HomeMy WebLinkAboutCC MINUTES 05272008I CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 May 27, 2008
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5 CALL TO ORDER.
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7 Mayor Faust called the meeting to order at 7:00 p.m.
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9 PLEDGE OF ALLEGIANCE.
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1 I Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
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13 ROLL CALL.
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15 Present: Mayor Faust; Councilmembers Gray, Roth, Stille, and Thuesen
16 Absent: None
17 Also Present: City Manager Mike Morrison
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20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
21 ITEMS.
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23 I. APPROVAL OF MAY 27, 2008 CITY COUNCIL MEETING AGENDA.
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25 Motion by Councilmember Gray, seconded by Councilmember Thuesen, to approve the City
26 Council Meeting Agenda of May 27, 2008.
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28 Motion carried unanimously.
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30 H. PROCLAMATIONS AND RECOGNITIONS.
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32 None.
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34 III. CONSENT AGENDA.
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36 A. Consider May 13, 2008 Council meeting minutes.
37 B. Consider licenses and permits.
38 C. Consider payment of claims.
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40 Mayor Faust requested the following correction on the May 13, 2008 Council meeting minutes:
41 Page 6, 5d' paragraph, 2 "d sentence to read ... which is what they did with single sort recycle
42 hauline as well so they could...
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44 Motion by Councilmember Stille, seconded by Councilmember Gray, to approve the Consent
45 Agenda items, as amended.
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47 Motion carried unanimously.
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City Council Regular Meeting Minutes
May 27, 2008
Page 2
IV. PUBLIC HEARING.
None.
V. REPORTS FROM COMMISSION AND STAFF.
None.
VI. GENERAL BUSINESS OF COUNCIL.
A. Consider Resolution 08 -036, Amendin the he City's Street Assessment Policy to Allow for
the Assessment of Residential Parcels on Municipal Street Aid Routes at a Level Not to
Exceed the Cost to Construct Local Interior Streets and Other Minor Amendments
Todd Hubmer, City Engineer, reviewed the resolution with the Council and requested the City
Council give consideration to amending the City's street assessment policy to allow for the
assessment of residential parcels of Municipal State Aid routes at a level not to exceed the cost to
construct local interior streets.
Councilmember Roth asked with the new state gas tax, did they anticipate the State Aid going up
as more money was accumulated through the gas tax. Mr. Hubmer responded the State Aid
would go up, but as more communities joined the program, the funding would be divided among
those communities also.
Councilmember Roth asked on the other State aid roads, would the roads also be built to the 7-
ton, 32 -foot wide roadways. Mr. Hubmer responded the other State aid roads would be built to
those standards.
Councilmember Roth asked if this was the only road that would be built at 42 -feet wide. Mr.
Hubmer responded 291h Avenue was 42 feet wide and Silver Lane might be very close to it also.
He noted the reason for the wider road at this location was due to the large industrial usage of the
road. He indicated the commercial was assessed at 50 percent and the actual construction of the
road as well.
Councilmember Stille asked how much it would cost to repair a water main break. Mr. Hubmer
responded it would cost between $4,000 to $12,000 thousand dollars per break.
Mayor Faust stated it appeared to him that this was an issue of fairness.
Councilmember Roth asked if the assessment would be on a 32 -foot wide road for residential
and the commercial was going to be assessed at the 42 feet wide. Mr. Hubmer responded that
was correct.
Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve Resolution
08 -036; A Resolution Amending the City's Street Assessment Policy to Allow for the
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City Council Regular Meeting Minutes
May 27, 2008
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Assessment of Residential Parcels on Municipal Street Aid Routes at a Level Not to Exceed the
Cost to Construct Local Interior Streets and Other Minor Amendments.
Motion carried unanimously.
B. City Engineer Update.
Todd Hubmer, City Engineer, stated the 2007 street reconstruction project has been completed
with some punch list items remaining.
Mr. Hubmer advised that the Silver Lake Road reconstruction has begun and they were currently
working on the utilities.
Mr. Hubmer stated the backwash water reuse facility was out for bid.
Mr. Hubmer explained they were currently working on the Capital Improvement Plan.
C. Consider Ordinance 08 -005; Chapter 9 — Parking During Snow Removal (Final Reading).
City Manager Morrison reviewed the resolution with the Council and stated this was the third
and final reading. He noted it results in a change to the City ordinance on parking during snow
removal to make it less restrictive. He reviewed the Ordinance.
Councilmember Gray asked if there had been any additional concerns added. City Manager
Morrison responded he had received one additional complaint, so there were a total of four
complaints received.
Motion by Councilmember Roth, seconded by Councilmember Gray, to approval Final Reading
and adopt Ordinance 08 -005; Chapter 9 — Parking During Snow Removal.
Councilmember Stille stated he was voting against this because he believed it would be difficult
to change back after the sunset expired. He noted it was not broken and he did not believe it
needed to be fixed.
Ayes — 4, Nay —1 (Stifle). Motion carried.
D. Consider Resolution 08 -037, Proposal for Facility Assessment Services from Sebesta
Blomberg and Associates Inc. with the funding source for this project being HRA
Projects Fund #31.
City Manager Morrison reviewed the resolution with the Council and indicated that Sebesta
Blomberg & Associates will provide a building assessment for the City on the Community
Center Building. Any items that require competitive bidding, a specification sheet would be
developed by Sebesta Blomberg much like a specification sheet for a road project that WSB
completes for the City.
City Council Regular Meeting Minutes
May 27, 2008
Page 4
Councilmember Roth stated on page 37, he questioned the $12,800. he asked if this was hourly,
how much work was this, and how did they know when they were approaching the $12,800.
City Manager Momson responded the $12,800 was a not to exceed number and they cannot go
over unless they had approval. He indicated this should cover the assessment for this building.
Councilmember Stille asked if the assessment would cover when items needed to be replaced or
repaired. City Manager Mornson responded it would include this.
9 Councilmember Thuesen asked what was the experience of Sebesta Blomberg & Associates and
10 have they checked their references City Manager Momson responded the City has had previous
11 experience with this company and had an excellent experience. He noted all references were
12 checks and came back favorably.
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14 Mayor Faust asked if they would be coming back with actual testing information on repairs, or
15 expected life expectancy. City Manager Momson responded he was not sure if they would do
16 actual testing, or if they would come back with an expected life expectancy.
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18 Mayor Faust stated they were only looking at this building and the last time they did this, they
19 also looked at other buildings that were in need and he believed they should look at the other
20 areas also. He stated he would like to see this expanded to the Public Works, Fire Station, and
21 liquor stores. He believed they might want to table this for future discussion.
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23 Councilmember Gray agreed with Mayor Faust and he believed all of the buildings needed to be
24 part of a comprehensive facilities maintenance plan. He stated they needed to look ahead to
25 determine when they would be spending funds for maintenance costs.
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27 Councilmember Thuesen agreed to the tabling and wanted to see more information on an energy
28 component also.
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30 Councilmember Roth stated he did not want to table this as it would just delay the project. He
31 believed the items on the Johnson Control were minor as far as the overall project was
32 concerned. He asked Council to reconsider. He stated the Johnson Control was done over a year
33 ago and nothing had been done. He believed the HVAC system was in need of updating and
34 there were some things that could be done to make the building more comfortable. He noted if
35 they liked the work they did, then they could be put on the other projects.
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37 Councilmember Stille stated he believed they could wait to incorporate the other buildings and
38 delaying this for a short period of time would not make that much of a difference.
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40 Councilmember Thuesen stated they had one chance to do this right and he did not see the rush
41 to push this through when this had been put on hold for years. He stated it needed to be
42 addresses, but he did not want to push the project forward just to meet a deadline. He did not
43 want this to be fast tracked.
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45 Mayor Faust stated he believed they could come back within a month with the information they
46 wanted. He stated they needed to take a look at some of these other issues and he did not want to
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City Council Regular Meeting Minutes
May 27, 2008
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see them miss this opportunity. He stated they really needed to look at all of the buildings and
get funds in reserve so they had a way of replacing things as needed. He encouraged the Council
to table this item. He stated this was not a reflection on staff and they did what they thought
Council wanted.
Councilmember Roth stated currently they were going to spend $12,800 and he was not sure they
wanted to spend more money on things that they know need to be replaced anyway. He believed
this was a waste of money and they had the information from the Johnson Control package. He
did not believe this should be tabled.
Councilmember Stille stated he would like to see one final report that gave a list of everything
they needed to be prepared for.
Councilmember Thuesen stated staff needed to look back at some of the concerns previously
expressed with the Johnson Control report, so those concerns were addressed with this report.
City Manager Morrison stated Johnson Control was a performance base project where they were
in control. He noted this was a competitive bidding process and this was the main difference of
this proposal. He clarified efficiency and effectiveness would be looked at under objective
number 2 and this would be a part of the proposal.
Councilmember Thuesen stated he would like to see all of the buildings looked at. He noted they
were not indebted to doing any or all of this project, but it made sense to do it right the first time.
Motion by Councilmember Gray, seconded by Councilmember Stille, to table consideration of
Resolution 08 -037; a Resolution Approving Proposal for Facility Assessment Services from
Sebesta Blomberg and Associates, Inc. with the funding source for this project being HRA
Projects Fund #319 for a more inclusive proposal including all of the buildings that Johnson
Control looked at.
Ayes — 4, Nays —1 (Roth). Motion carried.
VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
City Manager Morrison stated they were creating a task force to look at garbage hauling options
and members had until June 13 to submit a letter.
City Manager Morrison stated an audit presentation would be presented on June 24.
City Manager Morrison stated with respect to Emerald Park they were in the process of working
with a consultant and a financial consultant and the plan was originally going to be presented on
June 24, but it might be delayed until August 12 due to legislative levy limits.
City Manager Morrison stated there would be benches available for adoption. He stated they
needed property owners who wanted the benches put on their property for no cost. He indicated
the City would also maintain the bench.
City Council Regular Meeting Minutes
May 27, 2008
Page 6
2 Councilmember Stille stated on May 18 he attended the Sister City Committee meeting. He
3 noted there would be four visitors to the City from Finland in the first week on June. He
4 reviewed the itinerary for their visit.
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Councilmember Thuesen stated on May 14 he attended Project Citizen at the State Capital. He
reviewed what Project Citizen was. He noted on May 15 he attended with the Mayor a Three
Rivers Park District groundbreaking at Silverwood Park.
Mayor Faust stated on May 14 he attended a League of Minnesota's meeting. He noted he had
attended the groundbreaking at Silverwood Park and read a recognition letter received from the
Three Rivers Park District.
VIII. COMMUNITY FORUM.
Mayor Faust invited residents to come forward at this time and address the Council on items that
are not on the regular agenda.
Hearing none, Mayor Faust moved forward with the agenda.
IX. INFORMATION AND ANNOUNCEMENTS.
Mayor Faust stated on May 24 the Historical Society planted a tree in St. Anthony Township
Cemetery for the 150'' birthday of St. Anthony Township.
Mayor Faust stated he had received a report from the Metropolitan Council noting the City now
had a population of 8,500.
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 8:06 p.m.
Respectfully submitted,
Kathy Altman
Timesaver Off Site Secretarial, Inc.
43 ATTEST:
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City Clerk LJ
Motion carried unanimously
?,Px V() �-fw t1 v Stern
Mayor Pro Tem