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Home My WebLink AboutCC WORKSESSION 11302010Work Session Agenda November 30, 2010 After Joint Meeting with School Board 1. 6:45 p.m. Meeting with Dave Untnacht (Goal Setting Facilitator) 2. Update on Development Activities Stacie Kvilvang Ehlers & Associates presenting_ I Update on Tobacco License Kitn Moore -Sykes Assistant Cijy Manager, presenting_ —information will be distributed the night of the meeting. 4. Newsletter Options. Mike Mornson City Manager, presenting_ 5. Other Business 6. Adjourn. CITY OF ST. ANTHONY CITY COUNCIL WORKSESSION City Council Chambers October 5, 2010 5:30 p.m. Work Session Meeting Minutes Present: Council: Jerry Faust, Mayor; Jan Jenson, Councilmember; Randy Stille, Councilmember; and Jim Roth, Councilmember. Staff: Mike Morrison, City Manager, Kim Moore - Sykes, Assistant City Manager; John Malenick, Fire Chief, Roger Larson, Finance Director; Mike Larson, Liquor Operations Manager; John Ohl, Police Chief, Jay Hartman, Public Works Director. Also Present: None Absent: Hal Gray, Councilmember Call to Order. Meeting called to order by Mayor Faust at 5:35 pm. 1. 5 -Year Capital Equipment Plan. The Mayor opened the meeting and introduced the 5- year Capital Equipment Plan as the first issue for discussion. The City Manager reviewed the budget schedule for the 2011 budget. He reported that the Department Heads have been meeting together since the last work session, working to present a balanced capital equipment budget for 2011. City Manager Momson advised Council that the proposed 2011 Capital Equipment Budget is $330,400 for 2011, with revenue coming from the liquor store profits, MSA revolving funds and interest from the water filtration account. Each department has agreed to a portion of the $330,400 for their department's capital equipment needs for 2011. Discussion regarding the restructuring of funding options for large ticket items. Finance Director Larson reported that a funding gap still remains for years 2012 through 2015 The Mayor asked if the allocations were based on the department's size. Finance Director Larson indicated it was based on each department's need. Larson discussed three options for funding of this gap as requested by the City Council at the last work session meeting. Larson reported that the first option uses the annual capital equipment funding for issuing debt, which he reported amounts to a 5 -year equipment certificate. City Manager Mornson indicated that the drawbacks to this option are that the City would have to pay interest expense and the cost of issuance, which would reduce the City's purchasing power. Option #2 looked at the impact of issuing a 5 -year equipment certificate to fund the purchase of a new fire truck. Council also was advised of the net loss in purchasing power due to the cost of issuing the certificate and interest costs. Option #3 means that Staff would continue to work with an annual allocation of $313,200 and continue to defer larger capital equipment purchases. F: \Minutes\2010 \Counci1 Staff worksession 10052010.doc -W The City Manager and Finance Director explained this situation is partly due to the restructuring of revenue that had to occur in 2009 to offset the City's loss of Homestead Market Value Credit. Annual funding for capital equipment was reduced $82,300 to the current annual amount of $313,200. 2. Fire Pumper Discussion, Fire Chief Malenick reported that there continues to be two issues concerning the acquisition of a new pumper truck by 2012 that need further discussion. He reminded the Council that the newest pumper currently in the Fire Department's fleet will be twelve years old in 2012. He stated that several years ago, a replacement plan had been put together so that the City could save the money needed to replace trucks in a more consistent and timely manner. But due to a number of economic factors, that hasn't happened and consequently the City has a 27 -year old pumper that needs replacement but there are no funds. The Fire Chief reported that the second issue to consider a possible change in the fleet configuration. The question that needs to be answered is whether to reduce the number of pumpers from three to two. When asked, Chief Malenick responded that the City has always had three pumpers for back -up in the event of more than one call; for training of new fire fighters, and as a part of the agreement to participate in mutual aid. Chief Malenick continues to believe that the City needs to maintain three pumpers to protect the residents, their property, and the firefighters and to continue to comply with the National Fire Protection Agency standards. Discussion. The Chief reviewed the Mutual Aid Statistics with the City Council. There was continued discussion regarding the Capital Equipment budget and future funds. Currently, any immediate funding plan to purchase a new pumper truck would short the other City departments of capital equipment funds for a number of years, limiting their ability to replace needed capital equipment. When asked about saving money for the next seven years to purchase a pumper, Malenick advised that the cost of the trucks seem to increase every year for various reasons, such as new technologies, better materials, labor, etc. He also stated that interest rates tend to increase as well. When asked about the economic life of a pumper, Malenick replied that with good care and maintenance, a pumper truck can last 25 years and would probably sell it for $10,000. Council asked if Capital Equipment Certificates could be extended to seven (7) years from five (5) years. The Finance Director indicated that they can, but it's generally not a good idea because cost of issuance costs are more as are interests costs. When asked if the same held true for lease extensions to seven (7) years, the Finance Director answered yes. In returning to the discussion regarding the 5 -Year Capital Equipment Plan, Council asked about reconciling Option #3 with the purchase of a 3m pumper. Staff proposed this option of working within the parameters of the annual allocation of $313,200 while continuing to defer large capital equipment purchases. 3. Tobacco Shop Ordinance. Assistant City Manager Kim Moore -Sykes reported that the Council had a revised copy of the proposed Tobacco Ordinance that is based on her F: \Minutes\2010 \Council Staff worksession 10052010.doc conversation with the City Attorney. She reported that the City Attorney advised that the City can be as restrictive as they like based on the Minnesota Statute that also granted tobacco shops the ability to be allowed to sample tobacco if permitted by the local jurisdiction. Moore -Sykes stated that the proposed Tobacco Ordinance expanded the definition of tobacco and tobacco products also based on the City Attorney's advice, as well as prohibiting testing or sampling tobacco and tobacco related products. Moore - Sykes also indicated there were a few grammatical corrections are included as part of the proposed Tobacco Ordinance. Council asked what financial impact would there be to the current tobacco shop owners that allow sampling if they made the ordinance more restrictive. Staff reported that each of the two business owners had to invest about $15,000 in upgrading their air handling systems before they could open for business. Council voiced concern about business owners having to invest that sum of money in order to open their license- approved business only to have the City shut it down. Discussion. Some ideas to incorporate into a tobacco shop license were discussed. Staff was asked to send those suggestions to the City Attorney for his opinion. The Mayor reported that the City has about eight (8) months left on the moratorium to study this issue. Any change to the City's business licensing would coincide with the annual re- licensing date. 4. Synthetic Marijuana Information/Ordinance. Assistant City Manager Moore -Sykes reported that two (2) Minnesota cities, Duluth and Princeton have passed ordinances regulating synthetic marijuana. Ms. Alexis Strangl, LMC attorney, indicated that she was not sure how legal those cities' actions were but that there will probably be some action by the legislature in the next session to regulate as well. Discussion. Council requested that Staff continue to monitor the situation. 5. City's 651h Year Celebration with Historical Society. Assistant City Manager Kim Moore -Sykes reported that the Historical Society Board reported at their last meeting that this year marks the 65th Anniversary of the City being incorporated. They asked if the City was planning any event to mark the occasion. The Council indicated that it should be acknowledged at a City Council meeting. Directed Staff to work with the Historical Society to schedule that acknowledgment. 6. Other Business. The City Council discussed the following other issues: a. Vets Memorial. City Manager Morrison reported that he met with a committee established to plan for the design and commission of a Veterans Memorial to be placed in Central Park. He reported that they have raised $10,000 so far for the project. The Mayor also reported that Hobie Swan willed $5,000 to the Kiwanis to be used for a Veteran's Memorial. b. Speed Reduction Request for Pahl Avenue. City Manager Mornson reported that the Police Chief, Public Works Director and he met with a resident who is requesting that the speed limit on Pahl Avenue be reduced from 30mph to 20mph. 7. Adjourn. The work session adjourned at 7:30 pm. Minutes respectfully submitted by Kim Moore - Sykes, Assistant City Manager. F:\Minutes\2010 \Council Staff worksession 10052010.doc CD CD r+ r-h rD 0 r+ O To: Mayor and Council members From Barb Suciu, City Clerk VP Date: 11/19/2010 Currently, the City of St. Anthony produces a quarterly, 12 -page newsletter. This is printed in two -color and distributed to all the residents and businesses of St. Anthony. This equals about 5,000 copies per distribution. The St Anthony/New Brighton School District produces a 12 -page newsletter three times during the school year and once during the summer. This is printed in two -color and is distributed to all the residents of the St. Anthony/New Brighton School District. This equals to about 8,000 copies per distribution Attached is a cost analysis between the City and the School District. As you can see, the school district prints more copies and their costs are less than the City's. The City uses a local printer and the school district outsources their newsletter to a company out of the city. With both entities producing a 12 -page newsletter it would be very difficult to share a newsletter. Both newsletters are filled with useful information for the residents. One solution would be increase the number of issues of the newsletter from per year to six per year. With the extra editions, the two entities could possibly print all the necessary information. The logistics of combining the City and School District's newsletters would be somewhat complex. You first have the distribution discrepancy. The city would want to continue distributing to all businesses within the city and 1 would presume the school district would want to keep their distribution as is. Newsletter Comparison School District 3 newsletters during the School year 1 calendar during the summer 8000 prints per quarter 12 pages / 2 color $8,200 yearly printing costs Distributed to all residents in School district Citv 4 newsletters during the year 5000 prints per quarter 12 pages / 2 color $13,200 yearly printing costs Distributed to all residents and businesses in St. Anthony I S CD CD CITY OF ST. ANTHONY VILLAGE RESOLUTION 10 -005 A RESOLUTION DESIGNATING MAYOR FAUST AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS BE IT RESOLVED, by the City Council of the City of St. Anthony hereby designated Mayor Faust as a participant in the following outside organizations: Chamber of Commerce Liaison League of Minnesota Cities Metro Cities Association Middle Mississippi Watershed District Northeast Diagonal Use /Transit Policy Advisory Committee Adopted this 12th day of January, 2010. Mayor ATTEST: City Clerk Review for Administration: City Manager I' '.V "wicII McelinsL010VL 11220 b'v'a3ou GiUel'alr,�_&,o CITY OF ST. ANTHONY VILLAGE RESOLUTION 10 -007 A RESOLUTION DESIGNATING COUNCILMEMBER HAL GRAY AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS BE IT RESOLVED, by the City Council of the City of St. Anthony hereby designated Councilmember Hal Gray as a participant in the following outside organizations: Lions Club Village Fest Sister City Adopted this 12th day of Tanuary, 2010. Mayor ATTEST: City Clerk Review for Administration: City Manager FACouncil Meetings'\ 2010 \01122010\resoutsidegray.doc CITY OF ST. ANTHONY VILLAGE RESOLUTION 10 -006 A RESOLUTION DESIGNATING COUNCILMEMBER RANDY STILLE AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS BE IT RESOLVED, by the City Council of the City of St. Anthony hereby designated Councilmember Randy Stille as a participant in the following outside organizations: Auditor Liaison Alternate to Middle Mississippi Watershed District Family Services Collaborative Planning Commission Council Liaison Vital Aging Adopted this 12th day of lanuary, 2010. Mayor ATTEST: City Clerk Review for Administration: City Manager F: \Council Meetings \2010 \01122010tresoutside stille.doe CITY OF ST. ANTHONY VILLAGE RESOLUTION 10 -008 A RESOLUTION DESIGNATING COUNCILMEMBER JIM ROTH AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS BE IT RESOLVED, by the City Council of the City of St. Anthony hereby designated Councilmember Jim Roth as a participant in the following outside organizations: Alternate to Metro Cities Association North Suburban Access Corporation North Suburban Communications Commission Parks Commission Council Liaison Adopted this 121h day of January, 2010. Mayor ATTEST: City Clerk Review for Administration: City Manager FACounci I Meetings@ IMI 122010Ucsoutside roth.doc CITY OF ST. ANTHONY VILLAGE RESOLUTION 10 -009 A RESOLUTION DESIGNATING COUNCILMEMBER JAN JENSON AS A PARTICIPANT IN OUTSIDE ORGANIZATIONS BE IT RESOLVED, by the City Council of the City of St. Anthony hereby designated Councilmember Jan Jenson as a participant in the following outside organizations: Community Services Advisory Board Kiwanis St. Anthony Orchestra St. Anthony Historical Society Adopted this 12th day of January, 2010. ATTEST: Mayor City Clerk Review for Administration: City Manager FACouncil Mectings\ 2010 \01122010\resoutsidejenson.doc City of St. Anthony St. Anthony/New Brighton School District Joint Meeting Agenda November 30, 2010 St. Anthony City Hall 5:30 p.m (sandwiches available at 5:15 p.m.) A. Call to Order by Mayor Faust B. Update on City Activities C. Update on School Activities D. Other Business Meeting Schedule for 2011 E. Adjourn City of St. Anthony St. Anthony /New Brighton School District 2011 Meeting Schedule March 29, 2011 May 31, 2011 August 30, 2011 November 29, 2011