 ..w 25'. 30M
Nntw usne �Annua uuge — Sunwnnu9
Mean =1; ]i6 e�loNaV Mry, =1]000 e9110NOtr abn=y,8]66allaJpV
M1kElan =1
M11 Gaff albNmr MMdna 16,]90 Wb,W1r mtllanaglRl Wllon/OV
e =91,bO GallorvpV hgA =103,b WIbNpb Mma318,98]�Ilarvpb
M
rRate Structure for 2010
L
Base Rate of $2.60 (Increased 3% for CIP Funding).
0 - 7,500 = Minimum /Base - $20.10 Per Quarter
7,501 — 15,000 Gallons = $2.68 Per 1,000 Tier 1
15,001 — 22,500 Gallons = $2.95 Per 1,000 -Tier 11 -10%
22,501 — 30,000 Gallons = $3.24 Per 1,000 - Tier III - 10%
Over 30,000 Gallons = $3.73 Per 1,000 - Tier IV - 15%
*Minimum Bill remains at 7,500 Gallons
Proposed $20.10 Per Quarter (Base Charge)
Current = $19.50 per Quarter
r Comparison of Water Bill Residential
LNo Evidence
of Summer Watering
J
J
Current
Tiered
Increase
%
Q1 15,096 $39.25
$40.48
$ 1.23
3.13%
Q2 16,737 $43.52
$45.41
$ 1.90
4.37%
Q3 17,659 $45.91
$48.04
$ 2.13
4.64%
Q418,260 $47.48
$49.82
2.34
4.93%
$176.16
$183.76
$ 7.60
4.31%
E
[Comparison of Water Bill
Residential — Summer Watering
[Multi- Family Quarterly Usage
Current
Tiered
Increase
%
Q110,689
$27.79
$28.65
$ .86
3.09%
Q2 15,585
$40.52
$41.93
$ 1.41
3.48%
Q3 31,627
$82.23
$92.68
$10.46
12.72%
Q411,000
$28.60
$29.48
.88
3.08%
$179.14
$192.75
$13.61
7.60%
[Multi- Family Quarterly Usage
6
City of St. Anthony, MN
Tier Tier II
Tierlll Tier IV
30
25
J
20
15
s
. to
8
E
i 5
0
0 -100 100 -400
40M00 800 -1,200 >1.200
Average Consumption
- Quarterly Gallons Used (in thousands)
6
[ Multi Family Usage
0-100,000 16
100,001 - 400,000 28
400,001 - 800,000 5
Over 800,000 8
57
[Multi- Family Number of Units
DNR Recommends that Multi - Family be Charged
on a Per Unit Basis.
Consumption Is Naturally Higher as the Number of Units
Increases.
Example 37 Units Will Consume Far Less than 200 Units.
Cost Per Unit Could be Higher at 37 Units Versus 200 Units.
Use Same Tier Structure as Residential.
Base Consumption on a Per Unit Basis.
Total Consumption is Divided by the number of Units to
Determine Consumption Per Unit.
Per Unit Consumption
X Residential Tier Structure
X Number of Units= Quarterly Bill
[Comparison of Water Bill
Multi Family 34 - Units
Consumption — Highcrest Manor
(Low Evidence of Summer Usage)
Bill Per
Quarterly
Current
Per Unit Unit
Billing Increase
Q1 356,299 $ 926.20
10,477 $28.08
$ 954.72 $ 28.52
3.08%
Q2 377,288 $ 980.95
11,097 $29.74
$1,011.16 $ 30.21
3.08%
Q3474,581 $1,233.91
13,958 $37.41
$1,271.94 $ 38.03
3.08%
Q4 347,700 904.02
10,226 $27.41
931.94 27.92
3.08%
$4,045.08
$4,169.76 $124.68
3.08%
[Comparison of Water Bill
Multi Family 37 - Units
Consumption — St. Anthony Nursing Home
(High Summer Usage)
Bill Per Quarterly
Current Per Unit Unit Billing Increase °%
Q1 176,129 $ 457.94 4,760 $12.76 $ 472.12 $ 14.18 3.10%
Q2 309,973 $ 805.93 8,378 $22.45 $ 830.65 $ 24.72 3.07%
03 796,700 $2,071.42 21,532 $59.47 $2,200.39 $128.97 6.23%
04 370,220 962.52 10,006 $26.82 992.34 29.82 3.10%
$4,297.81 $4,495.33 $197.69 4.60%
E
[Comparison of Water Bill
Multi Family 201 - Units
Consumption — Autumn Woods
Commercial Graph's Used
to Establish Tiers
0 — 7,500 Gallons
(High Summer Usage)
Minimum
7,501 — 75,000 Gallons
53
Bill Per
Quarterly
22
Current
Per Unit
Unit
Billing Increase
Over 325,000 Gallons
Q1 1,814,153 $4,716.80
9,026
$24.19
$ 4,862.19 $ 145.39
3.08%
Q22,972,807 $7,729.30
14,790
$41.61
$ 8,363.61 $ 634.31
8.21%
Q3 3,726,466 $9,688.81
18,540
$50.64
$10,178.64 $ 489.83
5.06%
Q4 1,753,430 $4,558.92
8,724
$23.71
$ 4.765.71 206.79
4.54%
$26,693.83
$28,170.15 $1,476.32
5.53%
Commercial Graph's Used
to Establish Tiers
0 — 7,500 Gallons
39
Minimum
7,501 — 75,000 Gallons
53
Tier 1
75,001 — 200,000 Gallons
22
Tier II
200,001 — 325,000 Gallons
6
Tier III
Over 325,000 Gallons
4
Tier IV
124
Mean = 67,250 Gallons per Quarter
Median = 22,000 Gallons
N
Commercial — Quarterly Usage
Minimum City of St. Anthony, MN
Base Tierl Tier 11 Tier 111 Tier IV
60
c 50
40
0 30
U
8 20
E
z 10
0
0 -7500 7,500 - 75.000 75,000 200.000 — >325,000
200,000 325,000
Average Consumption - Gunnedy, Gallons Used (in thousands)
rCommercial
Water Use Distribution
]
L
Commercialllndustrial /Institutional Water Usage - St. Anthony Village, MN
ne.i Tier Tle,s Tlca
],501 -15,000 76,001 200,0W Meal >]]fi,eCO
yp
3
po
i
it
4
0
100000 2W 000 3.C.
<0.000
Galbns Per Ou..'
W1mc Usage — Annual mme �SUmmes Uivge
Wan 62,710 GaIk QO Elan -6720 OnI.Q. Wan =aZ75o W9oNOtr
Walan atamaGroODU 6Y1.n= 22,W0Ga11oNW M1lalan. Am oallon.
Naa= a,m3,6W Ga11oNW Mu= a,M0Ke GaIIomOY M1 x= ael3,®Gasonroa
10
L Rate Structure for 2010
Base Rate of $2.60 (Increased 3% for CIP Funding).
0 - 7,500 Gallons = Minimum /Base - $20.10 Quarter
7,501 — 75,000 Gallons = $2.68 Per 1,000 — Tier 1
75,001 — 200,000 Gallons = $2.95 Per 1,000 — Tier II - 10%
200,001 — 325,000 Gallons = $3.24 Per 1,000 — Tier III - 10%
Over 325,000 Gallons = $3.73 Per 1,000 — Tier IV - 15%
Commercial Sprinklers (43) DNR Recommends
they are Charged at the Third Tier for all usage
$3.24 per gallon
Comparison of Water Bill
[ Commercial
(Moderate Increase in Summer Usage)
Current Tiered
Increase
%
Q1 35,964 $ 93.51 $ 96.38
$ 2.87
3.07%
Q2 97,654 $ 253.90 $ 267.83
$ 13.93
5.49%
Q3 138,111 $ 359.09 $ 387.18
$ 28.09
7.82%
Q4 40,350 104.91 $108.14
3.23
3.08%
$811.41 $ 859.53
$ 48.12
5.93%
11
Comparison of Water Bill
[ Commercial
(Heavy Increase in Summer
Usage)
Current Tiered
Increase
%
Q1 48,305 $ 125.59 $ 129.46
$ 3.87
3.08%
Q2 20,705 $ 53.83 $ 55.49
$ 1.66
3.08%
Q3 304,517 $ 791.74 $ 908.39
$ 116.65
14.73%
Q4 29,890 77.71 80.11
2.40
3.09%
$1,048.87 $1,173.45
$ 124.58
11.88%
Institutional /Industrial
Extreme Usage
School District
High School — Averages 1,000,000 Gallons Per Quarter
Wilshire Elementary — Averages 675,000 Per Quarter
Happy's — 5,000,000 Gallons Per Quarter
$2.68 Per 1,000 Gallons
High School — 15% Surcharge for Over 1,000,000
Wilshire Elementary — 15% Surcharge for Over 675,000
Happy's — 15% Surcharge for Over 5,000,000
12
Comparison of Water Bill
High School
(Shows Increase in Summer Usage)
Current
Tiered
Increase
%
Q1 1,014,260
$ 2,637.08
$ 2,723.92
$ 86.84
3.29%
Q2 827,150
$ 2,150.59
$ 2,216.76
$ 66.17
3.08%
Q31,601,880
$4,164.89
$4,533.54
$368.65
8.85%
Q4 732,700
$1,905.02
1 963.64
58.62
3.08%
$10,857.58 $11,437.86 $ 580.28 5.34%
Wilshire Elementary usage is Very Steady
Comparison of Water Bill
Happy's
(Shows Increase in Summer Usage)
Current
Tiered
Increase
%
Q1 4,873,503
$12,671.11
$13,060.99
$ 389.88
3.08%
Q2 3,885,576
$10,102.50
$10,413.34
$ 310.84
3.08%
Q36,313,688
$16,415.59
$17,446.16
$1,030.57
6.28%
Q4 4,739,260
$12,322.08
$12,701.22
379.14
3.08%
$51,511.28 $53,621.71 $2,110.43 4.10%
13
r Public Education
L Articles in City Newsletter.
Education of the Residents is Part of the
Process. (1 st one was in Summer Newsletter)
Tier System — State Law Administered by
the Department of Natural Resources.
Goal is the Conservation of Water.
[Staff Recommendation J
L
Implement Tier Water Rates 01/01/10.
Increase Water Rate to Include CIP Funding.
$2.68 Per 1,000 Gallons — Tier I
Minimum Bill = $20.10
$2.95 Per 1,000 Gallons — Tier II 10% Increase
$3.24 Per 1,000 Gallons — Tier III 10% Increase
$3.73 Per 1,000 Gallons — Tier IV 15% Increase
Multi - Family Billed on a Per Unit Basis (Residential).
Commercial Sprinklers Billed at Tier III for All Usage.
Implement Surcharge for School & Happy's.
15% Surcharge
Increase Sewer Rate to $.0035 per Gallon ($3.50 per 1,000).
14
[Revision of City Ordinance
September 22nd _1st Reading
October 13th — 2nd Reading
October 27th — 3rd Reading
[Discussion Feedback
Thoughts DNR Recommended Tiers?
10 %, 10 %, 15% Rate Structure
Multi- Family Based on Per Unit (Residential)
Commercial Sprinklers — 3rd Tier of Rates
15% Surcharge School District/Happy's
Establishing CIP Funding by Changing Rate to
$2.68 per 1,000 Gallons or Leave at $2.60?
Change Current Rate to $2.68 per 1,000 Gallons
Possible Increase in Revenue = 7 - 10%
Conservation is the Variable
Potential - $75,000 in Annual CIP Funding
,, Conservation is the Variable
15
Discussion?
16
1
DATE: July 7, 2009
TO: Mike Morrison, City Manager
FROf L, John Ohl, Chief of Police
UB
SJECT: NIXLE Alert System -
As you are aware, our city currently has a list server email alert system. In the past we have
looked at geographic based systems such as -City Watch " We previously decided City Watch
was too expensive and we were waiting for Ramsey County to provide access to their City
Watch system. Ramsey County has recently stopped supporting then. City Watch system, citing
Problems with the software.
Chief Malenick recently brought my attention to a subscriber based system that is completely
free to governmental agencies. This system is called NIXLE (www.NIXLE coral NI7{LE
claims that they are the first standardized, secure, and certified .. communication platform for
local police departments. NIXLE is a privately held technology and information company
founded in early 2007.
Residents sign up and input information which then allows for general or geographically based
alerts to be sent by a text message, web, and email.
NIXLE claims to have a separate revenue stream which is independent from the government
mes
service. They also certify that no advertisement will appear with a governmental sage.
Several MN cities such as New Hope, Minneapolis, St, Paul, and Brooklyn Park are
using the system. already
As mentioned, the service is free to our residents. A simple registration requires the person's
name and address (for alerts targeted for geographical areas) along with their email address
and/or text pager number. The user creates an account where they manage their own user name
and password and add additional locations (for example: their work address) to receive alerts
specific to these areas. Users have complete control over the messages they receive and where
those messages are delivered. There isn't any interaction or coordination between the agency
and the user in managing subscriber information.
For the agency, the applicdfion provides a web form to create and distribute notifications, An
alert or notification can be targeted to a geographical area.
The system seems straight forward and a viable alternative to the very expensive City Watch.
However, I do have two concerns:
This is a new company without discernable revenue source to keep the program
operating over the long run. We could find ourselves involved in an application
that starts out free; but soon becomes as subscribed service that one cannot
afford.
2. Minnesota State Statute 13.871 requires that information about citizens
requesting crime alert information be classified as private data. According to the
privacy information on the NDCL,E website, NIXLE may use personal
information to send offers of services, product messages and notifications to the
user's account. NIXLE indicates that they will only share personal information
with providers if NIXLE deems it necessary to better their service to the
customer. They also indicate that they will "at all times, keep personal
information private and secured." In a correspondence with our rr Manager, the
NDME secure desk team manager assured us that the security and privacy of our
agency and its users is of utmost importance to NIXLE.
The two largest cities in Minnesota, as well as several others, are Currently using the NIXLE
service. I would propose that we also entertain an account and begin using the service under the
following two conditions:
Review by our city attorney to ensure that Data Practice Laws are satisfied.
2. Council approval.
JO:vj
FA