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Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure.
Call to Order.
Pledge of Allegiance.
Roll Call.
Consideration, discussion, and possible action on all of the following items:
I. Approval of the August 23, 2016, City Council Meeting Agenda. (action requested.)
II. Proclamations and Recognitions.
III. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate
discussion of these items unless a Councilmember or citizen so requests, in which the item will be
removed from the Consent Agenda and placed elsewhere on the agenda.
A. Approval of August 9, 2016, City Council meeting minutes. (pp.1-6)
B. Licenses and Permits. (pp.7)
C. Claims. (pp.9-11)
IV. Public Hearing.
V. Reports from Commission and Staff.
VI. General Business of Council.
A. Resolution 16-061 a resolution Receiving Feasibility Report and Ordering Plans and
Specifications for the 2017 Street and Utility Improvements. Todd Hubmer, City Engineer
presenting. (pp.13-56)
B. Resolution 16-062 a resolution Awarding a Bid for the Mirror Lake Stormwater Quality
Improvements. Todd Hubmer, City Engineer presenting. (pp.57-77)
C. 2017 Budget Presentation, Shelly Rueckert, Finance Director presenting. (pp.79-92) (No action
requested)
VII. Reports from City Manager and Council members.
VIII. Community Forum
Individuals may address the City Council about any item not included on the regular agenda. Speakers
are requested to come to the podium, sign their name and address on the form at the podium, state
their name and address for the Clerk’s record, and limit their remarks to five minutes. Generally, the
City Council will not take official action on items discussed at this time, but may typically refer the
matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda.
CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL MEETING AGENDA
AUGUST 23, 2016
7:00 p.m.
Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure.
IX. Information and Announcements
X. Adjournment.
CITY OF ST. ANTHONY 1
CITY COUNCIL REGULAR MEETING MINUTES 2
AUGUST 9, 2016 3
4
CALL TO ORDER. 5
6
Mayor Faust called the meeting to order at 8:00 p.m. 7
8
PLEDGE OF ALLEGIANCE. 9
10
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. 11
12
Present: Mayor Faust Councilmembers Brever, Gray, Jenson, and Stille 13
Absent: None 14
Also Present: City Manager Mark Casey 15
Guests: Superintendent Bob Laney, District #282; Community Services & Communications 16
Director Wendy Webster, District #282; and GreenCorp Member Kristin Seaman 17
18
Mayor Faust reviewed the manner in which the City Council Meetings are held. All speakers are limited 19
to five minutes. 20
21
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 22
ITEMS. 23
24
I. APPROVAL OF THE AUGUST 9, 2016, CITY COUNCIL MEETING AGENDA. 25
26
Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City 27
Council Meeting Agenda of August 9, 2016. 28
29
Motion carried 5-0. 30
31
II. PROCLAMATIONS AND RECOGNITIONS 32
33
A. St. Anthony/New Brighton School District #282 Presentation, Bob Laney, Superintendent 34
and Wendy Webster, Director of Community Services & Communications 35
36
Dr. Bob Laney, Superintendent and Ms. Wendy Webster, Director of Community Services and 37
Communications provided an update on St. Anthony/New Brighton School District #282. The 38
Objectives, Vision, Strategic Objectives, Demographics of the Community and Students, 39
Guiding Principles, and Early Childhood at Community Services were reviewed with a 40
PowerPoint presentation. The St. Anthony-New Brighton School District is committed to the 41
success of all learners by engaging and leveraging the strength of our community. There is a 42
focus on racial equity and the goal is to address inequity and barriers to participation. There is a 43
need for support from the community. 44
45
Mayor Faust thanked Dr. Laney and Ms. Webster for their presentation. 46
47
Councilmember Stille stated in 2009, School Board Members were challenged with too much 48
open enrollment. That was a bridge and the tone has been set nicely by the school. 49
Councilmember Stille thanked Ms. Webster for the community engagement that has occurred. 50
1
City Council Regular Meeting Minutes
August 9, 2016
Page 2
1
Mayor Faust stated he appreciates the commitment, noting the City Council has made resolutions 2
to assist the School District. When looking at building onto the schools due to increasing 3
enrollment, the message needs to be communicated properly. 4
5
B. GreenCorp presentation, Kristin Seaman, GreenCorp Member 6
7
Ms. Kristin Seaman, GreenCorp Member, presented a PowerPoint summarizing their Year in 8
Review. Ms. Seaman reviewed the Sustainability Fair, Rain Barrel Workshop and Beyond the 9
Barrel Event, Pollinator Pathway Project, Sustainable St. Anthony Tour and Ribbon Cutting 10
Ceremony, City Sustainability, and work with St. Anthony Schools. She has completed 1,698 11
hours of the 1,700 required hours. Ms. Seaman thanked St. Anthony. 12
13
Mayor Faust stated this position is funded by the Minnesota Pollution Agency. 14
15
Councilmember Jenson thanked Ms. Seaman for her participation and help to the City. 16
17
Councilmember Brever stated Ms. Seaman accomplished much, noting that $35,000 in grants 18
were received this year. 19
20
Councilmember Stille stated the City will miss her as it was great to see her at City Hall when he 21
stopped by. 22
23
Councilmember Gray echoed the other Councilmember’s comments. 24
25
Mayor Faust asked for the amount of the grant for the school and Ms. Seaman stated it was for 26
$21,000. Mayor Faust recalled taking her to a MWMO Board Meeting and stated she fit in well. 27
Mayor Faust described the Roy Quady House Project and noted no City funds were used on the 28
project. Mayor Faust wished Ms. Seaman well and thanked her for the eleven months she has 29
been with the City. 30
31
III. CONSENT AGENDA. 32
33
A. Approval of July 26, 2016, City Council meeting minutes 34
B. Licenses and Permits 35
C. Claims 36
D. Resolution 16-060; a Resolution Approving Redpath and Company as the City Auditor 37
for Auditing Years 2016 and 2017 and Authorizing the Mayor and City Manager to 38
Execute Such Engagement Contract. 39
40
Motion by Councilmember Stille, seconded by Councilmember Brever, to approve the Consent 41
Agenda items as presented. 42
43
Motion carried 5-0 44
45
46
IV. PUBLIC HEARING - NONE 47
48
2
City Council Regular Meeting Minutes
August 9, 2016
Page 3
V. REPORTS FROM COMMISSION AND STAFF - NONE 1
2
VI. GENERAL BUSINESS OF COUNCIL - NONE 3
4
VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS 5
6
City Manager Mark Casey reported the date for the Lowry Grove Public Hearing has been 7
changed and the revised notice will be published in tomorrow’s newspaper. The new date is 8
Thursday, September 8, 2016, at 7:00 p.m. in the Council Chambers. 9
10
Councilmember Gray stated on August 1 he participated in the Work Session. On August 2, he 11
visited several Night to Unite parties and heard what residents are thinking. On August 4, he 12
attended the North Suburban Communications meeting and reported they are close to a franchise 13
agreement, which should be completed within the next couple of months. On August 5-6 he 14
attended Village Fest. 15
16
Councilmember Brever stated she attended the Work Session on August 1. On August 2, she 17
visited six block parties. She attended Village Fest and wishes to thank JulieAnn Hunter and her 18
crew for coordination of a wonderful event, along with City Public Works Department and 19
Police Department. 20
21
Councilmember Jenson stated he also attended the August 1 Work Session and visited with six 22
different groups on August 2. He attended the July 18 LMC the Service Delivery Policy 23
Meeting. Councilmember Jenson stated he is liaison to the Kiwanis, History Committee, and the 24
Fire Department Relief Association. 25
26
Councilmember Stille stated on June 30 he attended the Advance Workshop for Sustainability in 27
the Comprehensive Plan. He attended six block parties on August 2. 28
29
Mayor Faust stated there were 55 Night to Unite meetings this year. The Council rotates and tries 30
to attend as many meetings as possible. The Council is speaking to the community through these 31
meetings and also at Village Fest. There is overwhelming support for City Staff. Mayor Faust 32
stated he attended the walkabout on Sunday for Sustainability. More information will be 33
forthcoming in the form of a brochure. 34
35
VIII. COMMUNITY FORUM 36
37
Mayor Faust reviewed individuals may address the City Council about any item not included on 38
the regular agenda. Speakers are requested to come to the podium, state their name and address 39
for the Clerk’s record, and limit their remarks to five minutes. Generally, the City Council will 40
not take official action on items discussed at this time, but may typically refer the matter to staff 41
for a future report or direct the matter to be scheduled on an upcoming agenda. 42
43
Ms. Mageen Caines, 3100 32nd Avenue NE, thanked Council for the opportunity to speak. While 44
she went to the Army, she recalled how she loved St. Anthony Village and her neighbors. They 45
are organizing as allies and resources and she asked the Council to utilize them. She provided 46
handouts summarizing what they are working on, noting it was also handed out at Village Fest. 47
They want to support City officials and hold them accountable as well as themselves. This group 48
3
City Council Regular Meeting Minutes
August 9, 2016
Page 4
wants to engage with the school and support the mission of the schools. They want to increase 1
community outreach and like town hall meetings. Ms. Caines stated they want to liaise more 2
effectively with the Council, noting they are small but mighty. 3
4
Ms. Jennifer McGuire, 3408 31st Avenue NE, stated she has lived in St. Anthony for two years. 5
She is a professor at the U of M. She stated several pieces of information have been gathered that 6
show processes may not have been followed appropriately and she found some of Chief Ohl’s 7
comments in the annual report offensive. Ms. McGuire described an incident she had witnessed. 8
There was a black family in a car in her front yard. The officers had pulled over the car and it 9
would be towed away. She did not feel there was a compelling reason for the vehicle to be 10
towed. She gave details of the incident and stated the police did not exercise any positive 11
discretion in this incident. She has heard of one other similar incident within the City. She asked 12
Council to create systems and procedures for the Police Department to follow. A Community 13
Group should be involved in the hiring of the new Police Chief and to oversee police procedures. 14
15
Ms. Mary Jackson, 3605 37th Avenue NE, stated she wants to emphasize the recent past dealing 16
with some incidents such as in 2014 regarding the Muslim Worship Center. She is also 17
concerned with the death of Philandro Castile and the recent information on racial bias on traffic 18
stops within the City. She is also concerned about the sale of Lowry Grove and the families that 19
would be displaced. She stated the City of St. Anthony needs to use this as an opportunity to 20
review practices, policies, procedures, programs, etc. to remove racial bias and discrimination. 21
She referred to an article in the Star Tribune and stated this crisis should be tackled with 22
overwhelming force and matters need to be looked at urgently. The community group is being 23
supportive. 24
25
Ms. Maggie Whiting, 2509 30th Avenue NE, spoke on behalf of St. Anthony Villagers for 26
Community Action (SAVCA). She is a member of the Communications Committee. She thanked 27
Mayor Faust for attending their block party but stated she was disappointed he failed to discuss 28
with the neighbors the topics of face, diversity, or inclusion. She stated things are heated topics 29
in the community and the community is having a difficult time in talking about these issues. The 30
Council must take the lead, lead by example, and Mayor Faust is the face of the community. Ms. 31
Whiting suggested Council review the information provided this evening as St. Anthony is in the 32
spotlight. 33
34
Ms. Marleen Fry, 3205 Harbor Lane, Plymouth, stated she is here in support of SAVCA. The 35
group is here to assist the community as a mediator and advocate. She quoted scripture and 36
stated SAVCA can assist in the transformation to take place. She asked what the Council is 37
afraid of, noting racism is something that has been done for many years and it hurts. Council can 38
choose to participate in the transformation and be part of the solution or be part of the problem. 39
40
Ms. Nona Kennedy-Carlson, 2926 Armor Terrace, a member of SAVCA, stated they have over 41
300 members and she is speaking as a citizen. They are the same as the Councilmembers who are 42
citizens. Ms. Kennedy-Carlson stated she worked on the school bond referendum, School Board 43
elections in support of the incumbents, and on many other causes. She felt SAVCA had been 44
misunderstood, stating change creates discomfort – discomfort creates change. Ms. Kennedy-45
Carlson quoted from Mayor Faust’s letter and stated she wants to be part of the solution. She 46
referred to the book distributed Council at the last meeting and stated she wants the Council to 47
4
City Council Regular Meeting Minutes
August 9, 2016
Page 5
attend upcoming events. She also wants Council to join SAVCA in meetings following Open 1
Meeting Rules. 2
3
Mr. Michael Bird, 3416 Edwards Street, stated just because there are racial disparities does not 4
mean there has been unjust discrimination. He has attended a number of graduation ceremonies 5
where most of the valedictorians are female, noting mechanics at auto repair shops are male. He 6
is concerned this being a lot more through race than might possibly be present. Mr. Bird stated in 7
the U.S.A., people are considered innocent until proven guilty and he trusts St. Anthony 8
policemen and policemen in general. 9
10
Ms. Sandy Sherman, Mirror Lake Condominiums, Foss Road, stated she cannot have a yard sign. 11
She shared how proud she is of the members and organizers of SAVCA. She participated at 12
Village Fest in the booth for SAVCA and believes the issue of racial profiling across the United 13
States is well known. Ms. Sherman stated the study showed that blacks were disproportionally 14
stopped and searched within St. Anthony, commenting it is hard to get past the study numbers. 15
She is proud to be part of SAVCA and stands with the Lowry Grove residents in their efforts. 16
17
Ms. Antonia Alvarez, 2501 Lowry Avenue NE, along with two others stated, the residents of 18
Lowry Grove are requesting Council’s support. The Attorney General is supporting them. She 19
stated the purchase was illegal by the purchaser and asked the Council NOT to change the 20
zoning. She thanked the Council for the change in the date for the public hearing. Ms. Alvarez 21
stated they want to save Lowry Grove and the future is uncertain. Their children attend St. 22
Anthony schools also and there is no future for them. She requested Mayor Faust come to a 23
meeting in Lowry Grove to speak with the residents, noting Lowry Grove has good values and 24
good people and they want to work with Council for a strong St. Anthony and good future for all. 25
26
Mayor Faust stated when the Council was requested to reschedule the public hearing, it needs to 27
follow the State Statute. Since this is a civil action it would not be pertinent for him to attend a 28
meeting. He noted the Council’s responsibility is to residents first and indicated he will research 29
it and come to a meeting if he can do so. 30
31
Mr. Bill McConnell, Lowry Grove, asked that Lowry Grove be removed from the City’s 32
redevelopment schedule. Mayor Faust stated there is no schedule to redevelop any area. He 33
explained that Lowry Grove is listed as residential and something would need to be proposed to 34
change that. This is now a legal battle between a seller and two potential buyers and the courts 35
will decide as to what will be done. 36
37
Ms. Kate Martin, 2513 30th Avenue, member of SAVCA, stated she was happy to hear about the 38
school’s commitment to equity, noting things outside of the school have an impact. She stated 39
there are no other options for residents of Lowry Grove within St. Anthony and she would like 40
the Council to use an equity lens when looking at the issues. She asked the Council to support 41
the residents of Lowry Grove. 42
43
Ms. Erica Crone, 4033 Fordham Drive, stated she has lived here for 11 years. She thanked the 44
Village Fest Committee for a wonderful event and asked Mr. Casey to relay her thanks to the 45
City Departments. She is a board member for the History Committee and she enjoyed two other 46
booths at Village Fest. She stated the Citizens for Sustainability and the SAVCA booths were 47
very informative and referred to the City Notes pyramid outlining the City’s goals. Ms. Crone 48
5
City Council Regular Meeting Minutes
August 9, 2016
Page 6
stated the non-City sponsored organization is making headway and asked the Council to read the 1
information distributed. 2
3
Mr. Dave Johnson, 2916 Silver Lake Court, stated he worked in the booth at Village Fest and 4
received support from his neighbors and friends; however, there was some tension. He stated we 5
need to support each other through this. 6
7
Ms. Kelly Wilson, 3319 Valdin Drive, stated she is supporting SAVCA. She clarified that in the 8
2008 Comprehensive Plan, it talks about redevelopment of Lowry Grove to high density which 9
would also be residential. 10
11
Mayor Faust stated he appreciates everyone coming out this evening and indicated it isn’t going 12
to happen overnight. He noted the conversation needs to carry on in all the neighborhoods and 13
with other people. He stated there are two issues, one handled by the courts and the other in 14
changing society. 15
16
An unidentified woman appeared and Mayor Faust asked her to take her seat. She is a mother of 17
two Chinese American children, felt things need to be changed, and demanded we move faster. 18
19
IX. INFORMATION AND ANNOUNCEMENTS - NONE 20
21
X. ADJOURNMENT 22
23
Mayor Faust adjourned the meeting at 9:50 p.m. 24
25
26
Respectfully submitted, 27
Debbie Wolfe 28
TimeSaver Off Site Secretarial, Inc. 29
30
31
_ _ 32
ATTEST: ________________________________ Mayor 33
City Clerk 34
35
6
Saint Anthony Village
DATE: August 23, 2016 Approved:
TO: Mayor and Councilmembers
FROM: License Clerk
ITEM: License and Permits for Approval:
General Contractors Licenses:
Fine Edge, Jordan, MN
Mechanical Licenses:
Airic Heating, Burnsville, MN
Heating & Cooling Design, Blaine, MN
Midwest Maintenance and Mechanical, Golden Valley, MN
River City Sheet Metal, Fridley, MN
The Fireplace Guys, Oakdale, MN
Rental Licenses:
Applicant: Tim Ryan
Location: 3100 36th Ave NE
Applicant: Highcrest Manor Limited Partnership
Location: 3605 – 3615 37th Ave NE
Applicant: Walter Sentyrz
Location: 3401 Coolidge St NE
Applicant: Northern Gopher Enterprises
Location: 3200 - 3225 Diamond Eight Terrace NE
Applicant: Highland Court
Location: 3800 – 3808 Macalaster Dr NE
Applicant: Carl Goltermann
Location: 3639 Stinson Blvd NE
Gambling Permit
Applicant: SANBE Foundation
Location: 3303 33rd Ave NE
Date: 10/7/2016
Type: Raffle
7
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City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1
Check Issue Dates: 8/12/2016 - 8/24/2016 Aug 18, 2016 08:54AM
Vendor Number Payee Check Number Check Issue Date Amount
10252 CENTERPOINT ENERGY 14 08/24/2016 584.55
11740 XCEL ENERGY 15 08/24/2016 10,966.57
10710 ICMA RETIREMENT TRUST 30034 08/12/2016 2,245.00
11792 INTERNATIONAL UNION LOCAL #49 30035 08/12/2016 374.00
11793 LAW ENFORCEMENT LABOR SERVICES 30036 08/12/2016 980.00
10002 LOCAL UNION IAFF #3486 30037 08/12/2016 336.72
10029 ADVANCED GRAPHIX, INC.30038 08/24/2016 1,125.00
10039 AIRGAS USA LLC 30039 08/24/2016 27.52
10054 ALLIANCE MECHANICAL 30040 08/24/2016 2,223.00
10073 AMERICAN PUBLIC WORKS ASSN 30041 08/24/2016 230.00
1100 ARTISIAN BEER COMPANY 30042 08/24/2016 3,285.34
10115 ASPEN MILLS 30043 08/24/2016 46.95
10116 ASPEN WASTE SYSTEMS INC 30044 08/24/2016 266.22
10135 AVENET, LLC 30045 08/24/2016 425.00
1101 BAUHAUS BREW LABS LLC 30046 08/24/2016 992.00
1013 BELLBOY CORPORATION 30047 08/24/2016 2,143.95
1014 BELLBOY CORPORATION 30048 08/24/2016 22.50
1035 BERNICK'S BEVERAGE & VENDING 30049 08/24/2016 1,711.05
10175 BLAINE LOCK & SAFE INC.30050 08/24/2016 106.50
8544 BOURGET IMPORTS 30051 08/24/2016 275.00
1018 BREAKTHRU BEVERAGE MN BEER 30052 08/24/2016 14,410.98
1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 30053 08/24/2016 3,705.09
1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 30054 08/24/2016 1,230.00
10215 BUREAU CRIMINAL APPREHENSION 30055 08/24/2016 240.00
1017 CAPITOL BEVERAGE SALES 30056 08/24/2016 8,648.41
10263 CENTURYLINK 30057 08/24/2016 701.40
10299 CITY OF ST. PAUL 30058 08/24/2016 181.29
10306 CITY WIDE WINDOW SERVICE INC 30059 08/24/2016 85.66
1010 CLEAR RIVER BEVERAGE COMPANYMPANY 30060 08/24/2016 234.00
1021 COCA COLA REFRESHMENTS USA, INC.30061 08/24/2016 681.55
1042 CRYSTAL SPRINGS ICE 30062 08/24/2016 492.66
10438 D ROCK CENTER & SMALL ENG 30063 08/24/2016 233.63
10373 DAILEY DATA & ASSOCIATES 30064 08/24/2016 62.50
10411 DIAMOND VOGEL PAINTS 30065 08/24/2016 961.95
10417 DISCOUNT STEEL, INC.30066 08/24/2016 9.12
10432 DORSEY & WHITNEY 30067 08/24/2016 166,228.27
10462 EIDE 30068 08/24/2016 29.00
11870 FEDEX 30069 08/24/2016 31.69
10511 FINANCE AND COMMERCE 30070 08/24/2016 287.72
10517 FIRE SAFETY USA, INC.30071 08/24/2016 95.00
8545 FLAT EARTH BREWING COMPANY 30072 08/24/2016 84.00
10526 FLEETPRIDE 30073 08/24/2016 9.70
10539 FRATTALLONE'S HARDWARE 30074 08/24/2016 12.76
10550 G & K SERVICES INC 30075 08/24/2016 170.88
10573 GOODIN COMPANY 30076 08/24/2016 101.68
1032 GRAPE BEGINNINGS, INC.30077 08/24/2016 188.50
10607 HACH COMPANY 30078 08/24/2016 549.60
10617 HARBOR FREIGHT TOOLS 30079 08/24/2016 417.95
10642 HENN CNTY INFO TECH DEPT 30080 08/24/2016 2,901.23
10661 HENNEPIN COUNTY TREASURER 30081 08/24/2016 225.00
10673 HEWLETT PACKARD COMPANY 30082 08/24/2016 975.10
1019 HOHENSTEIN'S, INC 30083 08/24/2016 4,247.47
10684 HOME DEPOT CREDIT SERVICES 30084 08/24/2016 167.02
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9
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2
Check Issue Dates: 8/12/2016 - 8/24/2016 Aug 18, 2016 08:54AM
Vendor Number Payee Check Number Check Issue Date Amount
1027 INDEED BREWING COMPANY 30085 08/24/2016 967.90
12105 INTERSTATE ALL BATTERY CENTER 30086 08/24/2016 459.80
10761 J. SPANJERS CO., INC.30087 08/24/2016 1,656.00
10774 JERSEY MIKE'S SUBS 30088 08/24/2016 317.00
1016 JJ TAYLOR DISTRIBUTING 30089 08/24/2016 19,360.19
1004 JOHNSON BROTHERS LIQUOR CO.30090 08/24/2016 1,316.32
1005 JOHNSON BROTHERS LIQUOR COMPANY.30091 08/24/2016 9,343.93
1006 JOHNSON BROTHERS LIQUOR COMPANY.30092 08/24/2016 11,737.50
1044 JOHNSON BROTHERS LIQUOR COMPANY.30093 08/24/2016 15,041.13
10786 KEEPERS, INC.30094 08/24/2016 59.78
10797 KONICA MINOLTA BUSINESS 30095 08/24/2016 57.90
10831 LEAGUE OF MINNESOTA CITIES 30096 08/24/2016 75.00
12362 LECLAIRE, DIANE 30097 08/24/2016 50.00
10839 LEROY SIGNS 30098 08/24/2016 2,045.00
10851 LILLIE SUBURBAN NEWSPAPER 30099 08/24/2016 204.40
10857 LMCIT % BERKLEY ADMINISTRATORS 30100 08/24/2016 989.90
10833 LMCIT %BERKLY RISK ADMIN CO 30101 08/24/2016 70,330.75
10861 LOFFLER COMPANIES - 131511 30102 08/24/2016 170.03
10874 MACQUEEN EQUIPMENT CO 30103 08/24/2016 40.00
11985 MANSFIELD OIL COMPANY 30104 08/24/2016 10,178.62
12363 MAYFIELD, MARISSA 30105 08/24/2016 41.56
10916 MENARDS LUMBER 30106 08/24/2016 3.97
10939 MIDWAY FORD 30107 08/24/2016 38.74
11085 MURPHY'S SERVICE CENTER 30108 08/24/2016 26.01
1051 NEW FRANCE WINE COMPANY 30109 08/24/2016 133.55
12088 OFFICE 8 30110 08/24/2016 99.92
11163 OFFICE DEPOT 30111 08/24/2016 212.70
12112 OREILLY AUTO PARTS 30112 08/24/2016 88.02
11185 PACE ANALYTICAL SERVICES, INC.30113 08/24/2016 285.00
11186 PAETEC 30114 08/24/2016 162.30
1012 PAUSTIS & SONS 30115 08/24/2016 822.28
11211 PETTY CASH - U.S. BANK 30116 08/24/2016 131.42
1001 PHILLIPS WINE & SPIRITS 30117 08/24/2016 909.34
1002 PHILLIPS WINE & SPIRITS 30118 08/24/2016 4,115.86
11241 POSTMASTER - MPLS BMEU 30119 08/24/2016 1,950.00
11246 PRAXAIR 30120 08/24/2016 39.05
12364 PRECISION LANDSCAPING &30121 08/24/2016 424.00
12311 PUCKETTS RECYCLING 30122 08/24/2016 40.00
11302 RAMSEY COUNTY 30123 08/24/2016 468.13
1062 RED BULL DISTRIBUTION COMPANY 30124 08/24/2016 144.00
11991 RL LARSON EXCAVATING INC 30125 08/24/2016 226,235.59
11345 ROSEVILLE CHRYSLER DODGE 30126 08/24/2016 73.63
11351 ROY C., INC.30127 08/24/2016 172.38
11356 RUECKERT/SHELLY 30128 08/24/2016 41.75
11366 SAM'S CLUB 30129 08/24/2016 64.29
12223 SEAMAN/KRISTIN 30130 08/24/2016 100.03
12360 SHADDUCK, MARK 30131 08/24/2016 7.91
11399 SHI INTERNATIONAL CORPORATION.30132 08/24/2016 123.00
11411 SIMON, SANDY 30133 08/24/2016 33.26
12361 SKY'S THE LIMIT CONSTRUCTION 30134 08/24/2016 3,695.00
1026 SOUTHERN LIQUOR 30135 08/24/2016 2,680.27
1024 SOUTHERN WINE & SPIRITS - LAKES DIVISION 30136 08/24/2016 1,982.58
1008 SOUTHERN WINE-SPIRITS-AMERICAN DIVISION 30137 08/24/2016 479.77
Void
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City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3
Check Issue Dates: 8/12/2016 - 8/24/2016 Aug 18, 2016 08:54AM
Vendor Number Payee Check Number Check Issue Date Amount
2001 STEEL TOE BREWING 30138 08/24/2016 658.00
12366 STREET FLEET 30139 08/24/2016 28.64
12026 SUBURBAN RATE AUTHORITY 30140 08/24/2016 425.00
12123 SUMMIT COMPANIES 30141 08/24/2016 681.50
11529 SWEEPER SERVICES 30142 08/24/2016 84.00
11566 TIMESAVER OFF SITE SECRETARIAL 30143 08/24/2016 203.00
11612 TWIN CITY JANITOR SUPPLY 30144 08/24/2016 96.00
11626 U.S. BANK (PURCHASING CARD)30145 08/24/2016 1,164.12
12365 US GREEN BUILDING COUNCIL 30146 08/24/2016 1,500.00
11674 VERIZON WIRELESS 30147 08/24/2016 207.97
11681 VIKING ELECTRIC SUPPLY INC 30148 08/24/2016 151.36
11682 VIKING INDUSTRIAL CENTER 30149 08/24/2016 36.17
1025 VINOCOPIA 30150 08/24/2016 1,323.00
12367 VOYA FINANCIAL ADVISORS INV 30151 08/24/2016 50.00
11697 WALMAN OPTICAL COMPANY 30152 08/24/2016 43.74
11699 WAL-MART BUSINESS CENTER 30153 08/24/2016 28.37
1034 WINE COMPANY/THE 30154 08/24/2016 651.75
1038 WINE MERCHANTS INC 30155 08/24/2016 1,032.96
11731 WITMER PUBLIC SAFETY GRP, INC.30156 08/24/2016 79.97
11738 WSB & ASSOCIATES, INC.30157 08/24/2016 116,069.27
11937 YUNKER, CHARLIE 30158 08/24/2016 901.12
6540 Z WINES USA LLC 30159 08/24/2016 245.50
Grand Totals: 752,855.58
11
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12
477 Temperance Street | St. Paul, MN 55101 | (651) 286-8450
August 16, 2016
Honorable Mayor, City Council and Staff
c/o Mark Casey, City Manager
City of St. Anthony Village
3301 Silver Lake Road NE
St. Anthony, MN 55418
Re: Resolution Receiving Feasibility Report and Ordering Preparation of Plans and Specifications
2017 Street and Utility Improvement Project
St. Anthony Village, MN
WSB Project No. 02170-34
Dear Honorable Mayor, City Council, and Staff:
We are pleased to present to you the attached 2017 Street and Utility Improvement Project feasibility
report for the reconstruction of the following streets:
• Penrod Lane from 36th Avenue NE to Skycroft Drive
• Skycroft Drive from Penrod Lane to Maplewood Drive
• Maplewood Drive from Skycroft Drive to Highcrest Road
• Chelmsford Road from 36th Avenue NE to Maplewood Drive
In addition to the locations described above, the feasibility report also includes the following
improvements:
• Mill and overlay of Silver Lake Court from Silver Lane to the cul-de-sac
Attached for your consideration is a resolution accepting the feasibility report and authorizing preparation
of final plans and specifications.
I will be available to answer your questions at your August 23, 2016, Council Meeting, or you may call me
at (763) 287-7182.
Sincerely,
WSB & Associates, Inc.
Todd E. Hubmer, PE
City Engineer
Attachments
kkp
Building a legacy – your legacy.
Equal Opportunity Employer | wsbeng.com
K:\02170-340\Admin\Resolutions \LTR-hmcc -081616.docx
13
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14
FEASIBILITY REPORT
2017 STREET AND UTILITY
IMPROVEMENT PROJECT
AUGUST 23, 2016
Prepared for:
City of St. Anthony Village
3301 Silver Lake Road
St. Anthony, MN 55418
WSB PROJECT NO. 2170-34
15
2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34
FEASIBILITY REPORT
2017 STREET AND UTILITY IMPROVEMENT PROJECT
CITY OF ST. ANTHONY VILLAGE, MINNESOTA
August 23, 2016
Prepared by:
WSB & Associates, Inc.
477 Temperance Street
St. Paul, MN 55101
16
CERTIFICATION
2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34
I hereby certify that this plan, specification or report was prepared by me or under my direct
supervision and that I am a duly licensed professional engineer under the laws of the State of
Minnesota.
Justin G. Messner, PE
Date: August 23, 2016 Lic. No. 45857
Quality Assurance / Quality Control:
Todd E. Hubmer, PE
Date: August 23, 2016 Lic. No. 24043
17
TABLE OF CONTENTS
2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34
TITLE SHEET
CERTIFICATION SHEET
TABLE OF CONTENTS
1. EXECUTIVE SUMMARY ................................................................................................ 1
2. INTRODUCTION .............................................................................................................. 2
2.1 Authorization .......................................................................................................... 2
2.2 Scope ....................................................................................................................... 2
2.3 Data Available ........................................................................................................ 2
2.4 Project Location ...................................................................................................... 3
2.5 Project History ........................................................................................................ 3
3. EXISTING CONDITIONS ................................................................................................. 4
3.1 Sanitary Sewer ........................................................................................................ 4
3.2 Water Main ............................................................................................................. 4
3.3 Storm Sewer ............................................................................................................ 4
3.4 Streets ...................................................................................................................... 5
4. PROPOSED IMPROVEMENTS........................................................................................ 6
4.1 Sanitary Sewer ........................................................................................................ 6
4.2 Water Main ............................................................................................................. 6
4.3 Storm Sewer ............................................................................................................ 6
4.4 Street ....................................................................................................................... 6
4.5 Permits and Approvals ............................................................................................ 7
4.6 Detour Routes ......................................................................................................... 7
4.7 Additional Considerations ...................................................................................... 8
5. FINANCING....................................................................................................................... 9
5.1 Opinion of Probable Construction Cost .................................................................. 9
5.2 Funding Sources...................................................................................................... 9
6. PROJECT SCHEDULE .................................................................................................... 11
7. FEASIBILITY AND RECOMMENDATION ................................................................. 12
APPENDICES
Appendix A – Figures
Appendix B – Cost Tables
18
2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 1
1. EXECUTIVE SUMMARY
The 2017 Street and Utility Improvement Project consists of the reconstruction of
approximately 3,700 feet of 30-foot urban section streets complete with bituminous
paving and concrete curb and gutter along the following roadways:
• Penrod Lane from 36th Avenue NE to Skycroft Drive
• Skycroft Drive from Penrod Lane to Maplewood Drive
• Maplewood Drive from Skycroft Drive to Highcrest Road NE (including adjacent
cul-de-sacs)
• Chelmsford Road from 36th Avenue NE to Maplewood Drive
The proposed utility improvements include the removal and replacement of
approximately 4,100 feet of water main and approximately 3,600 feet of sanitary sewer
main along with the extension of new storm sewer where facilities do not currently exists
and installation of additional catch basins to improve area drainage.
Also proposed for improvement in 2017 is the bituminous mill and overlay along Silver
Lake Court from Silver Lane to the cul-de-sac.
A map illustrating the project location can be found on Figure 1 of Appendix A.
The total estimated project cost for the 2017 Street and Utility Improvement Project is
approximately $3.01 million. Funding for the project will come from the City’s Street
and Utility Reconstruction Funds (Public Improvement Bonds), Water Utility Fund,
Stormwater Utility Fund, Sanitary Sewer Utility Fund, and Special Assessments to
benefiting properties.
The project reconstruction can be completed, including the first lift of bituminous paving
and all restoration items, in 2017. The final lift of bituminous paving is proposed to be
installed in June of 2018.
This project is feasible, necessary, and cost effective from an engineering standpoint and
should be constructed as proposed herein.
19
2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 2
2. INTRODUCTION
2.1 Authorization
On June 14, 2016, the St. Anthony Village City Council authorized the preparation of an
engineering Feasibility Report for the 2017 Street and Utility Improvement Project. This
project was authorized under City of St. Anthony Village Resolution 16-051.
2.2 Scope
The proposed project consists of reconstructing the following roadways:
• Penrod Lane from 36th Avenue NE to Skycroft Drive
• Skycroft Drive from Penrod Lane to Maplewood Drive
• Maplewood Drive from Skycroft Drive to Highcrest Road NE (including adjacent
cul-de-sacs)
• Chelmsford Road from 36th Avenue NE to Maplewood Drive
Proposed improvements include road reconstruction complete with bituminous paving
and concrete curb and gutter, watermain and sanitary sewer replacement, and the
extension of new storm sewer and installation of additional catch basins to improve area
drainage.
Also proposed for improvement in 2017 is the bituminous mill and overlay along Silver
Lake Court from Silver Lane to the cul-de-sac.
Additional improvements examined in this report include the reconstruction of Silver
Lake Court from Silver Lane to the cul-de-sac.
2.3 Data Available
Information and materials used in the preparation of this report include the following:
• City of St. Anthony Village Record Drawings
• City of St. Anthony Village Topographic Maps
• Subsurface Exploration
• Field observations of area
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2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 3
2.4 Project Location
The project is located in the northeast quadrant of the City of St. Anthony Village. The
project includes the following streets:
• Penrod Lane from 36th Avenue NE to Skycroft Drive
• Skycroft Drive from Penrod Lane to Maplewood Drive
• Maplewood Drive from Skycroft Drive to Highcrest Road NE (including adjacent
cul-de-sacs)
• Chelmsford Road from 36th Avenue NE to Maplewood Drive
• Silver Lake Court from Silver Lane to the cul-de-sac
The project area is identified on Figure 1 in Appendix A of this report.
2.5 Project History
This project was initiated through the recognition of the following conditions in the
project area:
• Deterioration of street conditions
• Re-occurring water main breaks in the project limits
• Streets, sanitary sewer, water main lines are over 50 years old and are exhibiting
deterioration problems
As a result, the City Council provided funding in the 2017 budget for street and utility
improvements. On June 14, 2016, the St. Anthony Village City Council authorized the
preparation of an engineering feasibility report for the 2017 Street and Utility
Improvement Project.
21
2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 4
3. EXISTING CONDITIONS
3.1 Sanitary Sewer
The sanitary sewer system in the project area consists of 9-inch-diameter vitrified clay
pipe (VCP) installed in the early 1960’s. The joint sealing material in use at that time was
typically an oakum and bituminous material. An internal inspection, with a specially
designed television camera, will be completed with final design to determine the
structural condition of the existing pipe and individual services.
Internal inspections were completed with the 2015 Street and Utility Improvement
Project (located adjacent to the 2017 project limits) of the sanitary sewer system along
36th Avenue and Chelmsford Road prior to reconstruction. This area was also installed in
the early 1960’s. The inspection found the structural condition of the pipe to vary
between fair and poor, with numerous offset joints, cracked segments, dips with solids
deposition, and some root intrusion and mineral deposits at joints. Given the system
along 36th Avenue and Chelmsford Road was installed at approximately the same time as
those roads identified for improvement in 2017, the condition of the existing sanitary
sewer is assumed to be similar.
3.2 Water Main
The existing water distribution mains in the project area were also installed in the early
1960’s and consist of 6-inch cast iron pipe (CIP) main line. This system has had
numerous breaks over the past few years and breaks will become more likely as the pipes
have exceeded 50 years of service. In addition, the cast iron pipes are likely heavily
corroded and possibly leaking.
3.3 Storm Sewer
The existing storm sewer system in the project area consists of 15-inch reinforced
concrete pipe (RCP) along Penrod Lane and Skycroft Drive from 36th Avenue to
Maplewood Drive and 21-inch and 24-inch RCP along Maplewood Drive from Skycroft
Drive to Highcrest Road.
The existing storm sewer systems collects runoff from Penrod Lane, Skycroft Drive,
Chelmsford Road, and Maplewood Drive and conveys stormwater east to the 36-inch
trunk storm line along Highcrest Road.
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2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 5
3.4 Streets
The proposed reconstruction area consists of 30-foot-wide concrete streets with curb and
gutter. Soil borings will be completed during final design to determine the underlying
soils in the area. Soil borings completed with the 2015 Street and Utility Improvements
project along 36th Avenue and Chelmford Road (located adjacent to the 2017 project
limits) indicated the underlying soils consist of silty clay fill or sandy clay fill. Given the
the close proximity of the roads reconstructed in 2015 with the roads identified for
improvement in 2017, the underlying soils are assumed to be similar.
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2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 6
4. PROPOSED IMPROVEMENTS
4.1 Sanitary Sewer
The existing 9-inch VCP will be reconstructed with 8-inch polyvinychlorde (PVC) pipe,
including the replacement of sanitary sewer services. All services are proposed to be
replaced with 6-inch PVC service pipe from the sewer main to the right-of-way.
Replacing aging trunk utility facilities at the same time as the road construction is a
proactive means by which to mitigate future maintenance costs.
The proposed sanitary sewer improvements are shown on Figure 4 in Appendix A.
4.2 Water Main
Existing 6-inch CIP is proposed to be replaced with 8-inch DIP, including the
replacement of water services up to and including the curb stop. Services will be replaced
with 1-inch copper service pipe and curb stops brought to the right-of-way. All existing
water main in the project area will be equipped with new valves and hydrants as
necessary for proper operation and fire protection. Replacement of existing services will
alleviate head loss and increase water pressure to properties by providing a clean service
pipe.
The proposed water system improvements are shown on Figure 5 in Appendix A.
4.3 Storm Sewer
Reconstruction of the road provides the opportunity to improve drainage in the area with
the installation of additional storm sewer facilities. The existing storm sewer system will
be improved with the addition of catch basins along the roadway to better accommodate
area drainage and the extension of new storm sewer where facilities do not currently
exist.
The proposed storm sewer improvements are shown on Figure 6 in Appendix A.
4.4 Street
Reconstruction of the existing street is intended to improve the design strength of the
pavement system and provide a street surface with an extended life for the City of St.
Anthony Village. Penrod Lane, Skycroft Drive, Maplewood Drive, and Chelmsford
Road are proposed to be replaced at the current width of 30 feet from back-of-curb to
back-of-curb, which allows for two 12-foot driving lanes and 2-foot reaction areas on
each side of the street.
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2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 7
After the subgrade excavation is completed in the streets, a geotextile fabric will be
placed to separate the existing underlying soft materials from the granular materials.
Twleve inches (12”) of select granular material or "sand cushion" will be placed on the
geotextile fabric to provide a firm base for the eight inches (8”) of Class 5 aggregate base
and four inches (4”) of bituminous asphalt pavement.
Penroad Lane, Skycroft Drive, Maplewood Drive, and Chelmsford Road are existing
concrete pavement. These streets will be replaced with bituminous asphalt pavement per
City Council Resolution 07-022. The decision was reached following the outcome of the
Street Reconstruction Task Force report presented on November 13, 2007.
Improvements along Silver Lake Court include milling down the existing bituminous
pavement 1 3/4-inches along the full width of the roadway. A new 1 3/4-inches wear
course will then be paved over the entire street extending the pavement life of the
roadway until the road can be reconstructing in the future.
The proposed typical sections are shown on Figure 7 in Appendix A.
4.5 Permits and Approvals
Reconstruction of the roadways will disturb over one acre and will require a National
Pollution Discharge Elimination Systems (NPDES) General Storm Water Permit (MNR
100001) that must be obtained by the City of St. Anthony Village from the Minnesota
Pollution Control Agency (MPCA).
The reconstruction of the existing water main will require a permit from the Minnesota
Department of Health.
The reconstruction will also require a permit from the Rice Creek Watershed District
(RCWD). This may require stormwater treatment for the runoff from the project area.
4.6 Detour Routes
The project will require significant excavation and disposal of unacceptable material
from the existing street area and a supply of significant volumes of select granular base,
aggregate base, and bituminous pavement materials. This effort will require closing the
roads under construction and increasing loaded truck traffic on the streets adjacent to the
construction area. Adequately signed detours will be identified to direct traffic around the
construction zones and notify users of the increased truck and construction activity. In
order to accommodate the property owners along the excavated roads, temporary parking
on the adjacent streets may be necessary during the periods when vehicle access is not
possible.
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2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 8
4.7 Additional Considerations
Alternate improvements proposed along Silver Lake Court include reconstructing the
roadway as identified in Section 4.4 and replacing the existing sanitary and water main
facilities as identified in Sections 4.1 and 4.2. Drainage improvements include removing
and replacing the existing storm sewer system and supplementing the existing storm
sewer facilities with the installation of additional catch basins, as necessary.
Silver Lake Court is identified to be reconstructed in 2025 in the City’s Street and Utility
Reconstruction Program, at the same time Silver Lane and Silver Lake Terrace are
proposed to be reconstructed. Silver Lake Court, however has been identified to be in
such condition that resurfacing of the roadway needs to be completed earlier then
identified in the City’s Street and Utility Reconstruction Program. The total estimated
cost to resurface Silver Lake Court is $60,700.
Mill and overlay improvements are recommended along Silver Lake Court to extend the
life of the roadway until the road can be reconstructed with Silver Lane and Silver Lake
Terrace to reduce total project costs and take advantage of low bond rates by
reconstructing a larger project area (economies of scale).
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2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 9
5. FINANCING
5.1 Opinion of Probable Construction Cost
A detailed breakdown of the Cost Opinion for the proposed project is included in
Appendix B. The opinion of cost incorporates the construction costs experienced during
2014, 2015 and 2016, and includes a 10% contingency factor. Administrative costs are
projected at 25% of the construction cost and include engineering, legal, financing, and
other administrative costs. A summary of the project costs is as follows:
2017 STREET AND UTILITY IMPROVEMENTS
City of Saint Anthony Village, Minnesota
Opinion of Probable Cost
Proposed Improvements Total Cost
Total Street Improvements $1,705,400
Total Sanitary Sewer Improvements $449,800
Total Water Main Improvements $579,100
Total Storm Sewer Improvements $215,400
Total Mill & Overlay Improvements $60,700
Total Proposed Improvements $3,010,400
5.2 Funding Sources
The total project cost is projected to be approximately $3.01 million. Funding for the
project will come from the 429 Public Improvement Bonds and Special Assessments to
benefiting properties.
The City’s policy for street assessment is based on front footage along improved roads.
For road reconstruction projects, the property owner is assessed 35% of total street and
local drainage construction costs and each property owner that receives a new water
service will be assessed 100% of the actual service cost. The proposed assessed parcels
for the the road reconstruction improvements of the 2017 Street and Utility Improvement
Project are shown on Figure 2 in Appendix A.
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2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 10
2017 STREET AND UTILITY IMPROVEMENTS
City of Saint Anthony Village, Minnesota
Project Costs and Proposed Funding Sources
Proposed Improvements St. Anthony Funding Sources Total Assessable City
Street Reconstruction $596,900 $1,108,500 $1,705,400
Sanitary Sewer Improvements $0 $449,800 $449,800
Water Main Improvements (1) $67,300 $511,800 $579,100
Storm Sewer Improvements (2) $75,400 $140,000 $215,400
Mill & Overlay Improvements $0 $60,700 $60,700
Total ** $739,600 $2,270,800 $3,010,400
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2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 11
6. PROJECT SCHEDULE
The proposed schedule for this improvement is as follows:
Task Completion Date
1. Order Feasibility Report ........................................................................ June 14, 2016
2. Accept Feasibility Report and order plans and specifications ........... August 23, 2016
3. Hold first public information meeting ............................................... September 2016
4. Hold second public information meeting ............................................ November 2016
5. Approve plans and specifications, and order ...................................... November 2016
Advertisement for Bids
6. Receive bids, compute assessments .................................................... December 2017
7. Approve three resolutions on improvement hearing and ....................... January 2017
special assessments
8. Hold third public information meeting ................................................. February 2017
9. Hold public hearing for project and assessments, ................................. February 2017
award bid, and call for bond sales
10. Award sale of bonds.................................................................................. March 2017
11. Begin construction ....................................................................................... May 2017
12. Certify assessments to a county auditor ................................................... August 2017
13. Substantial completion of construction .............................................. September 2017
14. Final completion of construction ................................................................. June 2018
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2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34 PAGE 12
7. FEASIBILITY AND RECOMMENDATION
Project costs are anticipated to be approximately $3.01 million.
Due to the poor structural condition of portions of the street sections, the deterioration of
the existing sanitary sewer system and frequent water main breaks, this project is both
feasible and necessary from an engineering standpoint. Alternative methods of improving
the utility systems and roadways are not feasible or cost effective due to the location and
condition of the existing utilities.
Based on our analysis and data presented, the proposed project is feasible, necessary, and
cost effective from an engineering standpoint. We recommend reconstruction of the
sanitary sewer, water main, stormwater collection system, and the street as detailed in this
report.
30
APPENDIX A
FIGURES
2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34
31
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Figure 1: Project Location ¯0 1,750Feet
2017 Street & Utility Reconstruction
2017 Mill & Overlay
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2017 Street and Utility ImprovementsSt. Anthony, MN 1 in = 1,750 feet
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Figure 2:Project Location & Assessed Parcels2017 Street & Utility ImprovementsSt. Anthony, MN
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2017 Street and Utility ImprovementsSt. Anthony, MN 1 in = 150 feet
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Figure 4:Sanitary Sewer2017 Street & Utility ImprovementsSt. Anthony, MN
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Figure 5:Watermain2017 Street & Utility ImprovementsSt. Anthony, MN
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CL
2.5 %2.5 %
30' Right of Way 30' Right of Way
Figure 7
Typical Section
CURB & GUTTER
B618 CONCRETE
CURB & GUTTER
B618 CONCRETE
of Curb
15' to Back
of Curb
15' to Back
6"
BOTH SIDES
(TYPICAL)
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CL
30' Right of Way 30' Right of Way
14'14'
MILL & OVERLAY TYPICAL SECTION
RECONSTRUCTION TYPICAL SECTION
2.5 %2.5 %
1ƒ" TYPE SP 12.5 BITUMINOUS WEARING COURSE MIXTURE
2357 BITUMINOUS TACK COAT
MILL 1ƒ" EXISTING BITUMINOUS
24" SUBGRADE PREPARATION (SCARIFY & RECOMPACT)
GEOTEXTILE FABRIC (MN/DOT 3733, TYPE V)
12" - SELECT GRANULAR BORROW
8" - AGGREGATE BASE, CLASS 5 OR RECYCLE
2" - TYPE SP 12.5 NON-WEAR COURSE (2,C) (SPNW240C) (PG 58-34)
2357 BITUMINOUS TACK COAT
1" TYPE SP 12.5 WEAR COURSE (2,C) (SPWEB240C) (PG 58-34)
CURB & GUTTER
EXISTING CURB & GUTTER
EXISTING
K:\02170-340\Cad\Exhibits\fig-07.dgn
St. Anthony Village, Minnesota
for the City of
2017 Street & Utility Improvements
WSB Project No. 02170-340 Date: August 2016
St. Paul, MN 55101
477 Temperance Street
wsbeng.com
Tel: (651)286 8450 Fax: (651)286 8488...
engineering planning environmental construction...
38
APPENDIX B
COST TABLES
2017 STREET AND UTILITY IMPROVEMENT PROJECT
FEASIBILITY REPORT
CITY OF ST. ANTHONY VILLAGE
WSB PROJECT NO. 2170-34
39
No.Mat. No.Item Units Estimated
Unit Price
Estimated
Quantity
Estimated
Cost
SCHEDULE A - SURFACE IMPROVEMENTS
1 2021.501 MOBILIZATION LUMP SUM $49,700.00 1 $49,700.00
2 2101.502 CLEARING TREE $350.00 45 $15,750.00
3 2101.507 GRUBBING TREE $200.00 45 $9,000.00
4 2104.501 REMOVE CURB AND GUTTER (NON-INTEGRANT CURB)LIN FT $8.00 300 $2,400.00
5 2104.503 REMOVE CONCRETE WALK SQ FT $2.00 700 $1,400.00
6 2104.503 REMOVE BITUMINOUS WALK SQ FT $3.50 1360 $4,760.00
7 2104.505 REMOVE CONCRETE PAVEMENT SQ YD $5.00 16000 $80,000.00
8 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD $3.50 520 $1,820.00
9 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH)LIN FT $5.00 1300 $6,500.00
10 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)LIN FT $3.00 300 $900.00
11 2104.521 SALVAGE AND REINSTALL FENCE LIN FT $20.00 100 $2,000.00
12 2104.618 SALVAGE AND REINSTALL BRICK PAVERS SQ FT $25.00 500 $12,500.00
13 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LUMP SUM $1,500.00 1 $1,500.00
14 2104.601 CLEAN UP LUMP SUM $1,500.00 1 $1,500.00
15 2105.501 COMMON EXCAVATION (P)CU YD $14.00 3200 $44,800.00
16 2105.505 MUCK EXCAVATION (CV)CU YD $14.00 900 $12,600.00
17 2105.507 SUBGRADE EXCAVATION (P)CU YD $14.00 5000 $70,000.00
18 2105.522 SELECT GRANULAR BORROW (CV)CU YD $26.00 5000 $130,000.00
19 2105.525 TOPSOIL BORROW (LV)CU YD $24.00 2300 $55,200.00
20 2105.604 GEOTEXTILE FABRIC TYPE V SQ YD $1.50 16400 $24,600.00
21 2105.609 CRUSHED ROCK 3" MINUS (ROAD SUPPORT)TON $22.00 300 $6,600.00
22 2112.501 SUBGRADE PREPARATION (SPECIAL)ROAD STA $250.00 35 $8,750.00
23 2123.610 STREET SWEEPER (WITH PICKUP BROOM)HOUR $150.00 45 $6,750.00
24 2211.501 AGGREGATE BASE CLASS 5 TON $26.00 2200 $57,200.00
25 2331.601 BITUMINOUS DRIVEWAY PAVEMENT SQ YD $35.00 200 $7,000.00
26 2350.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C)TON $65.00 1200 $78,000.00
27 2350.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C)TON $65.00 2000 $130,000.00
28 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $3.50 680 $2,380.00
29 2502.521 4" PVC PIPE DRAIN LIN FT $14.00 700 $9,800.00
30 2502.521 6" PVC PIPE DRAIN LIN FT $14.00 7000 $98,000.00
31 2502.601 6" PVC PIPE DRAIN CLEANOUT EACH $250.00 25 $6,250.00
32 2504.602 IRRIGATION SYSTEM REPAIR EACH $500.00 10 $5,000.00
33 2505.601 UTILITY COORDINATION LUMP SUM $1,000.00 1 $1,000.00
34 2521.501 4" CONCRETE WALK SQ FT $6.00 1760 $10,560.00
35 2521.501 6" CONCRETE WALK SQ FT $8.00 300 $2,400.00
36 2531.618 TRUNCATED DOMES SQ FT $50.00 70 $3,500.00
37 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT $12.00 7600 $91,200.00
38 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SQ YD $45.00 2600 $117,000.00
39 2545.553 FIBER OPTIC HANDHOLE EACH $1,500.00 4 $6,000.00
40 2550.523 TWO (2) 1.5" NON-METALLIC CONDUITS LIN FT $15.00 1200 $18,000.00
41 2563.601 TRAFFIC CONTROL LUMP SUM $5,000.00 1 $5,000.00
42 2564.533 FURNISH SIGN PANELS TYPE C SQ FT $25.00 110 $2,750.00
43 2564.533 FURNISH SIGN PANELS TYPE SPECIAL EACH $100.00 6 $600.00
44 2564.602 FURNISH SIGN POSTS EACH $100.00 15 $1,500.00
45 2571.501 CONIFEROUS TREE 12' HT B&B EACH $550.00 5 $2,750.00
46 2571.502 DECIDUOUS TREE 3" CAL B&B EACH $550.00 5 $2,750.00
47 2571.505 DECIDUOUS SHRUB 12" HT SEEDLING EACH $50.00 5 $250.00
48 2571.504 CONIFEROUS SHRUB 4' HT CONT EACH $50.00 5 $250.00
49 2573.502 SILT FENCE, TYPE HEAVY DUTY LIN FT $1.75 3500 $6,125.00
50 2573.602 INLET PROTECTION EACH $220.00 20 $4,400.00
51 2573.540 FILTER LOG TYPE STRAW BIOROLL LIN FT $2.50 3500 $8,750.00
52 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH $1,000.00 4 $4,000.00
53 2575.535 WATER (TURF ESTABLISHMENT)M GALLONS $45.00 100 $4,500.00
54 2575.571 RAPID STABILIZATION METHOD 3 M GALLONS $350.00 20 $7,000.00
55 2575.601 TURF ESTABLISHMENT MAINTENANCE LUMP SUM $10,000.00 1 $10,000.00
56 2575.605 BLOWN COMPOST SEEDING SQ YD $2.00 15000 $30,000.00
57 2582.501 PAVEMENT MESSAGE PAINT SQ FT $5.00 150 $750.00
58 2582.501 PAVEMENT MESSAGE EPOXY SQ FT $8.00 150 $1,200.00
59 2582.502 12" SOLID LINE PAINT LIN FT $5.00 70 $350.00
OPINION OF PROBABLE COSTS
2017 STREET AND UTILITY IMPROVEMENT PROJECT
PROJECT NO. 2170-34
ST ANTHONY, MN
AUGUST 23, 2016
40
No.Mat. No.Item Units Estimated
Unit Price
Estimated
Quantity
Estimated
Cost
SCHEDULE A - SURFACE IMPROVEMENTS
OPINION OF PROBABLE COSTS
2017 STREET AND UTILITY IMPROVEMENT PROJECT
PROJECT NO. 2170-34
ST ANTHONY, MN
AUGUST 23, 2016
60 2582.502 12" SOLID LINE EPOXY LIN FT $8.00 70 $560.00
61 2582.503 CROSSWALK MARKING PAINT SQ FT $3.50 440 $1,540.00
62 2582.503 CROSSWALK MARKING EPOXY SQ FT $6.00 440 $2,640.00
$1,240,285.00
$124,029.00
$1,364,314.00
$341,079.00
$1,705,393.00
SUBTOTAL SCHEDULE A - SURFACE IMPROVEMENTS
+ 10% CONTINGENCIES
SUBTOTAL SCHEDULE A - SURFACE IMPROVEMENTS
+ 25% ADMINISTRATIVE, LEGAL, ETC.
TOTAL SCHEDULE A - SURFACE IMPROVEMENTS
41
No.Mat. No.Item Units Estimated
Unit Price
Estimated
Quantity
Estimated
Cost
SCHEDULE B - SANITARY SEWER IMPROVEMENTS
63 2104.501 REMOVE SEWER PIPE (SANITARY)LIN FT $3.50 3,600 $12,600.00
64 2104.509 REMOVE SANITARY SEWER SERVICE EACH $75.00 72 $5,400.00
65 2104.509 REMOVE MANHOLE (SANITARY)EACH $350.00 16 $5,600.00
66 2451.602 AGGREGATE BEDDING (LV)CU YD $40.00 200 $8,000.00
67 2503.601 SANITARY SEWER BYPASS PUMPING LUMP SUM $3,500.00 1 $3,500.00
68 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH $1,500.00 3 $4,500.00
69 2503.602 CONNECT TO EXISTING MANHOLES (SAN)EACH $1,500.00 1 $1,500.00
70 2503.602 RECONNECT TO EXISTING SANITARY SEWER SERVICE EACH $200.00 72 $14,400.00
71 2503.602 CHIMNEY SEALS EACH $300.00 16 $4,800.00
72 2503.602 8"X6" PVC WYE EACH $350.00 72 $25,200.00
73 2503.603 6" PVC PIPE SEWER - SDR 26 LIN FT $26.00 2,300 $59,800.00
74 2503.603 TELEVISE SANITARY SEWER LIN FT $1.50 3,600 $5,400.00
75 2503.603 8" PVC PIPE SEWER - SDR 35 LIN FT $35.00 3,600 $126,000.00
76 2506.516 CASTING ASSEMBLY (SANITARY)EACH $650.00 16 $10,400.00
77 2506.603 CONST 48" DIA SAN SEWER MANHOLE LIN FT $200.00 200 $40,000.00
$327,100.00
$32,710.00
$359,810.00
$89,952.50
$449,762.50
ST ANTHONY, MN
AUGUST 23, 2016
OPINION OF PROBABLE COSTS
2017 STREET AND UTILITY IMPROVEMENT PROJECT
PROJECT NO. 2170-34
SUBTOTAL SCHEDULE B - SANITARY SEWER IMPROVEMENTS
+ 10% CONTINGENCIES
SUBTOTAL SCHEDULE B - SANITARY SEWER IMPROVEMENTS
+ 25% ADMINISTRATIVE, LEGAL, ETC.
TOTAL SCHEDULE B - SANITARY SEWER IMPROVEMENTS
42
No.Mat. No.Item Units Estimated
Unit Price
Estimated
Quantity
Estimated
Cost
SCHEDULE C - WATER SYSTEM IMPROVEMENTS
78 2104.501 REMOVE WATER MAIN LIN FT $3.50 4,300 $15,050.00
79 2104.509 REMOVE WATER SERVICE AND CURB BOX EACH $100.00 72 $7,200.00
80 2104.509 REMOVE HYDRANT AND VALVE EACH $250.00 7 $1,750.00
81 2104.509 REMOVE GATE VALVE & BOX EACH $200.00 14 $2,800.00
82 2504.601 TEMPORARY WATER SERVICE LUMP SUM $5,000.00 1 $5,000.00
83 2504.602 RECONNECT WATER SERVICE EACH $250.00 72 $18,000.00
84 2504.602 CONNECT TO EXISTING WATER MAIN EACH $1,000.00 4 $4,000.00
85 2504.602 1" CORPORATION STOP EACH $200.00 72 $14,400.00
86 2504.602 8" GATE VALVE AND BOX EACH $2,000.00 15 $30,000.00
87 2504.602 1" CURB STOP & BOX EACH $300.00 72 $21,600.00
88 2504.602 HYDRANT ASSEMBLY EACH $5,000.00 10 $50,000.00
89 2504.603 1" TYPE K COPPER PIPE LIN FT $21.00 2,300 $48,300.00
90 2504.603 6" WATER MAIN-DUCT IRON CL 52 W/ POLY WRAP LIN FT $32.00 150 $4,800.00
91 2504.603 8" WATER MAIN-DUCT IRON CL 52 W/ POLY WRAP LIN FT $36.00 4,800 $172,800.00
92 2504.604 4" POLYSTYRENE INSULATION SQ YD $50.00 200 $10,000.00
93 2504.608 DUCTILE IRON FITTINGS POUND $3.50 4,400 $15,400.00
$421,100.00
$42,110.00
$463,210.00
$115,802.50
$579,012.50
ST ANTHONY, MN
AUGUST 23, 2016
OPINION OF PROBABLE COSTS
2017 STREET AND UTILITY IMPROVEMENT PROJECT
PROJECT NO. 2170-34
SUBTOTAL SCHEDULE C - WATER SYSTEM IMPROVEMENTS
+ 10% CONTINGENCIES
SUBTOTAL SCHEDULE C - WATER SYSTEM IMPROVEMENTS
+ 25% ADMINISTRATIVE, LEGAL, ETC.
TOTAL SCHEDULE C - WATER SYSTEM IMPROVEMENTS
43
No.Mat. No.Item Units Estimated
Unit Price
Estimated
Quantity
Estimated
Cost
SCHEDULE D - DRAINAGE IMPROVEMENTS
94 2104.501 REMOVE SEWER PIPE (STORM)LIN FT $10.00 1,000 $10,000.00
95 2104.501 REMOVE CASTING ASSEMBLY EACH $100.00 14 $1,400.00
96 2104.509 REMOVE DRAINAGE STRUCTURE EACH $350.00 14 $4,900.00
97 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT $36.00 600 $21,600.00
98 2503.541 18" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT $38.00 900 $34,200.00
99 2503.541 21" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT $40.00 200 $8,000.00
100 2503.541 24" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT $45.00 200 $9,000.00
101 2503.602 CONNECT TO EXISTING DRAINAGE STORM SEWER EACH $1,200.00 10 $12,000.00
102 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT $300.00 60 $18,000.00
103 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 EACH $1,800.00 10 $18,000.00
104 2506.602 CASTING ASSEMBLY (STORM)EACH $650.00 30 $19,500.00
$156,600.00
$15,660.00
$172,260.00
$43,065.00
$215,325.00
SUBTOTAL SCHEDULE D - DRAINAGE IMPROVEMENTS
+ 10% CONTINGENCIES
SUBTOTAL SCHEDULE D - DRAINAGE IMPROVEMENTS
+ 25% ADMINISTRATIVE, LEGAL, ETC.
TOTAL SCHEDULE D - DRAINAGE IMPROVEMENTS
OPINION OF PROBABLE COSTS
2017 STREET AND UTILITY IMPROVEMENT PROJECT
PROJECT NO. 2170-34
ST ANTHONY, MN
AUGUST 23, 2016
44
No.Mat. No.Item Units Estimated
Unit Price
Estimated
Quantity
Estimated
Cost
SCHEDULE E - MILL AND OVERLAY IMPROVEMENTS
105 2021.501 MOBILIZATION LUMP SUM $1,600.00 1 $1,600.00
106 2104.601 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LIN FT $40.00 300 $12,000.00
107 2232.501 MILL BITUMINOUS SURFACE (1.75")SQ YD $2.00 2,300 $4,600.00
108 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $4.00 230 $920.00
109 2360.501 TYPE SP 12.5 WEARING COURSE MIX (2,C)TON $72.00 300 $21,600.00
110 2563.601 TRAFFIC CONTROL LUMP SUM $500.00 1 $500.00
111 2504.602 ADJUST GATE VALVE AND BOX EACH $500.00 2 $1,000.00
112 2506.522 ADJUST FRAME AND RING CASTING (STORM)EACH $500.00 3 $1,500.00
113 2573.530 STORM DRAIN INLET PROTECTION EACH $220.00 2 $440.00
$44,160.00
$4,416.00
$48,576.00
$12,144.00
$60,720.00
OPINION OF PROBABLE COSTS
2017 STREET AND UTILITY IMPROVEMENT PROJECT
PROJECT NO. 2170-34
ST ANTHONY, MN
AUGUST 23, 2016
SUBTOTAL SCHEDULE E - MILL AND OVERLAY IMPROVEMENTS
+ 10% CONTINGENCIES
SUBTOTAL SCHEDULE E - MILL AND OVERLAY IMPROVEMENTS
+ 25% ADMINISTRATIVE, LEGAL, ETC.
TOTAL SCHEDULE E - MILL AND OVERLAY IMPROVEMENTS
45
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46
2017 Street and Utility
Improvement Project
Feasibility Report
August 23, 2016
Remaining Streets & Utility
Reconstruction Projects
Method for Selection
1.Flood Relief Effort
2.Existing Utility Deterioration
3.Pavement Condition
4.Adjacent Infrastructure Replacement
(Construction Phasing)
47
Project Location
Penrod Lane
Skycroft Drive
Maplewood Drive
Chelmsford Road
Street Reconstruction
Silver Lake Court
Mill and Overlay
Street & Utility
Reconstruction
Mill and Overlay
Sanitary Sewer System Improvements
48
Water System Improvements
Drainage Improvements
49
Street Reconstruction
Mill and Overlay
50
Project Costs / Funding Breakdown
Funding Sources
Special Assessment
429 Public Improvement Bonds
51
Street Reconstruction
Assessed Parcels
Project Schedule
Council Authorize Feasibility June 14, 2016
(1st of 7 meetings)
Council Accept Feasibility August 23, 2016
(2nd of 7 meetings)
1st Public Info Meeting September 2016
(3rd of 7 meetings)
Council Approve Plans December 2016
(4th of 7 meetings)
Receive Bids/Compute Assessments January 2017
(5th of 7 meetings)
2nd Public Info Meeting February 2017
(6th of 7 meetings)
Public Hearing/Award Contract March 2017
(7th of 7 meetings)
52
Project Schedule – cont’d
Award Sale of Bonds April 2017
Begin Construction April / May 2017
Substantial Completion September 2017
Final Paving June 2018
Email Notifications
Sign up to receive weekly email updates and notification
regarding the 2017 Street & Utility Improvement Project by
visiting the webpage located under “Community Projects” on
the City’s website at http://www.ci.saint-anthony.mn.us/
53
Questions?
54
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 16-061
A RESOLUTION RECEIVING FEASIBILITY REPORT AND
ORDERING PLANS AND SPECIFICATIONS
FOR THE 2017 STREET AND UTILITY IMPROVEMENT PROJECT
WHEREAS, pursuant to resolution of the Council adopted June 14, 2016, a report was
prepared by WSB & Associates, Inc. with reference to the improvement of:
Street & Utility Reconstruction
Penrod Lane from 36th Avenue NE to Skycroft Drive
Skycroft Drive from Penrod Lane to Maplewood Drive
Maplewood Drive from Skycroft Drive to Highcrest Road
Chelmsford Road from 36th Avenue NE to Maplewood Drive
Bituminous Mill & Overlay
Silver Lake Court from Silver Lane to the cul-de-sac
WHEREAS, the Feasibility Report recommends the following street and utility improvements
in 2017:
Street & Utility Reconstruction
Penrod Lane from 36th Avenue NE to Skycroft Drive
Skycroft Drive from Penrod Lane to Maplewood Drive
Maplewood Drive from Skycroft Drive to Highcrest Road
Chelmsford Road from 36th Avenue NE to Maplewood Drive
Bituminous Mill & Overlay
Silver Lake Court from Silver Lane to the cul-de-sac
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost effective, and feasible.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony
Village that:
1) The Council will consider the improvement of such streets in accordance with the report
at an estimated total cost of the improvement of $3,010,400.
2) WSB & Associates, Inc. is hereby designated as the engineer for this improvement. They
shall prepare plans for making such improvement.
55
Adopted this 23rd day of August, 2016.
____________________________________
Jerome O. Faust, Mayor
ATTEST:____________________________
Nicole Miller, City Clerk
Review for Administration: ____________________________________
Mark Casey, City Manager
56
Building a legacy – your legacy. 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
August 17, 2016
The Honorable Mayor, City Council and Staff
c/o Mark Casey, City Manager
City of St. Anthony Village
3301 Silver Lake Road NE
St. Anthony Village, MN 55418-1603
Re: Mirror Lake Stormwater Improvement Project
St. Anthony Village, MN
WSB Project No. 1626-79
Dear Honorable Mayor, City Council, and Staff:
Following this letter is a resolution for your consideration at the August 23, 2016 Council Meeting. The
resolution for your consideration is:
I. A Resolution Awarding a Bid for Mirror Lake Stormwater Improvement Project
This resolution awards the contract for the Mirror Lake Stormwater Improvement Project to the
lowest bidder. A tabulation of these bidders, as well as the low bidder of Sunram Construction
with a bid amount of $856,950.00, can be seen in the Council packet.
If you have any questions, I will be present at the August 23, 2016 Council Meeting to discuss those with
you or please call me at 763-287-7182.
Sincerely,
Todd E. Hubmer, PE
City Engineer
Attachments
Equal Opportunity Employer
wsbeng.com K:\01626-790\Admin\Resolutions\LTR-hmcc-081216.docx
57
THIS PAGE LEFT INTENTIONALLY BLANK
58
K:\01626-790\Admin\Construction Admin\1626-79 bid tab summary 081716
PROJECT:
OWNER:
City of St. Anthony Village, MN
WSB PROJECT NO.:
1626-79
Bids Opened: August 17, 2016 10:00 a.m.
Contractor
Addendums
Rcvd Bid Security (5%)Base Bid Total
1 Sunram Construction X X $856,950.00
2 North Pine Aggregate, Inc.X X $1,353,615.62
3 Rachel Contracting, Inc.X X $1,471,652.80
4 Park Construction Company X X $1,776,183.70
Engineer's Opinion of Cost $1,258,072.00
Denotes corrected figure
Todd Hubmer, PE, Project Manager
BID TABULATION SUMMARY
I hereby certify that this is a true and correct tabulation of the bids as received on August 17, 2016.
Mirror Lake Stormwater Quality Improvements
59
THIS PAGE LEFT INTENTIONALLY BLANK
60
8/17/2016
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Total Price Unit Price Total Price
25
25
7
1
.
5
0
2
CO
N
I
F
E
R
O
U
S
T
R
E
E
2
0
G
A
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C
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N
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S
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50
$3
5
0
.
0
0
$1
7
,
5
0
0
.
0
0
$5
4
0
.
0
0
$2
7
,
0
0
0
.
0
0
$3
5
9
.
2
0
$17,960.00 $600.00 $30,000.00
26
25
7
1
.
5
0
7
UP
P
E
R
E
M
E
R
G
E
N
T
P
L
A
N
T
I
N
G
S
PL
T
95
0
$5
.
0
0
$4
,
7
5
0
.
0
0
$3
.
6
5
$3
,
4
6
7
.
5
0
$5
.
4
0
$5,130.00 $4.10 $3,895.00
27
25
7
1
.
5
0
7
LO
W
E
R
E
M
E
R
G
E
N
T
P
L
A
N
T
I
N
G
S
PL
T
41
0
0
$5
.
0
0
$2
0
,
5
0
0
.
0
0
$3
.
6
5
$1
4
,
9
6
5
.
0
0
$5
.
8
5
$23,985.00 $4.10 $16,810.00
28
25
7
2
.
5
0
1
TE
M
P
O
R
A
R
Y
F
E
N
C
E
L
F
80
0
$2
.
0
0
$1
,
6
0
0
.
0
0
$3
.
2
5
$2
,
6
0
0
.
0
0
$2
.
0
5
$1,640.00 $5.00 $4,000.00
29
25
7
3
.
5
0
2
SI
L
T
F
E
N
C
E
,
T
Y
P
E
M
S
L
F
20
0
$3
.
0
0
$6
0
0
.
0
0
$3
.
2
5
$6
5
0
.
0
0
$4
.
7
5
$950.00 $5.00 $1,000.00
30
25
7
3
.
5
3
0
ST
O
R
M
D
R
A
I
N
I
N
L
E
T
P
R
O
T
E
C
T
I
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EA
C
H
4
$1
0
0
.
0
0
$4
0
0
.
0
0
$1
5
0
.
0
0
$6
0
0
.
0
0
$2
5
0
.
0
0
$1,000.00 $300.00 $1,200.00
31
25
7
3
.
5
3
3
SE
D
I
M
E
N
T
C
O
N
T
R
O
L
L
O
G
T
Y
P
E
W
O
O
D
F
I
B
E
R
L
F
26
1
0
$4
.
0
0
$1
0
,
4
4
0
.
0
0
$2
.
9
0
$7
,
5
6
9
.
0
0
$2
.
8
5
$7,438.50 $3.20 $8,352.00
32
25
7
3
.
5
3
5
ST
A
B
I
L
I
Z
E
D
C
O
N
S
T
R
U
C
T
I
O
N
E
X
I
T
LS
1
$5
0
0
.
0
0
$5
0
0
.
0
0
$2
4
,
7
0
0
.
0
0
$2
4
,
7
0
0
.
0
0
$5
,
0
0
0
.
0
0
$5,000.00 $10,600.00 $10,600.00
33
25
7
5
.
5
0
2
SE
E
D
M
I
X
T
U
R
E
2
1
-
1
1
2
LB
21
0
$1
5
0
.
0
0
$3
1
,
5
0
0
.
0
0
$9
.
0
0
$1
,
8
9
0
.
0
0
$7
.
8
5
$1,648.50 $10.00 $2,100.00
34
25
7
5
.
5
0
2
FO
R
B
S
LB
6.
3
$1
,
0
0
0
.
0
0
$6
,
3
0
0
.
0
0
$6
8
5
.
0
0
$4
,
3
1
5
.
5
0
$8
6
4
.
2
5
$5,444.78 $756.00 $4,762.80
35
25
7
5
.
5
0
2
CR
O
P
C
O
V
E
R
LB
52
.
5
$1
0
0
.
0
0
$5
,
2
5
0
.
0
0
$9
.
0
0
$4
7
2
.
5
0
$1
1
.
2
5
$590.63 $10.00 $525.00
36
25
7
5
.
5
0
2
GR
A
S
S
E
S
/
S
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G
E
S
/
R
U
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H
E
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LB
21
$2
5
0
.
0
0
$5
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2
5
0
.
0
0
$3
0
0
.
0
0
$6
,
3
0
0
.
0
0
$6
5
1
.
0
0
$13,671.00 $335.00 $7,035.00
37
25
7
5
.
5
1
1
MU
L
C
H
M
A
T
E
R
I
A
L
T
Y
P
E
1
TO
N
4.
2
$6
0
0
.
0
0
$2
,
5
2
0
.
0
0
$1
,
4
7
0
.
0
0
$6
,
1
7
4
.
0
0
$5
1
6
.
3
0
$2,168.46 $1,630.00 $6,846.00
38
25
7
5
.
5
2
3
ER
O
S
I
O
N
C
O
N
T
R
O
L
B
L
A
N
K
E
T
S
C
A
T
E
G
O
R
Y
3
N
(
N
A
T
U
R
A
L
N
E
T
T
I
N
G
)
S
Y
10
2
0
0
$2
.
2
5
$2
2
,
9
5
0
.
0
0
$2
.
0
5
$2
0
,
9
1
0
.
0
0
$2
.
0
2
$20,604.00 $2.30 $23,460.00
To
t
a
l
M
I
R
R
O
R
L
A
K
E
S
T
O
R
M
W
A
T
E
R
Q
U
A
L
I
T
Y
I
M
P
R
O
V
E
M
E
N
T
S
:
$1
,
2
5
8
,
0
7
2
.
0
0
$8
5
6
,
9
5
0
.
0
0
$1,353,615.62 $1,471,652.80
To
t
a
l
M
I
R
R
O
R
L
A
K
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S
T
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M
W
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R
Q
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L
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I
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:
$1
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8
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0
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0
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$8
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$1,353,615.62 $1,471,652.80
To
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f
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1
6
2
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5
8
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0
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0
0
$8
5
6
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9
5
0
.
0
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$1,353,615.62 $1,471,652.80
%
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Pr
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0
1
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En
g
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Pa
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C
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To
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Total Price
MI
R
R
O
R
L
A
K
E
S
T
O
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M
W
A
T
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R
Q
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20
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1
$2
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0
$2
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0
0
0
.
0
0
$4,850.00 $4,850.00
2
21
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4
.
5
2
3
RE
M
O
V
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S
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G
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,
A
N
D
R
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P
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4
$2
5
0
.
0
0
$1
,
0
0
0
.
0
0
$518.00 $2,072.00
3
21
0
4
.
6
0
9
RE
M
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L
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D
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T
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R
I
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S
M
A
T
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TO
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15
$1
,
5
0
0
.
0
0
$2
2
,
5
0
0
.
0
0
$213.00 $3,195.00
4
21
0
5
.
5
0
1
LA
K
E
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X
C
A
V
A
T
I
O
N
A
N
D
G
R
A
D
I
N
G
C
Y
42
5
0
0
$2
0
.
7
5
$8
8
1
,
8
7
5
.
0
0
$32.90 $1,398,250.00
5
21
0
5
.
5
1
1
CL
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A
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I
N
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,
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B
B
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LS
1
$5
6
,
0
0
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.
0
0
$5
6
,
0
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0
.
0
0
$2
3
,
2
0
0
.
0
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$23,200.00
6
21
0
5
.
6
0
1
DE
W
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R
I
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/
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C
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R
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M
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LS
1
$3
0
,
0
0
0
.
0
0
$3
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,
0
0
0
.
0
0
$1
0
1
,
0
0
0
.
0
0
$101,000.00
7
21
2
3
.
6
1
0
ST
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T
S
W
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(
W
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15
$1
7
0
.
0
0
$2
,
5
5
0
.
0
0
$129.00 $1,935.00
8
24
1
1
.
5
0
7
CO
N
C
R
E
T
E
O
U
T
L
E
T
S
T
R
U
C
T
U
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E
EA
C
H
1
$3
0
,
0
0
0
.
0
0
$3
0
,
0
0
0
.
0
0
$6,710.00 $6,710.00
9
25
0
1
.
5
1
5
12
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R
C
P
I
P
E
A
P
R
O
N
EA
C
H
1
$8
0
0
.
0
0
$8
0
0
.
0
0
$568.00 $568.00
10
25
0
1
.
5
1
5
24
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R
C
P
I
P
E
A
P
R
O
N
EA
C
H
1
$8
0
0
.
0
0
$8
0
0
.
0
0
$1,310.00 $1,310.00
11
25
0
2
.
5
2
1
6"
P
V
C
P
I
P
E
D
R
A
I
N
L
F
16
3
$2
0
.
0
0
$3
,
2
6
0
.
0
0
$54.90 $8,948.70
12
25
0
3
.
5
1
1
12
"
R
C
P
I
P
E
S
E
W
E
R
L
F
70
$6
5
.
0
0
$4
,
5
5
0
.
0
0
$38.00 $2,660.00
13
25
0
3
.
5
1
1
18
"
R
C
P
I
P
E
S
E
W
E
R
L
F
75
$7
0
.
0
0
$5
,
2
5
0
.
0
0
$41.00 $3,075.00
14
25
0
3
.
5
1
1
24
"
R
C
P
I
P
E
S
E
W
E
R
L
F
61
$8
5
.
0
0
$5
,
1
8
5
.
0
0
$49.90 $3,043.90
15
25
0
3
.
6
0
2
CO
N
N
E
C
T
T
O
E
X
I
S
T
I
N
G
S
T
O
R
M
S
E
W
E
R
EA
C
H
3
$5
0
0
.
0
0
$1
,
5
0
0
.
0
0
$1,000.00 $3,000.00
16
25
0
6
.
5
0
1
CO
N
S
T
D
R
A
I
N
A
G
E
S
T
R
U
C
T
U
R
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D
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S
4
8
-
4
0
2
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L
F
28
.
2
$4
0
0
.
0
0
$1
1
,
2
8
0
.
0
0
$313.00 $8,826.60
17
25
0
6
.
5
1
6
CA
S
T
I
N
G
A
S
S
E
M
B
L
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EA
C
H
6
$9
0
0
.
0
0
$5
,
4
0
0
.
0
0
$680.00 $4,080.00
18
25
1
1
.
5
0
1
RA
N
D
O
M
R
I
P
R
A
P
C
L
A
S
S
V
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F
I
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L
D
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)
C
Y
43
$2
0
0
.
0
0
$8
,
6
0
0
.
0
0
$259.00 $11,137.00
19
25
1
1
.
5
0
1
RA
N
D
O
M
R
I
P
R
A
P
C
L
A
S
S
I
I
I
(
F
I
E
L
D
S
T
O
N
E
)
C
Y
14
$1
5
0
.
0
0
$2
,
1
0
0
.
0
0
$231.00 $3,234.00
20
25
1
1
.
5
1
1
GR
A
N
U
L
A
R
F
I
L
T
E
R
C
Y
1.
1
$5
0
0
.
0
0
$5
5
0
.
0
0
$310.00 $341.00
21
25
1
1
.
5
1
5
GE
O
T
E
X
T
I
L
E
F
I
L
T
E
R
T
Y
P
E
I
V
S
Y
53
$1
0
.
0
0
$5
3
0
.
0
0
$14.90 $789.70
22
25
5
7
.
6
0
3
TE
M
P
O
R
A
R
Y
W
I
L
D
L
I
F
E
N
E
T
T
I
N
G
S
F
15
6
6
0
$0
.
2
0
$3
,
1
3
2
.
0
0
$1.95 $30,537.00
23
25
6
4
.
6
0
2
IN
S
T
A
L
L
S
I
G
N
EA
C
H
14
$3
5
0
.
0
0
$4
,
9
0
0
.
0
0
$258.00 $3,612.00
24
25
7
1
.
5
0
2
DE
C
I
D
U
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64
Mirror Lake Improvement Project
August 23, 2016
Todd Hubmer – City Engineer
Presentation Outline
•Lake History & Background Studies
•Existing Conditions
•Concept Plan Review & Project Benefits
•Tree Removal & Replacement
•Upcoming Timeline & Process
•Rice Creek Watershed District (RCWD) & City
Partnership (Cooperative Agreement)
–Project Funding
•Questions/Discussion
Mirror Lake – January 1978
65
Lake History & Background Studies
•Mirror Lake was constructed by St. Anthony (1962)
1938
1960
1953
2010
Mirror Lake Mirror Lake
Mirror Lake Mirror Lake
66
Lake History & Background Studies
•RCWD founded (1972)
•SW Urban Lakes
Study (2009)
–Mirror Lake project
identified in Pike Lake
Management Action
Plan, among many
others (#2 overall)
–Focused on high
priority regional projects
for water quality
Background Studies & Reports
•Cities of New Brighton and St. Anthony Village
July 2011 Flood Investigation Reports (2012)
–Mirror Lake identified as critical location for flood control
July 2011
“Super Storm”
dropped over
7 inches of rain
in 4 hours
67
Background Studies & Reports
•Basic Water Management Project Petition (2013)
–By St. Anthony Village, New Brighton, and now Roseville
–RCWD and Cities agree to pursue multi-purpose water
quality and flood control comprehensive projects in the
Ramsey County Ditches 2, 3, and 5 drainage area
–Phase I of petition process complete (problem area and
potential projects survey)
•RCWD awarded a $3.0M Targeted
Watershed Demonstration grant
from BWSR Clean Water Fund (2014)
–Grant funds for a series of projects, including Mirror Lake
Mirror Lake Existing Conditions
4’-5’ Vertical Side
Slope Above NWL
60” Storm
Sewer
18” Outlet Structure
Overland
Spillway
100-Year
Floodplain
Lake
68
Mirror Lake Concept Plan
1)Excavate Lake
2)Replace Outlet
Structure
3)Construct Flood
Control Berm
4)Stabilize Shoreline
1) Excavate Lake
•Remove
unconsolidated
nutrient rich soils
•Increase lake volume
below Normal Water
Level (NWL)
•Improve habitat
•Slow the
accumulation of
sediment deltas
•Avoid disturbing
NuStar’s petroleum
pipeline
69
2) Replace Outlet Structure
•Lower NWL
approximately 2 feet
•Increase flood storage
from 46 to 83 acre-feet
•Reduce flow rates down
stream during smaller
and extremely large
events
3) Construct Flood Control Berm
•Reduce risk of lake
overtopping
•If lake ever does overtop,
flows will be concentrated in
one, localized area of the
berm.
70
4) Stabilize Shoreline
•Increase lake safety
•Reduce erosion
•Improve habitat
•Allow for increased
plant diversification
Project Benefits: Mirror Lake
•Reduce phosphorus loadings and algae blooms in
Mirror Lake and downstream
–Annual Total Phosphorus removal 50 pounds minimum
•Increase Flood Storage from 46 to 83 acre-feet
–No overtopping in the 100 year event
–Create designated emergency overflow
•Improve Public Safety
–10:1 bench around perimeter
•Improve aquatic and near-shore wildlife habitat
–Buffer strip around lake
–Establish native vegetation
–Establish pollinator plants
–Improve water quality
71
Tree Removals
Tree Replacement
•Estimated125 trees will be planted as part of
final restoration
•The approved replacement trees are:
- Red Maple - Autumn Blaze Maple
- American Linden - Serviceberry
- River Birch - Crimson King Maple
- Aspen - Crabapple
- Blue Spruce - Black Hills Spruce
Red Maple
River
Birch
Serviceberry
American
Linden
72
Sample of Plant Species in the
Native Pollinator Mix
•The Native Pollinator Mix consists of 30 different
Forbs, Grasses, Sedges and Rushes Species
Swamp Milkweed
Smooth Aster
New England Aster
Swamp Aster
Fringed Brome
Bebb’s Sedge
Bottlebrush Sedge
Fox Sedge
Canada Wild Rye
Prairie Blazing Star
Cardinal Flower Monkey Flower
Upcoming Project Schedule
2017
Sep Oct Nov Dec Jan Feb Mar Apr May Jun-Aug Sep Oct - Mar
1 Meetings with Stakeholders
2 Neighborhood Meetings
3 Environmental Assessment Worksheet
(EAW) Information Compiling
4 Submit completed Data Portions of EAW
to Responsible Governmental Unit (RGU)
5 RGU Approves EAW for Public Comment
6
RGU Submits EAW to Environmental
Quality Board (EQB) for Review and
Publication
7 30 Day Review Period, 11/09/15 – 12/09/15
8 Respond to EQB Comments
9 Prepare Negative Declaration
10 City Council Approve Negative
Declaration
11 Prepare and Submit Permits
12 Prepare Preliminary Plans
13 Submit Preliminary Plans to City and
Watershed for Review
14 Prepare Final Plans and Specs
15 Dewatering Public Hearing
16 Dewatering
17 Remove Necessary Vegetation and Trees
18 Advertise Project for Bid
19 Open Bids Received
20 Award Contract
21 Pre-Construction Meeting
22 Construction
23 Restoration April-June
2015TaskNo.2016
Mirror Lake Schedule
11/09 15-12/09/15
Completed 09/14/15
Completed 09/21/15
Completed
Completed
Completed
Completed
Completed 01/26/16
Completed
Completed
Completed 12/18/15
Completed
05/24/16
05/17/16
Completed 02/10/16
Completed
Completed
Completed 08/17/16
73
Mirror Lake Partnership Structure
(Cooperative Agreement)
•RCWD and City Cooperative Agreement that:
–City will lead project design, permitting, construction, and inspection
–RCWD staff will complete BWSR grant reporting and assist City staff
•Project Funding
–Budget $1,150,000
•$640,000 from BWSR grant
•$252,000 from RCWD
–$892,000 total between BWSR grant and RCWD
•RCWD and City pay 50% of cost over $892,000
–$129,000 each
Lowest Responsive, Responsible
Bidder
1.Sunram Construction, Inc.
2.North Pine Aggregate, Inc.
3.Rachel Contracting, Inc.
4.Park Construction Company
$856,950.00
$1,353,615.62
$1,471,652.80
$1,776,183.70
74
Questions?
75
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76
CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 16-062
A RESOLUTION AWARDING A BID
FOR THE MIRROR LAKE STORMWATER QUALITY IMPROVEMENTS
WHEREAS, pursuant to an advertisement for bids for the improvement as shown on the plan for the
above-referenced project, bids were received, opened and tabulated according to law, and the
following bids were received complying with the advertisement:
Contractor Total Bid
1 Sunram Construction $856,950.00
2 North Pine Aggregate, Inc. $1,353,615.62
3 Rachel Contracting, Inc. $1,471,652.80
4 Park Construction Company $1,776,183.70
WHEREAS, it appears that Sunram Construction is the lowest responsible bidder,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that:
1. The Mayor and City Manager are hereby authorized and directed to enter into a contract
with Sunram Construction in the amount of $856,950.00 in the name of the City of St.
Anthony Village, Minnesota for the improvement outlined in the above-referenced
project according to the plans and specifications, therefore, approved by the City
Council and on file in the office of the City Clerk.
2. The Engineer, WSB & Associates, Inc., is hereby authorized and directed to return
forthwith to all bidders the deposits made with their bids, except that the deposits of the
successful bidder and the next two lowest bidders shall be retained until a contract has
been signed.
Adopted this 23rd day of August, 2016.
____________________________________
Jerome O. Faust, Mayor
ATTEST:____________________________
Nicole Miller, City Clerk
Review for Administration: ____________________________________
Mark Casey, City Manager
77
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78
M E M O R A N D U M
DATE: August 17, 2016
TO: Mark Casey, City Manager
FROM: Shelly Rueckert, Finance Director
ITEM: 2017 Preliminary Levy / General Fund Budget
At the August 1st work session, the City Council and staff reviewed the proposed 2017
preliminary levy, the General Fund revenues and expenses anticipated for 2017, the 2017-2023
capital equipment needs and funding sources and the proposed 2017 Debt Levy.
Based on discussions with Council, staff is proposing a 2017 overall levy of $6,450,785. The
2017 proposal represents an increase of $399,973 or a 6.61% increase from 2016
The components of the 2017 proposed preliminary levy are as follows:
The above Table anticipates that the scheduled increase Local Government aid will be not be
approved in a legislative special session prior to certifying the preliminary levy. With special
session approval of the increase the 2017 proposed preliminary levy increase would be
$6,379,998 representing a 5.44% increase over the 2016 levy.
The parameters for preparing the General Fund Budget and Levy include:
• City revenues budgeted using current run rates for sources that are subject to trends and
conservative baseline estimates for re-occurring aids and charges for services
• Expenses budgeted at amounts that will maintain present level of City services
• Liquor transfers are based on current operating results (phased in adjustment completed
in 2017 levy period)
2016 $ Change 2017 % Change
General Fund 3,385,370$ 188,123 3,573,493 5.56%
HRA 140,170 17,630 157,800 12.58%
CIP 80,990 152,210 233,200 187.94%
Road Improvement Debt 1,828,848 (1,640) 1,827,208 -0.09%
Lease Revenue Bonds 387,322 (26,115) 361,207 -6.74%
Tax Abatement 155,112 69,765 224,877 44.98%
Building Improvement Fund 73,000 - 73,000 0.00%
Total 6,050,812$ 399,973$ 6,450,785$ 6.61%
79
Each year the General Fund revenue and expenditure budget line items are examined for changes
in expected collections/charges, labor adjustments, changes in contract rates, insurance rates,
utility costs, usage of various materials or needs, etc. The findings of this examination produce
the drivers associated with the proposed 5.56% increase in the General Fund Levy - see below:
• Personnel costs - 72% of expenditures, overall costs up $110,148 or 2.22%
• Union contract increases at estimated union settlements
• Health benefit costs at estimated union settlements
• Union Longevity and Step increases
• Mitigating above Public Works labor cost associated with City Center grounds
maintenance allocated to Community Center Fund for 2017.
• Contracted services - 8% of expenditures, overall increase $108,369
• Salo Park maintenance costs shifted from HRA Fund to General Fund – $36,000
• Janitorial services transferred from the Community Center Fund to General
Fund, no increase in the actual cost of services from 2016 to 2017 services –
$42,936
• IT contracted services up – $25,408
• Other Insurance costs – 4% of expenditures, overall costs up $12,017 or 4.94%
• Property, casualty and liability costs declined 11%
• Worker’s compensation costs increased 26%
• Pass through costs - 4% of expenditures, costs down $44,114 or 13.63%, in turn revenues
down equal amount
• Lower gasoline costs / Lower gasoline reimbursements
• Remaining budget line items - 12% of expenditures, net costs down $20,136 or 2.16%
• Revenues reductions substantially due to tax increment collections and fund transfers
combined for $44,780
The HRA Budget and Levy contains cost drivers similar to the general fund. Conversely this
fund does not have the same resources and transfers available in order to offset cost drivers.
Therefore the proposed Levy increase for the HRA is 12.58% or $17,630, substantially the
maximum levy allowed. This levied amount will allow the Fund to reduce its negative cash
position.
The 2017 Debt Related Levies are proposed to increase by $42,010 over the 2016 combined
levies. A debt levy reduction program (Peak to Plateau) began in 2014 to stabilize the annual
increase in levies created by the annual street reconstruction plan. Without the use of resources
committed to this program the impact of 2016 street bonds issued along with existing debt
service requirements would have required an additional 5.99% increase in the overall Levy.
The 2017 Capital Improvement Fund Levy is proposed to increase by $152,210. The portion
of this increase related to the 2015 phase in plan to rebase liquor transfers is $77,210. The
additional $75,000 increase is to provide funding needed to replace daily operating equipment as
its useful life expires.
80
Upcoming Budget meetings
At the September 13, 2016 City Council meeting, Staff will present the preliminary 2017
Budget and Property Tax Levy to the City Council for approval. At this meeting a resolution will
need to be passed certifying the preliminary levy to Hennepin and Ramsey Counties.
The final presentation of the 2017 Budget and Property Tax Levy is scheduled for the December
13, 2016 Council Meeting. At the meeting, Staff will present a recap of the 2017 Budget and the
impact of the 2017 Property Tax Levy.
81
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82
2017
Proposed Budget
August 23, 2016
2017 Budget Calendar
•January 14 & 15, 2016: Goal Setting, Financial Management
and Planning.
•April 26, 2016: Public Hearing/Provide Residents with an
opportunity to have input in the Budget process.
•May - June: Staff Meetings with Department Heads –
Discussion on 2016 Operating Budget and evaluating 5-Year
Capital Equipment needs.
•June 29th and August 1st : Financial Planning work sessions.
83
2017 Budget Calendar
August 23, 2016 (tonight’s meeting): Presentation of
Proposed 2017 Budget & Property Tax Levy to the City
Council
September 13, 2016: Public Hearing to pass resolution setting
the Preliminary 2017 Budget and Property Tax Levy
December 13, 2016: Public Hearing
◦Approving the Final 2017 Budget and Property Tax Levy
◦Adoption of 2017 Budget and Property Tax Levy
2017 Budget Parameters
City revenues budgeted using current run rates for
sources that are subject to trends and conservative
baseline estimates for re-occurring aids and charges
for services
Expenses budgeted at amounts that will maintain
present level of City services
Liquor transfers are based on current operating
results (phased in adjustment completed in 2017
levy period)
84
General Fund and Levy
2016 2017 Increase
General/HRA $3,525,540 $3,731,293 $205,753
Debt Service $2,371,282 $2,413,292 $42,010
Capital/Building
Improvements $153,990 $306,200 $152,210
Overall Levy $6,050,812 $6,450,785 $399,973
Total Percent Change 6.61%
Additional support for capital equipment replacement - $75,000
If increase in 2017 Local Government Aid is received - overall levy 5.44%
6.61% Levy Increase by Fund Type
General &
HRA, $205,753
or 51%
Debt Service,
$42,010 or 11%
Capital &
Building
Improvements,
$152,210 or
38%
3.40% 2.52%
.69%
85
2017 General Fund Revenues
Tax Levy
52%
Licenses and
Permits
3%
Intergovermental
Revenue
13%
Contracts
22%
Fines
2%
Miscellaneous
4% Transfers
4%
2017 General Fund Expenditures
Administration,
7%
Finance, 5%
Police, 49% Fire, 16%
Public Works,
14%
Parks, 4%
All Other, 5%
86
2017 Budget- Cost Drivers
Personnel costs: 72% of expenditures, overall costs
up $110,148 or 2.22%
Union contract increases at est. union settlements
Health benefit costs art est. union settlements
Union’s scale steps and longevity costs
Mitigating above allocations of grounds maintenance
costs to Community Center Fund
2017 Budget- Cost Drivers
Contracted services: 8% of expenditures, overall costs
up $108,369
Salo Park Maintenance costs moved from HRA fund to
the General Fund - $36,000.
Janitorial costs moved from the Community Center
fund to the General fund - $42,936.
Information technology contract cost up - $25,408
Property and liability insurance costs: 4% of
expenditures, overall costs up $12,017 or 4.94%
87
2017 Budget- Cost Drivers
Pass through costs: 4% of expenditures, costs down $44,114 or 13.63%
Represents costs incurred and reimbursed by others, for example New Brighton fuel purchases
Remaining budget line items combined: 12% of
expenditures, net costs down $20,136 or 2.52%
Includes costs for: street sealcoating and striping, repairs and maintenance, supplies, utilities, fuels, training, printing, deductibles, etc
Revenue reductions in tax increment collections,
fund transfers, and reimbursed costs, overall
reduction of $88,894
2017 Proposed Levies
2016 Actual 2017
Proposed
$ Increase/
Decrease %
General Fund $3,385,370 $3,573,493 $188,123 5.56%
C.I.P. $80,990 $233,200 $152,210 187.94%
Road Improvement
Debt $1,828,848 $1,827,208 $(1,640) (.09)%
Lease Revenue Bonds $387,322 $361,207 $(26,115) (6.74)%
HRA Levy $140,170 $157,800 $17,630 12.58%
Tax Abatement $155,112 $224,877 $69,765 44.98%
Building Improvement $73,000 $73,000 $0 N/A
Total $6,050,812 $6,450,785 $399,973
Total Percent Change 6.61%
88
Issuance of Debt/Levy Impact
Issued 2016A Street Improvement Bond
Totaling $1,455,000
◦Stinson Boulevard NE from 37th Avenue Silver
Lane NE
◦Local drainage, street lighting, railroad crossing,
water and sanitary sewer improvements
◦Salo Park sidewalk improvements
Issuance of Debt/Levy Impact
Issued 2016B Tax Abatement Bond Totaling
$1,445,000
◦Mirror Pond Project – enhanced flood control and
water quality
◦Intersections safety improvements - 8
◦Sidewalk on south side of 37th Ave from Stinson
Boulevard NE to Highcrest Road
2016 average homeowner paid $487.30
◦Home valued at $255,000
◦$40.62/month for infrastructure improvements
89
1,250,000
1,750,000
2,250,000
2,750,000
3,250,000
3,750,000
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
Pre-levy relief: 6.68% increase
With debt levy relief: 0.69% increase
Total Debt Levy before reduction
Total Debt Levy after
reduction
Impact of Debt Levy Relief
Summary of 2017 Budget
General fund operating budget totals $7,106,990
Personnel costs up 2.22%
◦72% of General Fund expenditures
Increase CIP levy by $152,210
o Planned transition of liquor transfer -$77,210
o Added support for equipment replacement -$75,000
Increase in all levies totals $399,973 or 6.61%
Receipt of additional LGA reduces levy increase to
$329,186 or 5.44%
90
What does the General Fund Levy Support?
The following city services:
◦Administration
◦Police
◦Fire
◦Public Works
◦Finance
◦Parks
2016 average homeowner paid $902.20
◦Home valued at $255,000
◦$75.18/month for City services
Grants/Donations – Partnerships
Since 1999 to date:
◦City has received $19,885,190
Grants
Donations from local businesses/residents
$2,218 per resident (Based on population of 8,965)
Partnerships:
City of Falcon Heights
City of Birchwood Village
91
Next Steps
August 23, 2016 (tonight’s meeting): Presentation
◦Proposed 2017 Budget & Property Tax Levy to the City
Council
September 13, 2016: Public Hearing
◦Resolution setting the Preliminary 2017 Budget and Property
Tax Levy
December 13, 2016: Public Hearing
◦Approving the Final 2017 Budget and Property Tax Levy
◦Adoption of 2017 Budget and Property Tax Levy
QUESTIONS?
Call Finance Director: Shelly Rueckert (612) 782-3316
92
Date Type Staff Present
August 30 Special
5:30 p.m.Joint Meeting with School Board
City Council
City Manager
August 30 Special
7:00 p.m.Worksession
City Council
City Manager
September 8 Special
7:00 p.m Public Hearing-Lowry Grove
City Council
City Manager
September 13 Regular
Planning Commission items from August
Award Advanced Oxidation Plant Construction Contract
2017 Preliminary Operating Budget and Levy-Public Hearing
City Council
City Manager
Finance Director
City Engineer
September 27 Regular
Fire Prevention Presentation
Kiwanis Peanut Day
Award Contract for Construction for HSIP
City Council
City Manager
Fire Dept
October 3 Special
5:30 p.m.Worksession City Council
City Manager
October 11 Regular
Planning Commission items from September
Quarterly Donations & Grants
Certification of Delinquent Accounts
City Council
City Manager
October 25 Regular Quarterly Goals Update
Ordinance Setting Fees for 2016 - 1st Reading-Public Hearing
City Council
City Manager
October 31 Special
5:30 p.m.Worksession City Council
City Manager
November 8 Regular 2016 General Election
City Council
City Manager
November 8 Regular
8:00 pm Ordinance Setting Water & Sewer Rates for 2017 - 1st Reading-Public Hearing
City Council
City Manager
November 22 Regular
Ordinance Setting Water & Sewer Rates for 2017 - 2nd Reading
Fire Prevention Poster Winners
Tree Care Ordinance
City Council
City Manager
Finance Director
Police Dept
Fire Dept
FUTURE COUNCIL AGENDA ITEMS
2016
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
November 29 Special
5:30 p.m.Joint Meeting with School Board City Council
City Manager
November 29 Special
7:00 p.m.Worksession City Council
City Manager
December 13 Regular
Planning Commission items from November
Appoint Parks and Planning Commissioners and Chair/Vice Chairs
Setting Salary of City Manager
Authorizing Transfers & Closing of Specified Funds
Setting the 2017 City & HRA Budgets and Final Property Tax Levy -Public Hearing
Ordinance Setting the Water& Sewer Rates for 2017 - final reading
2017 Street Project Approve Plans & Specifications, Authorize Advertisement for Bids
2017 Fee Schedule
City Council
City Manager
Finance Director
December 27 Regular
City Council
City Manager
January 10 Regular
Housekeeping Resolutions
Resolution for the Street Improvement Bond Reimbursement
Quarterly Donations & Grants
City Council
City Manager
January 19 & 20 Special Goal Setting
City Council
City Manager
Department Heads
January 24 Regular
2017 Parks Commission Work Plan- (motion only)
2017 Planning Commission Work Plan-(motion only)
Presentation-Northeast Youth and Family Services
Northeast Youth and Family Services Agreement
City Council
City Manager
February 14 Regular
Planning Commission items from January
Administration Annual Report
2017 Street Project Call for Hearing on Improvements, Call for Hearing on Assessments,
Order Preparation of Assessments
City Council
City Manager
City Engineer
February 28 Regular City Council
City Manager
2017
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
March 14 Regular
Fire Relief Ratifying Pension Benefit
Planning Commission Items from February
Liquor Annual Report
Fire Annual Report
2017 Street Project Public Hearing, Order Improvements, Adopt & Confirm Assessments,
Award Contract for Construction, Call for Sale of GO Bonds
2017 Strategic Plan (motion only)
Liquor License Renewals
GreenCorp Member application-resolution
City Council
City Manager
Fire Dept
Liquor Op Manager
March 28 Regular
Public Works Annual Report
Police Annual Report
2017 Street Project Call for Sale of Bonds
City Council
City Manager
Public Works Director
Police Dept
April 11 Regular
Planning Commission Items from March
Quarterly Donations & Grants
Finance Annual Report
City Council
City Manager
Finance Director
April 25 Regular
Arbor Day Proclamation
1st Quarter Goals Update
Public Hearing-Budget Calendar
Spirit of St. Anthony Award
City Council
City Manager
Finance Director
May 9 Regular 2017 Street Project Bond Sale and Award of Bonds City Council
City Manager
May 23 Regular
Salo Park Concert Series
Insurance Renewal
Tort Limits - Consent
City Council
City Manager
June 13 Regular Planning Commission Items from May
Order Feasibility Report for 2018 Street Project
City Council
City Manager
City Engineer
June 27 Regular Audit Presentation City Council
City Manager
Finance Director
July 11 Regular
Planning Commission items from June
Quarterly Donations & Grants
Quarterly Goals Update
VillageFest Presentation
Liquor Operations Mid Year Report
City Council
City Manager
Liquor Op Mgr
July 25 Regular
Night to Unite Presentation
Night to Unite Proclamation
City Council
City Manager
Police Chief
August 8 Regular
8:00 p.m.
Planning Commission items from July
SANB #282 Presentation
City Council
City Manager
Date Type Staff Present
FUTURE COUNCIL AGENDA ITEMS
August 22 Regular Budget Presentation
Approval of 2018 Street & Utility Recon Fesibility Study
City Council
City Manager
Finance Director
City Engineer