Loading...
HomeMy WebLinkAboutPL MINUTES 04172007CITY OF ST. ANTHONY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 PLANNING COMMISSION MEETING April 17, 2007 7:00 p.m. I. CALL TO ORDER. Chair Stromgren called the St. Anthony Planning Commission meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE. Chair Stromgren invited the Commission and the audience to join in the Pledge of Allegiance. III. ROLL CALL Commissioners present: Chair Stromgren; Commissioners: Crone, Galyon, Goodwin, Heinis, Jensen, and Jenson. Absent: None Also present: Assistant City Manager Kim Moore-Sykes IV. APPROVAL OF MEETING AGENDA Motion by Commissioner Galyon, seconded by Commissioner Jenson, to approve the meeting agenda as amended. Motion carried unanimously.29 30 31 32 V. SPECIAL ORDER OF BUSINESS V.1. Acknowledge Resignation of Commissioner Hanson 33 34 35 36 37 38 39 Chair Stromgren announced the resignation of Commissioner Hanson. He stated Mr. Hanson sold his home and would be moving out of the community. Chair Stromgren stated Mr. Hanson service on the Planning Commission for nearly nine years and did a wonderful job. V.2. Introduce Commissioner Kim Goodwin 40 41 42 43 44 Chair Stromgren introduced Kim Goodwin, indicating she would complete Mr. Hanson’s term on the Planning Commission. Planning Commission Meeting Minutes April 17, 2007 Page 2 V.3. Elect Vice-Chair 1 2 3 4 5 6 7 8 9 Chair Stromgren stated the Vice Chair position needed to be filled due to Mr. Hanson’s resignation. Commissioner Jan Jenson nominated Commissioner Don Jensen for the position of Vice Chair. Motion by Commissioner Jenson, seconded by Commissioner Galyon to approve the election of Commissioner Don Jensen as the Vice-Chair of the Planning Commission. 6 Ayes 0 Nays 1 Abstain (Jensen) Motion carried. 10 11 12 13 14 15 16 VI. APPROVAL OF MEETING MINUTES OF MARCH 20, 2007 Motion by Commissioner Jensen, seconded by Commissioner Jenson, to approve the Planning Commission meeting minutes of March 20, 2007. Motion carried unanimously.17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 VII. COMMUNICATION WITH CITY COUNCIL None VIII. PUBLIC HEARINGS None IX. CONCEPT REVIEWS None X. REPORTS FROM STAFF IX.1. Re-codification of City’s Code 33 34 35 36 37 38 39 40 41 42 43 44 Assistant City Manager Moore-Sykes explained that one of the City’s 2007 goals was for staff to research the need to re-codify the City’s Code of Ordinances and to solicit bids. She stated staff contacted Mr. Duke Addicks, special counsel for the League of Minnesota Cities, Member Services, and asked him to submit a proposal for re-codification. Ms. Moore-Sykes commented the Code of Ordinances was last re-codified in 1993. Assistant City Manager Moore-Sykes stated Mr. Addicks responded with a proposal for the re- codification process and a proposed cost of $11,995, plus any costs incurred as a result of the re- codification of the City’s code. She reported the scope of the proposed work under the proposed cost includes: a review of the City’s current code of ordinances and all ordinances and Planning Commission Meeting Minutes March 20, 2007 Page 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 resolutions passed since the last codification; organizing all information based on titles, chapters, sections, and according to subject matter; updating the code to reflect current statutory and case law requirements, deleting improper or unlawful provisions; simplifying language where appropriate and convert to gender-neutral language where necessary; preparing a table of contents with sectional analysis and an index; submitting a draft of the updated code within six months of execution of contract and provision of documents; and 20 printed copies within three months of the City’s authorization. Assistant City Manager Moore-Sykes stated that in addition to the scope of work, the bid also provides for other services deemed Optional Services. She reported the bid expires June 30, 2007 if the City chooses not to execute the agreement. Assistant City Manager Moore-Sykes commented City Council is reviewing the proposal and submitting additional questions. Commissioner Jenson asked what types of additional costs would be over and above the quoted cost. Assistant City Manager Moore-Sykes replied if the attorneys from American Legal Publishing were required to come to St Anthony for any reason, St. Anthony would pay travel costs, meals, and lodging while in St. Anthony. She stated the City would not be responsible paying for their time while they were here. Vice Chair Jensen commented the proposal mentions columns and pages. He indicated it did not describe the point or font size or what happens if the Code exceeds the 500-sheet base. Assistant City Manager Moore-Sykes replied Staff would discuss this with Mr. Addicks. She indicated requirements could be specified in the contract. Commissioner Jensen expressed his concern with the number of sheets charged versus the number of words on a page and the format. Assistant City Manager Moore-Sykes replied Mr. Addicks must abide by the reasonable person standard to make it readable and understandable by the citizens of St. Anthony. Commissioner Jensen stated he is confused about the add-ons that appear to imply a license fee for the work and additional copies of the document that would belong to the City’s once completed. He commented the proposal did not state a license is being executed. He stated that the way the document is structured, copies could not be made or put on the web site per the contract as currently written. He assumed the City would want full use of the documents rather than pay a yearly license fee for that privilege. Chair Stromgren replied he assumed it would be part of the contract. He commented other cities do use American Legal Publishing who then posts various city ordinances on the web for public use, for a fee. Planning Commission Meeting Minutes March 20, 2007 Page 4 1 2 3 4 5 6 7 8 Commissioner Jenson asked if an electronic copy would be provided. Assistant City Manager Moore-Sykes replied a copy on disk and 20 hard copies would be provided. Chair Stromgren commented on four chapters highlighted as being in greater need of work than are others. Assistant City Manager Moore-Sykes replied these chapters include: Chapters 5, License, 9 Permits, and Business Regulations; Chapter 6, Fees, Rates, and Charges; Chapter 14, Signs; and Chapter 16, Zoning and Land Use. 10 She indicated one of the changes to chapter five is to include a housing rental ordinance. She commented fees, rates, and charges are being reviewed to ensure St Anthony is in line with other communities with similar fees, rates, and charges. Assistant City Manager Moore-Sykes stated proposed revisions to the sign ordinance came as a result of attending a League of Minnesota Cities presentation on signage. She commented staff is currently reviewing other chapters for possible revision. She commented if it is determined that these are the only chapters in need of revision, it then becomes a question of whether or not the City’s Code is really in need of such a thorough review and if the revisions could be done in- house with final review by the City Attorney for the same amount of money or less. 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 Chair Stromgren asked if signage would be done through the League of Minnesota Cities. Assistant City Manager Moore-Sykes replied she is working with an attorney from the League of Minnesota Cities to rework and revise Chapter 14 on signage. Chair Stromgren commented the City could not do these four chapters separately; rather, a consultant is hired to do the entire code and reformat the entire body. Assistant City Manager Moore-Sykes stated the question was asked whether to go ahead and do the revisions the response to that question was to go ahead and do the revisions and submit if the City decided to go ahead with the contract and then pull them into the revised code. Chair Stromgren stated it might not make sense to spend $12,000. Commissioner Jensen seconded Chair Stromgren’s cautions. He commented that if Staff is in the process of revising two of the more substantial subsections, he felt they should wait until the Planning Commission and City Council approve the revisions before hiring a consultant to reformat the document. IX.2. Revisions to the City Code 40 41 42 43 44 45 46 Assistant City Manager Moore-Sykes reported on the sign ordinance revisions. She discussed the information presented at the workshop she attended. She stated the proposed revision would be submitted to City Attorney for review and then on to the Planning Commission and City Council for review. Planning Commission Meeting Minutes March 20, 2007 Page 5 1 2 3 4 5 6 7 8 9 10 11 12 13 Assistant City Manager Moore-Sykes stated the Fire Department is currently working on a residential rental-licensing ordinance to include single-family residences or duplexes. She explained the fire department does inspections on multi tenant buildings to insure they are safe, but they are not able to inspect rentals in an R1 or R2 district, nor are they tracked to ensure they meet building code. She reported that once the revision was complete, it would be passed on to the g C ission and City Council for review. Plannin omm XI. COMMUNITY FORUM None XII. INFORMATION AND ANNOUNCEMENTS X.1. Discuss Residential Sprinkler Systems 14 15 16 17 18 19 20 21 22 23 24 25 Assistant City Manager Moore-Sykes reported she received an email from Commissioner Don Jensen on sprinkling and safety in the home. She passed this on to the Fire Chief, the Public Works Director, and the City Manager for their input. She stated Chief Melenack replied that, while he thought it was a great idea that every residents have a sprinkler system, it is not feasible or affordable for single-family homes. She stated the City Engineer also commented on the extensive maintenance and upkeep involved with the single-family homes and doubted legislation would ever pass to make it mandatory for single-family homes. Assistant City Manager Moore-Sykes mentioned Chief Melenack stated he would love for it to be put into new homes going forward, however, this presents more maintenance problems and expense. X.2. Discuss Housing Market Information 26 27 28 29 30 31 Assistant City Manager Moore-Sykes pointed out a copy of a report on the St. Anthony housing market received from the Mayor. She commented St. Anthony is following the trends experienced throughout the metro area. X.3. Discuss League of Minnesota Cities Information 32 33 34 35 36 37 38 39 40 41 Assistant City Manager Moore-Sykes highlighted the information received from a meeting with the League of Minnesota Cities she attended. XIII. ADJOURNMENT Motion by Commissioner Jensen, second by Commissioner Galyon, to adjourn the meeting at 7:22 p.m. Motion carried unanimously. 42 43 44 Respectfully submitted, Dianna Wise, Timesaver Off Site Secretarial, Inc.