HomeMy WebLinkAboutCC MINUTES 062420081 CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 JUNE 24, 2008
4
5 CALL TO ORDER.
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7 Mayor Faust called the meeting to order at 7:00 p.m.
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9 PLEDGE OF ALLEGIANCE.
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11 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
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13 ROLL CALL.
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15 Present: Mayor Faust; Councilmembers Gray, Roth, Stille, and Thuesen
16 Absent: None
17 Also Present: City Manager Mike Mornson,
18
19 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
20 ITEMS.
21
22 I. APPROVAL OF JUNE 24, 2008 CITY COUNCIL MEETING AGENDA.
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24 Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve the City
25 Council Meeting Agenda of June 24, 2008.
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27 Motion carried unanimously.
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29 lI. PROCLAMATIONS AND RECOGNITIONS.
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31 None.
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33 I11. CONSENT AGENDA.
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35 A. Consider June 10, 2008 Council meeting minutes.
36 B. Consider licenses and permits.
37 C. Consider Payment of claims.
38 D. Resolution 08 -042, Accenting a Donation from Wal -Mart Corporation to the St Anthony
39 Fire Department
40 E. Resolution 08 -043. Approving the 2008 Republican National Convention Joint Powers
41 Agreement
42
43 Mayor Faust announced police officers will be reimbursed at 1.5 times their pay rate plus
44 expenses for assistance that is provided during the Republican National Convention.
45
46 Motion by Councilmember Stille, seconded by Councilmember Gray, to approve the Consent
47 Agenda items.
48
49 Motion carried unanimously.
City Council Regular Meeting Minutes
June 24, 2008
Page 2
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PUBLIC HEARING.
None.
REPORTS FROM COMMISSION AND STAFF.
None.
GENERAL BUSINESS OF COUNCIL.
A. 2007 Audit Presentation Peggy Moeller Tautges Redpath presenting_
Ms. Peggy Moeller and Ms. Rebecca Peterson, Tautges Redpath, were present to provide the
2007 Audit Presentation. Ms. Moeller provided a presentation on the 2007 Audit, including an
overview of the following information:
• Comprehensive Annual Financial Report
• State Legal Compliance Report
• Report on Internal Control
• 2006 Findings
• Management Letter
• Communication with Those Charged with Governance
Councilmember Stille requested clarification regarding the "clean opinion" received by the City.
Ms. Moeller explained a clean opinion means that the City's financial statements are materially
correct.
Councilmember Stille verified with Ms. Moeller that three of the four repeat findings related to
Internal Control are situations that the City cannot address at this time; the fourth finding is being
addressed and was not a material finding.
Councilmember Gray asked if the increase in the number of deficiencies related to Internal
Control was directly related to the lowering of the threshold used in the audit.
Ms. Moeller responded in the affirmative. She explained in addition, the audit was required to
take a harder look at internal controls, looking at things that had not been audited previously.
Mayor Faust pointed out that in relation to the Reserve Fund balance, a balance is needed to
make bill payments, while the City only receives payment on real estate taxes twice per year.
These funds are put into the League of Minnesota Cities 4M account and can be extracted daily
and monthly; a little over 4% was made in interest on the last monthly report.
Motion by Councilmember Stille, seconded by Councilmember Roth, to Accept the 2007 Audit
Report prepared by Tautges Redpath as presented by Peggy Moeller.
City Council Regular Meeting Minutes
June 24, 2008
Page 3
1 Councilmember Gray suggested staff conduct a self audit during the year. He noted this could
2 prevent some of the smaller things from happening and could also be an education process with
3 different staff members conducting the audit. He requested a midyear follow up on the action
4 items addressed in the audit.
Mayor Faust noted that the Council reviews each expenditure on the list of claims that are
approved.
Y Motion carried unanimously.
10
11 B. Tabled from May 27'x' meeting: Consider Resolution 08 -037 Proposal for Facility
12 Assessment Services from Sebasta Blomberg and Associates Inc with the funding
13 source for this project being HRA Projects Fund #319 City Manager, presenting_
14
15 City Manager Morrison reviewed that at the May 27`h meeting the City Council tabled approval
16 of the proposed resolution to authorize facility energy assessment services for the City Hall
17 building from Sebasta Blomberg & Associates, Inc. The cost was $12,500 for the one building.
18 Council directed staff to request an amended proposal to provide a facility energy assessment for
19 all city owned buildings. City Manager Momson stated Sebasta Blomberg & Associates will
20 provide this scope of service for a fee of $28,500. A copy of the final report will be presented to
21 the City in August. Included in the packet is a memo on the recommended funding source from
22 Finance Director Larson and the proposal from Sebasta Blomberg & Associates.
23
24 Councilmember Stifle noted that the report lists facility energy assessment services for the City
25 Hall Building, Fire Station, Public Works Facility, Water Treatment Plant, Liquor Store North,
26 Liquor Store South, Well House #4, Well House #5 and Central Park Building. However, the
27 well houses and Central Park Building are not listed in all of the documents.
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29 City Manager Morrison clarified that all of the above stated buildings are included in the
30 proposal.
31
32 Councilmember Stifle directed staff to ensure that Well House #4, Well House #5, and Central
33 Park Building are included in the proposal.
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35 Motion by Councilmember Thuesen, seconded by Councilmember Gray, to adopt Resolution 08-
36 037, Proposal for Facility Assessment Services from Sebasta Blomberg and Associates, Inc. with
37 the funding source for this project being HRA Projects Fund #319.
38
39 Councilmember Roth stated at the last City Council meeting he had expressed his support of
40 moving forward with the project at the current level, limiting the assessment services to the City
41 Hall building. The other buildings are fairly new, and Johnson Controls previously identified
42 smaller items in the other buildings that could help. Encompassing all the buildings will take
43 focus off of the City Hall building, which probably needs the most focus. According to the
44 Johnson Controls report, there is not a lot to be done of a considerable sum of money at the other
45 buildings. To spend another $16,000 just to verify the Johnson Controls report takes the focus
46 away from what needs to be done on City Hall where the greatest amount of work could be done
City Council Regular Meeting Minutes
June 24, 2008
Page 4
1 to enhance the building, save energy, and make people's experience that come here a better one.
2 He will be voting no on this resolution for that reason.
4 A friendly amendment was made by Councilmember Stille and accepted to amend Resolution
5 08 -037 to include the following buildings in the list of buildings to receive a facility energy
6 assessment: Central Park Building, Well House #4 and Well House #5; and to correct the
7 following typo in the second Whereas: "...(1) system replacement costs die -due to age..."
8
9 Ayes — 4, Nays — 1(Roth). Motion carried
10
11 C. Tabled from June 10t" mectina• Consider Resolution 08 -040 Awarding a Bid for the
12 Water Reuse Facility Project Todd Hubmer, WSB & Associates
13
14 City Engineer Hubmer reviewed the resolution with the Council and indicated that five bids were
15 received on the Water Reuse Facility Project. The low bidder was Graham Penn -Co
16 Construction, Inc. Staff recommends the Council award the contract for the Water Reuse Facility
17 Project to Graham Penn -Co Construction, Inc. in the amount of $1,283,998.75.
18
19 Councilmember Thuesen noted there is a wide difference between the low bid and the high bid
20 and asked whether the quality would be different in the work performed according to each of
21 these bids.
22
23 City Engineer Hubmer explained there are a number of methods that could be used with this
24 project, and staff was looking for contractor alternatives with the bids. The company that came in
25 with the low bid will build the structure in place and pour it in place, which seems to be an
26 economical method. A lot of the price differential was related to the method that would be used.
27 Graham Penn -Co Construction recently completed a similar project in the City of Edina and
28 exceeded their expectations.
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30 Councilmember Thuesen questioned if the method that will be used by Graham Penn -Co
31 Construction is the correct way for the City of St. Anthony to proceed.
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33 City Engineer Hubmer responded in the affirmative and stated it will be a quality project.
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35 Councilmember Roth inquired about the amount of water that will be used from this water reuse
36 facility for field irrigation and whether the water currently used for irrigation is treated.
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38 City Engineer Hubmer replied on average between 8 to 9 million gallons of drinking water per
39 year are used to irrigate Central Park. About 6 million gallons of that irrigation water will come
40 from the water reuse facility.
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42 Councilmember Roth questioned if this project will save wear and tear on the City's water
43 system over time.
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45 City Engineer Hubmer replied it will save in chemical costs, life of the filters and reduce the
46 amount of non - billable water that the City uses.
City Council Regular Meeting Minutes
June 24, 2008
Page 5
2 Mayor Faust commented on the benefits of the water not being routed to the Metropolitan
3 Council Sanitary System.
4
5 City Engineer Hubmer explained in the near future the City will be required to divert water that
6 is currently routed to Mirror Lake to the Metropolitan Council Sanitary Treatment System, and
7 the City will be charged for use of the system. Rather than utilizing the Metropolitan Council
8 Sanitary Treatment System the water will be routed through the water reuse facility and used to
9 irrigate the fields.
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11 Councilmember Thuesen inquired about the possibility of adding on to the storage capability of
12 the reuse system in the future.
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14 City Engineer Hubmer replied the tank at this site is likely as large as desired; it would be a
15 possibility to construct another tank in another location in the City.
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17 Councilmember Stille inquired how the water is filtered to ensure there is not clogging.
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19 City Engineer Hubmer provided an overview of the filtering process of the reuse system. He
20 explained that water from the treatment plant will have on average 10 days to recycle through the
21 system. All the fine particles that come in will settle out slowly; a floating intake draws the water
22 out of the tank and sucks the clear water from the top. There is also a cleaning system, and once
23 per year the tank will be drawn down, cleaned and inspected. City Engineer Hubmer thanked the
24 Mississippi Watershed Management Organization, the Rice Creek Watershed District, and
25 Hennepin County for their contributions to the project.
26
27 Councilmember Roth questioned if there is a guarantee or warranty on the system.
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29 City Engineer Hubmer replied there is typically a two year warranty on manufacture defects. In
30 addition, the design standards have been proven across the nation as a standard for construction
31 of these types of materials.
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33 Councilmember Roth requested clarification regarding the standards on the backwash that is
34 currently drained into Mirror Lake.
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36 City Engineer Hubmer replied the water does not exceed any thresholds for contaminants of
37 concern, but the drainage currently puts iron and manganese into Mirror Lake.
38
39 Councilmember Roth verified with City Engineer Hubmer that there are lakes that would
40 naturally have particles of iron and manganese.
41
42 Motion by Councilmember Thuesen, seconded by Councilmember Stille, to adopt Resolution 08-
43 040, Awarding a Bid for the Water Reuse Facility Project to Graham Penn -Co Construction, Inc.
44 in the amount of $1,283,998.75.
45
46 Motion carried unanimously.
City Council Regular Meeting Minutes
June 24, 2008
Page 6
2 D. Consider Resolution 08 -044 Approval of the First Amendment to the Hennepin County
3 Construction Agreement.
4
5 City Engineer Hubmer reviewed the resolution with the Council and indicated that the proposed
6 resolution accepts Amendment 1 to the Construction Services Agreement with Hennepin County
7 for the Silver Lake Road Improvement Project. The amendment authorizes payment to the City
8 for $195,075.00 to provide water quality treatment for the Silver Lake Road Improvements,
9 which will be provided under the Water Reuse Facility Project.
10
11 Mayor Faust commended City Engineer Hubmer for the negotiations with Hennepin County on
12 the County's participation in the Water Reuse Facility Project.
13
14 Motion by Councilmember Gray, seconded by Councilmember Stille, to adopt Resolution 08-
15 044, Approval of the First Amendment tot eh Hennepin County Construction Agreement.
16
17 Motion carried unanimously.
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19 City Engineer Hubmer explained with the Silver Lake Road Project, the Water Reuse Project,
20 and the possibility of reconstructing the City Hall parking lot, the contingency funds available
21 are minimal at most. He informed the Council of the possibility of coming forward at a future
22 date to request additional funds if there are significant changes to the projects.
23
24 Councilmember Roth requested information regarding the sod that was recently put in on 27th
25 Avenue that is brown.
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27 City Engineer Hubmer replied the contractor will be required to replace the sod. Staff had
28 notified the contractor shortly after the installation that the sod was not adequately watered. The
29 sod was not cared for according to the City's specifications and the replacement will be at no
30 expense to the City.
31
32 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
33
34 City Manager Morrison reported on the following:
35 ■ League of Minnesota Cities Conference — June 11th — 13`h
36 ■ Letter received from Columbia Heights Police Chief recognizing the efforts of St.
37 Anthony Officers Jeff Spiess, Tressa Sunde and Josh White in assisting with the
38 apprehension of a burglary suspect on June 5, 2008.
39 ■ Deadline to apply for the Single Garbage Hauler Task Force has been extended to July
40 17th. The intent is to appoint the task force members at the July 22 "a City Council
41 meeting. The first task force meeting is intended to be scheduled for August 18th. As of
42 this date there have been two applications submitted.
43 ■ Two Committees will begin in July — 1) Transportation and General Government; 2)
44 Metro Cities and Personnel, LMC.
45 ■ The July 8, 2008 City Council meeting is not necessary; Council may choose to cancel
46 the meeting.
City Council Regular Meeting Minutes
June 24, 2008
Page 7
1 • Re- codification is still moving along and will likely come back to the Council in August
2 or September.
3 • Staff was informed by the Metropolitan Council that the Comprehensive Plan Update is
4 technically approved, but the City will not receive a letter until a Water Conservation
5 Plan is completed. WSB is currently working on the Water Conservation Plan.
6 • Staff met with residents of the Arbors Development regarding the private unimproved
7 alley by Croft Drive. There have been some water main breaks and issues and it has been
8 requested that the City take the alley back. This has been done in different cases, but the
9 alley had been required to be upgraded to City standards before taking it back. A petition
10 could come forward as soon as August.
11 • The Liquor Store will be holding a cook out on July 2 n and July 3`d as part of the
12 Customer Appreciation and 601h Anniversary.
13
14 Mayor Faust encouraged council members to become involved in committees through the
15 League of Minnesota Cities and the Association of Metropolitan Municipalities. He commented
16 on how membership on these committees allows them to get many things accomplished through
17 the legislature.
18
19 Mayor Faust requested input from the Council on whether to cancel the July 8, 2008 City
20 Council meeting.
21
22 Consensus of the City Council was to direct staff to cancel the July 8, 2008 City Council
23 meeting.
24
25 Councilmember Thuesen reported on attending a Vital Aging Meeting. One of the items
26 discussed was people who come door to door, and the permit process. He asked whether there is
27 a maximum amount of time that can be requested on the permit application, and whether 9 a.m.
28 to 9 p.m. is the maximum time period the individuals can go door to door.
29
30 City Manager Morrison indicated he will review the ordinance and provide the requested
31 information. He noted a solicitor's permit is required to go door to door.
32
33 Councilmember Thuesen stated anyone with doubts on a solicitor should call 911. Examples of
34 permits are available at City Hall for review.
35
36 Mayor Faust suggested a member of staff be present at the next Vital Aging Meeting to answer
37 questions. He noted that information on this topic is available on the City website, in the City
38 newsletter, and by contacting City Hall at 612- 782 -3301.
39
40 Councilmember Gray provided an overview of the Village Fest scheduled events. He reported on
41 attending the following events:
42 ■ June 11`h — 13`h League of Minnesota Cities Annual Conference
43 ■ June 19`h North Suburban Communications Commission Meeting. $40,000 in
44 scholarships were provided by the Commission and Comeast to college students in the
45 north suburban area.
46
City Council Regular Meeting Minutes
June 24, 2008
Page 8
Councilmember Roth reported on attending the League of Minnesota Cities Annual Conference
in Rochester. He commented on the informative meetings and the networking that was available.
Councilmember Stille reported on attending the Sister City Committee Meeting. There was
discussion on the recent visit from the sister city and solidifying the trip planned for February of
2009 where three high school students have been chosen to visit Salo for one week to participate
in Project Citizen.
9 Mayor Faust reported on the following:
10 ■ Students have been invited from each of Salo's eight sister cities to participate in Project
11 Citizen. This will be an outstanding opportunity for young men and women to be able to
12 broaden their horizons.
13 ■ June 10`h League of Minnesota Cities Board Meeting
14 • June t I"' — 13`h League of Minnesota Cities Annual Conference in Rochester. He thanked
15 Councilmember Gray and Councilmember Roth for taking vacation time to attend and
16 bring valuable training back to the City. He thanked Police Chief Ohl for attending and
17 noted that the training will enable him to understand the issues that city councils and city
18 managers deal with.
19
20 VIII. COMMUNITY FORUM.
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22 Mayor Faust invited residents to come forward at this time and address the Council on items that
23 are not on the regular agenda.
24
25 Hearing none, Mayor Faust moved forward with the agenda.
26
27 IX. INFORMATION AND ANNOUNCEMENTS.
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29 Mayor Faust announced the following:
30 • July 8, 2008 City Council meeting has been cancelled
31 ■ Village Notes was recently distributed and includes good information about the Adopt a
32 Bench Program, Silverwood Park, and information on how to be weed free without using
33 herbicides.
34
35 Councilmember Thuesen announced the St. Anthony Civic Orchestra will be holding four
36 summer pop concerts. The Chandler Ice Cream Social behind Chandler Place is scheduled for
37 June 26h at 7:15 p.m.
38
39 Councilmember Stille congratulated the St. Anthony Boys Baseball Team for winning the state
40 championship.
41
42 X. ADJOURNMENT.
43
44 Mayor Faust adjourned the regular City Council meeting at 8:12 p.m.
45
46 Motion carried unanimously.
City Council Regular Meeting Minutes
June 24, 2008
Page 9
Respectfully submitted,
5 Carol Hamer
6 TimeSaver Off Site Secretarial, Inc.
7
8
9 ATTEST:
10 City Clerk l
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12
M yor