HomeMy WebLinkAboutCC MINUTES 08082006I CITY OF ST. ANTHONY
2 CITY COUNCIL REGULAR MEETING MINUTES
3 August 8, 2006
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6 CALL TO ORDER.
7 Mayor Faust called the meeting to order at 7:00 p.m.
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9 PLEDGE OF ALLEGIANCE.
10 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
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12 ROLL CALL.
13 Present: Mayor Faust; Councilmembers Gray, Horst, Stille, and Thuesen.
14 Absent: None.
15 Also Present: City Manager Mike Mornson and Assistant City Manager Kim Moore -Sykes
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18 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
19 ITEMS.
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21 I. APPROVAL OF AUGUST 8, 2006 CITY COUNCIL MEETING AGENDA.
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23 Motion by Councilmember Gray, seconded by Councilmember Thuesen to approve the City
24 Council meeting agenda of August 8, 2006.
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26 Motion carried unanimously.
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28 II. PROCLAMATIONS AND RECOGNITIONS.
29 None
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31 III. CONSENT AGENDA.
32 A. Consider July 25, 2006 Council meeting minutes.
33 B. Consider licenses and permits.
34 C. Claims.
35 D. Resolution 06 -066; Approval of Election Judges for State Primary on Sentember 12,
36 2006
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38 Motion by Councilmember Thuesen seconded by Councilmember Stille, to approve the Consent
39 Agenda items.
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41 Motion carried unanimously.
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43 IV. PUBLIC HEARINGS.
44 None.
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46 V. REPORTS FROM COMMISSION AND STAFF.
47 None
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49 VI. GENERAL POLICY BUSINESS OF THE COUNCIL.
City Council Regular Meeting Minutes
August 8, 2006
Page 2
A. Silver Lake Road Proiect.
3 Mr. Craig Twinem, Hennepin County, reported on the Silver Lake Road project. He stated the
4 original project was scheduled to begin construction in 2007. He informed the Council the
5 County identified funds for a consultant design in the 2006 Capital Improvement Program (CIP).
6 With the development of the 2007 CIP, stated Mr. Twinem, it became apparent there would not
7 be enough funding for the property acquisition and the construction in 2007. Mr. Twinem
8 reported the construction funding for the project would be moved to 2008, with the right of way
9 acquisition still scheduled for 2007.
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11 Mr. Twinem reported consultants Bolton & Menk, Inc. are on schedule with the design to the
12 point that discussions with property owners would begin early 2007. Mr. Twinem indicated,
13 with the new eminent domain laws, the County would like to settle with as many residents as
14 possible before implementing condemnation.
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16 Councilmember Stille stated he knew it would take lightning speed to get it done in 2007. He
17 asked Mr. Twinem if plans for 2008 were definite.
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19 Mr. Jim Grube, Hennepin County Engineer, confirmed the 2008 date. Mr. Grube provided a
20 historical perspective on the Silver Lake Road project to date. Mr. Grube reported he had a five
21 year Capital Improvement Program of which he is responsible for the County highway system.
22 He stated he submits his five -year plan to the County Administrator in June of every year. Mr.
23 Grube explained to the Council how construction money was moved into 2008.
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25 Mr. Grube informed the Council the Twins Baseball stadium is an item onto itself and did not
26 delay the project, as it is not in the Highway Department's five -year program. Mr. Grube stated,
27 in terms of the overall County budget and capital expenditures, the County Board of Commission
28 received a proposal for a $50 million library program upgrade across many different libraries
29 within Hennepin County.
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31 Mr. Grube went on to say, in terms of the plan being 30 percent complete; one gets a good idea
32 of the impacts but not the costs until the design is two- thirds to three quarters complete. Mr.
33 Grube stated he brought this up because it gives Hennepin County one more opportunity to
34 adjust the budget to bring it into perspective.
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36 Councilmember Thuesen asked Mr. Grube if the Silver Lake Road Project would happen,
37 regardless of factors that could impact it such as rising fuel costs.
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39 Mr. Grube restated it is important to get one more chance to adjust the budget to make sure
40 Hennepin County can meet 2008 plans. He stated the key is once Hennepin County starts
41 purchasing property for the right of way and negotiating with individuals, it is an extreme
42 commitment to continue forward.
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City Council Regular Meeting Minutes
August 8, 2006
Page 3
Mayor Faust thanked Mr. Grube and Mr. Twinem for their candor and commitment to the Silver
Lake Road project. He stated the explanation they gave for the delay was good. Mayor Faust
stressed the City would endeavor to be prepared for next year.
B. Ordinance 06 -004; Single Sort Recvcline
7 Assistant City Manager Kim Moore -Sykes presented the second reading of Single -Sort
8 Recycling. Ms. Moore -Sykes summarized that on July 25, Staff brought the topic of Single -Sort
9 Recycling before the Council. Ms. Moore -Sykes stated at that time, Staff was directed to include
10 additional language about glass recycling and container size to the draft.
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12 Councilmember Horst asked Ms. Moore -Sykes if the 96- gallon containers would be the
13 maximum size available. He stated he thought there was concern about the size of the containers
14 and asked if haulers provided only 96- gallon containers.
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16 Assistant City Manager Moore -Sykes stated this was a line taken from another community
17 ordinance as a template. She also stated one hauler has two container sizes and the other has
18 three.
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20 Councilmember Horst asked if her intention was to set 96 gallons and under as an option.
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22 Assistant City Manager Moore -Sykes recommended changing the wording to "at least 35
23 gallons" because it seems to be the standard.
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25 Mayor Faust suggested on Subdivision 11, page 23 of the ordinance, that "or smaller container
26 upon request from the resident' be added. Mayor Faust is concerned with the footprint in the
27 garage and residents who do not need the larger container. Having said that, he asked to hear
28 what the haulers felt.
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30 Ms. Jennifer Klennert from Waste Management and Mr. Eric Sederstrom with Walters Recycling
31 and Refuse, Inc. addressed the Council.
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33 Ms. Klennert stated Waste Management provides a 32, 64 or 96- gallon container. She stated the
34 customer is initially provided with a 64- gallon container. She stated a different container would
35 be provided to residents requesting one.
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37 Mr. Sederstrom reported Walters provides a 38, 67 or 97- gallon container to residents. He
38 indicated Walters would also change the size if the resident so desires.
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40 Ms. Klennert and Mr. Sederstrorn stated additional containers are provided to customers
41 requesting them.
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43 Mayor Faust recommended, to keep everyone in concert, a 100 - gallon maximum stated in the
44 ordinance would keep everyone in the industry compliant and upon customer request, a smaller
45 container would be provided.
City Council Regular Meeting Minutes
August 8, 2006
Page 4
1 Motion by Councilmember Horst seconded by Councilmember Gray, to approve Ordinance 006-
2 004, an Ordinance amending Chapter 5 of the City Code, Being the Licenses, Permits and
3 Business Regulations.
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5 Councilmember Stille commented he is for the recycle change; his only concern is with the
6 larger container and a resident's ability to comply with ordinances to keeping containers out of
7 view. He believes the Council should put some thought into this and suggested the haulers
8 educate and perhaps subsidize enclosures for the containers.
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Mayor Faust stated if residents are in violation they need to be aware the Fire Department would
be notified of code violations.
Motion carried unanimously.
Mayor Faust stated the final reading would be at August 26, 2006 meeting.
C. Resolution 06 -067A; Reiecting the Bid for the Foss Road Lift Station
Mr. Todd Hubmer, WSB & Associates, Inc., reported on the Foss Road Lift Station and Utility
Improvement project bids. Mr. Hubmer reported receiving four (4) bids for the Lift Station
Improvement project and two (2) bids for the Utility project.
Mr. Hubmer informed the Council the engineer's estimate for the Foss Lift Station was
$600,000; however, the low bid was $848,500, approximately $250,000 more than the engineer's
estimate. Mr. Hubmer then stated the engineer's estimate for the Utility Improvement Project
was approximately $906,000 and the low bid received was $1,343,649; approximately $440,000
over the engineer's bid. Mr. Hubmer reported six contractors stated they were too busy to
submit a bid or it did not fit into their current work program and some did not want to bid
because it included a building be constructed over the lift station.
Mr. Hubmer recommended, based on the small number of bids received and the high bid prices
received, City Council reject all bids for the Foss Lift Station and Utility Improvements projects.
He recommended revising the bid package to provide a building alternate that includes the
options of a building added to the lift station, no building and the third option of just some cover
in the location of the lift station.
Mr. Hubmer suggested a better approach and value for the City would be, due to pricing on the
pipe bursting and the underground tunneling work, to open the streets, replace it from curb to
curb and put in a new water main and sanitary sewer. He stated this could be done for the same
price as the pipe bursting technology estimate. Mr. Hubmer believes this is a prudent choice
given the condition of the roads.
Councilmember Thuesen asked if rejected, what time line does the Council have before it needs
to deal with this.
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City Council Regular Meeting Minutes
August 8, 2006
Page 5
Mr. Hubmer indicated he would like to do the Lift Station improvements this winter. He stated
he spoke with the contractors about some uncertainties and some risk in specifications where the
contractor could feel comfortable coming down in price without making large assumptions. Mr.
Hubmer would like to bid the lift station portion and the forcemain that leaves the station and
goes to Roseville next month.
Commissioner Thuesen asked if the current system would continue to work and serve the
residents until a better bid was received.
Mr. Hubmer replied the Silver Lake Village Redevelopment Project area would drive the
situation. He stated there is currently adequate capacity for the buildings in the area. Mr. Hubmer
stated by the time the next phase for the condo units comes on line; he would like to start the
project. Mr. Hubmer stated there has been some control issues at the lift station and maintenance
concerns and the need for replacement is due to the age of system.
Mayor Faust asked why the bids came in so high.
Mr. Hubmer replied there was not a very competitive environment and contractors were busy. He
also stated the building over the lift station was an issue for the contractors.
Mayor Faust asked if Mr. Hubmer thought by separating the projects, bidders would better
understand specifications and costs.
Mr. Hubmer replied yes and they could clarify items better. He stated they bid four lift stations
similar to the St. Anthony lift station this past year. He indicated the only difference was the
others did not have a building.
Mayor Faust asked Mr. Hubmer what size structure would be over the lift station and if he had
talked to the building owners in the area.
Mr. Hubmer replied the building size would be about 37 feet by 24 feet. He reported talking to
the property and building owner and sharing the plans with them. Mr. Hubmer stated the best
situation would be to have the lift station in a building because when something goes wrong, it is
usually during bad weather. He stated there could also be a scaled -down building or an add -on to
the project so the bid would be for the lift station and the panels only. He stated this would help
determine where to go budget wise.
Motion by Councilmember Stille, seconded by Councilmember Gray, to approve Resolution 06-
067A; a Resolution rejecting the bids for the Foss Road Lift Station Improvement and the Foss
Road Lift Station Utility Improvement projects.
Motion carried unanimously.
City Council Regular Meeting Minutes
August 8, 2006
Page 6
2 D. Resolution 06 -067B; Authorizing re- advertisement for bids for Foss Road Lift
3 Station
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5 Mr. Todd Hubmer, WSB & Associates, Inc., summarized Resolution 06 -06713, authorizing the
6 preparation of plans, specifications and advertisement for the lift station, any building structures
7 on the site and the forcemain that delivers the sewage from the lift station to the city of Roseville
8 and the Met Council interceptor.
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10 Mayor Faust asked Mr. Hubmer to explain the proposed schedule.
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12 Mr. Hubmer stated he anticipates opening for bids by the end of September and awarding the bid
13 by the end of September or early October. Mr. Hubmer stated construction would begin in
14 October with final construction completed by May 2007.
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16 Motion by Councilmember Gray, seconded by Councilmember Thuesen, to approve Resolution
17 06 -06713; a Resolution ordering plans, specifications and advertisement for bids for the revised
18 Foss Road Lift Station and Forcemain improvements.
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20 Motion carried unanimously
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22 E. Resolution 06 -068; Preparing a Feasibility Study for 2007 Street Project
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24 Mr. Todd Hubmer, WSB & Associates, Inc, presented a proposal for a feasibility study for a
25 street reconstruction and utility improvement project in 2007. Mr. Hubmer presented the site
26 plan and pointed out the proposed Street and Utility Reconstruction project locations.
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28 Councilmember Horst asked if 39th Avenue is concrete and if the alley south of 27th had
29 currently been redone. He also mentioned the City receives complaints about the condition of
30 alleys and asked if the improvements would be fully engineered.
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32 Mr. Hubmer stated the alleys had previously been overlaid in 2000, but the utilities were not
33 updated at that time. He replied the alleys would be fully engineered. He indicated the alleys
34 receive heavy use from garbage trucks, and because they are flat, poor drainage exists.
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36 Councilmember Horst asked how homeowners participate in alley improvement.
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38 Mr. Hubmer replied the homeowner is assessed at 100 percent for an alley and 30 percent for
39 street footage. He stated this is based on front footage.
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41 Councilmember Stille asked how large this proposal is compared to this year's project.
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43 Mr. Hubmer replied this proposal was considerably less than this year's project before adding
44 39th Avenue; with the addition of 39th Avenue and Chandler Drive, it would be close or
45 somewhat larger than this year's project.
City Council Regular Meeting Minutes
August 8, 2006
Page 7
1 Councilmember Thuesen pointed out that in essence there are two projects as there is something
2 on the southwest to the northwest side of town. He asked if this would potentially cause higher
3 bidding due to contractors needing to move equipment.
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5 Mr. Hubmer replied contractors are asked to bid projects in stages and to come in with the utility
6 crew to construct one part of the job. He usually anticipates and tells the contractor to keep it in
7 control.
9 Commissioner Gray referred to the map and pointed out it looks like 39`h goes through to
10 Chandler.
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12 Mr. Hubmer indicated the yellow line follows the sanitary sewer and does not represent the
13 street.
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15 Mayor Faust stated this portion of the community could not get to a park without crossing an
16 impediment. He asked how buildings on the south side of the City are serviced by utilities.
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18 Mr. Hubmer pointed out on the site map where utilities are located and what areas are serviced.
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20 Mayor Faust asked about the project on Pahl and 27`h.
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22 Mr. Hubmer stated 27th and Pahl west of Silver Lake Road are back on the schedule for 2007.
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24 Councilmember Horst asked if, as part of feasibility report, it is feasible to do this project next
25 year.
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27 Mayor Faust clarified if the City did not do Silver Lake Road in 2007, 27'h and Pahl would have
28 been done, but now that Silver Lake Road is pushed to 2008, it can be completed next year.
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30 Councilmember Stille remarked when the City Council talked about funding Silver Lake Road,
31 the Council stated it would take on the debt of typical street projects. He explained this is a wash,
32 as the City would replace different streets.
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34 Mr. Hubmer pointed out they are basically re- phasing the project to get the most for the City's
35 dollars. He stated the City would get all the utilities and the street upgraded for about the same
36 cost of just one utility.
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38 Mayor Faust clarified, even though it may be a little more expensive, it makes more sense to do
39 it all at one time.
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41 Councilmember Thuesen stated he feels the right thing to do is to invest in the infrastructure. He
42 asked if the City is ahead of curve by taking on chunks at a time and reinvesting in the
43 infrastructure. He also asked if other communities are doing this or are they waiting.
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City Council Regular Meeting Minutes
August 8, 2006
Page 8
Mr. Hubmer replied St. Anthony and most communities with utilities of the same age category
are in a rehab program. He explained, because St. Anthony has aggressive clay soil, utilities
break down quicker as opposed to cities with sandy soil. He stated if the aged utilities are left in,
maintenance and repair costs would go up consistently.
Mayor Faust reminded the Council this is a feasibility study and if it comes back as not being
feasible, rejecting it is an option.
Motion by Councilmember Thuesen, seconded by Councilmember Stille, to approve Resolution
06 -068; a Resolution ordering preparation of a feasibility report for 2007 street and utility
improvements.
Motion carried unanimously
F. General Engineering Update
Mr. Todd Hubmer, WSB & Associates, Inc, summarized the status of general engineering
projects within the City. These projects include: the 2005 Street Reconstruction Project, 2006
Street Reconstruction Project, and Automated Water Meters.
Mr. Hubmer reported the 2005 Street Reconstruction Project is complete. He informed residents
if there are issues they feel have not been addressed, to please contact him or Mr. Hartman.
Mr. Hubmer reported the 2006 Street Reconstruction Project is nearing completion. He stated the
contractor completed all utility work, curb and gutter, street paving and is currently placing
topsoil and sod for the final restoration of the project. Mr. Hubmer stated he anticipates
completion by August 11.
Mr. Hubmer indicated perennials, topsoil, seeding, and landscaping in front of the Village Pub
would be completed as soon as the irrigation is in. Mr. Hubmer reported the sidewalk is in and
the asphalt repaired in front of the Montessori.
Mr. Hubmer reported two new technologies with automated water meters have popped up. He
stated he would meet with a company with remote reading capabilities. He indicated there is a
cost savings associated with this technology. Mr. Hubmer anticipates bid packages would be out
in the next three weeks.
Mr. Hubmer informed the Council he had been in contact with a provider of sump pump
inspection and installation services. Mr. Hubmer said the value added is this company knows
what they are looking for and it would be more economical to do both services at the same time.
Councilmember Thuesen stated in regards to the 2005 street reconstructs, the sod replaced on
some of the cutouts is bad. He asked Mr. Hubmer drive around and look at the condition of the
sod before this project is closed.
City Council Regular Meeting Minutes
August 8, 2006
Page 9
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Mr. Hubmer stated he would do this.
Councilmember Stille asked if St. Anthony is still looking at partnering with another city to buy
the automatic water meters. Mr. Hubmer stated he put an offer out to Long Lake but received
no response so the City is moving forward solo.
Mayor Faust stated he and the City Manager had the opportunity to spend the afternoon looking
at the different water projects with the Executive Director of the Middle Mississippi Water
Management Organization (MWO). He stated there would be an interface between the Executive
Director and Mr. Hubmer, City Attorney Lindgren and City Manager Morison to look at MWO
grant potential for St. Anthony.
REPORTS FROM CITY MANAGER AND COUNCILMEMBERS.
City Manager Morrison stated he had been negotiating with Hennepin County on a new road
maintenance agreement.
Mr. Momson reported Staff is working with Ramsey County to renew the compost site contract.
Mr. Momson reported the Comprehensive Plan Task Force would begin meeting again in
September.
Mr. Momson informed the Council a new cable operator is being trained and stated he is still
looking for others as the more individuals that can be trained, the more dependable it would be.
Councilmember Stille reported attending eight National Night Out parties. He indicated more
thought should be put into planning so more locations could be visited. He thanked everyone for
the good turnout.
Councilmember Thuesen stated he also enjoyed National Night Out. He stated he visited with
people he knew and met many others for first time. Councilmember Thuesen congratulated
everyone involved with Village Fest. He reported hearing many good comments. He stated some
people commented they would like to see more marching bands.
Councilmember Thuesen read a report from the Vital Aging Council on two projects they are
working on. He stated one project consists of gathering emergency contact numbers from
businesses for the police department to use in case the business experiences burglaries, fires and
such. He stated the second project is the painting of fire hydrant caps. Councilmember Thuesen
mentioned if anyone is interested in finding out more about the Vital Aging Council, contact:
Dennis Cavanaugh (781- 7106), Gordon Amundsen (486 -2915) or Sally Cain at Community
Services (706- 1174).
City Council Regular Meeting Minutes
August 8, 2006
Page 10
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Councilmember Gray reported attending several National Night Out parties also. He thanked the
residents who organized the parties and those who attended. He stated there were 35 parties
throughout St Anthony. Councilmember Gray thanked Councilmember Horst everyone on that
committee for the good work on Village Fest.
Councilmember Horst reported the sculpture for Solo Park would be set in mid September. He
replied, in response to marching bands, most bands charge for their services. He indicated he
would pass on the request. Councilmember Horst reported this was the biggest Village Fest they
have had. He expressed special thanks to: Julie Ann Hunter, Communications; Kathy Mayfield,
Parade Coordinator; Kim Motzel, Silent Auction; Joleen Hodson, Ping Pong; Dave and Lisa
Zurbey, Pop Cans; Diane Sparks, Food Vendors, and a special thanks to sponsors: St. Anthony
Mobile, Fitness Crossroads and Culvers. Councilmember Horst stated no road construction is
scheduled for next year so plan to have another great Village Fest. He is always looking for new
volunteers.
Mayor Faust extended his thanks to Councilmember Horst and the Village Fest volunteers. He
reported this was a great Village Fest. Mayor Faust thanked the Chamber of Commerce for
hosting a golf tournament, the Kiwanis for the pancake breakfast and Staff for their work with
the Community.
Mayor Faust also reported attending several National Night Out parties. Mayor Faust stated this
was a great opportunity to meet the neighbors.
Mayor Faust asked everyone to go to the St. Anthony website and look at the official rain gage.
COMMUNITY FORUM.
Mayor Faust invited residents to come forward and address the Council on items not on the
regular agenda.
Hearing none, Mayor Faust moved forward with the agenda.
32 IX.
INFORMATION AND ANNOUNCEMENTS.
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None.
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35 X.
MISCELLANEOUS INFORMATIONAL DOCUMENTS.
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None.
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38 XI.
ADJOURNMENT.
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Mayor Faust adjourned the meeting at 8:14 p.m.
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City Council Regular Meeting Minutes
August 8, 2006
Page 11
Dianna Wise
Timesaver Off Site Secretarial, Inc.
ATTEST: V�JA_R l m L
City Clerk
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