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CC PACKET 09132016
Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure. Call to Order. Pledge of Allegiance. Roll Call. Consideration, discussion, and possible action on all of the following items: I. Approval of the September 13, 2016, City Council Meeting Agenda. (action requested.) II. Proclamations and Recognitions. A. Presentation by Tom Miller, St. Anthony Kiwanis. B. Proclamation for St. Anthony Peanut Day Friday September 23rd, 2016. (pp.1) III. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approval of August 23, 2016, City Council meeting minutes. (pp.3-12) B. Licenses and Permits. (pp.13) C. Claims. (pp.15-17) IV. Public Hearing. A. Resolution 16-064 a resolution Setting the Proposed 2017 Tax Levy and General Operating Budget for the City of St. Anthony Village. Shelly Rueckert, Finance Director presenting. (pp.19-35) B. Resolution 16-065 a resolution Accepting Part 2 of the City of St. Anthony Wellhead Protection Plan Amendment for Submission to the Minnesota Department of Health. Todd Hubmer, City Engineer presenting. (pp.37-47) V. Reports from Commission and Staff. VI. General Business of Council. A. Resolution 16-066 a resolution Ratifying First Amendment to Litigation Settlement Agreement and Pierringer Release by and Between the City of St. Anthony and the United States of America. Mark Casey, City Manager presenting. (pp.49-59) B. Resolution 16-067 a resolution Awarding a Bid for the Advanced Oxidation Process Water Treatment Plant and Appurtenant Work Including the Rehabilitation of the Ground Storage Reservoir. Todd Hubmer, City Engineer presenting. (pp.61-75) CITY OF ST. ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA SEPTEMBER 13, 2016 7:00 p.m. HRA meeting immediately after council meeting Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure. C. Request to Create a Collaborative Work Group to Conduct a Formal Racial Bias Assessment of Policing by the St. Anthony Police Department and the City of St. Anthony. Mark Casey, City Manager presenting. (pp.77-80) VII. Reports from City Manager and Council members. VIII. Community Forum Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. IX. Information and Announcements X. Adjournment. PR O C L A M A T I O N WHEREAS, the Kiwanis Club of St. Anthony Village is an organization dedicated to helping the youth of St. Anthony community educationally and spiritually; and WHEREAS, the Kiwanis Club of St. Anthony Village is also committed to other community services; and WHEREAS, in order to raise funds for its many programs, the Kiwanis Club of St. Anthony Village has requested a day be set aside in St. Anthony Village for the sale of peanuts. NOW, THEREFORE, BE IT RESOLVED, the St. Anthony Village City Council hereby designates FRIDAY, SEPTEMBER 23, 2016 as ST. ANTHONY KIWANIS PEANUT DAY. Jerome O. Faust, Mayor September 13, 2016 Date 1 THIS PAGE LEFT INTENTIONALLY BLANK 2 CITY OF ST. ANTHONY 1 CITY COUNCIL REGULAR MEETING MINUTES 2 AUGUST 23, 2016 3 4 CALL TO ORDER. 5 6 Mayor Faust called the meeting to order at 7:00 p.m. 7 8 PLEDGE OF ALLEGIANCE. 9 10 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. 11 12 Present: Mayor Faust Councilmembers Brever, Gray, Jenson, and Stille 13 Absent: None 14 Also Present: City Manager Mark Casey, City Engineer Todd Hubmer, and Finance Director Shelly 15 Rueckert 16 Guests: 17 18 Mayor Faust noted the PowerPoint presentations will not be shown on the recording due to some 19 technical difficulties. Copies are available at City Hall. (The technical difficulties were fixed shortly 20 after the start of the meeting) 21 22 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 23 ITEMS. 24 25 I. APPROVAL OF THE AUGUST 9, 2016, CITY COUNCIL MEETING AGENDA. 26 27 Motion by Councilmember Gray, seconded by Councilmember Jenson to approve the City 28 Council Meeting Agenda of August 23, 2016. 29 30 Motion carried 5-0. 31 32 II. PROCLAMATIONS AND RECOGNITIONS - NONE 33 34 III. CONSENT AGENDA. 35 36 A. Approval of August 9, 2016, City Council meeting minutes 37 B. Licenses and Permits 38 C. Claims 39 40 Motion by Councilmember Brever, seconded by Councilmember Stille, to approve the Consent 41 Agenda items as presented. 42 43 Motion carried 5-0 44 45 IV. PUBLIC HEARING - NONE 46 47 V. REPORTS FROM COMMISSION AND STAFF - NONE 48 49 VI. GENERAL BUSINESS OF COUNCIL 50 3 1 A. Resolution 16-061; a Resolution Receiving Feasibility Report and Ordering Plans and 2 Specifications for the 2017 Street and Utility Improvements 3 4 City Engineer Todd Hubmer reviewed the 2017 Street and Utility Improvement Project includes 5 reconstruction of the following streets: 6 7 • Penrod Lane from 36th Avenue NE to Skycroft Drive 8 • Skycroft Drive from Penrod Lane to Maplewood Drive 9 • Maplewood Drive from Skycroft Drive to Highcrest Road 10 • Chelmsford Road from 36th Avenue NE to Maplewood Drive 11 • Mill and overlay of Silver Lake Court from Silver Lane to cul-de-sac. 12 13 Mr. Hubmer indicated the area of the project in red on the drawing and stated the sanitary sewer 14 system improvements also on the drawing. Meters have been installed and flow will be 15 monitored. Water system improvements and drainage improvements will also be done. The 16 streets to be reconstructed were indicated on a drawing. The total cost of the project is 17 $3,010,400 including all proposed improvements. Funding sources will be by special assessment 18 and 429 Public Improvement Bonds. Mr. Hubmer indicated on the drawing the assessed parcels. 19 The project schedule was reviewed and includes the first public informational meeting 20 (September 2016), Council approval of plans (December 2016), to receive bids/compute 21 assessments (January 2017), second public informational meeting (February 2017), and public 22 hearing/award contract (March 2017). Construction will begin shortly thereafter. Residents can 23 sign up to receive weekly email updates and notification regarding the 2017 Street and Utility 24 Improvement Project by visiting the webpage located under Community Projects on the City’s 25 website. 26 27 Councilmember Stille asked Mr. Hubmer to elaborate on the methodology for the timing on the 28 schedule. Mr. Hubmer stated they try to get their projects out for bid to the contractors in 29 December in order to obtain very competitive bids. Councilmember Stille asked how successful 30 re-seeding of the grass was last year and Mr. Hubmer stated they use a blown in seed-compost 31 mixture and it has been well received. 32 33 Councilmember Jenson asked Mr. Hubmer to describe the infrastructure below the roads. The 34 streets were constructed in 1960 and currently the sanitary sewer has clay pipes which have 35 joints. The joint material does decay over time and becomes very brittle and cracks. The new 36 materials are PVC pipes which will last up to 100 years. The water main is currently iron and 37 there have been a lot of water main breaks. As it is replaced, it will be wrapped in plastic for 38 additional protection and expected to last up to 100 years. 39 40 Mayor Faust stated this is the first meeting of seven meetings. 41 42 Motion by Councilmember Stille, seconded by Councilmember Brever, to approve Resolution 43 16-061; a Resolution Receiving Feasibility Report and Ordering Plans and Specifications for the 44 2017 Street and Utility Improvement Project. 45 46 Motion carried 5-0 47 4 1 B. Resolution 16-062; a Resolution Awarding a Bid for the Mirror Lake Storm water 2 Quality Improvements 3 4 City Engineer Todd Hubmer reviewed this resolution to award the contract for the Mirror Lake 5 storm water improvement project to the lowest bidder. A tabulation of these bidders, as well as 6 the low bidder of Sunram Construction with a bid amount of $856,950 was presented for Council 7 consideration. 8 9 Mr. Hubmer provided a summary of the lake history and background studies stating Mirror Lake 10 was constructed by St. Anthony in 1962. The Rice Creek Watershed District (RCWD) was 11 founded in 1972. There is a cooperative agreement between RCWD, the City of New Brighton, 12 and St. Anthony. No easement acquisitions were needed as part of the project. In 2011, there was 13 a super storm which dropped over 7 inches of rain in 4 hours. Improvements at Mirror Lake 14 would provide flood protection to residents. Mr. Hubmer stated St. Anthony worked with RCWD 15 on obtaining a $3.0M targeted Watershed Demonstration Grant from BWSR Clean Water Fund 16 in 2014. 17 18 Mr. Hubmer indicated the existing conditions of Mirror Lake. The concept plan includes 19 excavating the lake, replace the outlet structure, construct flood control berm and stabilize 20 shoreline. 21 22 Mr. Hubmer reviewed the project benefits including reducing phosphorus loadings and algae 23 blooms in Mirror Lake and downstream, increased flood storage from 46 to 83 acre-feet, 24 improve public safety, and to improve aquatic and near-shore wildlife habitat. An estimated 125 25 trees will be planted as part of final restoration along with plantings of native pollinator mix. 26 27 Mr. Hubmer stated Sunram Construction, Inc. was the lowest responsive, responsible bidder at 28 $856,950. The contractor is confident with their pricing. 29 30 Councilmember Brever asked if the City has worked with Sunram Construction previously and 31 Mr. Hubmer stated Sunram has not worked in St. Anthony but Mr. Hubmer has worked with 32 them in other cities and they are a reputable contractor. They do a lot of environmental type 33 work. 34 35 Councilmember Stille stated five years ago there was ankle deep water in these residences. The 36 model took time to run and this produced the plan to fix the problem. Thanks were given to 37 Mayor Faust for stepping in and working hard on this project. 38 39 Councilmember Gray asked how the budget is affected since the bid from Sunram came in so 40 low. Mr. Hubmer stated the budget has been adjusted to reflect the bid. There is $150,000 in 41 savings. 42 43 Councilmember Jenson asked who else is involved in the Rice Creek Watershed District and Mr. 44 Hubmer stated it includes St. Anthony, New Brighton, and other communities in Anoka County, 45 Ramsey County, Hennepin County, and Washington County. It is a very large jurisdiction. 46 Councilmember Jenson thanked Mr. Hubmer for his coordination with all the groups. Mr. 47 Hubmer noted before the lake is drained the phosphorus will be removed. 48 5 1 Mayor Faust stated a number of things were needed to align, since five years ago when the 2 basements were flooded. 3 4 Motion by Councilmember Gray, seconded by Councilmember Brever, to approve Resolution 5 16-062 a Resolution Awarding a bid for the Mirror Lake storm water Quality Improvements. 6 7 Motion carried 5-0 8 9 C. 2017 Budget Presentation 10 11 Finance Director Shelly Rueckert stated the City Council reviewed at their August 1, 2016 work 12 session the proposed 2017 preliminary levy, the General Fund revenues and expenses anticipated 13 for 2017, the 2017-2023 capital equipment needs, and funding sources and the proposed 2017 14 Debt Levy. Staff is proposing a 2017 overall levy of $6,450,785, which represents an increase of 15 $399,973 or a 6.61% increase from 2016. 16 17 Ms. Rueckert reviewed the 2017 budget calendar and budget parameters. The 6.61% levy 18 increase by fund type include Capital & Building Improvements 38%, Debt Service 11%, and 19 General and HRA 51%. Ms. Rueckert reviewed the 2017 General Fund revenues and 2017 20 General Fund expenditures. 21 22 The 2017 Budget cost drivers include personnel costs: 72% of expenditures, overall costs up 23 $110,148 or 2.22%. Contracted services: 8% of expenditures, overall costs up $108,369 and 24 Property and liability insurance costs: 4% of expenditures, overall costs up $12,017 or 4.94%. 25 Pass through costs: 4% of expenditures, costs down $44,114 or 13.63%. Remaining budget line 26 items combined: 12% of expenditures, net costs down $20,136 or 2.52%. Revenue reductions in 27 tax increment Collections, fund transfers and reimbursed costs, overall reduction of $88,894. 28 29 Ms. Rueckert reviewed the 2017 proposed levy breakdown and issuance of debt/levy impact. In 30 closing Ms. Rueckert provided a summary of the 2017 Budget. The General Fund levy supports 31 the following City services: administration, police, fire, public works, finance and parks. 32 Grants/Donations – Partnerships since 1999 to date the City has received $19,885,190 in grants 33 and donations from local businesses/residents amounting to $2,218 per resident (based on 34 population of 8,965). 35 36 Ms. Rueckert noted at the September 13, 2016 City Council meeting, staff will present the 37 preliminary 2017 Budget and Property Tax Levy to the City Council for approval and a 38 resolution will need to be passed certifying the preliminary levy to Hennepin and Ramsey 39 Counties. The final presentation of the 2017 Budget and Property Tax Levy is scheduled for 40 December 13, 2016 at the City Council meeting. Staff will present a recap of the 2017 Budget 41 and the impact of the 2017 Property Tax Levy at that meeting. 42 43 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS 44 45 City Manager Casey had nothing to report. 46 47 6 Councilmember Brever read a prepared statement about her attendance at last week’s 1 presentation at the Roseville Library and her experiences with raising her adopted Korean 2 daughter. She looks forward to working with others in the community and having conversations 3 to make a change in this community. 4 5 Councilmember Jenson stated he attended several meetings in the last two weeks including being 6 the liaison to the Ramsey County Local League of Government, Rice Creek Gardens ribbon 7 cutting ceremony, League of MN Cities, Ramsey County Library Good Time for Truth Session, 8 security training meeting, and St. Anthony Fire Department Relief Association. 9 10 Councilmember Stille stated on August 15 he attended a workshop in Minneapolis on the same 11 book Councilmember Brever discussed in her report. 12 13 Councilmember Gray thanked Councilmember Brever for sharing her personal story. 14 15 Mayor Faust had no report this evening. He did read A Good Time for the Truth and stated it will 16 take a while for the City to reach equity. 17 18 VIII. COMMUNITY FORUM 19 20 Mayor Faust reviewed that individuals may address the City Council about any item not included 21 on the regular agenda. Speakers are requested to come to the podium, state their name and 22 address for the Clerk’s record, and limit their remarks to five minutes. Generally, the City 23 Council will not take official action on items discussed at this time, but may typically refer the 24 matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. 25 26 Ms. Mel Chaput, 3537 Coolidge Street NE, referred to her email sent to the Council on August 1, 27 2016. She read the email in full and asked that copies of an article to be distributed throughout 28 the City and provided the pdf in the email. She stated the divide has become more defined and 29 the article has not been distributed. She referenced support for St. Anthony police signs that had 30 been distributed, noting the school district is being proactive as well as the St. Anthony Group 31 for Change. She asked if the community can afford more bad publicity if the Council is working 32 on behalf of everyone. 33 34 Mr. John Thompson stated he works at St. Paul Public Schools and Philandro Castille was a 35 good friend of his. He stated he has been racially profiled in St. Anthony and Falcon Heights. 36 He is unable to mourn his friend’s loss and now that Yanez is back to work, Philandro’s mother 37 has been slapped in the face. He shared a story about his last conversation with Philandro and 38 asked that Yanez be removed until after investigation has been done. He felt this is a new 39 epidemic of the problems with police in the United States, that Yanez should not be paid by 40 taxpayers, and was a murderer. Mr. Thompson stated he is scared to be pulled over in Falcon 41 Heights, the Council needs to get it right, and the conversation needs to start today. 42 43 Mr. Jacob Latter, 1811 14th Avenue South, stated this is a metaphor when Mayor Faust and 44 Councilmember Stille said they were standing in water five years ago. People should take care of 45 each other and the Council is appointed to represent this town. He felt there is one murderer that 46 is getting paid right now, which is disrespectful and unacceptable. He wants the Council to make 47 it right. 48 7 1 Mr. Jud Larson, 2800 31st Avenue NE, stated he lived in the village for five years. He grew up in 2 a very small community that was not diverse and is not an expert on race relations. He is deeply 3 concerned that an officer has taken a life because he was scared, as it is not okay to kill someone 4 because you are scared. He is concerned Yanez is being paid currently, felt this is a miscarriage 5 of justice and a miscarriage of justice could happen to anyone. 6 7 Mr. Curtis (Unknown last name) stated 49% of budget goes to contract policing, this is a large 8 amount, and asked how much of that money is going for Yanez’s defense. He stated he walks in 9 fear of his life every day and it would not be excusable for him to kill an officer because he is 10 afraid of them. Body language tells more than actual words. He felt Yanez has been put back in a 11 position of power, the investigation is not complete, and the City is backing Yanez. He asked if 12 the Council heard what the children that Philandro worked with have said, thinking it would be 13 nice to bring the children to a meeting so the Council can hear how they felt about Philandro. He 14 asked what kind of message are the children hearing, noting the world is watching St. Anthony, 15 there were foreign reporters here, but the Police Chief nor Yanez were here. He stated he will 16 continue protesting and the Council needs to answer questions. 17 18 Mr. Ted Owens stated he is 16 years old and afraid he will lose his life every time he sees the 19 police. He felt that was murder and it makes no sense to let Yanez come back to work. He is tired 20 of protesting and the Council is not listening when black youth come to protest every day. He has 21 lost his job and his house due to protesting and will continue to protest for justice. He asked 22 Council to put themselves in “our shoes.” 23 24 Mr. Emmanuel, St. Paul, stated the Council doesn’t care, Yanez had been put back to work, 25 which is unacceptable. He stated lives don’t have a dollar amount and for Council to accept the 26 actions of the Police Department is nonsense. He stated Philandro was shot in front of his 27 girlfriend and his child. He suggested Council get to know people of color within the 28 community, noting people are getting mad and a dangerous situation is being created. 29 30 Mr. Nathan Eyasu, 2912 31st Avenue NE, stated he is resident of St. Anthony for 21 years and 31 was racially profiled by police a couple years ago. He shared his story about being pulled over. 32 He was told the car was loud by the police and that was the only excuse the police gave for 33 pulling him over. He believes the officer was Asian. He stated as a resident of St. Anthony, racial 34 profiling needs to change and Yanez needs to be taken off duty. 35 36 Ms. Tonya Sturm, St. Paul, stated she has children who attend the Montessori School and she is 37 also a member of a Black Moms Group. She felt the officer who killed a black man being 38 reinstated is a horror, has degraded the trust of the public, and Yanez should be removed 39 immediately. 40 41 Ms. Erin Kokish, resident of Columbia Heights, business owner in St. Anthony who works 42 directly with residents of St. Anthony stated she is not sure she chose the right community for 43 her business. She is concerned about the safety of her students and their families. This may be 44 the biggest incident in St. Anthony but it is only one of many. She is concerned with 45 communication from the Mayor and the Council and was disturbed with the cancellation of the 46 City Council meeting right after the shooting. This officer was put back in his position swiftly. 47 8 Ms. Kokish stated this was the wrong thing to do and asked the Council to look at the policing 1 practices and do their job. 2 3 Ms. Sandy Sherman, Mirror Lake Condominiums, read a story from the newspaper about a 4 carjacking in Indianapolis. She stated the whole world is watching St. Anthony and real change 5 needs to happen. Ms. Sherman felt the City’s leadership failed to address the racism in this town 6 and stated she will continue to demand that Officer Yanez be removed from service, charged, 7 and prosecuted for murder. 8 9 Mr. David Jones stated he is no longer a resident but his mother and sister live in St. Anthony. 10 He shared an incident that happened to him in November 2015. He was pulled over for a faulty 11 tail light. He stated he has been pulled over a number of times since he was 16 years old, has had 12 a gun put into his face on more than one occasion, and heard a family talking about the St. 13 Anthony incident two states away while traveling. He urged Council to listen to those speaking 14 today. 15 16 Ms. Annka Larson, 2800 31st Avenue NE, asked where the Chief of Police is and why he isn’t 17 here. She stated the Police Chief should be here. She referenced an incident where a car was 18 pulled over and lights were flashing for more than one hour. There was a woman with two small 19 children that were walking and Ms. Larson would have liked to help her. She stated there needs 20 to be an advocate for people targeted by police as 67% of those let off with a warning were white 21 while 17% were Black. She had witnessed racial and possibly economic profiling. Ms. Larson 22 stated these issues can be addressed on a local level using kindness and empathy instead of a 23 police response. She stated the Police Department should remember their role as public servants. 24 25 Ms. Nancy Robinett 3408 31st Avenue NE, stated she has lived in St. Anthony for two years and 26 is a member of the Police Advisory Committee. She asked if John Mangseth is the temporary 27 Police Chief or the permanent Police Chief as of September 1, 2016. She stated there should 28 have been a public process of residents meeting the new Chief. She would like Chief Mangseth 29 to communicate to the community and be asked a number of questions for the Chief to answer, 30 noting records of all traffic stops should be documented. She asked Chief Mangseth and City 31 Manager Casey to make themselves available to answer the questions asked. She felt racial 32 profiling was a problem and it needs to be fixed. The questions will be provided to the Chief. 33 34 Mr. Bernard (Unknown last name) resident of St. Anthony, shared an incident where a black 35 motorist was driving a car and was pulled over. He stated this City was Lake Wobegan, feeling 36 he lives in a fictional city when hearing the Police Chief’s response to the situation. He felt the 37 Police Chief showed no sympathy for the survivors, the Council is not listening and does not 38 care what the evidence shows, and the Council is defending the police officer and Department. 39 40 A Roseville resident, stated he is a recent immigrant, is a concerned citizen, and father of two bi-41 racial kids. He never had to learn to deal with racism because where he grew up all were black. 42 He stated his experience here has been a challenge when it comes to racism as people are very 43 defensive when talking about racism. After Mr. Castille was killed, he stated he had to speak to 44 his children and explain how they may be treated by the system. He believed that honest 45 discussion is needed with face-to-face truth telling, that racism is reality, and to talk to neighbors 46 of color as life concerns are the same for all. He stated he is an infectious diseases doctor and 47 9 was pulled over a couple of months ago but when the police found out what he did for a job, the 1 whole conversation changed. He stated the Council needs to take action using their power. 2 3 An unidentified woman explained why she is starting with a book. The book A Good Time for 4 the Truth was summarized by. She had asked the Council to read this book and attend 5 discussions that three of the Councilmembers have attended. She quoted from the letter written 6 by Mayor Faust and asked how the goal could be reached if he does not participate in 7 discussions. She read sections from the book and asked the Mayor to stand behind the words 8 written in a public letter and join in the discussions. 9 10 Ms. Julie Pierce, New Brighton, stated her children attend school in St. Anthony and she runs a 11 non-profit in St. Anthony. She appreciates the superintendent of schools and school leadership 12 who are committed to racial equity and those Councilmembers who attended discussions. She is 13 pro-peace and pro-police and believes in the Black Lives Matter movement. Ms. Pierce stated St. 14 Anthony was always a small and caring community before Officer Yanez shot and killed Mr. 15 Castille and the St. Anthony police have been racial profiling for years. She felt the Village was 16 more divided along racial lines and has learned the St. Anthony police have forgotten their 17 humanity and passion. She asked Mayor Faust for his support in bridging the racial divide and 18 that he publicly acknowledge there are problems with the Police Department. Ms. Pierce asked 19 that a Civic Task Force be put together to review policing practices, feeling there is a chance to 20 get it right and make changes that affect every Villager. She stated there is much hatred and 21 ignorance expressed on the Village People facebook page. She attended the protest after Office 22 Yanez was re-instated and feels there were some dangerous exceptions of drivers speeding past 23 trying to intimidate the protesters. Ms. Pierce was accused of bringing in dangerous people to the 24 community. She gave an example of an encounter she had at Cub after the protest. Ms. Pierce 25 fears if Mayor Faust’s silence continues the divide will become greater and asked that Mayor 26 Faust allow them to educate him. She stated that Mayor Faust may need to consider he is not the 27 leader to lead this charge. 28 29 Minneapolis resident, Anthony, told a story of white privilege. She stated the Council needs to 30 know what that means and how to identify it. She went 25 years without ever being pulled over 31 until a couple of weeks ago. She was at the Governor’s Mansion when 69 protesters were 32 arrested. A police car pulled them over because they were taking pictures of the police staging 33 for another raid. The officers were surprised when they saw her driving four black men. Anthony 34 stated she was told she had run a stop sign but there were no stop signs along that portion of the 35 ride. She felt police lie all of the time. She stated the officers searched two of the black men in 36 the car, found nothing, and made up a lie in pulling them over. Anthony’s friends were happy she 37 was with them because if she had not been, the passengers would have gone to jail. She felt 38 white privilege was real and hurts everyone. 39 40 Ms. Kristine Lizdas, 3013 Townview Avenue, stated the Council needs to pay attention, provide 41 leadership, and the Council and staff need to take actions to better bridge the St. Anthony 42 residents with the Police Department. She stated Mayor Faust served 23 years in the armed 43 forces and she assumes he did that to protect his country. She felt law enforcement lays outside 44 the institution’s checks and balances and there are very few controls over law enforcement. She 45 has worked with many police departments over the years and with some great public servants. 46 She felt individuals have no rights to hold law enforcement accountable under the US 47 10 Constitution and quoted some case studies, noting suits are very difficult to bring to court. She 1 stated a healthy democracy needs checks on the police department. 2 3 Ms. Amanda (Unknown last name) stated she wants the Council to view things from their 4 viewpoint, feeling it was scary that Officer Yanez was put back into service and it is a slap in the 5 face to everybody. She stated she is not part of St. Anthony Village but is part of the community 6 and this affects everyone as the actions happening here are being seen worldwide. She stated she 7 lives in fear when waking up every morning and believes the Council has privilege. 8 9 Ms. Kelly Wilson, 3319 Belden Drive, stated she was pulled over 15 years ago and was let go 10 because “she didn’t look like a criminal”. She is a teacher of theology at University of St. 11 Thomas and teaches about Martin Luther King to her students. She believes if Mayor Faust’s 12 loved ones were affected he would move quickly and not be telling people to wait, stating time 13 will not fix injustice. 14 15 Mr. Garcia stated he lives in New Brighton, drives through St. Anthony three to four days per 16 week, and is of Cuban descent. He has worked for City of Minneapolis for last 20 years and 17 thinks the police have much privilege. He felt the Police Chief protects the white population and 18 that Officer Yanez has 25% blood on his hands, the Police Chief has 25% blood on his hands, 19 and the Mayor and Council have 50% of Mr. Castille’s blood on their hands. 20 21 Ms. Rachel Rivard, a resident of St. Paul, shared stories of her experiences at the protests. She 22 experienced white privilege at the protests. She doesn’t know if she should be grateful but that 23 would have never happened if she was black. Ms. Rivard stated she has been pulling over many 24 times, believes the dialog needs to be changed, and the Council needs to listen and understand. 25 26 Ms. Loren Peterson, 3420 Skycroft Drive, stated she is a new resident and regrets buying a home 27 in St. Anthony. She has heard the stories about racial profiling in St. Anthony but never been 28 pulled over or stopped. She stated she needs more from the Council and for the Council to do 29 something as delaying the conversation will only make it worse. She stated the residents deserve 30 better from Council and there will be pushes for new a Council and Mayor. 31 32 Mr. Davian Sampson, a St. Paul resident, stated he wished the Mayor and Council would do 33 more. 34 35 IX. INFORMATION AND ANNOUNCEMENTS - NONE 36 37 X. ADJOURNMENT 38 39 Mayor Faust adjourned the meeting at 10:00 p.m. 40 41 42 43 44 Respectfully submitted, 45 Debbie Wolfe 46 TimeSaver Off Site Secretarial, Inc. 47 48 11 1 _ _ 2 ATTEST: ________________________________ Mayor 3 City Clerk 4 5 12 Saint Anthony Village DATE: September 13, 2016 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: General Contractors Licenses: Alta Contractor Services, Minneapolis, MN Plochocki Construction & Contracting, Cedar, MN Signminds, Minneapolis, MN Mechanical Licenses: Benchmark Plumbing, Inver Grove Height, MN Freedom Heating & Air Conditioning, Minneapolis, MN Rol Air Plumbing & Heating, Zimmerman, MN Metro Heating & Cooling, Maplewood, MN Rental Licenses: Applicant: Tamela Walhof Location: 2503 33rd Ave NE Applicant: Matt Volkmar Location: 3104 39th Ave NE Applicant: Andrew Bogert Location: 3101 Bell Ln NE Applicant: D & J Properties Location: 3721 Chandler Dr NE Applicant: Dirk Dieter Location: 3915 Foss Rd NE #208 Applicant: Northern Gopher Enterprises Location: 3804 Highcrest Rd NE Applicant: Nicole Tomas Location: 4029 Penrod Ln NE Applicant: Tom Deegan Location: 3308 -3310 Roosevelt Ct NE Applicant: Tim Manning Location: 3404 Roosevelt St NE 13 THIS PAGE LEFT INTENTIONALLY BLANK 14 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 8/24/2016 - 9/14/2016 Sep 07, 2016 01:08PM Vendor Number Payee Check Number Check Issue Date Amount 12180 ARVIG CONSTRUCTION 16 09/14/2016 500.00 10323 COMCAST 17 09/14/2016 2.28 11186 PAETEC 18 09/14/2016 252.31 11740 XCEL ENERGY 19 09/14/2016 16,816.86 10992 MINNESOTA MUNICIPAL 30160 08/24/2016 15.00 10996 MINNESOTA POLICE AND PEACE 30161 08/24/2016 300.00 11186 PAETEC 30162 08/24/2016 98.45 12346 SHRED IT 30163 08/24/2016 33.00 11674 VERIZON WIRELESS 30164 08/24/2016 271.82 11682 VIKING INDUSTRIAL CENTER 30165 08/24/2016 151.36 12363 MAYFIELD, MARISSA 30171 08/31/2016 41.56 10008 AA BATTERY CO 30172 09/14/2016 15.00 10011 ABLE HOSE & RUBBER LLC 30173 09/14/2016 53.51 10012 ABM EQUIPMENT & SUPPLY, INC 30174 09/14/2016 13,036.00 1054 AMERICAN BOTTLING CO 30175 09/14/2016 381.60 10098 ARAMARK 30176 09/14/2016 350.92 1100 ARTISIAN BEER COMPANY 30177 09/14/2016 3,122.28 12371 BALCERZAK, ERIC 30178 09/14/2016 5.98 1101 BAUHAUS BREW LABS LLC 30179 09/14/2016 507.50 10159 BEISSWENGER'S 30180 09/14/2016 4.29 1013 BELLBOY CORPORATION 30181 09/14/2016 10,019.62 1014 BELLBOY CORPORATION 30182 09/14/2016 358.53 1035 BERNICK'S BEVERAGE & VENDING 30183 09/14/2016 1,789.34 10172 BIFFS, INC.30184 09/14/2016 222.00 11849 BLUE LINE LEARNING GROUP INC 30185 09/14/2016 672.00 11771 BLUE TARP FINANCIAL 30186 09/14/2016 1,019.98 10185 BOUND TREE MEDICAL LLC 30187 09/14/2016 317.71 1018 BREAKTHRU BEVERAGE MN BEER 30188 09/14/2016 41,262.35 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 30189 09/14/2016 10,525.63 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 30190 09/14/2016 3,235.77 11984 BRISKI, TIM 30191 09/14/2016 10.61 10216 BUREAU CRIMINAL APPREHENSION 30192 09/14/2016 375.00 1017 CAPITOL BEVERAGE SALES 30193 09/14/2016 28,435.24 10251 CDW COMPUTER CENTER, INC.30194 09/14/2016 853.36 10254 CENTRAL LOCK & SAFE CO 30195 09/14/2016 35.75 10276 CITY OF COLUMBIA HEIGHTS 30196 09/14/2016 888.14 12150 CITY OF NEW BRIGHTON 30197 09/14/2016 10,409.86 10293 CITY OF ROSEVILLE 30198 09/14/2016 9,176.92 10299 CITY OF ST. PAUL 30199 09/14/2016 60.43 12303 CITY WIDE LOCK & SAFE, LLC 30200 09/14/2016 145.50 1010 CLEAR RIVER BEVERAGE COMPANYMPANY 30201 09/14/2016 621.40 10327 COMMISSIONER OF TRANSPORTATION 30202 09/14/2016 125.66 10332 COMPTON'S COMMERCIAL CLNG. INC 30203 09/14/2016 3,578.00 1042 CRYSTAL SPRINGS ICE 30204 09/14/2016 875.41 10373 DAILEY DATA & ASSOCIATES 30205 09/14/2016 156.25 10411 DIAMOND VOGEL PAINTS 30206 09/14/2016 87.45 10417 DISCOUNT STEEL, INC.30207 09/14/2016 2.88 10431 DOOR SERVICE COMPANY 30208 09/14/2016 9,419.00 10468 ELECTRO WATCHMAN INC 30209 09/14/2016 2,087.65 12369 ELPRIMER PASO COUNSELING SERVICES 30210 09/14/2016 1,250.00 12019 ENFORCEMENT LIGHTING LLC 30211 09/14/2016 1,450.00 10517 FIRE SAFETY USA, INC.30212 09/14/2016 73.00 8545 FLAT EARTH BREWING COMPANY 30213 09/14/2016 42.00 Auto Pay Auto Pay Auto Pay Auto Pay 15 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 8/24/2016 - 9/14/2016 Sep 07, 2016 01:08PM Vendor Number Payee Check Number Check Issue Date Amount 10526 FLEETPRIDE 30214 09/14/2016 80.62 10550 G & K SERVICES INC 30215 09/14/2016 964.63 1110 GENERAL INDUSTRIAL SUPPLY CO 30216 09/14/2016 23.34 10578 GOPHER STATE ONE CALL 30217 09/14/2016 385.40 10582 GRAFFITTI SOLUTIONS, INC.30218 09/14/2016 20.00 1032 GRAPE BEGINNINGS, INC.30219 09/14/2016 232.50 1021 GREAT LAKES COCA COLA 30220 09/14/2016 373.78 10624 HAWKINS, INC 30221 09/14/2016 8,080.30 10636 HEDBACK, ARENDT & CARLSON PLLC 30222 09/14/2016 3,500.00 1019 HOHENSTEIN'S, INC 30223 09/14/2016 6,118.60 10684 HOME DEPOT CREDIT SERVICES 30224 09/14/2016 128.62 1027 INDEED BREWING COMPANY 30225 09/14/2016 1,651.50 10733 INSTRUMENTAL RESEARCH, INC.30226 09/14/2016 142.50 11754 INTEGRATED LOSS CONTROL, INC.30227 09/14/2016 592.00 10742 INTERNATIONAL PUBLIC 30228 09/14/2016 207.50 12315 IRC RETAIL CENTERS SALO PARK 30229 09/14/2016 2,925.42 12313 IRC RETAIL CENTERS SLV LIQ 30230 09/14/2016 2,006.53 1016 JJ TAYLOR DISTRIBUTING 30231 09/14/2016 55,826.01 12368 JOHNSEN, SUSAN 30232 09/14/2016 201.12 1102 JOHNSON BROTHERS 30233 09/14/2016 1,236.96 1004 JOHNSON BROTHERS LIQUOR CO.30234 09/14/2016 19,140.53 1005 JOHNSON BROTHERS LIQUOR COMPANY.30235 09/14/2016 20,428.23 1006 JOHNSON BROTHERS LIQUOR COMPANY.30236 09/14/2016 12,314.73 1044 JOHNSON BROTHERS LIQUOR COMPANY.30237 09/14/2016 9,588.59 10797 KONICA MINOLTA BUSINESS 30238 09/14/2016 57.90 1022 M. AMUNDSON LLP 30239 09/14/2016 1,796.44 10874 MACQUEEN EQUIPMENT CO 30240 09/14/2016 26.60 11985 MANSFIELD OIL COMPANY 30241 09/14/2016 13,641.92 10886 MARCO INC 30242 09/14/2016 25,337.03 11928 MBE INC 30243 09/14/2016 157.50 10931 METROPOLITAN COUNCIL - WASTEWATER 30244 09/14/2016 48,019.79 10937 MIDC ENTERPRISES 30245 09/14/2016 27.82 10940 MIDWEST ASPHALT CORPORATION 30246 09/14/2016 147.45 10948 MIDWEST SPECIALTY SALES 30247 09/14/2016 29.79 11032 MINNESOTA DEPT OF HEALTH 30248 09/14/2016 3,711.00 12372 MINNESOTA FIRE CHIEFS ASSOCIATION 30249 09/14/2016 50.00 10989 MINNESOTA HIGHWAY SAFETY AND 30250 09/14/2016 1,188.00 10992 MINNESOTA MUNICIPAL 30251 09/14/2016 5,700.00 11759 MINNESOTA PUBLIC EMPLOYER LABOR 30252 09/14/2016 100.00 12370 MOSBY, MARK 30253 09/14/2016 10.50 11085 MURPHY'S SERVICE CENTER 30254 09/14/2016 22.00 1051 NEW FRANCE WINE COMPANY 30255 09/14/2016 753.00 11163 OFFICE DEPOT 30256 09/14/2016 179.33 11185 PACE ANALYTICAL SERVICES, INC.30257 09/14/2016 330.00 1012 PAUSTIS & SONS 30258 09/14/2016 2,651.40 1001 PHILLIPS WINE & SPIRITS 30259 09/14/2016 7,053.84 1002 PHILLIPS WINE & SPIRITS 30260 09/14/2016 4,195.54 11215 PIONEER RIM AND WHEEL CO.30261 09/14/2016 237.31 11227 PLUNKETT'S 30262 09/14/2016 928.76 11246 PRAXAIR 30263 09/14/2016 40.02 12008 PREMIER LIGHTING 30264 09/14/2016 408.86 1062 RED BULL DISTRIBUTION COMPANY 30265 09/14/2016 477.50 11345 ROSEVILLE CHRYSLER DODGE 30266 09/14/2016 51.33 16 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3 Check Issue Dates: 8/24/2016 - 9/14/2016 Sep 07, 2016 01:08PM Vendor Number Payee Check Number Check Issue Date Amount 11376 SCHELEN-GRAY AUTO ELECTRIC 30267 09/14/2016 798.99 11398 SHAW STEWART LUMBER CO 30268 09/14/2016 120.40 12346 SHRED IT 30269 09/14/2016 33.00 12154 SKIDATA 30270 09/14/2016 300.00 1024 SOUTHERN GLAZER'S OF MN 30271 09/14/2016 4,194.88 1008 SOUTHERN GLAZER'S OF MN 30272 09/14/2016 2,240.73 1026 SOUTHERN GLAZER'S OF MN 30273 09/14/2016 9,935.08 1036 SOUTHERN GLAZER'S OF MN 30274 09/14/2016 89.28 11457 ST ANTHONY VILLAGE CENTER, LLC 30275 09/14/2016 2,220.04 2001 STEEL TOE BREWING 30276 09/14/2016 492.00 12366 STREET FLEET 30277 09/14/2016 152.50 11566 TIMESAVER OFF SITE SECRETARIAL 30278 09/14/2016 473.00 1031 TIN WHISKERS BREWING COMPANY 30279 09/14/2016 379.15 11819 TRUE NORTH ELECTRIC 30280 09/14/2016 3,900.00 11637 UNITED ELECTRIC COMPANY 30281 09/14/2016 64.80 11674 VERIZON WIRELESS 30282 09/14/2016 1,662.55 11682 VIKING INDUSTRIAL CENTER 30283 09/14/2016 119.42 1025 VINOCOPIA 30284 09/14/2016 1,694.73 11693 W. W. GOETSCH ASSOCIATES, INC.30285 09/14/2016 375.00 11704 WASTE MANAGEMENT OF WI-MN 30286 09/14/2016 602.07 11933 WIMACTEL INC 30287 09/14/2016 45.00 1034 WINE COMPANY/THE 30288 09/14/2016 1,612.35 1038 WINE MERCHANTS INC 30289 09/14/2016 3,386.95 11729 WIRELESS WORLD 30290 09/14/2016 29.99 11731 WITMER PUBLIC SAFETY GRP, INC.30291 09/14/2016 90.36 Grand Totals: 474,054.47 17 THIS PAGE LEFT INTENTIONALLY BLANK 18 M E M O R A N D U M DATE: September 7, 2016 TO: Mark Casey, City Manager FROM: Shelly Rueckert, Finance Director ITEM: 2017 Preliminary Levy / General Fund Budget At the August 23th City Council meeting, the City Staff presented the proposed 2017 General Fund Operating Budget and the 2017 Overall levy. Additionally, a public hearing was held April 26th for public input on the budget process. City Staff is reaffirming the proposed 2017 overall levy of $6,450,785. The 2017 proposal represents an increase of $399,973 or a 6.61% increase from 2016 is also reaffirmed. The components of the 2017 proposed preliminary levy are as follows: The parameters for preparing the General Fund Budget and Levy include: • City revenues budgeted using current run rates for sources that are subject to trends and conservative baseline estimates for re-occurring aids and charges for services • Expenses budgeted at amounts that will maintain present level of City services • Liquor transfers are based on current operating results (phased in adjustment completed in 2017 levy period) 2016 $ Change 2017 % Change General Fund 3,385,370$ 188,123 3,573,493 5.56% HRA 140,170 17,630 157,800 12.58% CIP 80,990 152,210 233,200 187.94% Road Improvement Debt 1,828,848 (1,640) 1,827,208 -0.09% Lease Revenue Bonds 387,322 (26,115) 361,207 -6.74% Tax Abatement 155,112 69,765 224,877 44.98% Building Improvement Fund 73,000 - 73,000 0.00% Total 6,050,812$ 399,973$ 6,450,785$ 6.61% 19 Each year the General Fund revenue and expenditure budget line items are examined for changes in expected collections/charges, labor adjustments, changes in contract rates, insurance rates, utility costs, usage of various materials or needs, etc. The findings of this examination produce the drivers associated with the proposed 5.56% increase in the General Fund Levy - see below: • Personnel costs - 72% of expenditures, overall costs up $110,148 or 2.22% • Union contract increases at estimated union settlements • Health benefit costs at estimated union settlements • Union Longevity and Step increases • Mitigating above Public Works labor cost associated with City Center grounds maintenance allocated to Community Center Fund for 2017. • Contracted services - 8% of expenditures, overall increase $108,369 • Salo Park maintenance costs shifted from HRA Fund to General Fund – $36,000 • Janitorial services transferred from the Community Center Fund to General Fund, no increase in the actual cost of services from 2016 to 2017 services – $42,936 • IT contracted services up – $25,408 • Other Insurance costs – 4% of expenditures, overall costs up $12,017 or 4.94% • Property, casualty and liability costs declined 11% • Worker’s compensation costs increased 26% • Pass through costs - 4% of expenditures, costs down $44,114 or 13.63%, in turn revenues down equal amount • Lower gasoline costs / Lower gasoline reimbursements • Remaining budget line items - 12% of expenditures, net costs down $20,136 or 2.16% • Revenues reductions substantially due to tax increment collections and fund transfers combined for $44,780 The HRA Budget and Levy contains cost drivers similar to the general fund. Conversely this fund does not have the same resources and transfers available in order to offset cost drivers. Therefore the proposed Levy increase for the HRA is 12.58% or $17,630, substantially the maximum levy allowed. This levied amount will allow the Fund to reduce its negative cash position. The 2017 Debt Related Levies are proposed to increase by $42,010 over the 2016 combined levies. A debt levy reduction program (Peak to Plateau) began in 2014 to stabilize the annual increase in levies created by the annual street reconstruction plan. Without the use of resources committed to this program the impact of 2016 street bonds issued along with existing debt service requirements would have required an additional 5.99% increase in the overall Levy. The 2017 Capital Improvement Fund Levy is proposed to increase by $152,210. The portion of this increase related to the 2015 phase in plan to rebase liquor transfers is $77,210. The additional $75,000 increase is to provide funding needed to replace daily operating equipment as its useful life expires. 20 Upcoming Budget meetings The final presentation of the 2017 Budget and Property Tax Levy is scheduled for the December 13, 2016 Council Meeting. At the meeting, Staff will present a recap of the 2017 Budget and the impact of the 2017 Property Tax Levy. 21 THIS PAGE LEFT INTENTIONALLY BLANK 22 2017 Proposed Budget September 13, 2016 2017 Budget Calendar •January 14 & 15, 2016: Goal Setting, Financial Management and Planning. •April 26, 2016: Public Hearing/Provide Residents with an opportunity to have input in the Budget process. •May - June: Staff Meetings with Department Heads – Discussion on 2017 Operating Budget and evaluating 5-Year Capital Equipment needs. •June 29th and August 1st : Financial Planning work sessions. 23 2017 Budget Calendar August 23, 2016 : Presentation of Proposed 2017 Budget & Property Tax Levy to the City Council September 13, 2016 (tonight’s meeting): Public Hearing to pass resolution setting the Preliminary 2017 Budget and Property Tax Levy December 13, 2016: Public Hearing ◦Approving the Final 2017 Budget and Property Tax Levy ◦Adoption of 2017 Budget and Property Tax Levy 2017 Budget Parameters City revenues budgeted using current run rates for sources that are subject to trends and conservative baseline estimates for re-occurring aids and charges for services Expenses budgeted at amounts that will maintain present level of City services Liquor transfers are based on current operating results (phased in adjustment completed in 2017 levy period) 24 General Fund and Levy 2016 2017 Increase General/HRA $3,525,540 $3,731,293 $205,753 Debt Service $2,371,282 $2,413,292 $42,010 Capital/Building Improvements $153,990 $306,200 $152,210 Overall Levy $6,050,812 $6,450,785 $399,973 Total Percent Change 6.61% Additional support for capital equipment replacement - $75,000 2nd half of the reduction in Liquor transfers for capital - $77,210 6.61% Levy Increase by Fund Type General & HRA, $205,753 or 51% Debt Service, $42,010 or 11% Capital & Building Improvements, $152,210 or 38% 3.40% 2.52% .69% 25 2017 General Fund Revenues Tax Levy 52% Licenses and Permits 3% Intergovermental Revenue 13% Contracts 22% Fines 2% Miscellaneous 4% Transfers 4% 2017 General Fund Expenditures Administration, 7% Finance, 5% Police, 49% Fire, 16% Public Works, 14% Parks, 4% All Other, 5% 26 2017 Budget- Cost Drivers Personnel costs: 72% of expenditures, overall costs up $110,148 or 2.22% Union contract increases at est. union settlements Health benefit costs are at est. union settlements Union’s scale steps and longevity costs Mitigating above allocations of grounds maintenance costs to Community Center Fund 2017 Budget- Cost Drivers Contracted services: 8% of expenditures, overall costs up $108,369 Salo Park Maintenance costs moved from HRA fund to the General Fund - $36,000. Janitorial costs moved from the Community Center fund to the General fund - $42,936. Information technology contract cost up - $25,408 Property and liability insurance costs: 4% of expenditures, overall costs up $12,017 or 4.94% 27 2017 Budget- Cost Drivers Pass through costs: 4% of expenditures, costs down $44,114 or 13.63% Represents costs incurred and reimbursed by others, for example New Brighton fuel purchases Remaining budget line items combined: 12% of expenditures, net costs down $20,136 or 2.52% Includes costs for: street sealcoating and striping, repairs and maintenance, supplies, utilities, fuels, training, printing, deductibles, etc Revenue reductions in tax increment collections, fund transfers, and reimbursed costs, overall reduction of $88,894 2017 Proposed Levies 2016 Actual 2017 Proposed $ Increase/ Decrease % General Fund $3,385,370 $3,573,493 $188,123 5.56% C.I.P. $80,990 $233,200 $152,210 187.94% Road Improvement Debt $1,828,848 $1,827,208 $(1,640) (.09)% Lease Revenue Bonds $387,322 $361,207 $(26,115) (6.74)% HRA Levy $140,170 $157,800 $17,630 12.58% Tax Abatement $155,112 $224,877 $69,765 44.98% Building Improvement $73,000 $73,000 $0 N/A Total $6,050,812 $6,450,785 $399,973 Total Percent Change 6.61% 28 Issuance of Debt/Levy Impact Issued 2016A Street Improvement Bond Totaling $1,455,000 ◦Stinson Boulevard NE from 37th Avenue Silver Lane NE ◦Local drainage, street lighting, railroad crossing, water and sanitary sewer improvements ◦Salo Park sidewalk improvements Issuance of Debt/Levy Impact Issued 2016B Tax Abatement Bond Totaling $1,445,000 ◦Mirror Pond Project – enhanced flood control and water quality ◦Intersections safety improvements - 8 ◦Sidewalk on south side of 37th Ave from Stinson Boulevard NE to Highcrest Road 2016 average homeowner paid $487.30 ◦Home valued at $255,000 ◦$40.62/month for infrastructure improvements 29 1,250,000 1,750,000 2,250,000 2,750,000 3,250,000 3,750,000 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Pre-levy relief: 6.68% increase With debt levy relief: 0.69% increase Total Debt Levy before reduction Total Debt Levy after reduction Impact of Debt Levy Relief Summary of 2017 Budget General fund operating budget totals $7,106,990 Personnel costs up 2.22% ◦72% of General Fund expenditures Increase CIP levy by $152,210 o Planned transition of liquor transfer -$77,210 o Added support for equipment replacement -$75,000 Increase in all levies totals $399,973 or 6.61% 30 What does the General Fund Levy Support? The following city services: ◦Administration ◦Police ◦Fire ◦Public Works ◦Finance ◦Parks 2016 average homeowner paid $902.20 ◦Home valued at $255,000 ◦$75.18/month for City services Grants/Donations – Partnerships Since 1999 to date: ◦City has received $19,885,190 Grants Donations from local businesses/residents $2,218 per resident (Based on population of 8,965) Partnerships: City of Falcon Heights City of Birchwood Village 31 Next Steps September 13, 2016: (tonight’s meeting): Public Hearing ◦Resolution setting the Preliminary 2017 Budget and Property Tax Levy December 13, 2016: Public Hearing ◦Approving the Final 2017 Budget and Property Tax Levy ◦Adoption of 2017 Budget and Property Tax Levy QUESTIONS? Call Finance Director: Shelly Rueckert (612) 782-3316 32 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 16-064 A RESOLUTION SETTING THE PROPOSED 2017 TAX LEVY AND GENERAL OPERATING BUDGET FOR THE CITY OF ST. ANTHONY VILLAGE WHEREAS, Minnesota State Law requires that the City of St. Anthony Village provide Hennepin and Ramsey Counties with a proposed 2017 certified property tax levy and operating budget; and WHEREAS, the City Council discussed key financial issues and budgeting goals at the June 29th and August 1st work sessions and a public meeting was held on April 26, 2016 for input on the budget process; and WHEREAS, the allowed Debt Levies will be reduced by $371,141; and WHEREAS, the City Council further reviewed the proposed 2017 property tax levy and general operation budget at the August 23, 2016, City Council meeting; and WHEREAS, the preliminary tax levy and budget is contingent upon any revisions allowed if the current law is modified; and WHEREAS, the City Council will determine a definitive property tax levy and budget at the Tuesday, December 13, 2016, public hearing held at 7:00 p.m. in the Council Chambers. NOW, THEREFORE, BE IT RESOLVED that: 1) The proposed 2017 Property Tax Levy is: General Operating Levy $3,573,493 Capital Improvement Project Levy $ 233,200 Road Improvement Levy $1,827,208 Lease Revenue Bonds $ 361,207 Housing and Redevelopment Authority Levy $ 157,800 Tax Abatement Levy $ 244,877 Building Improvement Levy $ 73,000 $6,450,785 2) The proposed 2017 General Operating Budget totals $7,106,990 Adopted this 13th day of September, 2016. _________________________________ Jerome O. Faust, Mayor ATTEST: _________________________ Nicole Miller, City Clerk Reviewed for administration: _________________________________ Mark Casey, City Manager 33 THIS PAGE LEFT INTENTIONALLY BLANK 34 NOTICE OF A PUBLIC HEARING Notice is hereby given that on September 13, 2016 at 7:00 p.m. at City Hall, 3301 Silver Lake Road the Saint Anthony Village City Council will hold a public hearing regarding the 2017 Operations Budget and Preliminary Levy Certification. Oral testimony will be accepted on the above subject at this meeting. Written comments may be taken at the St. Anthony Village City Hall, 3301 Silver Lake Road, St. Anthony Village, Minnesota 55418 until the date of the hearing. If you have any questions, please contact the Finance Director at 612-782-3316. Shelly Rueckert Finance Director Published: August 31, 2016 35 THIS PAGE LEFT INTENTIONALLY BLANK 36 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 September 1, 2016 Honorable Mayor, City Council, and Staff C/O Mark Casey 3301 Silver Lake Road Saint Anthony, MN 55418 Re: Resolution Accepting Part 2 of the City of St. Anthony Village Wellhead Protection Plan Amendment for Submission to the Minnesota Department of Health WSB Project No.1626-940 Dear Honorable Mayor, City Council, and Staff: The City of St. Anthony Village has completed developing its Wellhead Protection (WHP) plan pursuant to the requirements of Minnesota Rules. Minnesota Rules require the plan to be discussed at a public hearing to provide the opportunity for public comment. Following the public hearing, dependent on City Council acceptance, the WHP plan shall be submitted to the Minnesota Department of Health for formal approval. The plan is required to be submitted to the Minnesota Department of Health by October 12, 2016. The WHP plan is comprised of a collaboration of the results generated in Part 1 and other items such as land use, utilities, water quantity, and water quality. The Part 2 plan is a management strategy to protect the drinking water supply management area. Options: 1. Approve the resolution accepting the WHP Plan for submission to the Minnesota Department of Health. 2. Request revisions to be made to the WHP Plan. 3. Take no action on this item at this time. Recommendation / Action Requested: Staff recommendation for Council action will be to approve the Resolution accepting Part 2 of the City of St. Anthony Village WHP Plan for submission to the Minnesota Department of Health. If you have any questions, I will be present at the September 13, 2016 Council Meeting to discuss those with you or please call me at 763-287-7182. Sincerely, WSB & Associates, Inc. Todd Hubmer, PE City Engineer Attachments Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com \\gvcifs01\projects\01626-940\Admin\Docs\Part 2\Public Hearing\STA_PublicHearingBackground.docx THIS PAGE LEFT INTENTIONALLY BLANK 38 Wellhead Protection Plan Part II St. Anthony City Council Meeting September 13, 2016 7:00 P.M. Outline ►Background ►Part 1 Results - What did we learn? ►Part 2 Scope - What have we completed with this effort? ►Part 2 Plan of Action - To what are we committing? ►Next Steps ►Questions 39 Background ►MN Rules 4720.5100 to 4720.5590 ►Consists of two parts: Part I - Approved by Minnesota Department of Health in July 2015 ►Delineates the Wellhead Protection Area (WHPA) and the Drinking Water Supply Management Area (DWSMA) ►Completes well and aquifer vulnerability assessment determining that the DWSMA is of moderate to high vulnerability. Part 1 Results City: The DWSMA is in the City of St. Anthony County: Hennepin and Ramsey 40 Background ►MN Rules 4720.51 to 4720.5590 ►Consists of two parts: Part 2 - Distributed to impacted local government units in July 2016 for mandatory 60-day review/comment period ►Plan of action for the protection of the DWSMA Part 2 Scope ►Evaluates Several Data Elements Geology Land Use Public Utility Services Groundwater Quantity and Quality ►Inventories Potential Contaminants All land uses and potential contaminant sources (including wells and tanks) ►Prepares Management Portion of the Plan Goals Plan of Action Evaluation 41 Part 2 Plan of Action Categories ►A - Well Management ►B - Public Education ►C - Storage Tank Management ►D - Stormwater Management ►E - Hazardous Waste Management ►F - Data Collection ►G - Water Conservation ►H - Land Use Management ►I - Implementation ►J - Evaluation Example Activities ►Newsletters ►Website Links ►Educational Brochures ►Well Maintenance ►Well Location and Sealing ►Data Collection Part 2 Goals ►Goal 1 - Maintain or improve current level of water quality ►Goal 2 - Continue to supply sufficient water quantity ►Goal 3 - Promote activities that protect source water aquifer ►Goal 4 - Collect data to support future wellhead protection efforts 42 Comment Period ►Plan sent to LGUs for 60 day review July 6, 2015 ►Public Hearing September 13, 2016 Next Steps 1.City Council Accepts Plan for Submitting to MDH 2.Submit Plan to MDH for Final Approval 3.Formal Adoption of Plan by MDH 4.Implement the Plan of Action - MDH Evaluation: Every 21 2 years - WHP Plan Amendment: Every 10 years 43 St. Anthony Wellhead Protection Plan Questions? 44 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 16-065 RESOLUTION ACCEPTING PART 2 OF THE CITY OF ST. ANTHONY WELLHEAD PROTECTION PLAN AMENDMENT FOR SUBMISSION TO THE MINNESOTA DEPARTMENT OF HEALTH WHEREAS, the City of St. Anthony has completed developing its Wellhead Protection Plans pursuant to the requirements of Minnesota Rules 4720.5100 to 4720.5590; and WHEREAS, the goal of the Wellhead Protection Plan is to prevent human-caused contaminants from entering the water supply wells and to protect all who use the water supply from adverse health effects associated with groundwater contamination; and WHEREAS, Part 1 of the Wellhead Protection Plan is a technical exercise that uses groundwater modeling to delineate the wellhead protection area (WHPA), Drinking Water Supply Management Area (DWSMA) and includes a well and aquifer vulnerability assessment; and WHEREAS, Part 1 was approved by the Minnesota Department of Health in July 2015; and WHEREAS, a Public Information Meeting was held, as required by Minnesota Rules (part 4720.5330, subpart 7) on September 15, 2015, for the review of Part 1; and WHEREAS, Part 2 of the Wellhead Protection Plan describes how the results of the Part 1 can be applied to best protect a community’s water supply, through the evaluation of several data elements, including physical environment, land use, public utilities, water quantity, water quality, an inventory of potential contaminants, and the preparation of a management portion of the plan; and WHEREAS, a public hearing was held, as required by Minnesota Rules (part 4720.5350, subpart 4) on September 13, 2016 for review of Part 2 prior to submittal to the Minnesota Department of Health for approval. NOW THERFORE BE IT RESOLVED, by the City Council of the City of St. Anthony that: 1. Part 2 of the Wellhead Protection Plan is accepted for submittal to the Minnesota Department of Health for approval. 45 Adopted this 13th day of September, 2016. _____________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 46 Notice of Public Hearing Wellhead Protection Plan – Part II Notice is hereby given that the City of St. Anthony Village will hold a public hearing in review of Part 2 of its Wellhead Protection Plan consistent with the Minnesota Rule (part 4720.5350, subpart 4). The public hearing will be held during the City Council meeting scheduled for 7:00 p.m., Tuesday, September 13, 2016, at the St. Anthony City Council Chambers, 3301 Silver Lake Road. Such persons who desire to be heard with reference to the plan will be heard at this meeting. The City has completed a Wellhead Protection Plan for its drinking water supply wells. Part 1 of the plan was approved by Minnesota Department of Health in July 2015 and included a delineation of a wellhead protection area, the delineation of a drinking water supply area, and an assessment of the vulnerability of the municipal groundwater wells. The public hearing will review the Part 2 report, which includes the inventory of potential contaminants, evaluation of several data elements ,and a management portion that includes goals, objectives, and a plan of action to protect the groundwater wells from contamination. For more information, please call St. Anthony Village City Hall at 612-782-3301. Nicole Miller City Clerk 47 THIS PAGE LEFT INTENTIONALLY BLANK 48 REQUEST FOR COUNCIL CONSIDERATION Meeting Date: September 13, 2016 Resolution- Approving an Amendment to 1989 Settlement Agreement Between the City and Army OVERVIEW: In front of you this evening is a Resolution to adopt a First Amendment to the 1989 Settlement Agreement between the City and the Army related to the Twin Cities Army Ammunition Plant (“TCAAP Agreement”), and authorizing the Mayor to execute the First Amendment on behalf of the City. As the Council is aware, the City and Army have been negotiating potential resolution of claims since the contaminant 1,4 Dioxane was discovered in the Jordan and Prairie du Chien aquifers in the Spring of 2015. The City’s staff and Army have reached an agreement on further payments by the Army to fund additional treatment of groundwater. The TCAAP agreement funded construction of the City’s existing carbon filtration system, which treats tetrachloroethylene (TCE) originating from TCAAP. Carbon filtration cannot treat 1,4 Dioxane. The TCAAP Agreement reserved the City’s rights to bring additional claims to new capital projects (but not operating expenses) necessary to treat contaminants not discovered as of the 1989 settlement. All parties agree that 1,4 Dioxane is a newly-discovered contaminant, and the City and Army have been negotiating potential resolutions since the discovery. The First Amendment will provide $10,565,317 to the City in a lump sum payment. The payment reflects the following components: • 100% of the presently-estimated capital costs of the ultraviolet-oxidation treatment system described to the City in the December 2015 Feasibility Study; • A 20% contingency on the estimated capital costs to reflect future expense uncertainties in constructing the treatment system; • 100% of the City’s staff, administrative, engineering, testing, and legal costs incurred through June, 2016; • 100% of the costs of installing variable pumps to efficiently blend groundwater until the new treatment system comes on-line; and • Costs associated with lost water revenues arising from the irrigation ban and interim lost use of the City splash decks. In exchange for the settlement payment, the City will release the Army from all claims related to 1,4 Dioxane that comes from TCAAP. The City reserves all its rights regarding other possible contaminants and for 1,4 Dioxane from other possible sources. 49 THIS PAGE LEFT INTENTIONALLY BLANK 50 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 16-066 A RESOLUTION AUTHORIZING THE MAYOR OF ST. ANTHONY VILLAGE TO EXECUTE AN AMENDED SETTLEMENT AGREEMENT WITH THE UNITED STATES ARMY TO RESOLVE CLAIMS FOR 1,4 DIOXANE DIOXANE CONTAMINATION EMANATING FROM THE TWIN CITIES ARMY AMMUNITION PLANT WHEREAS, in 1989 the City and the United States Army (“Army”) entered into a Settlement Agreement resolving claims brought by the City against the Army for groundwater contamination caused by operations at the Twin Cities Army Ammunition Plant (“TCAAP” and “TCAAP Agreement”). WHEREAS, the Agreement resolved claims arising from pollutants then-known to be present in the TCAAP contamination plume, but the City reserved rights to bring future claims arising from new pollutants that might later be discovered. WHEREAS, in 2015 the contaminant 1,4 Dioxane was discovered in the aquifers underlying the City, and the City made additional claims against the Army. WHEREAS, representatives of the City and Army have reached agreement on a First Amendment (“First Amendment”) to the TCAAP Agreement, which will provide additional compensation to the City fund new treatment technology to address the 1,4 Dioxane contamination. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Saint Anthony does hereby approve the following: 1. First Amendment to the TCAAP Agreement BE IT FURTHER RESOLVED, that the Mayor is authorized to execute the same on behalf of the City. Adopted this 13th day of September, 2016. ____________________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Review for Administration: ____________________________________ Mark Casey, City Manager 51 THIS PAGE LEFT INTENTIONALLY BLANK 52 53 54 55 56 57 58 59 THIS PAGE LEFT INTENTIONALLY BLANK 60 477 Temperance Street | St. Paul, MN 55101 | (651) 286-8450 September 2, 2016 Honorable Mayor and City Council C/O Mark Casey City of St. Anthony Village 3301 Silver Lake Road St. Anthony, MN 55418 Re: Advanced Oxidation Process Water Treatment Plant and Appurtenant Work City of St. Anthony Village WSB Project No. 2170-29 Dear Honorable Mayor and Council Members: Bids were received for the above-referenced project on Wednesday, August 17, 2016, and were opened and read aloud. Three bids were received as summarized in the attached bid tabulation. The base bid amounts ranged from $6,267,000.00 to $6,385,900.00. The Engineer’s Construction Cost Estimate was $7,060,000.00 without a contingency and $8,472,000.00 with a 20-percent contingency included. The Bid Form included seven bid options to provide the following additional work for the existing water treatment facility: Bid Option Description 1A Rehabilitate the 2 MG ground storage reservoir with a green roof. 1B Rehabilitate the 2 MG ground storage reservoir with a painted roof in lieu of a green roof. 2 Provide a pressure transducer inside existing ground storage reservoir valve vault. 3 Provide a pressure transducer/manhole for the water tower. 4 Provide fire hydrant on the south side of the existing GAC building. 5 Provide canopies on existing WTP buildings to match canopies on AOP building. 6 Investigate, seal, and abandon Well No. 2 inside the booster station per MDH requirements. Based on our discussions with City Staff and the bid amounts received for each of the bid options, we recommend accepting Bid Options 1B, 2, 3, and 6. If the City accepts these four bid options, the low bidder is Gridor Construction, Inc. from Buffalo, Minnesota. Gridor Construction meets the Minimum Contractor Qualifications that were specified for this project. In addition, Gridor Construction’s primary business focus is the construction of water and wastewater treatment facilities. Our staff have previous experience working with Gridor Construction. Therefore, we recommend accepting Bid Options 1B, 2, 3, and 6 and making a contract award to Gridor Construction, Inc. for a total lump sum bid amount of $6,614,700.00. Please contact us if you have any questions. Sincerely, WSB & Associates, Inc. Greg Johnson, PE Water / Wastewater Group Manager Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com K:\02170-290\Admin\Resolutions\Letter of Recommendation 081716.docx Honorable Mayor and City Council September 1, 2016 Page 2 Attachments cc: Todd Hubmer, PE, WSB & Associates, Inc. Justin Messner, PE, WSB & Associates, Inc. Kkp/ef K:\02170-290\Admin\Resolutions\Letter of Recommendation 081716.docx PROJECT: and Appurtenant Work OWNER: City of St. Anthony Village, MN WSB PROJECT NO.: 2170-29 Bids Opened: Wednesday, August 17, 2016 @ 11:00 am Contractor Bid Security (5%)Grand Total Bid 1 Gridor Construction, Inc.X $6,267,000.00 2 Rice Lake Construction Group X $6,273,700.00 3 Municipal Builders, Inc.X $6,385,900.00 Engineer's Opinion of Cost Denotes corrected figure Greg Johnson, PE Project Manager BID TABULATION SUMMARY I hereby certify that this is a true and correct tabulation of the bids as received on August 17, 2016. Advanced Oxidation Process Water Treatment Plant 63 THIS PAGE LEFT INTENTIONALLY BLANK 64 Treatment Plant Expansion Receive Bids / Award Project September 13, 2016 What is 1,4-Dioxane (Dioxane)? ►Used to stabilize chlorinated solvents ►Found in small amounts in many personal care products, laundry detergents, and food ►Considered an emerging contaminant ►Likely to stay in water once there – it does not break down naturally 65 Project Coordination ►US Army ►MPCA ►MDH City Well Location Map Well No. 4 Well No. 3 Well No. 5 66 Dioxane Sampling Results Dioxane Sampling Results 67 ►Option 1 – Blend City wells ►Option 2 – Construct deeper Mount-Simon Hinckley wells ►Option 3 – Purchase water from Minneapolis ►Option 4 – Purchase water from St. Paul Regional Water Services ►Option 5 – Implement treatment for Dioxane Options to Address Dioxane Option 5 – Implement Treatment for Dioxane ►Physically destroys and removes Dioxane from the environment ►Reduces risk to others downstream ►Fits within existing treatment process ►Maintain control of water cost and utility rates ►Utilize all existing wells ►Enhanced disinfection and TCE removal 68 Treatment Plant Expansion Treatment Plant Expansion 69 Treatment Plant Expansion Treatment Plant Expansion 70 Treatment Plant Expansion Treatment Plant Expansion 71 Project Costs / Recommendation Gridor Construction, Inc. Rice Lake Construction Group Municipal Builders, Inc. BASE BID $6,267,000.00 $6,273,700.00 $6,385,900.00 BID OPTION NO. 1A (Green Roof) $720,000.00 $717,000.00 $687,700.00 BID OPTION NO. 1B (Painted Roof) $265,000.00 $312,000.00 $253,300.00 BID OPTION NO. 2 (Valve Vault) $7,000.00 $12,000.00 $5,600.00 BID OPTION NO. 3 (Water Tower) $32,000.00 $15,000.00 $15,900.00 BID OPTION NO. 4 (Fire Hydrant) $15,000.00 $15,000.00 $13,500.00 BID OPTION NO. 5 (Canopies) $51,000.00 $23,000.00 $69,400.00 BID OPTION NO. 6 (Seal Well No. 2) $43,700.00 $40,000.00 $43,800.00 Base Bid + Bid Option No. 1B, 2, 3 & 6 $6,614,700.00 $6,652,700.00 $6,704,500.00 Project Schedule Receive Bids/Award Contract August 23, 2016 Begin Construction September 2016 Start-Up July / August 2017 72 Questions? 73 THIS PAGE LEFT INTENTIONALLY BLANK 74 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 16-067 A RESOLUTION AWARDING A BID FOR THE ADVANCED OXIDATION PROCESS WATER TREATMENT PLANT AND APPURTENANT WORK INCLUDING THE REHABILITATION OF THE GROUND STORAGE RESERVOIR WHEREAS, pursuant to an advertisement for bids for the improvement as shown on the plan for the above-referenced project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Total Bid 1 Gridor Construction, Inc. $6,614,700.00 2 Rice Lake Construction Group $6,652,700.00 3 Municipal Builders, Inc. $6,704,500.00 WHEREAS, it appears that Gridor Construction, Inc. of Buffalo, MN is the lowest responsible bidder, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Gridor Construction, Inc. in the amount of $6,614,700.00 in the name of the City of St. Anthony Village, Minnesota for the improvement outlined in the above-referenced project according to the plans and specifications, therefore, approved by the City Council and on file in the office of the City Clerk. 2. The Engineer, WSB & Associates, Inc., is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted this 13th day of September, 2016. _____________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 75 THIS PAGE LEFT INTENTIONALLY BLANK 76 Kristine Lizdas, J.D. 3013 Townview Avenue NE St. Anthony Village MN 55418 kclizdas@gmail.com September 7, 2016 Mayor Jerry Faust City Council Members: Bonnie Brever, Hal Gray, Jan Jenson and Randy Stille 3301 Silver Lake Road NE St. Anthony Village, MN 55418 Cc: Mayor Peter Lindstrom City of Falcon Heights 2077 Larpenteur Ave W Falcon Heights, MN 55113 Dear Mayor Faust and City Council Members of St. Anthony Village: I am writing on behalf of the undersigned individuals. We are an organized group of St. Anthony residents, business owners and interested colleagues, who are deeply invested in our city’s response to the shooting death of Philando Castile by St. Anthony Police Officer Jeronimo Yanez. We are writing today to express concern over a proposed Tri-City Task Force that the Falcon Heights City Council will be considering this week – it is on the agenda for their September 7th City Council Workshop. We understand that because the St. Anthony Police Department provides policing to all three communities of St. Anthony, Falcon Heights and Lauderdale, that policing concerns are shared in these three communities. We, the undersigned, find the Tri-City Task Force proposal presently before Falcon Heights City Council to be enormously wanting in vision and detail, and consequently do not support the proposal as is. The effectiveness of any proposed task force hangs entirely on who comprises it, the activities it assumes, and the authority it is given. All of these must be addressed with meaningful specificity before it will have our support. We would support the creation of a collaborative Work Group tasked with conducting a formal racial bias assessment of policing by the St. Anthony Police Department and the City of St. Anthony. The Work Group would consist of representatives from the St. Anthony Police Department, including the Chief; the City Administrators and/or Managers of St. Anthony, Lauderdale and Falcon Heights; as well as residents, business owners and other substantially invested individuals from the three cities. The Work Group would heavily represent communities of color, and other communities most deeply affected by St. Anthony’s policing practices. The Work Group would consult with non-governmental organizations experienced in conducting racial bias assessments of public institutions, and avail itself of existing tools and processes for identifying and mitigating racial bias in said institutions. 77 We believe that while overt racial bias still pervades our City and society at large, an even greater concern is the institutionalization of racial bias – whether intended or not – into the formal workings of municipalities, schools, and other social institutions. We propose very specific activities for the Work Group in identifying how and where racial bias is built into the otherwise innocuous workings – the policies, practices, forms, communication channels, etc. - of the St. Anthony Police Department. The first activity, or step, for the proposed Work Group is for all members to take part in a six-month intensive assessment of the St. Anthony Police Department. This is not the standard Citizen’s Academy, which is not useful or appropriate for a work group focusing on a racial bias assessment. As a result of this assessment, all members of the Work Group would develop a deep understanding of how and why St. Anthony police officers do the work they do. By reviewing (redacted) Incident Reports, Supplemental Reports, and 911 calls (recordings), members will develop a much clearer and more detailed grasp of patrol officers’ routines and standard responses. Members would participate in ride- alongs with all SAPD patrol officers, covering daytime and evening shifts over both weekends and week days. The St. Anthony Police Department would arrange for Work Group members to sit-along with 911 operators and dispatchers. Besides the data that has already been requested by residents of St. Anthony, Work Group members would have full access to the St. Anthony Police Department’s Standard Operating Procedures and policies, including insurance policies and relevant city contracts if needed. Work Group members would be provided access to police department staff and relevant city staff/officials for interviews and shadowing opportunities. The second activity, or step, of the collaborative Work Group would involve the analysis of the data collected over the six month period. The Work Group members, including the St. Anthony Chief, other officers of various ranks, and City staff, would participate in collaborative work sessions in which the Group would map the workings of the St. Anthony Police Department, identifying the points at which racial bias manifests in the operations of the police department – such as through formal and informal routines, department priorities, funding pressures, worksheets and forms, insurance mandates or state law. Finally, the Work Group would develop, collaboratively, a Blueprint for moving forward, which would include new forms, procedures, supervisory practices, etc., as well as articulated short- and long-term goals for the Department and the three Cities. The Work Group members would commit to oversee implementation and long-term oversight of implementation efforts, making adjustments to the Blueprint as needed. The ultimate goal of the collaborative Work Group is to create a model comprehensive law enforcement and municipal response to racial bias that would be shared with communities around the country. Thank you very much for considering our ideas. We are more than happy to discuss these ideas further and in greater depth. Sincerely, Kristine Lizdas, J.D. 78 We, the Undersigned, Support this Letter Proposing a Racial Bias Assessment Work Group for the St. Anthony Police Department: Nancy Robinett Jenifer McGuire Paul Verrette Nancy Gonzales Nona Carlson Sandi Sherman Lori Haddad Juli Thompson Mitch Martin Maggie Whiting Ike Whiting Moira Heffron Kristen Morris Maureen Ulbee Andrea Voss Mel Chaput Pamela Metcalf Rossi Cannon Kate Martin Sharon Boone Robert Chance Ariane Kokes Mageen Caines Luann Zappa Garrett Larson Robin Solboe Brian Caines Laurie Parker 79 Mankpondehou Djevi Bernard Walker Jennifer Martin Jackie Blagsvedt Nicole Franzese Kacy Rainaldo Julie Pierce Ruth Asbu Marcy Nutt Anne Kennedy Jamila Keisar Deanne Miller Rose Porwoll Kelly Wilson 80 Date Type Staff Present September 27 Regular Fire Prevention Presentation Award Contract for Construction for HSIP JPA Closest Unit Dispatching Police Workgroup Resolution Sheriff Bostrom Hennepin County Road Maintenance Agreement-Consent City Council City Manager Fire Dept City Engineer October 3 Special 5:30 p.m.Worksession City Council City Manager October 11 Regular Planning Commission items from September Quarterly Donations & Grants Certification of Delinquent Utility Accounts-Consent Agenda Certification of Delinquent Waste Hauler Accounts-Regular Agenda City Council City Manager October 25 Regular Quarterly Goals Update Ordinance Setting Fees for 2016 - 1st Reading-Public Hearing Resolution for Environmental Grants-Continental City Council City Manager October 31 Special 5:30 p.m.Worksession City Council City Manager November 8 Regular 2016 General Election City Council City Manager November 8 Regular 8:00 pm Ordinance Setting Water & Sewer Rates for 2017 - 1st Reading-Public Hearing City Council City Manager November 22 Regular Ordinance Setting Water & Sewer Rates for 2017 - 2nd Reading Fire Prevention Poster Winners City Council City Manager Finance Director Fire Dept November 29 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager November 29 Special 7:00 p.m.Worksession City Council City Manager December 13 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2017 City & HRA Budgets and Final Property Tax Levy -Public Hearing Ordinance Setting the Water& Sewer Rates for 2017 - final reading 2017 Street Project Approve Plans & Specifications, Authorize Advertisement for Bids 2017 Fee Schedule City Council City Manager Finance Director FUTURE COUNCIL AGENDA ITEMS 2016 81 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS December 27 Regular City Council City Manager January 10 Regular Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants City Council City Manager January 19 & 20 Special Goal Setting City Council City Manager Department Heads January 24 Regular 2017 Parks Commission Work Plan- (motion only) 2017 Planning Commission Work Plan-(motion only) Presentation-Northeast Youth and Family Services Northeast Youth and Family Services Agreement City Council City Manager February 14 Regular Planning Commission items from January Administration Annual Report 2017 Street Project Call for Hearing on Improvements, Call for Hearing on Assessments, Order Preparation of Assessments City Council City Manager City Engineer February 28 Regular City Council City Manager March 14 Regular Fire Relief Ratifying Pension Benefit Planning Commission Items from February Liquor Annual Report Fire Annual Report 2017 Street Project Public Hearing, Order Improvements, Adopt & Confirm Assessments, Award Contract for Construction, Call for Sale of GO Bonds 2017 Strategic Plan (motion only) Liquor License Renewals GreenCorp Member application-resolution City Council City Manager Fire Dept Liquor Op Manager March 28 Regular Public Works Annual Report Police Annual Report 2017 Street Project Call for Sale of Bonds City Council City Manager Public Works Director Police Dept April 11 Regular Planning Commission Items from March Quarterly Donations & Grants Finance Annual Report City Council City Manager Finance Director April 25 Regular Arbor Day Proclamation 1st Quarter Goals Update Public Hearing-Budget Calendar Spirit of St. Anthony Award City Council City Manager Finance Director 2017 82 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS May 9 Regular 2017 Street Project Bond Sale and Award of Bonds City Council City Manager May 23 Regular Salo Park Concert Series Insurance Renewal Tort Limits - Consent City Council City Manager June 13 Regular Planning Commission Items from May Order Feasibility Report for 2018 Street Project City Council City Manager City Engineer June 27 Regular Audit Presentation City Council City Manager Finance Director July 11 Regular Planning Commission items from June Quarterly Donations & Grants Quarterly Goals Update VillageFest Presentation Liquor Operations Mid Year Report City Council City Manager Liquor Op Mgr July 25 Regular Night to Unite Presentation Night to Unite Proclamation City Council City Manager Police Chief August 8 Regular 8:00 p.m. Planning Commission items from July SANB #282 Presentation City Council City Manager August 22 Regular Budget Presentation Approval of 2018 Street & Utility Recon Fesibility Study City Council City Manager Finance Director City Engineer September 12 Regular Planning Commission items from August 2018 Preliminary Operating Budget and Levy-Public Hearing Kiwanis Peanut Day City Council City Manager Finance Director 83 / ( ± / y ) ( ( \ / ILE � § CD � � � —a �P } ) O � � � � �z % � S : / � � , ( � � i 7 A � ; « / �� \\ \\ B; R, CD &] »(e ¢ }E`/ `$ ®)2 ©= $ CD D 0 9)�$§ »y ƒ&E 0 \f ƒ k 0 CD = � \ \ \� CD , ®moo / A / ; \E &� /, � On ( &7&(! \ CD E \E (g G \2$§ n«�E @�) // 0 CD) r i a (te \ !{ CD \ § \ j 2 \ / § \ j § §