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HomeMy WebLinkAboutHRA MINUTES 08131996i CITY OF ST. ANTHONY e HOUSING AND REDEVELOPMENT AUTHORITY MEETING MINUTES 3 AUGUST 13, 1996 4 1. CALL TO ORDERIROLL CALL. 5 The meeting was called to order at 7:29 P.M. 6 Il. ROLL CALL. 7 Commissioners Present: Chair Ranallo, Vice Chair Enrooth, Secretary Marks, and 8 Commissioners Faust and Wagner. 9 Also Present: Executive Director Michael Momson. 10 Commissioners Absent: None. 11 III. APPROVAL OF AUGUST 13, 1996 HRA AGENDA. 12 Motion by Marks, second by Wagner to approve the August 13, 1996 HRA Agenda as 13 presented. 14 15 Motion carried unanimously. 16 IV. APPROVAL OF JULY 23,1996 HRA MINUTES. 17 Motion by Enrooth, second by Wagner to approve the July 23, 1996 HRA minutes with . the following change: 19 Page 2, Line 12: Remove the word "written". 20 Motion carried unanimously, 21 V. PRESENTATION OF CLAIMS. 22 Motion by Marks, second by Enrooth to approve the following claims: 23 A. Dorsey & Whitney in the amount of $125.00 for legal services rendered through 24 June 30, 1996. 25 B. Dorsey & Whitney in the amount of $118.27 for legal services rendered through 26 June 30, 1996 for HRA acquisition of residential property for redevelopment. 27 C. Dorsey & Whitney in the amount of $6,078.56 for legal services rendered through 28 June 30, 1996 regarding $1,720,000.00 General Obligation Taxable Tax' 29 Increment Bonds, Series 1996A City of St. Anthony, Minnesota. 30 D. American Engineering/Testing in the amount of $1,230.00 for project testing 31 services City Hall/Community Center from May 16, 1996 to June 15, 1996. 32 E. Midwest Asphalt Corporation in the amount of $5,744.74 for Project No. 200. 33 Motion carried unanimously: 0 Housing and Redevelopment Authority Meeting Minutes • August 13, 1996 Page 2 1 VI. CONSIDER POSSIBLE CHANGE ORDERS AND OTHER ISSUES ON 2 COMMUNITY CENTER BUILDING WITH WILLIAMS/O'BRIEN. 3 A. Change Order No. 9: Site Modifications (Includes Watershed Issues and 4 Connecting Road from Police Parking to Silver Lake Road. 5 Mr. Jim O'Brien, Williams/O'Brien Associates, Inc. explained this site modification relates to the Watershed District requirements and also includes a connection from the police driveway to Silver Lake Road. The amount of the change order is $19,900.00. 9 Wagner asked if the swale in the upper left comer of the site plan would interfere 10 with a children's playground being placed in that area and also exactly what the 1 I change order of $19,900.00 would fund. 12 Ms. Liz Hermann, Williams/O'Brien Associates, Inc. stated the swale could 13 interfere with a children's playground in that area, depending on the size of the 14 play area. 15 Mr. O'Brien stated the $19,900.00 would fund the grading and reconstruction of 16 the site of the holding ponds as required by the Rice Creek Watershed District. It 0 will also include pipe and gravel bedding. 18 Marks asked if there would be a sidewalk on 33rd Avenue in front of the building 19 and suggested a walkway in front of the tennis courts may be a possibility. Marks 20 also asked if the bus stop would be retained and where the flag poles would be 21 located. 22 Mr. O'Brien stated there was not a sidewalk located on 33rd Avenue but there 23 was ample area available to place a sidewalk. He verified the bus stop and noted 24 the location of the flag poles in front of the entrance. 25 Faust stated he felt a walkway in front of the tennis courts was a nice idea and 26 made more sense than a sidewalk on the edge of the property. 27 Motion by Enrooth, second by Marks to approve Change Order No. 9, Site 28 Modification (including Watershed issues and connecting road from police 29 parking to Silver Lake Road in an amount not to exceed $19,900.00. 30 Wagner again asked if a children's play area could be located in the area near the 31 swale. Mr. O'Brien stated he felt there would be room to accommodate the swale and a play area and assured the Council that Will will work with 34 Community Services on this issue. Housing and Redevelopment Authority Meeting Minutes • August 13, 1996 Page 3 1 Motion carried unanimously. 2 B. Change Order No. 10: Modifications to Hydronic Lines, 3 Mr. O'Brien explained this change order is to provide covering of the hydronic 4 lines in the classrooms. These covers were not included in the original bid. Mayor Ranallo asked why they were not included. 6 Mr. O'Brien stated this was due to an oversight of the mechanical engineering 7 firm. He explained these lines supplement baseboard radiation in the classroom 8 and should be covered. 9 Motion by Wagner, second by Marks to approve Change Order No. 10, 10 Modifications to Hydronic Lines in an amount not to exceed $468.00. 11 Motion carried unanimously. 12 C. Change Order No. 11: Electrical Modifications for Council Chamber Equipment, 13 Ms. Hermann explained this change order included two items which were the result of meeting with the Management Assistant and Consultant Pat Cook. One portion of the change order was to move the open area in the floor of the Council 16 Chamber to allow more room between the podium and the counsel. The other 17 portion was to add a receptacle to the lobby to allow the capability to provide a 18 monitor in that area at a later date. 19 Enrooth stated he agreed with the receptacle in the lobby but questioned the first 20 portion of the change order as the final arrangement of the Council Chamber had 21 not yet been determined. 22 Momson asked if it was necessary to determine this modification immediately. 23 Ms. Hermann stated this had to be done now because it will affect how the floor is 24 poured. 25 Mayor Ranallo stated the City had not hired anyone to design the cable system for 26 the Council Chambers and questioned if this change would be premature. 27 Mr. O'Brien stated based on the walk through of the City Hall/Community Center 28 this evening and the possible changes to the Council Chambers, he felt this 29 change order was premature. 0 Housing and Redevelopment Authority Meeting Minutes • August 13, 1996 Page 4 There was Council consensus to discuss this issue at the next work session. Mr. O'Brien acknowledged that there was time in the construction schedule to postpone a decision on this item. 4 D. Scoreboard, 5 Mr. O'Brien stated he had reviewed the information regarding alternate 6 scoreboards received from City Manager. He noted the alternative 7 scoreboard would work but was of a lesser quality than the proposed 8 scoreboard. He also noted the major cost of the scoreboard was the 9 installation. 10 Ms. Hermann noted there was very little difference in price between the I 1 two scoreboards. The lower priced scoreboard had only a two year 12 warranty compared to a five year warranty and was a mail order item, so 13 there would not be local service available. Ms. Hermann stated the total 14 cost of the proposed scoreboard and installation was $6,061.00. 15 Wagner noted the proposed scoreboard included a cage and the improved 16 display. He noted the parties funding the scoreboard were willing to pay for the proposed scoreboard. 18 Motion by Enrooth, second by Faust to approve the proposed scoreboard 19 in an amount not to exceed $6,061.00. 20 Motion carried unanimously. 21 E. Graus's Price to Connect Exercise Room To Shower Area, 22 Mr. O'Brien noted there originally had not been much interest in this item 23 but a final price had been received form Graus of $7,963.00., 24 Morrison noted the shower area was intended to be for police use only and 25 not open to the other public work employees. 26 There was Council consensus not to proceed with this item. 27 F. Discuss Asbestos Abatement Consultants' Proposals. 28 Mr. O'Brien explained two bids had been received to write the 29 specifications for demolition of the hazardous material in the current City 30 Hall building. Ms. Hermann reported IEA had provided a bid to write the specifications for $800.00 and provide project management for $18,000.00 to 33 $22,000.00. She explained project management included overseeing the Housing and Redevelopment Authority Meeting Minutes • August 13, 1996 Page 5 job to ensure the abatement contractor complies with current codes and specifications. A second bid in the amount of $3,500.00, including $2,000.00 to write the specifications and $1,500.00 for project management, had been received from Legend Company. Ms. Hermann noted Legend Co. had good references. Mayor Ranallo questioned why they had obtained only two bids. Mr. O'Brien stated a third bid had been received but that company did not have the experience level or the firm history of the other two companies. 9 Faust expressed his concern with the two bids being so drastically 10 different. He asked if Mr. O'Brien was confident in the reputation of 1 I Legend Company. 12 Mr. O'Brien stated he was confident. He noted Legend Co. did bid on the 13 original survey work but the contract was awarded to IEA because they 14 supplied a lower bid. Motion by Marks, second by Enrooth to approve Legend Company in an amount not to exceed $3,500.00 to provide the specification writing and 17 project management for the asbestos removal in the current City Hall 18 building. l9 Motion carried unanimously. 20 Morrison noted there are funds included in the budget for the asbestos 21 abatement consultant and the $19,900.00 for Change Order No. 9. 22 Faust questioned what type of locks would be used in the City 23 Hall/Community Center. 24 Ms. Hermann stated they would use Corbin cylinder locks with a grand 25 master system. 26 VII. OTHER BUSINESS. 27 Morrison introduce an estimate from Bill Bruce A/V Design Production for the design of 28 audio and video upgrades for the City Hall/Community Center. He noted Mr. Bruce had 29 done the specification for all City offices in Sherburne and Wright Counties. There was Council consensus that the City needed to hire someone to design the video and audio system and that the issue needed to be addressed quickly. Housing and Redevelopment Authority Meeting Minutes • August 13, 1996 Page 6 1 Motion by Marks, second by Enrooth to authorize City Manager to contract a video & 2 audio system design consultant for purposes of designing the new City Hall/Community 3 Center in an amount not to exceed $2,000.00. 4 Wagner and Faust stated they would prefer to allow City Manager more flexibility and 5 not limit the amount of funding available to him. 6 Marks and Enrooth stated the amount could be increased if it was determined to be 7 necessary. PI Motion carried unanimously. 9 Morrison reported seven bids had been received for furniture for the City 10 HalUCommunity Center. 11 Morrison noted the site plan for Apache Plaza had been included in the Councilmembers 12 packet. He explained that Apache Plaza Block I was currently included in the TIF 13 District. A decision if it will be removed will be made by the end of 1996. VIII. ADJOURNMENT. 41 Motion by Marks, second by Enrooth to adjourn the meeting at 8:27 P.M. 7� 17 Respectfully submitted, 18 Lorri Kopischke 19 TimeSaver Off Site Secretarial 9 Motion carried unanimously.