HomeMy WebLinkAboutCC MINUTES 01272009I CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 JANUARY 27, 2009
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5 CALL TO ORDER.
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7 Mayor Faust called the meeting to order at 7:00 p.m.
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9 PLEDGE OF ALLEGIANCE.
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11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
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13 ROLL CALL.
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15 Present: Mayor Faust; Councilmembers Gray, Roth, Stille, and Thuesen
16 Absent: None
17 Also Present: City Manager Mike Mornson and Todd Hubmer, WSB & Associates
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19
20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
21 ITEMS.
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23 I. APPROVAL OF JANUARY 27, 2009 CITY COUNCIL MEETING AGENDA.
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25 Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve the City
26 Council Meeting Agenda of January 27, 2009.
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28 Motion carried unanimously.
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30 II. PROCLAMATIONS AND RECOGNITIONS.
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32 None.
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34 III. CONSENT AGENDA.
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36 A. Consider January 13, 2009 Council Meeting Minutes
37 B. Consider licenses and permits,
38 C. Consider payment of claims.
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40 Motion by Councilmember Stille, seconded by Councilmember Rothe, to approve the Consent
41 Agenda items.
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43 Nlotion carried unanimously.
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45 IV. PUBLIC HEARING.
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47 None.
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49 V. REPORTS FROM COMMISSION AND STAFF.
City Council Regular Meeting Minutes
January 27, 2009
Page 2
None.
VI. GENERAL BUSINESS OF COUNCIL.
6 A. Todd Hubmer. WSB & Associates will be present for the following resolutions:
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8 1. Consider Resolution 09 -016: Calling a Hearing on 2009 Street and Utility
9 Improvements.
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11 Mr. Hubmer provided a brief overview of the 2009 Street and Utility Improvement Project. He
12 indicated that the resolution sets a public hearing on the 2009 Street and Utility Improvement
13 Project to be held on February 24, 2009 at 7:00 p.m.
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15 Councilmember Stille requested information on the reason Chandler Drive was chosen to be
16 included in the 2009 Street and Utility Improvement Project and why the project cost is so much
17 cheaper than the estimated costs. Mr. Hubmer provided information on water main breaks on
18 Chandler Drive. He stated each water main break costs the City between $6,000 and $10,000
19 resulting in a significant cost in maintenance to the City. In regards to the project cost, the
20 current bidding environment is very good. The engineering estimate for this project was
21 approximately $2,100,000. There have been about 13 bidders on the project with the low bid at
22 approximately $1,870,000.
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24 Mr. Hubmer answered questions of the Council regarding the replacement of the concrete road
25 with bituminous. He provided information on the thickness of asphalt and gravel and explained
26 that Chandler Drive is a State Aid road designed to a 9 ton standard.
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28 Motion by Councilmember Roth, seconded by Councilmember Stille, to adopt Resolution 09-
29 016; Calling a Hearing on 2009 Street and Utility Improvements.
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31 Motion carried unanimously.
32
33 2. Consider Resolution 09 -017: Declare the Costs to be Assessed and Orderin
34 Preparation of Proposed Assessments.
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36 Mr. Hubmer reviewed the resolution with the Council and indicated that the bid price for the
37 improvement project is $1,866,868, and an additional $176,000 for street lighting. The total cost
38 of the improvements with administrative fees, bond interest and bond fees will be approximately
39 $2,700,000.
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41 Motion by Councilmember Gray, seconded by Councilmember Thuesen, to adopt Resolution 09-
42 017; Declare the Costs to be Assessed and Ordering Preparation of Proposed Assessments.
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44 Motion carried unanimously.
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City Council Regular Meeting Minutes
January 27, 2009
Page 3
Consider Resolution 09 -018: Calling a Hearing on Proposed Assessment for 2009
Street and Utility Improvements.
Mr. Hubmer reviewed the resolution with the Council and indicated that the resolution is calling
a hearing on the proposed assessment for the 2009 Street and Utility Improvement Project to be
held on February 24, 2009 at 7:00 p.m. in the City Council Chambers. The City Clerk will
prepare and send out proper notices of the public hearing.
9 Motion by Councilmember Stille, seconded by Councilmember Gray, to adopt Resolution 09-
10 018; Calling a Hearing on Proposed Assessment for 2009 Street and Utility Improvements.
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12 Motion carried unanimously.
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14 Mr. Hubmer stated in addition to the February 24, 2009 public hearing there will be an
15 informational meeting held on February 12, 2009 at 7:00 p.m. in the City Council Chambers.
16 There will be separate notice provided on the informational meeting.
17
18 4. Consider Resolution 09 -019: Approving a Variance for the State Aid Project.
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20 Mr. Hubmer reviewed the resolution with the Council and indicated that the State requires the
21 resolution to "hold harmless" the State, its agents, and employees with the granting of the
22 variance requested with the 2009 Street and Utility Improvement Project. The variance allows a
23 speed of 20 mph and 25 mph in lieu of the minimum 30 mph at the curves within the project. Mr.
24 Hubmer noted that the conditions proposed for these two curves is much better than the current
25 conditions and there will also be the proper signage posted, which is not in place today.
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27 Mr. Hubmer answered questions of the City Council on the signs to be posted at the curves. He
28 answered questions regarding the "hold harmless" agreement and explained the concern of the
29 State is that because this is a variance to the State's rules, and if something were to occur on
30 those curves, the variance could be seen as a process that caused the accident. The State wants to
31 ensure that it is not held responsible.
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33 Councilmember Roth verified with Mr. Hubmer that additional property would need to be
34 acquired if the curves were not included in the project, and that including the curves and
35 requesting the variance results in less hassle for the property owners along the road.
36
37 Councilmember Thuesen verified with Mr. Hubmer that this will be a safer road when the project
38 is completed.
39
40 Motion by Councilmember Roth, seconded by Councilmember Stille, to adopt Resolution 09-
41 019; Approving a Variance for the State Aid Project.
42
43 Motion carried unanimously.
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45 Mr. Hubmer reported that staff met with the Arbors Townhouse Association and residents along
46 the Arbors alley. They are discussing replacing the water main, bringing the alley up to city
City Council Regular Meeting Minutes
January 27, 2009
Page 4
1 standards, and the City taking ownership of the alley from the Arbors Townhouse Association.
2 Preliminary costs are estimated at about $87,000, which averages to be approximately $4,000 in
3 assessments per townhouse unit and adjacent residents. They are currently looking at how the
4 ownership transfer will take place from the Arbors Townhouse Association to the City. Staff
5 anticipates going out for bids this spring.
7 Mayor Faust requested information on the water main scheduled for replacement in the future in
8 the area of the bus loop improvements planned by School District #282. He questioned whether
9 it would be a better time to replace the water main in conjunction with the School District's
10 improvements rather than in the future. Mr. Hubmer stated the easement granted to the School
11 District for the bus turnaround and parking facilities is located over the spine of the City's water
12 distribution system. There have been a couple of main breaks on that particular line. From an
13 economic standpoint it would make sense to replace the water main at the time of the School
14 District's improvements. The water main is reaching the end of its life. Mr. Hubmer stated he is
15 working with Public Works Director Hartman to work out the details on how the system should
16 operate. They are looking at the addition of a couple pieces of redundancy that are not currently
17 included in the water distribution system. Mr. Hubmer stated the water main replacement is
18 scheduled approximately five years out in the Capital Improvement Plan. Replacement at this
19 time would be a little ahead of schedule. Council authorization will be needed to begin bidding.
20 The cost of the water main replacement is approximately $100,000.
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22 Consensus of the Council was to direct staff to proceed with looking into moving up the
23 scheduled replacement of the water main located in the School District #282 easement to be
24 completed in conjunction with the School District bus loop improvements.
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26 Mr. Hubmer reported that the south fire station flasher in front of City Hall on Silver Lake Road
27 is currently stuck in the on position. The manufacturer has been contacted and should be on site
28 within the next couple weeks.
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30 Mayor Faust inquired about the new traffic light at 33rd Avenue /Silver Lake Road. He noted it
31 appears there are numbers to show how many seconds are left in the walk light that are currently
32 not lit. Mr. Hubmer replied he will provide the Council with further information on the new
33 traffic light. He stated there have been questions about the cameras on top of the traffic signals.
34 These cameras are the optical sensors that sense the motion in the intersection instead of using
35 loops in the pavement.
36
37 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
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39 City Manager Momson reported on the following:
40 ■ Thank you to Don and Verneil Branstad, St. Anthony residents that have volunteered for
41 the last 3 %2 years stuffing envelopes for the Finance Department.
42 ■ The City has received OSHA safety grants applied for by Public Works Director Hartman
43 and Police Chief Ohl. The grants have helped to pay for various pieces of equipment used
44 for water main breaks and the shield used by the police officer in the Roseville Swat
45 incident.
City Council Regular Meeting Minutes
January 27, 2009
Page 5
1 • Municipal Liquor Store Magazine included an article about St. Anthony Village
2 celebrating its 60`h anniversary
3 ■ Kids vs. Cops will be Friday, January 30`h, 6:30 p.m. at the high school. St. Anthony
4 officers will be playing 5`h 6th and 7`h grade youth teams.
5 ■ Staff attended an energy seminar in St. Cloud on energy efficiency for city buildings.
6 ■ There is a possibility of including the refunding of two bonds issued in 2000 with bonds
7 for the 2009 Street and Utility Improvement Project and Emerald Park Improvement
8 Project, resulting in savings in insurance and issuance costs.
9 ■ New benches have been added to the Community Center
10 ■ The February 10, 2009 City Council meeting will include:
11 o Presentation on the City Code Recodification by Assistant City Manager Moore
12 Sykes and City Attorney Gilligan.
13 o Staff Reports: Liquor Manager Larson and Police Chief Ohl
14 o Report on City Council Goals by Richard Fursman
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16 Councilmember Thuesen: No report
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18 Councilmember Gray: No report
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20 Councilmember Roth: No report
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22 Councilmember Stille reported on the following:
23 ■ Thank you to Councilmember Gray for inviting the Greater Metropolitan Housing
24 Corporation (GMHC) to the January 20, 2009 Chamber of Commerce meeting. The
25 GMHC gave a synopsis of their relationship with the City and what is done to encourage
26 improvement of the City's housing stock.
27 ■ His attendance at the Family Services Collaborative Meeting on January 22, 2009.
28 ■ Thank you to Boy Scout Pack 153 for the Pinewood Derby Race with participation by
29 City staff, Fire Department, Police Department, Wilshire School and the High School.
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31 Mayor Faust reported on the following:
32 ■ Thank you to Councilmember Gray for inviting the GMHC to the recent Chamber of
33 Commerce meeting.
34 a Thank you to Mr. and Mrs. Branstad for their efforts stuffing envelopes for the Finance
35 Department.
36 ■ City Council Goal Setting Retreat on February 15`h and 16`h, 2009
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38 Mayor Faust expressed his thanks for the community they live in. He stated it is a three- legged
39 stool including the City Council, staff and residents that all contribute to a great community.
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41 VIII. COMMUNITY FORUM.
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43 Mayor Faust invited residents to come forward at this time and address the Council on items that
44 are not on the regular agenda.
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46 Hearing none, Mayor Faust moved forward with the agenda.
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City Council Regular Meeting Minutes
January 27, 2009
Page 6
IX. INFORMATION AND ANNOUNCEMENTS.
Mayor Faust announced the following
• New appointments to the Association of Metropolitan Cities Board: President David
Osberg and Director Patricia Nauman.
• Minnesota League of Cities 2009 Legislative Conference is scheduled for April 8, 2009
• The Minnesota League of Cities 2009 City Policies has been distributed.
Councilmember Roth announced Kay Andrews with Northwest Youth and Family Services is
retiring. A reception will be held on Thursday, February 5, 2009 beginning at 5:00 p.m. at
Midland Hills Country Club.
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 7:40 p.m.
Respectfully submitted,
Carol Hamer
TimeSaver Off Site Secretarial, Inc.
ATTEST: 'bk' ` -%1
City Clerk
ayor