HomeMy WebLinkAboutHRA MINUTES 12181996r __
CITY OF ST. ANTHONY
• HOUSING AND REDEVELOPMENT AUTHORITY MEETING MINUTES
3 DECEMBER 18, 1996
4 I. CALL TO ORDER/ROLL CALL.
5 The meeting was called to order at 7:59 P.M.
6 11. ROLL CALL.
7 Commissioners Present: Chair Ranallo, Vice Chair Enrooth, Secretary Marks, and
8 Commissioners Faust and Wagner.
9 Also Present: Executive Director Michael Morrison and City Attorney William Soth.
10 Commissioners Absent: None.
11 III. APPROVAL OF DECEMBER 18, 1996 HRA AGENDA.
12 Motion by Marks, second by Wagner to approve the December 18, 1996 HRA Agenda as
13 presented.
14
15 Motion carried unanimously.
16 IV. APPROVAL OF NOVEMBER 26, 1996 HRA MINUTES.
17 Motion by Marks, second by Faust to approve the November 26, 1996 HRA minutes as
18 presented.
4RMotion carried unanimously,
20
V. PRESENTATION OF CLAIMS.
21
Motion
by Wagner, second by Enrooth to approve the following claims:
22
A.
American Eng'n� eerin Tg esting Inc. in the amount of $978.60 for project testing
23
services from October 16, 1996 to November 15, 1996.
24
B.
AV Solutions in the amount of $2,682.75 for invoice dated September 26, 1996.
25
C.
Belair Builders. Inc. in the amount of $5,867.00 for house demolition, 2538
26
Kenzie Terrace.
27
D.
Dorsey & Whitney in the amounts of:
28
1. $190.00 for legal services rendered through October 31, 1996 for City
29
Liquor Store;
30
2. $625.00 for legal services rendered through October 31, 1996 for City
31
Hall/Community Center;
32
3. $620.00 for legal services rendered through October 31, 1996 for Apache
33
Plaza Project; and
34
4. $627.23 for legal services rendered through October 31, 1996 for HRA
35
acquisition of residential property for redevelopment.
36
E.
Hennepin County the amount of $2,085.11 for County TIF administrative costs
0
billable in 1996.
38
Motion carried unanimously,
Housing and Redevelopment Authority Meeting Minutes
December 18, 1996
•
Page 2
VI. BID AWARD FOR CLEANING SERVICE AT CITY HALL/COMMUNITY
CENTER.
Marks, questioned why the bid from Compton's Commercial was so low.
Mornson explained the original bid included three parts, cleaning of the City
Hall/Community Center, Community Service, and the Stonehouse. The bid for
consideration this evening was for cleaning of the City Hall/Community Center only.
The total amount of all three parts of the bid had a dollar amount closer to the same of the
other two companies.
9 Mornson reported Compton's Commercial cleans 75 Champion Auto Stores, the
10 Orpheum Theater and also cleaned the Smithsonian Exhibit which was in town recently.
I 1 The references for Compton's Commercial were excellent. Compton's also had a
12 meeting with staff and received a great response.
13 Mayor Ranallo questioned the cancellation clause of the Contract.
14 City Attorney Soth stated the cancellation clause states "either party may terminate this
Contract, with or without cause, by 30 days prior written notice to the other. Soth
questioned the signatory being changed to the HRA.
17 Mornson explained it was changed because the HRA had issued the bonds for the City
18 Hall/Community Center.
19 Soth noted if the signatory was changed to the HRA, the first line of Resolution 1996-011
20 and the first paragraph of the Contract should be changed as well.
21 There was direction to Staff to investigate this issue further with the Finance Director.
22 Enrooth asked if someone would be present in the building during business hours to
23 perform maintenance, etc.
24 Mornson reported a Public Works employee would be present during the day to perform
25 these duties.
26 Motion by Marks, second by Enrooth to approve HRA Resolution 1996-011, approving a
27 Contract for janitorial services with Compton's Commercial Cleaning and authorizing the
28 Chair and Executive Director to sign said contract.
29
40 Motion carried unanimously.
Housing and Redevelopment Authority Meeting Minutes
December 18, 1996
•
Page 3
1 VII. APPROVAL OF CHANGE ORDER FOR COUNCIL BENCH.
2 Mr. Jim O'Brien, Williams/O'Brien Associates Inc., presented a document which
3 illustrated the allowance amounts left in the Graus Contract and the expected additional
4 expenditures. Mr. O'Brien explained the four allowances in the contract included
5 landscape, sign drop box, Council bench, and plaque. The allowance amount left in the
6 Graus Contract is $20,365.00. The expected additional expenditures include the fountain,
7 floor sealer, council bench as bid and additional to accommodate the television, drop box,
8 classroom towel holders/soap dispensers, lintel caulking, and addition of receptacle to
9 AV room. The total expected additional expenditures is $16,221.00. This results in a
10 balance of $4,144.00 in the allowance account.
I 1 The Council discussed the type of drop box they would like for residents to drop off
12 utility bill payments.
13 Mr. O'Brien suggested a "free-standing mail -box" type drop box. This would allow
14 residents to drive up to the drop box and use it without leaving their car. He suggested it
15 be placed on the far side of the parking lot under a street light. He noted if the drop box
16 was attached to the building it would be more difficult for people to use as they would
17 have to get out of their car.
0 Mayor Ranallo expressed concern that a free-standing drop box may be vandalized or
19 stolen.
20 Marks noted the entrance to the building is nicely sheltered.
21 Mr. O'Brien suggested the drop box be installed under the canopy on the interior wall of
22 the outside of the building. The drop box would be a locked box which an employee
23 could unlock and remove the contents in the morning.
24 There was Council consensus to install the drop box under the canopy on the interior wall
25 of the outside of the building.
26 Mayor Ranallo noted there were cable funds which could be utilized to pay for the
27 additional costs for the Council bench to accommodate the television.
28 Mayor Ranallo also noted he and Tom Burt had been given $500.00 from a resident some
29 time ago and asked to contribute the funds to a new building. Mayor Ranallo stated he
30 will contact the resident and inquire as to how he would like the funds utilized.
31 Motion by Marks, second by Enrooth to approve the expected additional expenditures of
$3,500.00 for the fountain, $300.00 for floor sealer, $9,243.00 for Council bench as bid
di and an additional $1,200 to accommodate the television, $800.00 for drop box, $550.00
Housing and Redevelopment Authority Meeting Minutes
• December 18, 1996
Page 4
1 for classroom towel holders/soap dispensers, $480.00 for lintel caulking, and $148.00 to
2 add receptacle in AV room.
3 Faust asked what the elimination of the rubber base of the Council table included.
4 Mr. O'Brien explained this was the baseboard between the wall and the floor. The
5 burnish block in the Council Chambers will have the carpet run right up to the wall and
6 will not require the additional protection.
7 Wagner asked if the building would be occupiable by January 13, 1997.
8 Mr. O'Brien stated the building would be occupiable by January 13, 1997.
9 Motion carried unanimously.
10 VIII. OTHER BUSINESS.
I 1 Morrison reported the School's Technology Coordinator is working on the School's
12 portion of technology and telephone system. This may involve some change orders but
the School will be paying for these themselves.
14 There was Council consensus for the change orders to be handled in this manner.
15 Momson reported Staff will be moving to the new building the week of January 6, 1997.
16 The new office furniture will be installed, Staff will be trained on the telephone and the
17 AV equipment and the Public Works employees will be trained on the new boiler.
18 IX. ADJOURNMENT.
19 Motion by Marks, second by Enrooth to adjourn the meeting at 8:33 P.M.
20 Motion carried unanimously.
21 Respectfully submitted,
22 Lorri Kopischke
23 TimeSaver Off Site Secretarial
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