HomeMy WebLinkAboutCC MINUTES 10102006I CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 October 10, 2006
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5
6 CALL TO ORDER.
7 Mayor Faust called the meeting to order at 7:00 p.m.
8
9 PLEDGE OF ALLEGIANCE.
10 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
11
12 ROLL CALL.
13
14 Present: Mayor Faust; Councilmembers Gray, Horst, and Thuesen.
15 Absent: Councilmember Stille
16 Also Present: City Manager Mike Mornson, City Attorney Jerry Gilligan
17
18
19 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
20 ITEMS.
21
22 I. APPROVAL OF OCTOBER 10, 2006 CITY COUNCIL MEETING AGENDA.
23
24 Motion by Councilmember Horst, seconded by Councilmember Gray, to approve the City
25 Council Meeting Agenda of October 10, 2006.
26
27 Motion carried unanimously.
28
29 II. PROCLAMATIONS AND RECOGNITIONS.
30 None.
31
32 III. CONSENT AGENDA.
33 A. Approval of September 26, 2006, Council Meeting Minutes
34 B. Consider licenses and permits.
35 C. Claims
36 D. Resolution 06 -074; Approval of Election Judges for the 2006 State General Election
37
38 Motion by Councilmember Gray, seconded by Councilmember Thuesen, to approve the Consent
39 Agenda items.
40
41 Motion carried unanimously.
42
43 IV. PUBLIC HEARINGS.
44 None.
45
46 V. REPORTS FROM PLANNING COMMISSION AND STAFF.
47 None.
48
49 VI. GENERAL POLICY BUSINESS OF THE COUNCIL.
City Council Regular Meeting Minutes
October 10, 2006
Page 2
A. Ordinance 06 -005: Section 526.00 Manufactured Home Park Ordinance
City Manager Morrison summarized Ordinance 06 -005 reporting Staff held meetings on
September 6, 19, and 20, 2006 with the Lowery Grove Park property owners and homeowners.
He stated the City Attorney reviewed the ordinance and made additional comments. City
Manager Morrison directed Council members to page 14 of the report and reviewed some of the
ordinance specifics. City Manager Morrison reported Staff researched ordinances from other
cities including Oakdale, Apple Valley, and Mounds View.
9
10 City Manager Mornson highlighted specific details of the ordinance including: Section 525.11
11 defines what a manufactured home is; Section 526.12 provides for at least a nine month notice of
12 closure to the City and owners; 526 -13 & 14, a Notice of Public Hearing presented to the
13 Planning Commission for review and then passed on the City Council who holds a public
14 hearing within 90 days of submission; 526 -15, mandates the park owner pay relocation costs;
15 and 526.16 outlines alternate compensation and mandates an appraisal of a manufactured home
16 for residents who cannot relocate because of the condition of the unit or could not find another
17 mobile home park. City Manager Mornson pointed out there are additional requirements
18 outlined in Minnesota Statute 327C.95.
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20 City Manager Mornson informed Council members this is the first reading, the second reading
21 would occur on October 24, and the final reading on November 14, 2006.
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23 Councilmember Gray asked if the ordinance was different from the cities researched.
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25 City Manager Morrison replied the only difference is the maximum total compensation to be paid
26 would not exceed 25% of the purchase price, whereas most cities are at 20 %.
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28 Mayor Faust asked if holding a public hearing within 90 days is a State statute.
29
30 City Manager Morrison replied it is a City requirement.
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32 City Attorney Gilligan indicated State statute mandates a public hearing be held but does not
33 indicate how quickly.
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35 City Attorney Gilligan recommended adding language to include Chapter 5 of the City code is
36 hereby amended to add a new section 526 as follows and then begin by renumbering 526.01 —
37 526.09. On page 18, he also recommended a change the reference from 525.5 to 525.06.
38
39 Ms. Wendy Huebner, 2501 Lowery Ave. E., Minneapolis, MN, addressed the City Council and
40 stated she represented the Lowry Grove Association. Ms Huebner reported the Lowery Grove
41 Association is in agreement with the draft agreement of the ordinance.
42
43 Ms. Diane Nelson, 2501 Lowry Ave. E., Minneapolis, MN, park owner representative, addressed
44 the City Council and reported the park owners are also in support of the ordinance.
45
City Council Regular Meeting Minutes
October 10, 2006
Page 3
1 Mr. Dennis Cavanaugh, 2909 St. Anthony Boulevard addressed the Council and stated he
2 enjoyed participating with the proactive and positive undertaking and thanked everyone who
3 participated.
4
5 Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve the first
6 reading of an Ordinance Amending Chapter Five of the City Code, Being the Licenses, Permits,
7 and Business Regulations to include the additions and corrections of the City Attorney.
9 Motion carried unanimously.
10
11 Mayor Faust indicated there would be two additional readings. He stated his is a win -win
12 situation and a classic way government should treat residents and business owners. Mayor Faust
13 pointed out with each reading, Council experienced additional information or changes surfaced.
14
15 B. Resolution 075; Reject bid for Foss Road Lift Station
16
17 Mr. Todd Hubmer, WSB & Associates, presented Resolution 06 -075, recommending rejection of
18 all bids for the Foss Road Lift Station and Utility Improvement Project and order plan and
19 specifications incorporated into the 2007 Street Reconstruction Project.
20
21 Mr. Hubmer stated he contacted several contractors opened bids on September 27, 2006. He
22 reported receiving three bids from interested contractors. Mr. Hubmer reported he had an
23 engineer's estimate of just under $900,000. He reported the lowest bid received was for
24 approximately $1,100,000 or $200,000 over the engineer's estimate. Mr. Hubmer recommended
25 Council rejects the bid and includes the Foss Road Lift Station and Utility Improvement Plan
26 into the 2007 Street Reconstruction Project.
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28 Mr. Hubmer pointed out he contacted the contractors and proposed several changes to attract
29 more contractors to lower the project bid; these included extending the project completion date to
30 the end of June 2007, including additional language to lower contractor costs relative to
31 dewatering, and providing a storage sight for the contractor to store and stage equipment. Mr.
32 Hubmer explained this did not result in lowering the cost. He stated he believes rolling this
33 project into a larger project, would attract more contractor bids.
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35 Councilmember Horst asked what the City's time line is to complete the project.
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37 Mr. Hubmer replied it would be when Pratt breaks ground on the next round of townhouse units.
38 He stated the current lift station has the capacity to support the current requirements. He did not
39 anticipate the start of the Pratt project until spring of 2007 with occupancy beginning in 2008.
40
41 Councilmember Horst asked what the advantage would be to add this into the street project.
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43 Mr. Hubmer replied the definite benefit would be adding the additional $3,000,000 would make
44 it attractive to contractors. He stated contractors could bring in crews and set them up for several
45 months for better scheduling.
46
City Council Regular Meeting Minutes
October 10, 2006
Page 4
1 Councilmember Horst asked if the City would be stuck with whatever the contractor suggests.
2
Mr. Hubmer replied the City would be able to negotiate and he anticipates very competitive bids.
Councilmember Thuesen asked Mr. Hubmer if he saw it as desirable to add this to the street
project and would the skill set required to do both be similar.
8 Mr. Hubmer replied they are similar, but still need a utility contractor to build the lift station and
9 do the piping work and an electrical contractor to install the system controls.
10
11 Mayor Faust stated this is the second time the Council rejected the bid. He complimented Mr.
12 Hubmer and Mr. Jay Hartman, Public Works Director, for attempting to find a mobilization
13 sight. He expressed better bids are usually obtained in the spring.
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15 Motion by Councilmember Horst, seconded by Councilmember Gray, to approve Resolution 06-
16 075, a Resolution Rejecting all bids for the Foss Road Lift Station and Utility Improvement
17 Project; and Order Plan and Specifications to be Incorporated into the 2007 Street
18 Reconstruction Project.
19
20 Motion carried unanimously.
21
22 C. Resolution 06-076, the Feasibility Report and order plans and specifications for
23 Highcrest Road and Old Highway 8 Sidewalk and Lighting Improvements
24
25 Mr. Todd Hubmer made a PowerPoint presentation on resolution 06 -076. He reported the
26 recommended improvements would be along the west side of Highcrest Road from 33`d Avenue
27 to 37`h Avenue and along old Highway 8 from 20 Avenue on the south and north to 33`d
28 Avenue.
29
30 Mr. Hubmer stated the project needs identified were a response to resident concerns, the
31 proximity to schools and parks, and the safety of students walking along the roadways. He
32 pointed out the project would also provide a north/south connection on the east side of St.
33 Anthony and it would fulfill the City's mission for a safe, walkable community.
34
35 Mr. Hubmer reported the construction along the west side of Highcrest Road consists of a
36 sidewalk with decorative lighting. He mentioned the City of Roseville expressed no interest in
37 constructing a sidewalk on the east side of Highcrest. He mentioned that residents on the
38 Roseville side, expressed concern for wanting a sidewalk on the west side, as this is where the
39 school is located. Mr. Hubmer used a site map to point out the location of the project
40 improvements.
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42 Mr. Hubmer reported the cost for the Highcrest Road portion would be about $332,000, and the
43 Old Highway 8 portion at about $348,000 bringing the total to $680,000. He stated possible
44 funding sources for the project could come from municipal state aid funds, street and utility
45 funds and tax increment financing funds.
City Council Regular Meeting Minutes
October 10, 2006
Page 5
Mr. Hubmer stated the recommendation is to proceed to the final design and incorporate this
project into 2007 Street Reconstruction Project.
4 Mr. Hubmer stated if Council decides to move forward, project schedule would be to hold
5 neighborhood meeting in November 2006, approve plans and specifications on November 28,
6 2006 receive bids in December 2006, award the bid in February 2007, begin construction in
7 May 2007 and finish construction in October or November 2007. He mentioned there would be
8 some impacts to residents, such as the removal of trees.
9
10 Councilmember Gray asked if the lighting is consistent with 29th Avenue.
11
12 Mr. Hubmer replied it would be the same lighting as St. Anthony Boulevard, 29th Avenue and
13 consistent with lighting in St. Anthony Village.
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15 Mayor Faust asked if the trees removed and the accent lights displayed by residents would be
16 replaced. He also asked about sidewalk width.
17
18 Mr. Hubmer replied these would be replaced. He answered the sidewalk would be six feet wide
19 and at a boulevard it would be five feet wide.
20
21 Mayor Faust asked who was responsible for snow removal and that they would need to
22 coordinate with the school as they are planning to do some fencing. He stated the new principal
23 will need to be contacted so the City is in concert with what the school plans to do.
24
25 Mr. Hubmer stated the snow removal equipment is five feet wide and the Public Works
26 department does snow removal.
27
28 Mayor Faust pointed out there may be a need for a stop sign on the westbound road as people use
29 it as a cut off.
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31 Mr. Hubmer stated most of the turning movements are to the north with little traffic south of that.
32
33 Motion by Councilmember Thuesen, seconded by Councilmember Gray, to approve Resolution
34 06 -076, a Resolution Receiving Report and Ordering Plans and Specifications.
35
36 Motion carried unanimously.
37
38 D. Resolution 06 -077: Accept the Feasibility Study and order plans and specifications for
39 2007 Street Reconstruction Project.
40
41 Mr. Hubmer reported this project provides for the street and utility reconstruction of 39th
42 Avenue from Silver Lake Road to Fordham Drive; Pahl Avenue from Roosevelt Street NE to
43 Wilson Street; 27th Avenue NE from Stinson Boulevard to Coolidge Street; Roosevelt Street NE
44 from 27th Avenue NE to the alley north of Pahl Avenue; the alley north of Pahl Avenue from
45 Roosevelt Street NE to Wilson Street; the alley south of Pahl Avenue from Roosevelt Street NE
46 to Wilson Street and the alley south of 27th Avenue NE from Stinson Boulevard to Wilson Street.
City Council Regular Meeting Minutes
October 10, 2006
Page 6
Mr. Hubmer stated the project also provides for the replacement and enlargement of the sanitary
sewer main from the intersection of 39`h Avenue and Fordham Drive east to Chandler Drive and
north on Chandler Drive to Foss Road.
5 Mr. Hubmer stated the estimate cost to be $150,000 more than the trenchless technology so there
6 is a good value to replace all the utilities and get a new road, as the road is not in best shape. He
7 pointed out streets are deteriorating, the utilities are 50 years old, there are reoccurring water
8 main breaks, and the sanitary sewer system is deteriorating.
9
10 Mr. Hubmer pointed out on a site map the sanitary sewer system improvements would in the
11 alleys north and south of Pahl Avenue and south of 27h Avenue and from Silver Lake Road to
12 the railroad tracks on 39`h Avenue. He pointed trenchless technology would be used on the east
13 side of the railroad tracks along Chandler Drive and through the parking lot of the Old Dutch
14 site.
15
16 Mr. Hubmer used a site map to point out water main improvements include replacing the water
17 mains at 27`h Avenue, Pahl Avenue, Coolidge Street and 39" Avenue. He reported the current
18 six -inch mains with eight -inch water mains.
19
20 Mr. Hubmer reported the storm sewer would be replaced in the alley south of Pahl Avenue and
21 27`h Avenue and Paul Avenue and the alleys north and south to get the drainage into pipes rather
22 than running along the edges of the sidewalks.
23
24 Mr. Hubmer reported proposed improvements along 39`h Avenue to address the flooding issues
25 with new catch basins at each intersection.
26
27 Mr. Hubmer broke down the project costs at $1,419,590 for street reconstruction, $599,380 for
28 sanitary sewer improvements, $540,750 for water main improvements and $375, 260 for storm
29 sewer improvements, bringing the total opinion of probable cost to $2,934,980.
30
31 Mr. Hubmer stated proposed funding sources would be assessments such as 35 percent road and
32 storm sewer to the resident sewer and a $400 water connection fee, the 429 Public Improvement
33 Bond, tax increment funds and water, sewer and storm water funds.
34
35 Mr. Hubmer recommends Council accept the feasibility report, order preparation of plans and
36 specs; incorporate the Foss Road Lift Station and the 2007 sidewalk improvements into the 2007
37 street improvement project.
38
39 Mr. Hubmer stated should the project be approved the recommended schedule would include
40 holding neighborhood meetings in November, approving plans and specs on November 28,
41 receiving bids in December 2006, awarding bids in February 2007, beginning construction May
42 2007 and completing construction in October or November 2007.
43
44 Mayor Faust asked why Mr. Hubmer recommended going from a six inch to an eight -inch pipe
45 for the sanitary sewer.
46
City Council Regular Meeting Minutes
October 10, 2006
Page 7
1 Mr. Hubmer replied the water main would go from a six inch to an eight inch main. He replied
2 the sanitary sewer for the most part would be an eight inch except on 39'h Avenue where it would
3 be a 12 inch main and a trunk sanitary on Chandler would be an 18 inches.
4
5 Mayor Faust asked if this ties in with the flood project.
6
7 Mr. Hubmer stated it did. He explained the old theory is that at the time the City was built, the
8 nine inch was sold at the same price as the eight inch so that is what was put in at the time. He
9 stated the capacity of an eight -inch main is all that is needed.
10
11 Mayor Faust asked Mr. Hubmer to talk about relining this year.
12
13 Mr. Hubmer stated there are many sags in the line so it makes sense to do it correctly.
14
15 Motion by Councilmember Gray, seconded by Councilmember Thuesen, to approve Resolution
16 06 -077, a Resolution Receiving Report and Ordering Plans and Specifications.
17
18 Motion carried unanimously.
19
20 E. Resolution 06 -078; Award bid for Automatic Water Meters and I/I Reduction Program.
21
22 Mr. Hubmer reported the solicitation of bids went out for the replacement of water meters. He
23 stated the low bidder was National Waterworks, Inc. of Eden Prairie, MN, with an estimate of
24 $588,681.28 for Fixed Base Automated Meter Reading (FBAMR) and $595,836.59 for Drive -By
25 Automated Meter Reading (DBAMR). Mr. Hubmer made the Council aware of a maintenance
26 fee of $825 per month to maintain the infrastructure so the City would get the readings it needed.
27 He pointed out one of the great things about this system is no need to leave the building as
28 everything would be monitored remotely from anywhere for all residents. He stated residents
29 could find out what was going on inside their homes, as this would be available on line.
30
31 Mr. Hubmer introduced Mr. Todd Bredison and Mr. Paul Thom, National Waterworks to
32 describe the program. Mr. Bredison and Mr. Thom presented data from a test sight in Florida,
33 indicating how the system takes customer service to a new level.
34
35 Mayor Faust asked if residents could call it up on the website.
36
37 Mr. Bredison replied information would be available on a City server, residents would not have
38 access to the secure site; however, the City could monitor authorized customer access.
39
40 Mayor asked if it would be in real time to the resident.
41
42 Mr. Bredison it would not be in real time, but probably only a few hours delay. He stated some
43 alarms could be set up, but recommended the City not take on the liability of that type of system.
44 He mentioned times could be pin pointed when water usage spikes.
45 Commissioner Horst asked what the transmission mechanism is from the home.
46
City Council Regular Meeting Minutes
October 10, 2006
Page 8
I Mr. Bredison stated the water meter would be direct wired to a radio transmitter that would read
2 the data, immediately transferred it to the server, and backed up to a secure server.
Commissioner Horst asked what powered the radio transmitters.
Mr. Bredison replied batteries warranted for 20 years power them.
Commissioner Gray asked what the downside for this system versus a drive by.
10 Mr. Bredison replied the new version is a licensed band to the City that transmits farther out with
11 significantly better performance and a better infrastructure.
12
13 Commissioner Gray asked Mr. Hubmer about the bids that appeared to favor drive -by
14 technology over hardwires.
15
16 Mr. Humber replied it was because they did not have the technology. He stated if the drive by
17 were needed the City could purchase it. Mr. Hubmer stated, for $800 per month, the City would
18 see a number of efficiencies.
19
20 Commissioner Horst asked that as part of the installation to make sure it worked correctly.
21
22 Mr. Bredison stated the installation tool sends out a transmission to make sure it works the first
23 time via GPS.
24
25 Mayor asked where National Waterworks is headquartered.
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27 Mr. Bredison replied it is located in Eden Prairie, MN.
28
29 Mayor Faust stated once the routing system is set up the City could realize a savings could be
30 immediately.
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32 Motion by Councilmember Gray, seconded by Councilmember Thuesen, to approve Resolution
33 06 -078, a Resolution Awarding a Bid for 2006 Automated Water Meter Improvements and
34 Appurtenant Work to National Waterworks Inc. of Eden Prairie, MN for the Fixed Base
35 Automated Meter Reading System.
36
37 City Manager Morrison asked Mr. Hubmer to discuss schedule for residents.
38
39 Mr. Hubmer displayed the project schedule: November 2006, present process to Council;
40 November 2006, notify residents of the process; December 2006, schedule appointments;
41 January 2007, begin water meter replacements and I/I inspections; March 2007, complete meter
42 replacements and inspections, March -May 2007,1/1 compliance follow -up and June 1, 2007, 1/I
43 non- compliance fee of $100 per month begins.
44
45 Motion carried unanimously.
46
City Council Regular Meeting Minutes
October 10, 2006
Page 9
Mr. Hubmer introduced Mr. Brett Weise, President WSB and Mayor Faust expressed his
pleasure with the work of Mr. Hubmer. He stated WSB has always done high quality work for
the City.
5 VII. REPORTS FROM CITY MANAGER AND COUNCILMEMBERS.
6
7 City Manager Mornson stated this past month he and Council members Gray and Stille met with
8 the School Board on joint projects and he would be presenting the information to the full Council
9 and School Board at the next joint meeting.
10
11 City Manager Mornson reported on Friday, October 6, he and the Mayor escorted 50 guests on a
12 tour of Silver Lake Village. He reported they were very impressed with our water features,
13 holding pond, the park features, and the redevelopment.
14
15 City Manager Mornson reported the Fire Department would hold an open house for fire
16 prevention month on October 11, 2006.
17
18 City Manager Mornson reported the next Comprehensive Plan meeting is scheduled for October
19 18, 2006 at 6:30.
20
21 City Manager Mornson reported the next quarterly meeting with the School Board is scheduled
22 for October 30, 2006.
23
24 Councilmember Gray reported he met with the School Board where the superintendent talked
25 about the on -going car sales at Wilshire Park. He asked that anyone seeing this happen, to report
26 it as this is against City ordinance and the school is not happy with this.
27
28 Councilmember Horst reported the topic of discussion at the Community Services Board
29 Meeting on October 5, was the meetings with Staff, School Board and City Council on funding.
30 He stated he would wait until the committee report comes out to comment.
31
32 Mayor Faust reported he walked around with 50 landscape architects and university professors
33 from all over the United States and some international visitors. He commented they were very
34 impressed with how this all came together. Mayor Faust pointed out it is important for the City
35 to be highlighted and any time we have the opportunity should take advantage of it.
36
37 VIII. COMMUNITY FORUM.
38
39 Hearing none, Mayor Faust moved forward with the agenda.
40
41 IX. INFORMATION AND ANNOUNCEMENTS.
42
43 Mayor Faust informed everyone that on Monday October 16 the Chamber of Commerce would
44 sponsor a candidate forum including Legislative District Senate and House members along with
45 the Hennepin County commissioner's race. He encouraged residents to attend and ask questions
46 of the candidates.
City Council Regular Meeting Minutes
October 10, 2006
Page 10
1 Mayor Faust reported he received a letter from Chief Oldfather, Rogers, MN Police Department
2 thanking St. Anthony for providing additional officers in support of the tornado that hit their
3 community. He reported over 37 communities responded. He also stressed how important it is
4 to share resources. Mayor Faust assured everyone this did not leave St. Anthony unprotected as
5 the Police Reserve force is brought in for backup.
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XI.
City Manager Mornson stated the St. Anthony Fire Department is backed up by the Columbia
Heights or Fridley should the need arise.
Mayor Faust reported all elected officials and leadership have completed NIMS training. He
passed on his thanks to all the departments that worked with this.
Mayor Faust encouraged Council to attend the regional meeting of the AMM and League of
Minnesota Cities on November 16`h in St. Paul.
Mayor Faust reported the League of Minnesota Cities has 892 members, which include some
townships and special districts. He stated there are 854 cities in the state with 830 belonging to
the League of Minnesota Cities. He reported the City is insured through the League of
Minnesota Cities Insurance Trust and over the past 19 years, a dividend has been returned in the
amount of over $12,000,000.
MISCELLANEOUS INFORMATIONAL DOCUMENTS.
None.
ADJOURNMENT.
Mayor Faust adjourned the meeting at 8:15 p.m.
Respectfully submitted,
Dianna Wise
TimeSaver Off Site Secretarial, Inc.
37 ATTEST:
38
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City Clerk
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