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HomeMy WebLinkAboutCC MINUTES 102820081 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 CITY OF ST. ANTHONY CITY COUNCIL REGULAR MEETING MINUTES OCTOBER 28, 2008 CALL TO ORDER Mayor Faust called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE. Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. ROLL CALL. Present: Mayor Faust; Councilmembers Gray, Roth, Stille, and Thuesen Absent: None Also Present: City Manager Mike Morrison and Todd Hubmer, WSB & Associates CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING ITEMS. I. APPROVAL OF OCTOBER 28, 2008 CITY COUNCIL MEETING AGENDA. Motion by Councilmember Roth, seconded by Councilmember Thuesen, to approve the City Council Meeting Agenda of October 28, 2008. Motion carried unanimously. I1. PROCLAMATIONS AND RECOGNITIONS. None. III. CONSENT AGENDA. A. Consider October 14, 2008 Council meeting minutes. B. Consider licenses and ep rmits. C. Consider payment of claims. D. Resolution 08 -068. Approval of Outstanding Utilities and Maintenance Fees for Hennepin County; and Resolution 08 -069: Approval of Outstanding Utilities and Maintenance Fees for Ramsey County. Motion by Councilmember Gray, seconded by Councilmember Stille, to approve the Consent Agenda items. IV. PUBLIC HEARING. Motion carried unanimously. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 City Council Regular Meeting Minutes October 28, 2008 Page 2 None. V. REPORTS FROM COMMISSION AND STAFF. None. VI. GENERAL BUSINESS OF COUNCIL. A. Resolution 08 -070; Accepting 2009 Street and Utility Improvement Plans and Specifications and Ordering Advertisement for Bids. Todd Hubmer, WSB & Associates presenting. Mr. Hubmer reviewed Resolution 08 -070 with the Council. He indicated that the proposed resolution approves the 2009 Street and Utility Improvement Plans and Specifications and orders advertisement for bids. It is anticipated that bids will be received prior to the first City Council meeting in December 2008 with the bid results presented in January. Councilmember Roth questioned when this project was originally scheduled. Mr. Hubmer replied this particular segment was originally scheduled for 2014. It was moved up based on issues with utilities, including water main breaks. A new draft Capital Improvement Plan for street projects has been prepared and will be discussed in detail at the Council work session next week. Councilmember Gray asked if the current economy conditions are a good environment for receiving bids on this type of project. Mr. Hubmer replied that the bidding environment is very competitive. There is not a lot of new development going on, and large public infrastructure projects are starting to slow down as well. There has also been a dramatic drop in fuel prices and oil, which may result in savings in this area as well. Motion by Councilmember Gray, seconded by Councilmember Thuesen, to adopt Resolution 08- 070, Accepting 2009 Street and Utility Improvement Plans and Specifications and Ordering Advertisement for Bids. Motion carried unanimously. B. City Engineer Update. Todd Hubmer, WSB & Associates presenting. Mr. Hubmer presented the City Engineer Update and answered questions of the Council on the following projects: Silver Lake Road Reconstruction The road is paved from 37`h Avenue to St. Anthony Blvd. The project is slated for a grand opening celebration on November 14, 2008. Councilmember Thuesen questioned if there is a point where it does not make sense to lay new sod due to cold weather. Mr. Hubmer replied the idea is that the sod will go dormant, but it still City Council Regular Meeting Minutes October 28, 2008 Page 3 1 needs to be watered well so the root structure does not dry out. There is a requirement included 2 in the permit for erosion control; sod is a good way to achieve this over the winter months. It is 3 anticipated that all of the sod will be laid by the end of the project. 4 5 Councilmember Stille asked if it is the responsibility of the residents or the City to water the new 6 sod. Mr. Hubmer replied there is a 30 day window where the contractor is required to water the 7 sod, but it is always a good idea for the residents to water the sod as well. 9 Councilmember Stille verified with Mr. Hubmer that the remaining lights will be installed and 10 functional this year. He asked when the retaining walls will be installed and if there will be any 11 tree plantings completed this year. Mr. Hubmer replied the retaining walls are currently on order. 12 There has been discussion about completing some tree plantings this fall. The contractor is 13 hoping to push the plantings out to the spring and complete the whole corridor at one time. 14 15 Mayor Faust requested that residents do not drive in the project area. He pointed out that the 16 asphalt is down, but it is still a construction zone and the road is closed. 17 18 Stormwater Runoff and Filter Backwash Water Reuse Facility Project 19 The tank construction is completed; the tank is currently being backfilled. Restoration of the 20 parking lot will follow the completion of the utility work. The construction site around City Hall 21 is very active; they will try to make things very passable for election night. 22 23 Councilmember Thuesen expressed concern that traffic is driving much to fast in the 24 construction area and it is a dangerous situation with the daycare. He suggested posting a sign 25 informing drivers to slow down due to the construction. Mr. Hubmer indicated staff will look 26 into signage. He noted the situation should improve when the dirt pile is moved out of the way. 27 28 Councilmember Roth asked how long the stormwater runoff tank is anticipated to last. Mr. 29 Hubmer replied it should have a 75 to 100 year life range. There will be some maintenance 30 required at some point, but the first major maintenance is scheduled 50 years out. The drinking 31 water supply ground storage tank is similar, and has not had a lot of maintenance done since it 32 was installed 50 years ago. 33 34 Councilmember Roth questioned if there is a warranty on the tank. Mr. Hubmer replied the 35 contractor warranty is about two years. Major design flaws will usually show up quickly. The 36 tank will be inspected every year for the first five years with maintenance and inspections 37 scheduled off of those inspection results. 38 39 C. Quarterly Goal Update. Mike Mornson, City Manager presenting, 40 41 Mr. Morrison provided the Quarterly Goals Review on the following five goals approved by the 42 City Council on March 25, 2008: 43 1. Environmental Stewardship 44 2. Improve and Maintain Infrastructure 45 3. Technology Advances 46 4. Maintain/Improve Housing Stock 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 City Council Regular Meeting Minutes October 28, 2008 Page 4 5. Senior Transitions Mr. Momson noted that this year they have changed the structure of the goals to be considered as more long term. The goals are being looked at in five year increments, which will be updated and reviewed annually at a Goal Setting Retreat. Mayor Faust commended the efforts of staff and Council with the goals. VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. Mr. Morrison reported on the following: • Alcohol compliance checks were conducted in October. All businesses in the City that serve alcohol passed the compliance checks. • The first November City Council meeting has been rescheduled to Wednesday, November 12`h due to the Veterans' Day holiday on Tuesday, November 11 `h. • Council members are requested to inform staff it they are planning to attend the Metro Cities Regional meeting. • Stacie Kvilvang of Ehlers & Associates and he met with Fannie Mae this morning and requested an extension on the Silver Lake Village loan as requested by Lenn Pratt, Housing Developer for Silver Lake Village. The impression is that the extension will be granted, and that Fannie Mae will be expecting payments from the developer by the end of the year. • Information on Planning Commission and Park Commission vacancies are included in the City Newsletter • The City ordinance has been amended to allow parking on City streets from November 1't to April ls`. The snow emergency hotline will be updated to provide information on whether there is a snow emergency in effect. The hotline number is 612- 782 -3333. The ordinance amendment includes a sunset and the new parking requirements will be reviewed in the spring. • The City has received many absentee ballots. Parking at City Hall will be posted "Voting Only" on Election Day. There will be overflow parking available at the church across the street and at the fire station. The other two precincts will be signed for voting parking as well. Councilmember Roth suggested incorporating a text messaging system if it is determined to continue with the snow emergency process after the review in the spring. He noted there may also be other city functions text messaging could be used with as well. Councilmember Thuesen stated he has nothing to report. Councilmember Gray stated he has nothing to report. Councilmember Roth reported on attending the Emerald Park Open House on October 27 "' Councilmember Stille reported on attending the Single Hauler Garbage Task Force meeting on October 20`h and the Emerald Park Open House on October 27`h 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 City Council Regular Meeting Minutes October 28, 2008 Page 5 Mayor Faust reported on attending the following events: • October 16th League of Minnesota Cities (LMC) Board of Directors meeting. The City Council will review the legislative policies recommended for approval prior to the LMC Board of Directors policy adoption meeting on November 200'. • October 27th Emerald Park Open House VIII. COMMUNITY FORUM. Mayor Faust invited residents to come forward at this time and address the Council on items that are not on the regular agenda. Hearing none, Mayor Faust moved forward with the agenda. IX. INFORMATION AND ANNOUNCEMENTS. Mayor Faust encouraged residents to vote on November 4th. He announced the next City Council meeting is scheduled for Wednesday, November 12`h due to the Veterans' Day holiday on Tuesday, November 11th X. ADJOURNMENT. Mayor Faust adjourned the meeting at 7:35 p.m. Respectfully submitted, Carol Hamer Timesaver Off Site Secretarial, Inc. ATTEST:�� City Clerk Mayor Motion carried unanimously.