HomeMy WebLinkAboutCC WORKSESSION 06012009City of St. Anthony Village
Work Session Agenda
June 1, 2009
2:00 p.m.
2:00 p.m. to 4:00 p.m. Tour of the City
Council
4:00 p.m. Worksession begins Meeting Date
1. Northwest Youth and Family Services Contract — June 9`h Consent
Mike Mornson
2. Budget Reduction Presentation — Staff June 9"
3. Tiered Water & Sewer Rates— Roger Larson Unsure
4. Street Reconstruction Project Presentation — Todd Hubmer June 91h /23`d
5. Parking Ordinance — Jay Hartman June 9d'
6. Police Contracts with Falcon Heights & Lauderdale June 23 "
7. Other Business
There will be a break around 5:00 p.m. for dinner)
CITY OF ST. ANTHONY
CITY COUNCIL WORKSESSION
City Council Chambers
May 4, 2009
6:00 p.m.
Work Session Meeting Minutes
Present:
Council: Jerry Faust, Mayor; Brian Thuesen, Councilmember; Randy Stille, Councilmember,
Hal Gray, Councilmember; and Jim Roth, Councilmember.
Staff: Mike Mornson, City Manager; Kim Moore - Sykes, Assistant City Manager; Roger Larson,
Finance Director; John Ohl, Police Chief; John Malenick, Fire Chief; Mike Larson, Liquor
Operations and Jay Hartman, Public Works Director.
Absent: None
1. Call to Order.
Meeting called to order by Mayor Faust at 6:00 pm.
2. Budget Review - 2009 & 2010.
The City Manager presented information about the cuts to the Market Value
Homestead Credit budget cuts for 2009. He reported that St. Anthony is scheduled
to receive a $135,000 cuts to the MVHC for 2009. He reported Staff recommends
cutting $52,700 for the General Operating Fund and $82,300 from the Capital
Equipment Budget. Mike indicated that if this proposal is agreeable to the City
Council, he will have a resolution prepared for their consideration. Discussion about
the itemized cuts and respective budgets. Mike indicated that he would have a
recommendation for the Council in June.
Mike reported that based on the feedback and discussion from this meeting, Staff
will have a recommendation for the 2010 budget based on the feedback received
from the Council tonight.
The General Operating budget for 2010 was reviewed by Staff and Council. Mike
reported on various department budgets with regard to the 2010 - 2014 Capital
Equipment budget. He also reviewed the City Expenditure. There was discussion
with Council about proposed revisions and additions.
3. Update on Falcon Heights and Lauderdale Police Contracts.
Mike and John Ohl, the Police Chief, reported on the negotiations with the cities of
Lauderdale and Falcon Heights regarding the renewal of the law enforcement
contract for the provision of police services to these two cities by the St. Anthony
Police Department. They discussed various proposals and the Police Chief and Mike
to meet with the representatives from Lauderdale and Falcon Heights for further
Z: \Council Meetings\ 2009 \Worksessions \05042009 \Council Staff worksession 05042009.doc
discussion regarding these proposals. The Police Chief and Mike to present
contracts at the May 261h Council meeting.
4. Winter Parking Ordinance Review.
Jay Hartman, the Public Works Director, reported on the results of the parking
situation as the result of the temporary changes to the Winter Parking Ordinance.
He recommended that the Council consider returning to the original Winter Parking
Ordinance language that did not permit on- street parking overnight from November
to April. He suggested revising language that restricts parking between the hours of
12:OOam - 7:OOam. He reported that it was inefficient to have drivers return to
replow a street due to parked vehicles. Discussion. Council asked Staff to return
with additional data and information to support the Staff recommendation.
5. Fiber to the Premise.
The City Manager reported on the meetings at North St. Paul and Monticello
regarding their experiences and efforts with installing fiber to the premises.
Discussion.
6. Other Business.
The Mayor commended the Public Works Director on his letter to the residents
living adjacent to Emerald Park.
The Council received information about the upcoming June 1, 2009 City tour from
2:OOpm to 4:OOpm and the Council work session starting at 4:OOpm.
Adjourn. The work session adjourned at 9:30pm. Minutes respectfully submitted by Kim
Moore - Sykes, Assistant City Manager.
Z: \Council Meetings\ 2009 \Worksessions \05042009 \Council Staff worksession 05042009.doc
To: Mayor and Councilmembers
From: Mike Morrison, City Manager
Date: 4/23/2009
The staff at Northwest Youth and Family Services held a meeting earlier this year with the City
Managers /City Administrators of all the cities that have partnerships with Northwest Youth and
Family Services.
One of the items of discussion was to review the existing contract with the cities to make what
was classified as housekeeping issues.
The consumer price index not to exceed 3% was recommended to help cities in case of levy limits
staying in place.
1" �YF
April 20, 2009
Northwest Youth & Family Services
Developing Healthy Lives
Michael Mornson, City Manager
City of St. Anthony
3301 Silver Lake Road
St. Anthony, MN 55418
Dear Michael:
At our last meeting with the city managers we talked about updating the contract between
cities and NYFS. Enclosed you will find a copy of the updated contract.
For the most part the contract remains the same but for three changes:
• Section III -D -2: We replaced the adjustment being based on the Implicit Price Deflation
Indexed with the Consumer Price Index and change the adjustment not to exceed plus or
minus 3% instead of 5 %.
• Section III-E: The limif on the size of our Board of Directors is 24 members not 20.
• Section III -F -2: Two years ago we changed our fiscal year to run July through June
rather than on a calendar. Consequently we will get the needed materials to the cities by
November 30 rather than June 30.
I hope you can agree with these changes. If you have any concerns please feel free to let me
know. If I don't hear from you, I will assume you agree with the changes.
As usual we will inform you about the 2010 City Participation amount by June.
Thanks for your ongoing support of Northwest Youth & Family Services and your
commitment to this unique partnership.
Sincerely,
J Hro tka
President/CEO
3490 Lexington Ave. N Shoreview, MN 55126 651- 486 -3808 www.ny Fs.org
AGREEMENT
PARTIES
This agreement is made and entered into by and between the City of St.
Anthony, Minnesota ( "City") and Northwest Youth and Family Services ( "NYFS").
II. RECITALS
A. NYFS is a non -profit social service agency whose mission is to meet the
unmet developmental needs of at -risk youth and families within their
community environment with emphasis on providing services through
collaboration and coordination with existing community resources. These
services are available to youth and families residing in the northwest
suburbs of Ramsey County, including, but not limited to, the municipalities
which are signatory to agreements which are identical to this Agreement
( "participating municipalities ") and students and families from Independent
School Districts 621, 623, and 282.
B. Through this Agreement the City intends to contract with NYFS to provide
such services to its residents and to act as a sponsor of NYFS by
providing financial support, a method to establish appropriate services to
be provided and policy guidance for its activities.
C. This Agreement shall be used as the form agreement between NYFS and
each of the participating municipalies. This Agreement replaces a Joint
Powers Agreement and is intended to continue the spirit of cooperation
and collaboration in the provision of social services between the City and
NYFS.
111. TERMS AND CONDITIONS
In consideration of the mutual understandings of this Agreement, the parties
hereby agree as follows:
A. Prior Agreements Cancelled. By execution of this Agreement any prior
agreements and amendments thereto between the parties are hereby
cancelled.
B. Services Provided. NYFS shall provide the City and its residents with
youth and family counseling and programs set forth in the Addendum
attached hereto.
C. Principles of Service and Program Establishment and Operations. On a
yearly basis and prior to submission of its annual budget, as provided for
hereafter, NYFS shall:
Report regarding proposed changes in services and programs to
the City; and
2. Establish a fair and open bidding /request for proposal (RFP)
process to contract, manage or provide such services and
programs, which are not directly provided by NYFS staff.
D. Funding
In addition to the participating municipalities share of the annual
budget, funds for the operation of NYFS will be raised by NYFS
endeavoring to secure user fees, grants and appropriations from
private organizations, the State of Minnesota, Federal and County
agencies, and other legal and appropriate sources.
2. The City shall pay annually to NYFS an amount equal to $1.20 per
capita (Per Capita Payment') based upon City's population in
Ramsey County. The City's population shall be determined by
using the most recent Metropolitan Council population data. The
Per Capita Payment may be adjusted annually for inflation /deflation
using the Consumer Price Index. Such adjustment shall not
exceed plus or minus 3% in any year. Any adjustment in the Per
Capita Payment beyond those indicated by reference to the
Consumer Price Index shall require approval of each of the
participating municipalities.
3. Amounts payable by the City shall be paid to NYFS on or before
January 30, of each year to cover the City's share for that year.
E. Board of Directors. This agreement is contingent upon the City having a
designated seat on the Board of Directors. The Board of Directors shall
be limited to not more than 24 Board members.
F. Further Obligations of NYFS. In addition to the obligations set forth
elsewhere in this Agreement, this Agreement is further contingent upon
NYFS doing the following:
The Bylaws of NYFS shall be amended to add provisions requiring
an open process for contracting services as provided for in
paragraph C.2., above, and prohibiting NYFS from supporting or
opposing individual candidates for election to public office in any of
the participating municipalities; and adding the requirement that
IRS 501.C3 status be maintained.
2. On or before November 30, of any year NYFS shall submit a written
report to the City including an Annual Report, the audited financial
statement, a program specific summary of services provided to the
municipality, and the proposed city budgeted amount for the
subsequent year; in addition, 30 days from the end of each
calendar quarter, NYFS shall submit a written report to the
participating municipality.
3. Periodically advising the City of services available through NYFS to
the City's residents;
4. Establishing a sliding scale for counseling services available
through NYFS to the City's residents and periodically advising the
City of such fees;
5. Providing other reasonable information requested by the City;
6. Purchasing a policy of liability insurance in the amount of at least
$1,000,000.00, naming the City as an additional insured and
providing a copy of the insurance certificate evidencing such policy
to the City, annually;
Provide the City with a copy of its Articles of Incorporation, Bylaws,
Amendments thereto, and the IRS tax exempt status letter;
NYFS shall defend and indemnify the City from any and all claims
or causes of actions brought against the City of any matter arising
out of this Agreement or the services provided pursuant to this
Agreement; and,
9. Without the written approval of the City, NYFS will not enter into
any agreement with any other city which differs from the terms and
conditions of this Agreement.
G. Term. This agreement shall remain in full force and effect for an indefinite
term unless any party gives the other party at least 6 months written notice
of its intent to cancel this Agreement effective December 31, of the year in
which the notice is made.
H. (A) Distribution of Assets Upon Dissolution.
If NYFS ceases to operate, the Board of Directors will do one of the
following:
Give the assets to one or more non - profit agencies providing similar
social services in the northern suburbs of Ramsey County; or,
2. Form a new Foundation to fund appropriate social service
programming in the northern suburbs of Ramsey County.
The final Distribution of Assets Plan must be approved by the Ramsey
County District Court.
(B) Deviation from the Mission.
If the City Council determines that NYFS has materially deviated from its
mission (See II. Recitals, A.), the City Council may ask the NYFS Board of
Directors to consider dissolving the agency and liquidating the assets.
The Board will do one of the following:
Consider the request and by a majority vote deny it.
Consider the request and by a majority vote agree to modify the
programs to be consistent with the mission.
Consider the request and by a majority vote agree with the request
and move to dissolve the agency and liquidate the assets.
IN WITNESS WHEREOF, the parties have executed this Agreement on this date
set forth below.
CITY OF ST. ANTHONY
0
Michael Morrison
Its:
Clerk/Administrator
Dated:
NORTHWEST YOUTH & FAMILY SERVICES
an
President/CEO
Its:
Chair of the Board of Directors
lei
MEMORANDUM
DATE: May 15, 2009
TO: Mayor and Councilmembers
FROM: Mike Morrison, City Manager
Roger Larson, Finance Director
ITEM: MARKET VALUE CREDIT/2009 BUDGET CUTS
To help balance the State of Minnesota's budget deficit, the Governors proposal includes
cutting Local Government Aid and Market Value Credit to Minnesota Cities by 5.05 %.
If approved by the Legislature, the impact to St. Anthony would be a loss in Market
Value Credit of $133,200 (the City has not received LGA since 2002).
Anticipating the loss in Market Value Credit, the City Council directed Staff to examine
their budgets and provide input on how to remove $135,000 from the budget.
At the February 4a' work session, Staff presented the removal of the Sewer Jetter from the
Capital Equipment Budget ($150,000). Council expressed concern that it was not fair or
prudent to penalize only the Public Works Department and wanted Staff to look at all
areas of the budget.
At the March 315` work session, Staff presented four options to the City Council:
Option #1 - Cut the Capital Equipment Budget by $135,000
Option #2 - Cut the General Operating Budget by $135,000
Option #3 - Increase Taxes /Liquor Revenues by $135,000
Option #4 - Combination of Options #1, #2 and #3
At that meeting, the City Council directed Staff that the cuts should affect all
Departments and could came from a combination of reductions to the General Operating
and Capital Equipment Budgets. Their direction included goals to maintain the same
level of service, evaluate the efficiency of operations and the need to define the risks
associated with the cuts.
At the May 46 work session Staff presented its recommendations which included
reducing the General Operating Expenditures by $52,700 and cutting or deferring Capital
Equipment purchases by $82,300.
A summary of the cuts is as follows:
1) General Government
2) Police
3) Fire
4) Public Works
Total
General
Capital
Operating Budget
Equipment
$15,300
$18,300
$11,000
$30,000
$ 7,100
$27,000
$19,300
$ 7,000
$52,700
$82,300
1
At the June I" work session the City Council will review the budget cuts. The
adjustments to the budget include reductions to:
• Sister City Participation
• Communications
• Code Enforcement
• Training/Education of Employees
• Travel/Conference (League of MN Cities/lCMA)
• Part -Time Summer Help
• Reduction in Legal Services
• Cut or Defer Capital Equipment Purchases
At the June 9s' Council Meeting, the City Council will finalize the budget cuts and
consider approving a resolution adopting the changes to the 2009 General Operating and
Capital Equipment Budgets.
The attached materials represent a summary of the cuts made by all Departments.
Recommendation:
Staff is recommending approval of Resolution #09 -)= reducing the 2009 General
Operating Budget by $52,700 and the Capital Equipment Budget by $82,300. The
"Revised" 2009 General Operating Budget now totals $5,224,700 and the "Revised"
2009 Capital Equipment Budget now totals $317,700.
CITY OF ST ANTHONY
RESOLUTION No.
A RESOLUTION SETTING THE CITY OF ST. ANTHONY
2009 "REVISED" BUDGET AND AUTHORIZION OF THE LIQUOR FUND TRANSFER
WHEREAS, State Law and Government Accounting Standards requires the City Council of the City of St
Anthony to approve any changes to its Operating Budgets; and
WHEREAS, in 2009, the State of Minnesota will reduce the City's Market Value Credit; and
WHEREAS, the City Council directed Staff to balance the loss by reducing the General Operating and Capital
Equipment expenditures by $135,000; and
WHEREAS, the City Council and Staff discussed key issues and budgeting revisions at their February 4th,
March 31 , May 4 and June 1 st, 2009, work sessions;
WHEREAS, the information needed for the City Council to determine the "Revised 2009 General Operating
and Capital Equipment Budgets" has been completed;
NOW, THEREFORE, BE IT RESOLVED that:
1) The Original 2009 General Operating Budget totaled $5,277,400.
2) The Original 2009 General Operating Expenditure Budget is reduced by $52,700
3) The Original 2009 Liquor Transfer of $200,000 to the General Fund is increased by $82,300
4) The "Revised 2009 General Operating Budget' ' now totals $5,224,700.
BE IT FURTHER RESOLVED that: (See Attached Detail)
1) The Original 2009 Capital Equipment Budget totaled $400,000.
2) The Original 2009 Capital Equipment Budget is hereby reduced by $82,300.
3) The Original 2009 Liquor Transfer of $200,000 to the Capital Equipment Fund
is reduced by $82,300.
4) The "Revised 2009 Capital Operating Budget" now totals $317,700.
(See Attached Detail)
Adopted this 9th day of June, 2009
ATTEST:
City Clerk
Review for Administration:
Mayor
City Manager
3
Ell
2009 Budget Cuts
04101/09
City Council
Minute Taker
10140100 -321
Amount
$1,000.00
Total
League of MN Cities - Conference
10140100.341
$1,500.00
$2,500.00
Public Relations
Sister City
10140150 -341
$1,200.00
$1,200.00
General Management
ICMA Conference
10140200341
$1,500.00
$1,500.00
Elections
Printing & Publishing
10140400 -334
$400.00
Maintenance & Repair
10140400437
$200.00
$600.00
Finance
Non - Capitalized Equipment
10140510 -224
$500.00
General Supplies
10140510226
$500.00
Certificate of Excellence
10140510 -321
$1,000.00
$2,000.00
Assessing
Reduce Assessing Costs
10140530.320
$2,500.00
$2,500.00
Legal
Consultant/Legal Costs
10140600 -320
$5,000.00
$5,000.00
Emergency Management
Printing & Publishing
10141000334
$300.00
Maintenance & Repair
101 -41000 -339
$800.00
Trainingrrravel /School
10141000 -341
$1,000.00
$2,100.00
Police
Overtime - Regular
10141100 -111
$1,000.00
Overtime - Court
10141100117
$1,000.00
Communications
10141100 -331
$7,000.00
Trainingrrravei /School
10141100 -341
$1,000.00
$10,000.00
Fire
Code Enforcement
10141200 -116
$2,000.00
Fire Prevention
10141200 -225
$500.00
Consultant Services
10141200 -320
$2,000.00
Other Services
10141200 -321
$500.00
§5,000.00
Animal Control
Consultant Costs
10141900320
$1,000.00
$1,000.00
Public Works
Savings - P/W Superintendent
10142000 -110
$7,300.00
Seasonal Help - P/r
10142000 -112
$8,800.00
Street Signs
10142000 -224
$1,200.00
$17,300.00
Tree & Weed Care
General Supplies
10143100226
$500.00
$500.00
Parks
General Supplies
10145500 -226
1 500.00
$1,500.00
Capital Equipment:
Police
$30,000.00
Fire
$27,000.00
P/W Equipment
$7,000.00
Finance /Administration
18 00.00
r%
Total General Fund /Capital Equipment
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
REVENUES
Property Tax - Levy
Penalties, Interest, Tax Forfeitures
PERA - Rate Increase Levy
Licenses
Permits
Dare /School District #282 Levy
Fire Relief Association - 2% Insurance/Pension
Intergovernmental Revenue
Loss In Market Value Credit
Contract Revenue (Lauderdale/Falcen Heights)
Charges for Service (Fines)
Miscellaneous Revenues
Transfers from Other Funds
Other Revenue (Grants. Donations & Misc. Services)
GENERAL FUND TOTAL REVENUES
EXPENDITURES
Mayor / City Council
Publidlntergovemmental Relations
Cable Franchise
General Management
Elections
Finance, Insurance / Accounting
Assessing
Legal
Engineering, Planning /Zoning
City Buildings
Emergency Management
Police Protection
Lauderdale /Falcon Heights Contracts
Maintenance & Repair (Police Vehicles)
Dare Education
Fire Protection
Maintenance Repair (Fire Vehicles)
Fire Relief - 2% Insurance/Pension
Inspections, Building /Plumbing/Heating/Health
Animal Control
Public Works
Public Works, Maintenance, Repair & Equipment
Tree and Weed Care
Parks
Community Services/Recycling Transfer
DUI - Alcohol Compliance (Citizens Academy)
Other Expenditures
GENERAL FUND TOTAL EXPENDITURES
2007
2008
2009
ACTUAL
ACTUAL
BUDGET
$2,485,283
$2,612,962
$2,945,511
$19,973
$5,095
$3,000
$7,500
$7,500
$7,500
$40,341
$41,736
$42,100
$173,391
$206,082
$190,400
$14,795
$14,800
$14,500
$45,604
$40,177
$52,500
$368,743
$287,672
$221,400
$0
$0
$0
$1,039,000
$1,096,200
$1,156,500
$129,264
$114,062
$107,000
$236,685
$173,330
$155,389
$340,500
$352,600
$356,600
$26,217
46 808
$25,000
$4,927,296 4 996 924 $5,277.40 0
REVISED
2009
General Operating Budget
2007
ACTUAL
$52,617
$24,070
$32,857
$101,231
$22,101
$252,841
$41,330
$73,841
$3,792
$154,436
$52,875
$1,257,414
$916,904
$0
$14,204
$653,586
$0
$45,604
$106,444
$1,976
$481,241
$162,746
$31,524
$171,166
$52,176
$23,542
$40,645
2008
ACTUAL
$59,729
$24,504
$34,915
$105,171
$32,789
$271,758
$40,734
$68,975
$3,722
$180,816
$56,752
$1,347,533
$936,421
$83,546
$12,935
$702,265
$25,889
$40,177
$113,912
$1,526
$469,138
$81,327
$34,126
$147,825
$52,176
$20,556
$47,564
2009
BUDGET
$61,300
$27,500``
$28,000
$101,500 ";
$33,300 :-
$282,400 r
$51,900
$90,000
$5,200
$181,600
$56,900
$1,451800
$994,600
$72,600 .r
$14,500
$748,000 'I
$25,400
$52 500 .
$94,800 -.
$522,700
$69,300 r:
$37,100
$187,500 $180,000:.
$57,200 557.200'
$0 $0
$25,000 $25 000000
$5,224 700-
CUTS
2009
BUDGET
$0
$0
$0
$0
$0
$0
$0
$0
($135,000)
$0
$0
$0
$82,300
($52,700)
REVISED
CUTS
2009
2009
BUDGET
BUDGET
5'
$2,500
'$2
$1,200
83
$.t
$1,500
33
$600
$28.=
$2,000
5
$2,500
$5,000
,85
5- '8
$2,100
$1441800
$10,000
$994.600;-
$72 600 -
$'4 500.;
$743 000''`
$5,000
$25.40'0"
$52,Q0 6
gs4
$SOr5 405 ° %.
$$7,300
$4,771,163 $4,996,780 15,277,400
FUND BALANCE AT END OF YEAR $1,438,359
$4,771,900
$1,440,503 $1,440,503 $1,440,503
$4,998,600 Budget
$4,927,296 $4,998,924 Revenue
$4,771,163 4 996 780 Expenditures
$156,133 $2,144
$500
$1,500
$52,700
5
A
CAPITAL EQUIPMENT — 2009 Budget Cuts
Capital Equipment Authorized Remaining Expenditures
Original Allocation .......... ............................... .......................$400000
2009 Cuts 82,300
Revised 2009 Budget $317,700
Capital Equipment Reductions:
Police:
ComNet Computer Upgrades ................................ ..............................
.........................$5,000
MP5's - Firearms ................................................... ...............................
.........................$2,000
OfficeFurniture ....................................................... ...............................
.........................$5,000
Opticoms .........................................................................................
............................... $3,000
$3000
MDC' s ...........................................................................................
...............................
TotalPolice ...................... ...............................
Fire:
........................$30,000
ThermalImager ............................................................................
............................... $18,000
TurnoutGear ................................................................................
..............................$ 5,000
Computers / Printers ...............................:.......................................
..............................$ 2,000
Radio' s ...........................................................................................
............................... 2 000
TotalFire ......................................
............................... $27,000
Public Works - Equipment
Office Furniture (GIS /Public Works Building) ............... :........................................... 17DL0
TotalPublic Works ............................... .........................$7,000
Finance /Administration:
Ethernet/ASC 400 Upgrades ................................................ $ 3,300
.......... ...............................
Cisco Ethernet Switch/Transceiver& Wireless Upgrades ............... ..............................$ 7,000
Miscellaneous — Network & Computer Upgrades... ....................................................... $ 3,000
City Council & AN Improvements ................................ ............................... $5.00 0
Total Finance /Administration ............ ........................$18,300
Total Expenditures ........... ............................... ........................$82,300
7
CAPITAL EQUIPMENT — 2009 Revised Budget
Capital Equipment Revenues:
Revenue Sources:
LiquorOperations Profits ....................................................................... ............................... $117,700
MSARevolving Funds ............................................................................ ............................... $ 90,000
Water Filtration Interest Earnings ........................... $ 50,000
.. ............................. ...............................
Fund Balance/Reallocation of Trade/Sale of Existing Equipment ......... ............................... 60,000
Total Revenues ...................................... ............................... $317,700
Capital Equipment Expenditures:
Police:
ThreeSquad Cars ........................................................................
............................... $ 78,000
TearDown & Build New Squads ..................................................
............................... $ 8,000
Equipment Replacement/Squad Cars ........................................
............................... 5.00
Total Police .............................................
............................... $ 91,000
Fire:
TurnoutGear ...............................................................................
............................... $ 5,000
Pagers.........................................................................................
............................... 3,200
TotalFire .......................................
............................... $ 8,200
Public Works - Equipment:
PortableHoist ........................................................................... ............................... $ 35,000
UtilityJetterNac Truck .............................................................. ............................... $150,000
Park Playground Equipment ...................................................... ............................... $ 20,000
Refurbish Ball Fields/ Maintenance ................................ ............................... s 500
Total Public Works ................... ............................... $210,000
Finance /Administration:
File Server & Software Upgrades for Network ( Roseville) ............ ............................... 8,50
Total Finance[ Administration ..... ............................... $ 8,500
Total Expenditures
$317,700
'Note - Liquor Capital Improvements are funded by profits from St. Anthony's Off-Sale Liquor Stores.
City of St. Anthony
2009 "Revised" Budget
LGA /Market Value Credit
. Local Government Aid
. State Balances its Budget Deficit by
Cutting LGA to Cities.
. 2002 was the Last Year St. Anthony
Received LGA.
. Market Value Credit
. If No LGA Dollars Exist State uses MVC
Dollars to Balance its Budget Deficit.
Market Value Credit
. Form of Property Tax Relief
• Taxpayers Receive a Credit on Their
Property Tax Bills (Homestead Credit).
• Maximum Credit of $304.00
Property Valued at $76,000
Credit Goes Down for Values
Over $76,000
Credit No Longer Exists at $413,778
■ State Makes MVC Payment to Cities
Loss of Market Value Credit
■ State Maintains MVC Credit on the
Property Tax Bills.
■ State Cuts Payment to Cities.
■ 2008:
■ St. Anthony Losses 2nd Half Payment
Totaling $67,000.
■ 2009:
• Governors Proposal
• St. Anthony Losses $133,200.
Work Sessions with City
Council and Staff
• Staff and City Council Met to
Discuss the Loss of Market
Value Credit.
■February 4, 2009
.March 31, 2009
■May 4, 2009
.June 1, 2009
Balancing the 2009
Operating Budget
Goals
• Reduce General Operating & Capital
Equipment Expenditures by $135,000.
• Maintain the Current Level of Service.
• Evaluate the Efficiency of Operations.
• Define the "Risks" Associated
with the Cuts
Staff Recommendations
for Balancing the Budget
• General Operating Budget
Reduce Expenditures by $ 52,700
• Capital Equipment Budget
Reduce Expenditures by 82,300
$135,000
General Government Budget
Reductions = $15,300
. City Council = $2,500
Cut Minute Taker Costs $1,000
League of MN Cities Conference $1,500
..Public Relations = $1,200
Reduce Sister City Budget $1,200
. General Management = $1,500
City Managers ICMA Conference $1,500
.Elections = $600
Reduce Printing Costs $ 400
Defer Maintenance Cost $ 200
General Government Budget
Reductions
Cut Ethernet /Wireless Upgrades
• Finance = $2,000
Cut Network/ Computer Upgrades
Cut Purchase of Office Equipment
$ 500
Reduce General Supplies by
$ 500
Discontinue Certificate of Excellence
$1,000
• Assessing = $2,500
Reduce Assessing Costs by
$2,500
• Legal = $5,000
Reduce Legal Costs by
$5,000
Capital Equipment
Administration /Finance
Reductions /Deferrals - $183300
■ Administration/ Finance
Defer AS 400 Upgrades
$ 3,300
Cut Ethernet /Wireless Upgrades
$ 7,000
Cut Network/ Computer Upgrades
$ 3,000
Cut A/V Improvements
$15,000
$18,300
Public Safety - Police
Reductions $11,000
■ Police = $10,000
Reduce Overtime by
Reduce Court Overtime by
Reduce Communications Costs by
Reduce Training /School by
. Animal Control = $1,000
Reduce Costs for Services by
$1,000
$1,000
$7,000
$1,000
$1,000
Capital Equipment - Police
Reductions /Deferrals $305000
■ Police Department
CrimNet Computer Upgrades $ 5,000
MP5 — Firearms $ 2,000
Office Furniture $ 5,000
Defer Replacement of Opticoms $ 3,000
Defer Mobile Computers Squad Cars 1$ 5,000
$30,000
Public Safety - Fire
Reductions $7,100
. Emergency Management = $2,100
Reduce Printing & Publishing Costs by $ 300
Defer Maintenance/ Repair Items by $ 800
Reduce Training/ Conferences by $1,000
■ Fire = S5,000
Reduce Code Enforcement Costs by $2,000
Cut Fire Prevention Supplies by $ 500
Reduce Consultant Fees /Testing by $2,000
Reduce Other Service Cost by $ 500
Capital Equipment — Fire
Reductions /Deferrals $275000
■ Fire Department
Replacement of Thermal Imager $18,000
Turnout Gear for Firefighters $ 51000
Computers/ Printers $ 2,000
Replacement of Radio's 2,00
$27,000
Public Works
Reductions $19,300
..Public Works Division = $17,300
Delayed Hiring P/W Superintendent $7,300
Reduce Part -Time Seasonal Help $8,800
Defer Replacement of Street Signs $1,200
. Tree & Weed Care Division = $500
Cut General Supplies Budget by $ 500
.Parks Division = $1,500
Cut General Supplies Budget $1,500
Capital Equipment P/W
Reductions /Deferrals $79000
■ Public Works
Office Furniture & GIS Upgrades $7,000
General Operating Cuts
. Total General Operating Cuts
• General Government $15,300
• Police $11,000
• Fire $ 71100
■ Public Works
$19,300
Capital Equipment
Reductions /Deferrals
■ Total Capital Equipment
• General Government $18,300
• Police $30,000
• Fire $27,000
• Public Works 7,000
MEMORANDUM
DATE: May 26, 2009
TO: City Council
FROM: Mike Morrison, City Manager
Roger Larson, Finance Director
ITEM; REVIEW OF TIERED WATER RATES
For Council review and consideration, Staff is presenting an update on the status of the
tiered water rate analysis.
Defined in Minnesota Statutes, Section 103G.291, in 2010, Cities are required to
implement a "Tiered Water Rate Structure" that promotes conservation and charges a
higher rate for excessive use.
With the implementation of a tiered rate structure, the cost per unit increases as the water
use increases. To encourage conservation, the DNR has indicated the cost should be
significant between each tier.
Part of their process included forming a committee of professionals to establish
recommended guidelines for structuring of the tiers. The DNR's recommendation
included a tier structure with a 25% increase between tiers and 50% increase between the
last two tiers.
An example would be as follows:
1) Tier I
$2.60 per 1000 Gallons (St. Anthony's current rate)
2) Tier II
$3.25 per 1000 Gallons — 25% Increase
3) Tier III
$4.06 per 1000 Gallons — 25% Increase
4) Tier IV
$6.09 per 1000 Gallons — 50% Increase
Using our current rate of $2.60 per 1000 gallons, Staff has prepared an analysis which
compares a current water bill to one that is tiered using the DNR guidelines. The analysis
includes a tiered structure and a water bill comparison for residential, multi - family and
commercial.
As part of this process, Staff is asking direction from the City Council to determine the
goals associated with implementation of the tiered rates. If the goal is to establish CIP
Funding as part of the new rate structure, the City could maintain the current base charge
of $2.60 per 1000 gallons and implement the recommended DNR tier structure. The
result could be an increase in revenues by 20% or $150,000 annually (further analysis is
in progress).
If the goal is to conserve without implementing CIP Funding, the starting base rate could
be reduced and implement the DNR tier structure. This would allow the City to increase
revenues a certain percentage over last year's revenue.
Staff will analyze the feedback from this work session to develop and finalize a tiered
water rate structure for St. Anthony. Presentation will be at the August 3rd work session.
1
Conservation Rates
2
Minnesota Statutes, section 103G,291, was amended in 2008 to include a requirement for public water
supplier, serving more than 1,000 people to adopt a water rate structure that encourages conservation:
Minn. Stat.103G.291, Subd. 4. Conservation rate structure required. (a) For the purposes of this section,
"conservation rate structure" means a rate structure that encourages conservation and may include increasing
block rates, seasonal rates, time of use rates, individualized goal rates, or excess use rates. The rate structure
must consider each residential unit as an individual user in multiple- family dwellings.
(b) To encourage conservation, a public water supplier serving more than 1,000 people in the metropolitan
area, as defined in section 473.121, subdivision 2, shall use a conservation rate structure by January 1, 2010. All
remaining public water suppliers serving more than 1,000 people shall use a conservation rate structure by
January 1, 2013.
(c) A public water supplier without the proper measuring equipment to track the amount of water used by its
users, as of the effective date of this act, is exempt from this subdivision and the conservation rate structure
requirement under subdivision 3, paragraph (c).
Examples of Conservation Rates:
Below are examples of rate structures that encourage conservation. Many variations and combinations of
these examples are possible.
NOTE: Rate structures often include a service charge (base rate) and a volume based charge. Service
charges may cover fixed costs (capital improvements) and the volume charge is often for operation and
maintenance costs. Volume charges usually use units of 1,000 gallons or 100 cubic feet (748 gallons).
Increasing Block Rates: Cost per unit increases as water use increases within specified "blocks" or
volumes. The increase in cost between each block should be significant enough (25% or more and 50%
between the last two steps) to encourage conservation.
Example: 0 -6,000 gallons = $2.50 /1000 gallons.
6,000- 12,000 gallons = $3,15/1000 gallons.
12,000- 24,000 gallons = $4.00/1000 gallons.
Above 24,000 gallons = $6.00/1000 gallons.
Seasonal Rates: The rate per unit increases in the summer to encourage the efficient use of water during
peak demand periods caused by outdoor water uses. Seasonal rates can take the form of a surcharge added
to the normal rate or a separate fee schedule for winter and summer periods.
Example: Surcharge method - $1.00 /1000 gallons is added on top of the regular fee schedule for all
water use between May 1 and October 1.
Time of Use Rates: Water rates are higher at times of the day when water use demands are high. This rate
requires specialized meters that can monitor water use during specified segments of time, for instance,
every 15 minutes.
Example: Water rates are reduced by $0.75 for customers that agree not to use water for certain
purposes or over a set volume of water during certain times of the day or periods of high
water demands.
Page 1
3
Conservation Rates
Page 2
Individualized Goal Rate (Water Budget Rate): A rate with tailored allocations developed for each
customer. The rates increase as the allocation is used or exceeded by the customer. The allocation is
generally based upon winter or January use.
Example: A family of four used 6,200 gallons in January. Summer use is higher than January use so
a factor is applied to determine a summer allocation (1.5 x 6,200 gallons = 9,300
gallons).
0 -6,000 gallons = $2.50 /1000 gallons.
6,000 -9,300 gallons = $2.75/1000 gallons.
9,300 - 18,600 gallons = $4.00/1000 gallons. (Allocation is exceeded.)
Above 18,600 gallons = $6.00/1000 gallons.
Excess Use Rates: Cost per unit increases greatly above an established level in order to trigger a strong
price signal that discourages excessive use. This rate is similar to an increasing block rate but with much
higher charges for the larger volume blocks.
Example: 0 -6,000 gallons = $2.50/1000 gallons
6,000- 12,000 gallons = $3.15/1000 gallons
12,000- 24,000 gallons = $5.0011000 gallons (Excessive Use Rate)
Above 24,000 gallons = $7.50/1000 gallons (Excessive Use Rate)
Multiple — Family Dwellings: Total water use in a multiple - family dwelling, which has only one water
meter for the entire dwelling, may exceed that of a single - family dwelling. The statute does not require
individual water meters for each residential unit within a multiple -family dwelling; however, the required
conservation rate at which the multiple - family dwelling's water use is billed must consider the number of
residential units within that multiple - family dwelling.
Example: A four -plex uses a total of 18,000 gallons per month or approximately 4,500 gallons per
residential unit. Water use for each residential unit fails within the first block (0 -6,000 gallons) of the
above Excess Use Rate example. A rate of $2.50/1000 gallons would apply up to a total use of 24,000
gallons for the multiple - family dwelling. Thereafter, the rate increases according to the rate schedule,
always considering each residential unit as an individual user.
Non - conservation rate examples:
Declining (Decreasing) Block Rates: The cost per unit of water (cubic foot or gallon) decreases as the
water use increases beyond the basic block. This rate structure provides no incentive to conserve because
the cost of water per unit decreases with increased use.
Flat Rates: A set fee allows the use of an indefinite amount of water. This rate structure is used where
water is unrnetered and provides no incentive to conserve water because cost is unrelated to volume used.
Uniform Rates: The cost per unit is the same regardless of the volume used. This rate structure is
considered conservation neutral.
Service Charge (Base Rate) that includes a Minimum Water Volume: The inclusion of a minimum
volume of water in the service charge (base rate) discourages conservation especially if the minimum
volume exceeds average customer usage.
Conservation Rates 8- 18- 08.pdf
i W V.4y i, 4vva N=esora `uianues
Page 1 of 2
2oo8 Minnesota Statutes
103G.291 PUBLIC WATER SUPPLY PLANS; APPROPRIATION DURING
DEFICIENCY.
Subdivision 1. Declaration and conservation. (a) If the governor determines and
declares by executive order that there is a critical water deficiency, public water supply
authorities appropriating water must adopt and enforce water conservation restrictions
within their jurisdiction that are consistent with rules adopted by the commissioner.
(b) The restrictions must limit lawn sprinkling, vehicle washing, golf course and
park irrigation, and other nonessential uses, and have appropriate penalties for failure to
comply with the restrictions.
Subd. 2. Modification of appropriation for noncompliance. Disregard of critical
water deficiency orders, even though total appropriation remains less than that permitted,
is adequate grounds for immediate modification of a public water supply authority's water
use permit.
Subd. 3. Water supply plans; demand reduction. (a) Every public water supplier
serving more than 1,000 people must submit a water supply plan to the commissioner for
approval by January 1, 1996. In accordance with guidelines developed by the
commissioner, the plan must address projected demands, adequacy of the water supply
system and planned improvements, existing and future water sources, natural resource
impacts or limitations, emergency preparedness, water conservation, supply and demand
reduction measures, and allocation priorities that are consistent with section 103G.261.
Public water suppliers must update their plan and, upon notification, submit it to the
commissioner for approval every ten years.
(b) The water supply plan in paragraph (a) is required for all communities in the
metropolitan area, as defined in section 473.121, with a municipal water supply system
and is a required element of the local comprehensive plan required under section 473.859.
Water supply plans or updates submitted after December 31, 2008, must be consistent
with the metropolitan area master water supply plan required under section 473.1565,
subdivision 1, paragraph (a), clause (2).
(c) Public water suppliers serving more than 1,000 people must employ water use
demand reduction measures, including a conservation rate structure, as defined in
subdivision 4, paragraph (a), unless exempted under subdivision 4, paragraph (c), before
requesting approval from the commissioner of health under section 144.383, paragraph
(a), to construct a public water supply well or requesting an increase in the authorized
volume of appropriation. Demand reduction measures must include evaluation of
conservation rate structures and a public education program that may include a toilet and
showerhead retrofit program.
(d) Public water suppliers serving more than 1,000 people must submit records that
indicate the number of connections and amount of use by customer category and volume
of water unaccounted for with the annual report of water use required under section
https : / /www.revisor.leg.state.mn.us /statutes / ?id= 103G.291 5/18/2009
ivay.z_vr, auua imnnesom btatutes Page 2 of
5
103G.281, subdivision 3.
(e) For the purposes of this section, "public water supplier" means an entity that
owns, manages, or operates a public water supply, as defined in section 144.382,
subdivision 4.
Subd. 4. Conservation rate structure required. (a) For the purposes of this
section, "conservation rate structure" means a rate structure that encourages conservation
and may include increasing block rates, seasonal rates, time of use rates, individualized
goal rates, or excess use rates. The rate structure must consider each residential unit as an
individual user in multiple - family dwellings.
(b) To encourage conservation, a public water supplier serving more than 1,000
people in the metropolitan area, as defined in section 473.121, subdivision 2, shall use a
conservation rate structure by January 1, 2010. All remaining public water suppliers
serving more than 1,000 people shall use a conservation rate structure by January 1, 2013.
(c) A public water supplier without the proper measuring equipment to track the
amount of water used by its users, as of July 1, 2008, is exempt from this subdivision and
the conservation rate structure requirement under subdivision 3, paragraph (c).
History: 1990 c 391 art 7 s 31; 1993 c 186 s 6; 2007 c 131 art 1 s 57; 2008 c 363
art 5s20,21
https : / /www.revisor.leg.state.mn.us /statutes / ?id= l03G.291 5/18/2009
•Vy V1...V �, YVVV 1�L1lLLVpV L{i V{{{44j1V,
rage 1 01 1
M
2oo8 Minnesota Statutes
103G.261 WATER ALLOCATION PRIORITIES.
(a) The commissioner shall adopt rules for allocation of waters based on the
following priorities for the consumptive appropriation and use of water:
(1) first priority, domestic water supply, excluding industrial and commercial uses of
municipal water supply, and use for power production that meets the contingency
planning provisions of section 103G.285, subdivision 6;
(2) second priority, a use of water that involves consumption of less than 10,000
gallons of water per day;
(3) third priority, agricultural irrigation, and processing of agricultural products
involving consumption in excess of 10,000 gallons per day;
(4) fourth priority, power production in excess of the use provided for in the
contingency plan developed under section 103G.285, subdivision 6;
(5) fifth priority, uses, other than agricultural irrigation, processing of agricultural
products, and power production, involving consumption in excess of 10,000 gallons per
day; and
(6) sixth priority, nonessential uses.
(b) For the purposes of this section, "consumption" means water withdrawn from a
supply that is lost for immediate further use in the area.
(c) Appropriation and use of surface water from streams during periods of flood
flows and high water levels must be encouraged subject to consideration of the purposes
for use, quantities to be used, and the number of persons appropriating water.
(d) Appropriation and use of surface water from lakes of less than 500 acres in
surface area must be discouraged.
(e) The treatment and reuse of water for nonconsumptive uses shall be encouraged.
(f) Diversions of water from the state for use in other states or regions of the United
States or Canada must be discouraged.
History: 1989 c 326 art 4 s 1; 1990 c 391 art 7 s 25; 1990 c 426 art 1 s 13; 1993 c
186s 1
https: / /www.revisor.leg. state .mn.us /statutes / ?id= 103G.261 5/18/2009
Water /Sewer Rates
St. Anthony Work Session
June 1, 2009
fWater /Sewer Expenditures:
Review of 2008 Expenditures:
• Sewer Operating Costs $ 810,920
• Water Operating Costs 630,914
1,441,834
• Bond Payment
Li 20038 - $2.2M (Ends 2024)
Principal $ 80,000
Interest $ 76,886
Fiscal Agent Fees 350
$ 157,236
$1,599,070
E
2008
L Revenues & Expenditures
Operating Revenues
$1,641,646
Operating Expenditures
$1,599,070
$ 42,576
Sewer Revenue
$ 797,360
Sewer Expense
$810,920
($ 13,560)
Water Revenue
$ 800,858
Water Expense
$ 630,914
Bond P & I Payment
$157,236
$ 12,708
Miscellaneous Income
43,428
$ 42,576
Water Conservation
[ 2010
DNR Mandate's Cities Implement
Conservation Rates.
o MN Statute, Section 103G.291
o Implement Tier System of Water
Rates to Charge a Higher Rate for
Excessive Usage.
Attempts to Minimize /Conserve Use
E
Water Conservation
L 2010
Implementation of Tiered System.
Guidelines for Implementation.
DNR Formed a Committee to Develop and
Recommend Guidelines for Establishing a
Tiered Water Rate Structure.
DNR Members.
Other Financial & Business Professionals.
Water Conservation
L 2010
L Cost Per Unit Increases as Water Use Increases.
Cost Should be Significant Between Tiers
to Encourage Conservation.
DNR Committee Recommended:
25% or More Increase Between Tiers.
50% Between the Last Two Steps
10
Water Conservation
L 2010
L Example of Tiered Water Rate Structure
0 — 7,500 Gallons $2.60 per 1000
7,500 — 30,000 Gallons $3.25 per 1000 — 25%
30,000 — 50,000 Gallons $4.06 per 1000 — 25%
Above 50,000 Gallons $6.09 per 1000 — 50%
St. Anthony
Bill is Based on Consumption with No Penalty
for High Usage.
Minimum Bill 7,500 Gallons $2.60 per 1000
Over Minimum $2.60 per 1000
IWork In Progress
In -House Analysis — 2008 Usage
Residential 148, 964, 007
c. Multi- Housing 82,535,464
Commercial 56, 761.220
288,260,691
11
[ Residential Usage
0-7,500 343 $2.60 per 1,000
7,500 - 30,000 1,602 $3.25 per 1,000
30,000 - 50,000 213 $4.06 per 1,000
Over 50,000 25 $6.09 per 1,000
2,183
of Water Bill
[Comparison
Residential
Current
Tiered
Increase
%
Q1 10,689
$27.79
$29.86
$ 2.07
7.45%
Q2 15,585
$40.52
$45.78
$ 5.26
12.98%
Q3 31,627
$82.23
$99.23
$17.00
20.67%
Q411,000
$28.6 0
30.88
2.28
7.97%
$179.14
$205.75
$26.61
14.85%
12
Multi Family Usage
0-100,000 16 $2.60 Per 1,000
100,000 — 300,000 17 $3.25 per 1,000
300,000 — 500,000 14 $4.06 per 1,000
Over 500,000 10 $6.09 per 1,000
57
[Comparison of Water Bill
Multi Family
Current
Tiered Increase
%
Q1 356,229
$ 926.20
$1,138.29
$ 212.09
22.90%
Q2 377,288
$ 980.95
$1,22179
$ 242.84
24.76%
Q3474,581
$1,233.91
$1,618.80
$ 384.89
31.19%
Q4 347,700
904.02
$1,103.66
199.64
22.08%
$4,045.08
$5,084.54
$1,039.46
25.70%
13
Commercial /Industrial
[ Usage
0-7,500 39 $2.60 Per 1,000
7,500 - 150,000 70 $3.25 per 1,000
150,000 - 500,000 17 $4.06 per 1,000
Over 500,000 3 $6.09 per 1,000
129
Comparison of Water Bill
[
Commercial
Current Tiered
Increase
%
Q1 35,964
$ 93.51 $ 112.01
$ 18.50
19.78%
Q2 97,654
$ 253.90 $ 312.50
$ 58.60
23.08%
Q3 138,111
$ 359.09 $ 443.99
$ 84.90
23.64%
Q4 40,350
$104.91 $126.26
21.35
20.35%
$811.41 $ 994.76
$ 183.35
22.60%
14
Commercial /Institutional
Extreme Usage
Two Accounts
School District — 1,000,000 Gallons Per Quarter
Happy's — 5,000,000 Gallons Per Quarter
0-500,000
500,000 — 3,500,000
3,500,000 — 5,000,000
Over 5,000,000
$2.60 Per 1,000 Gallons
$3.25 Per 1,000 Gallons
$4.06 Per 1,000 Gallons
$6.09 Per 1,000 Gallons
Commercial /Institutional
Extreme Usage
Two Accounts
School District — 1,000,000 Gallons Per Quarter
Current Annual Bill
$10,857.57
Tiered Annual Water Bill
$12,271.97
Increase
$ 1,414.40 13.03%
Happy's — 5,000,000 Gallons
Per Quarter
Current Annual Bill
$51,511.27
Tiered Annual Water Bill
$70,464.43
Increase
$18,953.16 36.79%
15
[Discussion Feedback
Thoughts DNR Recommended Tiers?
u 25 %, 25 %, 50% Rate Structure
■ Goal is to Establish CIP Funding
o Maintain Current Base Rate of $2.60
Implement DNR Tier Structure
Possible Increase in Revenue = 20%
Conservation is the Variable
Potential - $150,000 in Annual CIP Funding
Conservation is the Variable
Goal is to Conserve with No CIP Funding
Reduce Current Base Rate - $2.30 Per 1,000
Implement DNR Tier Structure
$2.88 - 25 %, $3.59 - 25 %, $5.39 - 50%
Increase Revenues by a Percentage by Increasing Base
Rate (0 - 3 % ?)
Conservation is the Variable
Public Education
Articles in City Newsletter.
Education of the Residents is Part of the Process.
Tier System — DNR Mandate.
Goal is the Conservation of Water.
Tiered Rates are Implemented to Charge a
Higher Rate for Excessive Use.
Future Rate Increases are or May be Needed for
CIP Improvements.
Provides a Funding Source for Necessary and
Future CIP Improvements.
IM
2009 Projected
Sewer Operating Costs
Operating Costs - 2008 $ 810,920
Projected 4% Increase - 2009 32,437
$ 843,357
Compared to 2008 Revenues 797,360
($ 45,997)
Sewer Consumption
2006-2008
231,798,839 2006
240,336,491 2007
8,537,652
241,624,242 2008
1,287,751
Projected 2009 Operating Costs
$843,357
241,624,242
Times .0035
$845,685
Current Rate = .0033 Per Gallon
Rate Need to Balance 2009 = .0035
17
2009 Staff Recommendation
Water Rates:
Staff Analyzes Feedback and Continues to
Develop a Tier Structure for 2010
Implementation.
• Finalize Recommendation Water Rate/Tier
Structure
o Present at August 3rd Work Session
• Implement Water Rate Tiers 01/01/2010.
Sewer Rates
Increase Sewer Rate to .0035 per Gallon.
2nd Quarter 2009
Discussion?
A
WSB
@A
May 26, 2009
Infrastructure ■ Engineering ■ Planning ■ Construction
The Honorable Mayor, City Council, and Staff
c/o Michael Morrison
City of St. Anthony Village
3301 Silver Lake Road NE
Minneapolis, MN 55418 -1603
Re: 2010 Street Improvement Project Discussion
City of St. Anthony Village, MN
Dear Honorable Mayor, City Council, and Staff:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 554
Tel: 763 5414800
Fax: 763 541 -1700
This letter has been prepared in an effort to discuss the proposed 2010 Street Improvement Project.
Attached please find Figure 1 that shows the locations proposed for the 2010 Street Improvement
Project.
The current Capital Improvement Plan proposes $2,620,000 in street related improvements for 2010
and are as follows (Figure 1):
1. Street and Utility Reconstruction - $2,165,000
• Wendhurst Ave from Penrod Lane to Chelmsford Lane
• Edgemere Ave from Penrod Lane to Chelmsford Lane
• Penrod Lane from 36th Ave NE to County Rd D
• Chelmsford Lane from 36th Ave NE to County Rd D
2. Mill and Overlay - $235,000
• Old Hwy 8 from Hwy 88 to 33`d Ave NE - $135,000 (100% St. Anthony)
• Highcrest Rd from 33rd Ave NE to 37th Ave NE - $200,000 (50% St. Anthony)
3. Sidewalk and Street Lighting - $220,000
• Silver Lane from Stinson Blvd to Silver Lake Rd
Earlier this year the City of New Brighton approached the City of St. Anthony about potentially
entering into a cooperative agreement for the reconstruction of Silver Lane from Silver Lake Road
east to the City Limits. This request is being considered for the following reasons:
a. The last several years the City of New Brighton has requested to reconstruct Silver Lane,
however we have delayed due to the Silver Lake Road Improvements and the issues on
Foss Road and Chandler Drive.
b. The current bituminous surface is badly deteriorated and is need of replacement.
C. St. Anthony has experienced several watermain breaks on Silver Lane in 2009. In some
locations the City has had to hire contractors to make repairs due to the watermain depth.
KU'16E63TAy TR- ImiaM2GI9
Silver Lane is classified as a Municipal State Aid Roadway so the proposed reconstruction project
would also include the construction of a concrete sidewalk and street lighting on the south side of
Silver Lane. Due to increasing pedestrian safety concerns and comments received by the City
Council at the CIP work session held in November 2008, we are proposing to extend sidewalk and
street lighting along the entire length of Silver Lane from Stinson Boulevard east to the New
Brighton border.
The final element of the 2010 Street Improvement project would be to complete the mill and overlay
of Old Highway 8 and Highcrest Road as originally planned. This project will remain a priority in
2010 for the following reasons:
a. The last several years the City of Roseville has requested to complete a joint project to
repair Highcrest Road; however we have delayed due to higher priority projects in the
City.
b. The current bituminous surface is badly deteriorated and is in need of replacement.
C. Highcrest Road is not currently scheduled for a full reconstruction for at least 15 years.
The plan being proposed for your consideration in 2010 is shown in Figure 2 and includes:
1. Street and Utility Reconstruction - $1,455,000
• Silver Lane from Silver Lake Rd to New Brighton - $2,470,000 (50% St. Anthony)
• Sidewalk and Street Lighting - $220,000 (100% St. Anthony)
2. Mill and Overlay - $235,000
• Old Hwy 8 from Hwy 88 to 33 d Ave NE - $135,000 (100% St. Anthony)
• Highcrest Rd from 33rd Ave NE to 37h Ave NE - $200,000 (50% St. Anthony)
3. Sidewalk and Street Lighting - $220,000
• Silver Lane from Stinson Blvd to Silver Lake Rd
The total project cost is preliminarily estimated at $1,910,000.
If you have any questions, I will be present at the June 1, 2009 Council Work Session to discuss them
or please call me at 763 - 287 -7182.
Sincerely,
WSB & Associates, Inc.
Todd E. Hubmer, PE
City Engineer
Attachment
IMPROVEMENT
O Street & Utility
Reoonslruction
_ Mill & Overlay
Sidewalk on South Side
& Street Lighting
FIGURE 1
2010 STREET IMPROVEMENTS
(CURRENT CIP)
X
_ St. Anthony, Minnesota C.I.P. Plan
Street & Utility Cl P for M � for St. Anthony
2010 _„ — -- Figure No. 1
FIGURE 2
PROPOSED 2010 STREET IMPROVEMENTS
(CONSIDERATION)
IMPROVEMENT
Street & Utility
Reconstructlon
_ Mill & Overlay
Sidewalk on South Side
& Street lighting
X
_ St. Anthony, Minnesota ^ C-'-p- Plan
+oEB...® �.. Street &Utility CI P for Md,....,.o_..m.. �. _ for St. Anthony
2010 - REVISED "— I=- Figure No. 2
MEMORANDUM
DATE: May 19, 2009
TO: Mayor, Councilmember and City Manager
FROM: Jay Hartman
RE: Staff Report on Snow Plowing Parking Restrictions
During the calendar year 2008, the City Council decided to amend the current Snow Plowing
Ordinance for the City of St. Anthony. The change was made and had a sunset date of July 1, 2009.
The primary goal of this change was to give residents more flexibility on when they could park on
the roadway during the plowing season. To date for the 2008/2009 Snow Plowing season, 28
citations were issued by the Police Department. The "Snow Emergency Hotline" generated 135
calls and I personally received a total of 15 calls regarding the change in the ordinance. Three of
the calls were supportive and twelve were less supportive due to various reasons.
Throughout the 2008/2009 plowing season, the Public Works Department responded to a total of 11
full plowing events. The average number of vehicles in the street to plow around was 15 per
plowing event.
In the event that the Public Works Department has to "Return Plow" in the areas where vehicles
were parked, the cost breakdown is as follows:
Straight Time: 1 truck and operator $80/hour
Overtime Rate: 1 truck and operator $120/hour
The "Return Plow" Average 1 hour per snow plowing event
During the 2008/2009 plowing season, Public Works incurred 6 addition hours of plowing at
overtime rate. The remaining 5 hours were completed during regular hours.
My recommendation is as follows:
1. Go back to the original ordinance regarding Snow Plowing & Parking Restriction
on November 1 through April 1.
Enclosed are documentation for this staff report and two ordinances for council
consideration.
Please review options and provide direction.
CITY OF ST. ANTHONY VILLAGE
ORDINANCE 08 -005
CHAPTER 9. TRAFFIC AND VEHICLE REGULATIONS
Section 900 - GENERAL REGULATIONS
920.07 Parking During Snow Removal.
Subd. 1. No person shall park a vehicle on any city street for period of 48 hours, commencing
immediately after two (2) inches or more of continuous snowfall, or until snow removal has
been completed curb to curb. This ordinance will sunset on July 1, 2009.
This ordinance change shall be in full force and effect upon passage by the City Council and
publication of the Ordinance or a Summary thereof in the City's official newspaper.
First Reading:
April 22, 2008
Second Reading:
May 13, 2008
Adopted:
May 27, 2008
4ayo
City Clerk C7
Publish: June 4, 2008
Current as is
§ 72.36 PARKING DURING SNOW REMOVAL.
(A) No person shall park a vehicle on any city street for a period of 48 hours,
commencing immediately after 2 inches or more of continuous snowfall, or until snow
removal has been completed curb to curb.
(B) Whenever it is necessary to the proper direction control, regulation of traffic,
plowing and/or the removal of snow, ice, or waste, or maintenance or improvement of
any highway or street to remove any vehicle standing on a highway or street in the city,
then any police officer is authorized to provide for the removal of the vehicle and have
the same removed to the nearest convenient garage or other place of safety. The cost of
removal and storage of the vehicle will be charged to the owner of the vehicle, and to the
person causing the violation.
Previous Ordinance
During the period commencing November 1 of any year, to and including April 1 of the
following year, no person may stop, park or leave standing a vehicle on any street or
highway in the City of St. Anthony between the hours of 3:00 a.m. to 7:00 a.m. or in such
a manner as to impede the plowing and/or removal of any snow, ice or waste on the street
or highway.
Whenever it is necessary to the proper direction control, regulation of traffic, plowing
and/or the removal of snow, ice or waste, or maintenance or improvement of any
highway or street to remove any vehicle standing on a highway or street in the City, then
any police office is authorized to provide for the removal of such vehicle and have the
same removed to the nearest convenient garage or other place of safety. The cost of the
removal and storage of the vehicle will be charged to the owner of the vehicle, and to the
person causing the violation.
MEMO
DATE: April 1, 2009
TO: Mike Mornson, City Manager
Jay Hartman, Public Works Director
FROM: John Ohl, Chief of Police
SUBJECT: Snow Emergency Parkin
The police department issues snow emergency citations to facilitate the orderly removal of snow
from city streets.
From January 2, 1008 to March 21, 2008, the police department wrote 86 citations to
vehicles in violation of our 3:00 a.m. to 7:00 a.m. ordinance.
From January 1, 2009 to March 21, 2009, the police department wrote 28 citations to
vehicles in violation of our 2 inch snow fall ordinance.
JO:vj
ill th y
C.% �EQJ�(EST �O� CO NCIL CONSIDEtzq -TION
Report Date: June 23, 2009
Meeting Date: June 23, 2009
Agenda Section:
ITEM DESCRIPTION: Resolution 09 -000; Approving the Contract Agreement for
Police Services with the City of Falcon Heights for 2010
through 2011.
MANAGER'S REVIEW: Attached is a renewal of the contract agreement for police
services with the City of Falcon Heights for the years 2010 and 2011.
The following is a summary of the increases for services:
2009 Proposed Proposed
Contract 2010 2011
$567,250" $578,595 $590,167
* $578,250 less Ramsey County Dispatch
New language related to the following is also included:
• Joint Advisory to meet once a year
• Termination agreement amended to have consistency
between Falcon Heights and Lauderdale.
• Dispatching now paid by each city.
• Two year agreement.
• No termination allowed in first year.
Attachments:
• Renewal Cover letter for Falcon Heights
• Contract for Services with Falcon Heights
• Resolution 09-000; Approving the Renewal of a Contract for Police Services for the
City of Falcon Heights for 2010 - 2012.
ZACouncil Meetings\2009\06232009\ctaff falcon heights.doc - I -
Michael Mornson
City Manager
May 26, 2009
Justin Miller
City of Falcon Heights
2077 West Larpenteur Avenue
Falcon Heights, Minnesota 55113
Dear Justin:
Enclosed is the Contract Agreement for police services for 2010 and 2011 between the City of
Falcon Heights and City of St. Anthony. The increases for each contract year are 2% in 2010
and 2% in 2011. In 2010, the City removed $11,000 for dispatching services. This will be paid
to Ramsey County by each city.
The proposed increase is necessary to offset increased costs in the following areas:
✓ Health insurance premiums increased 16% and each year continues to rise at
double -digit levels.
✓ Increasing costs of maintenance (labor, tires, parts & etc.).
✓ Volatility of fuel costs.
✓ PERA (Employer pension contributions were increased by the State).
The proposed increase listed below is contingent on a favorable approval of the St. Anthony City
Council. The St. Anthony City Council will schedule approval after Falcon Heights approves the
contract. Here is a current summary of the cost for services:
2009 Proposed Proposed
Contract 2010 2011
$567,250 $578,595 $590,167
In addition, we have changed language on the Joint Advisory Committee to meet once per year,
changed the Termination Agreement so it is consistent with both cities. Also, dispatch
expenditures will be paid for by each city. If you have any questions, please contact me at 612-
782 -3311 or email at mike.momson @ci.saint - anthony.mn.us
Sincerely,
Michael J. Mornson
City Manager
Enclosures
3301 Silver Lake Road, St. Anthony, Minnesota 55418 -1699 • www.ci.saint- anthony.mn.us • (612) 782 -3301 • FAX (612) 782 -3302
Our Mission is to be a progressive and livable community, a walkable village, which is safe and secure.
Contract Agreement for Police Services
Page 1
CONTRACT AGREEMENT
FOR POLICE SERVICES
This Agreement is made and entered into as of . 2009 between the CITY OF ST.
ANTHONY, a municipal corporation under the laws of the State of Minnesota ( "St. Anthony ") and the CITY
OF FALCON HEIGHTS, a municipal corporation under the laws of the State of Minnesota ( "Falcon Heights ").
The services to be performed under this Agreement will commence January 1, 2010.
I. PURPOSE
St. Anthony and Falcon Heights have the power within their respective cities to provide for the prevention of
crime and for police protection. Under Minnesota Statutes, Section 471.59, the cities may, by agreement,
provide for the exercise of the police power by one city on behalf of the other city.
This Agreement sets forth the terms and conditions under which St. Anthony will provide police services for
Falcon Heights. St Anthony will have full authority and responsibility to provide services in accordance with
all enabling legislation under the laws of the State of Minnesota and the ordinances of Falcon Heights. St.
Anthony will provide feedback to the Falcon Heights City Administrator and City Council on a regular and
timely basis, and will actively support the creation of a Joint Advisory Committee pursuant to Section IX of
this Agreement, whose members come from both cities, and whose purpose is to review, monitor, and ensure
a successful relationship between the two cities under this Agreement.
11. INTERPRETATION
This Agreement is entered following the preparation by Falcon Heights of a Request for Proposal for Police
Services and the submission of a Responsive Proposal by St. Anthony (the "Proposal "). To the extent that any
of the provisions of this Agreement are inconsistent with the provisions of the Proposal, the provisions of this
Agreement will control. If any provision of this Agreement is ambiguous, the parties agree that the Proposal
may be looked to as evidence of the parties' intent.
III. SERVICES
St. Anthony will provide Falcon Heights with 24 hour police service, and will physically place a certified
officer within the boundaries of Falcon Heights 24 hours each day, except in those instances when the officer
makes an arrest and transports a prisoner, during mutual aid situations, when providing a backup for another
Officer, or when called away for a court appearance, booking or similar police matter. Subject to these
exceptions and in normal circumstances, St. Anthony will provide 24 -hour police protection and police
presence each day within the City of Falcon Heights. In those instances stated above when an officer is not
physically present in Falcon Heights, St. Anthony will respond to emergency police calls with other officers.
IV. LEVEL OF SERVICES
During the term of this Agreement, St. Anthony will provide to Falcon Heights the same police service
extended to persons and property within St. Anthony, which will include, but be limited to, the following:
A. Patrol services, with random patrolling of all residential, business and public property areas
during all shifts;
B. Police presence within the boundaries of Falcon Heights 24 hours each day, subject only to the
exceptions noted above;
Contract Agreement for Police Services
Page 2
C. Animal control services as provided within the City of St. Anthony by the animal control
service employed by St. Anthony;
D. Dispatching Costs
Dispatching services are to be paid directly by the municipality served by Ramsey
County Dispatch.
E. Enforcement of all ordinances of Falcon Heights which are intended to be enforced by police
officers, with special attention being given to parking, winter and nuisance ordinances;
F. Ticketing for traffic violations will be done routinely during normal shifts;
G. Crime prevention programs that encourage community involvement and investment in the
City of Falcon Heights, including participation in the Mayor's Commission, Family Violence
Network, Neighborhood Watch Programs, "McGruff Houses," and "Combat Auto Theft"
programs; in appropriate cases, referrals will be made to the Northwest Youth and Family
Services Youth Diversion Program;
H. Criminal investigations.
I. Reports on police services and activities, including weekly, monthly and annual police
reports;
Responses to medical emergencies, fires and other emergencies; responses shall include,
where appropriate, securing the scene for fire /rescue personnel, accompanying fire /rescue
personnel to the hospital upon request of such personnel, and providing follow -up
information to fire /rescue personnel upon request of such personnel;
K. Officers will be available at Falcon Heights City Hall to answer questions from, and provide
information regarding police activities to, Falcon Heights residents, business owners and staff
on an as- needed basis;
L. License inspections, background investigations and license enforcement services as called for
under applicable state law or city ordinances;
M. Review and comment, upon request, of proposed Falcon Heights ordinances affecting police
services or enforcement;
N. Follow -up on reported crimes with the person(s) who reported the crime, including routine
notification by telephone or mail as to the status of the investigation; and
O. Special event traffic patrol services.
Contract Agreement for Police Services
Page 3
V. PAYMENT FOR SERVICES
This Agreement will be effective January 1, 2010 and will continue until December 31, 2011. In consideration
of the services to be provided under this Agreement, Falcon Heights will pay St. Anthony an annual fee of
$578,595 for the year 2010, and an annual fee of $590,167 for the 2011, for the police service under this
Agreement. This Agreement will be effective January 1, 2010 and will continue indefinitely unless canceled in
accordance with the procedure outlined in Section XX of this Agreement. In consideration of services
provided for under this Agreement, St. Anthony and Falcon Heights shall establish the fee for these services
by June 15, 2011.
VI. METHOD OF PAYMENT
St. Anthony will bill Falcon Heights monthly for 1/12 of the annual fee, and Falcon Heights will promptly
remit payments to St. Anthony within 30 days after receiving each billing from St. Anthony.
VII. LIABILITY
St. Anthony will be responsible for all liability incurred as a result of the actions of St. Anthony police officers
under this Agreement, and will hold Falcon Heights, its officers and employees harmless for any liability
resulting from actions of a St. Anthony employee and shall defend Falcon Heights, its officers and employees,
against any claim for damages arising out of St. Anthony's performance of this Agreement; provided, however
that if the claim, action or liability is one which is insured by St. Anthony's liability insurer, Falcon Heights
will bear the first $5,000.00 of expense for any such claim, action or liability, or expenses relation thereto,
including attorneys' fees, to the extent not covered by the insurer because of a deductible amount under the
polity (which deductible amount is currently $10,000.00).
VIII. ADMINISTRATIVE RESPONSIBILTTY
The law enforcement and police services rendered to Falcon Heights will be under the sole direction of St.
Anthony. The standards of performance, the hiring and discipline of officers assigned, and other matters
relating to regulations and policies related to police employment, services and activities, will be within the
exclusive control of St. Anthony. The parties hereto expressly affirm the importance of work force diversity
and St. Anthony agrees to use reasonable efforts, within applicable departmental budgetary limits, to recruit
qualified female and minority police officers.
IX. JOINT ADVISORY COMMITTEE
Both cities will appoint members to a Joint Advisory Committee. The committee will meet at least once a year
to ensure that this Agreement and the services performed pursuant to this Agreement are meeting the
expectations of both cities. Any recommendations of the committee will be strictly advisory.
X. COMMUNICATIONS EQUIPMENT AND SUPPLIES
St. Anthony will furnish all communication equipment and any necessary supplies required to perform the
services, which are to be rendered under this Agreement.
XI. COOPERATION AND ASSISTANCE AGREEMENTS
Falcon Heights will be included in all Cooperative Agreements entered into by the St. Anthony Police
Department with other police services units.
Contract Agreement for Police Services
Page 4
Headquarters for services rendered to Falcon Heights under this Agreement will be located at offices owned
or leased by St. Anthony. The citizens of Falcon Heights may notify headquarters or Ramsey County radio
dispatch for police services requested either in person or by some other means of communication. St. Anthony
officers may take routine telephone calls and complete routine reports for Falcon Heights at the Falcon
Heights City Hall, and Falcon Heights will have facilities available to the officers at Falcon Heights City Hall
for this purpose. The facilities will include a desk, telephone, fax and copier.
)(III. EMPLOYEES OF ST. ANTHONY
Officers assigned to duty in Falcon Heights will at all times be employees of St. Anthony. All obligations with
regard to workers compensation, PERA, withholding tax, insurance and similar personnel and employment
matters will be the obligation of St. Anthony. Falcon Heights will not be required to furnish any fringe
benefits or assume any other liability of employment to any officer assigned to duty within Falcon Heights.
XIV. ENFORCEMENT POLICIES
Enforcement policies of St. Anthony will prevail as the enforcement policies within Falcon Heights. A written
statement of the current enforcement policies of St. Anthony will be provided in writing to Falcon Heights.
XV. ENFORCEMENT OF ORDINANCES OF THE CITY OF FALCON HEIGHTS
St. Anthony officers assigned to duty within Falcon Heights will enforce Falcon Heights' ordinances to the
extent appropriate for enforcement by police officers.
XVI. OFFICERS OF FALCON HEIGHTS
The officer's assigned duty within Falcon Heights will be provided with authority to enforce the laws of the
City of Falcon Heights by proper action to be taken by the Falcon Heights City Council, and while performing
services under this Agreement will be considered police officers of Falcon Heights. The Chief of Police of St.
Anthony will furnish to the Falcon Heights City Administrator the names of all St. Anthony police officers
assigned to Falcon Heights, and all such officers will be appointed officers of the City of Falcon Heights.
XVII. OFFENSES
All offenses within Falcon Heights charged by police officers under this Agreement will be charged in
accordance with Falcon Heights' ordinances when possible; otherwise, the charge will be made in accordance
with the laws of the State of Minnesota or the laws of the United States of America.
XVIII. COMMUNICATIONS
St. Anthony agrees to provide the Falcon Heights Administrator with weekly, monthly and annual police
reports, in a format as is mutually agreed to by the St. Anthony Police Chief and the Falcon Heights City
Administrator.
The St. Anthony Police Chief will regularly communicate with the Falcon Heights City Administrator in order
to ensure that Falcon Heights is knowledgeable about any police activity in the City, and at the request of the
Administrator the Police Chief will make presentations to the Falcon Heights City Council.
Contract Agreement for Police Services
Page 5
XIX PROSECUTION AND REVENUES
Falcon.Heights will pay all costs of prosecution for all offenses charged within its boundaries or under its
ordinances. LEAA funds and confiscated drug funds will be retained by St. Anthony. Fine revenues will be
paid to Falcon Heights. P.O.S.T. training funds will be used for officer training.
XX. CONTINUATION OF AGREEMENT
This Agreement will be effective January 1, 2010 and will continue until terminated as described in Paragraph
XXI below. In consideration for services provided under this Agreement, St. Anthony and Falcon Heights
shall establish the fee for police services by June 15, 2011.
VU. TERMINATION OF AGREEMENT
Either St. Anthony or Falcon Heights may terminate the Agreement by submitting a written notification to
terminate to the City Administrator of Falcon Heights and the City Manager of St. Anthony by April 15th of
the odd numbered years that Falcon Heights or St. Anthony intends to terminate the Agreement Termination
of this Agreement shall be effective on December 31st at 11:59 p.m. of the year that either Falcon Heights or St.
Anthony terminates the Agreement.
XXII. REVIEW OF AGREEMENT
From time to time the terms and conditions of this Agreement shall be reviewed and revised, as St. Anthony
and Falcon Heights deem necessary.
XXIII. ASSIGNMENT
The rights and obligations of the parties under this Agreement will not be assigned, and St. Anthony will not
subcontract for any services to be furnished to Falcon Heights (except as otherwise provided in this
Agreement), without the prior written consent of the other party.
The parties hereto have executed this Agreement as of the date first above stated.
CITY OF FALCON HEIGHTS CITY OF ST. ANTHONY
Mayor
Mayor
By: By:
City Administrator City Manager
Date: Date:
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 09 -000
A RESOLUTION APPROVING THE CONTRACT AGREEMENT FOR POLICE
SERVICES WITH THE CITY OF FALCON HEIGHTS AND AUTHORIZES THE
MAYOR AND CITY MANAGER TO EXECUTE SAID AGREEMENT
WHEREAS, the City of St. Anthony and the City of Falcon Heights desire to enter into
a joint powers agreement whereby the City of St. Anthony agrees to
provide police services for the City of Falcon Heights for the period 2007
through 2009; and
WHEREAS, the City of St. Anthony and Falcon Heights have negotiated the renewal of
this contract agreement for the period of 2010 through 2011.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony
hereby approves the Contract Agreement for Police Services with the City
of Falcon Heights and Authorizes the Mayor and City Manager to execute
said agreement.
Adopted this 23rd day of June, 2009.
ATTEST:
City Clerk
Review for Administration:
Mayor
City Manager
• ill th y
Report Date:
Meeting Date:
12EQ1�(�ST X012 OOkNOIL OONSIZ)F"TION
June 23, 2009
June 23, 2009
Agenda Section:
ITEM DESCRIPTION: Resolution 09 -000; Approving the Contract Agreement for
Police Services with the City of Lauderdale for 2010 through
2011.
MANAGER'S REVIEW: Attached is a renewal of the contract agreement for police
services with the City of Lauderdale for the years 2010 and 2011.
The following is a summary of the increases for services:
2009 Proposed Proposed
Contract 2010 2011
$567,250* $578,595 $590,167
* $578,250 less Ramsey County Dispatch
New language related to the following is also included:
• Joint Advisory to meet once a year
• Termination agreement amended to have consistency
between Falcon Heights and Lauderdale.
• Dispatching now paid by each city.
• Two year agreement.
• No termination allowed in the first year.
Michael Morrison
City Manager
Attachments:
• Renewal Cover letter for Lauderdale
• Contract for Services with Lauderdale
• Resolution 09 -000; Approving the Renewal of a Contract for Police Services for the
City of Lauderdale for 2010 - 2012.
ZACouncil Mwdngs\2009W6232009\staff lauderdale.doc - I -
May 26, 2009
Heather Butkowski
City of Lauderdale
1891 Walnut Street
Lauderdale, Minnesota 55113
Dear Heather:
Enclosed is the Contract Agreement for police services for 2010 and 2011 between the City of
Lauderdale and City of St. Anthony. The increases for each contract year are 2% in 2010 and
2% in 2011. In 2010, the City removed $11,000 for dispatching services. This will be paid to
Ramsey County by each city.
The proposed increase is necessary to offset increased costs in the following areas:
✓ Health insurance premiums increased 161/o and each year continues to rise at
double -digit levels.
✓ Increasing costs of maintenance (labor, tires, parts & etc.).
✓ Volatility of fuel costs.
✓ PERA (Employer pension contributions were increased by the State).
The proposed increase listed below is contingent on a favorable approval of the St. Anthony City
Council. The St. Anthony City Council will schedule approval after Lauderdale approves the
contract. Here is a current summary of the cost for services:
2009 Proposed Proposed
Contract 2010 2011
$567,250 $578,595 $590,167
In addition, we have changed language on the Joint Advisory Committee to meet once per year,
changed the Termination Agreement so it is consistent with both cities. Also, dispatch
expenditures will be paid for by each city. If you have any questions, please contact me at 612-
782 -3311 or email at mike.momson @ci.saint- anthony.mn.us
Sincerely,
Michael J. Mornson
City Manager
Enclosures
3301 Silver Lake Road, St. Anthony, Minnesota 55418 -1699 • www.ci.saint- anthony.mn.us • (612) 782 -3301 • FAX (612) 782 -3302
Our Mission is to be a progressive and livable community, a walkable village, which is safe and secure.
Contract Agreement for Police Services
Page 1
CONTRACT AGREEMENT
FOR POLICE SERVICES
This Agreement is made and entered into as of 2009 between the CITY OF ST.
ANTHONY, a municipal corporation under the laws of the State of Minnesota ( "St. Anthony ") and the CITY
OF LAUDERDALE, a municipal corporation under the laws of the State of Minnesota ( "Lauderdale "). The
services to be performed under this Agreement will commence January 1, 2010.
f( NERWILWA,
St. Anthony and Lauderdale have the power within their respective cities to provide for the prevention of
crime and for police protection. Under Minnesota Statutes, Section 471.59, the cities may, by agreement,
provide for the exercise of the police power by one city on behalf of the other city.
This Agreement sets forth the terms and conditions under which St. Anthony will provide police services for
Lauderdale. St. Anthony will have full authority and responsibility to provide services in accordance with all
enabling legislation under the laws of the State of Minnesota and the ordinances of Lauderdale. St. Anthony
will provide feedback to the Lauderdale City Administrator and City Council on a regular and timely basis,
and will actively support the creation of a Joint Advisory Committee pursuant to Section IX of this
Agreement, whose members come from both cities, and whose purpose is to review, monitor, and ensure a
successful relationship between the two cities under this Agreement.
Ell
This Agreement is entered following the preparation by Lauderdale of a Request for Proposal for Police
Services and the submission of a responsive Proposal by St. Anthony (the "Proposal "). To the extent that any
of the provisions of this Agreement are inconsistent with the provisions of the Proposal, the provisions of
this Agreement will control. If any provision of this Agreement is ambiguous, the parties agree that the
Proposal may be looked to as evidence of the parties' intent.
III. SERVICES
St. Anthony will provide Lauderdale with 24 hour police service, and will physically place a certified officer
within the boundaries of Lauderdale 24 hours each day, except in those instances when the officer makes an
arrest and transports a prisoner, during mutual aid situations, when providing a backup for another officer,
or when called away for a court appearance, booking or similar police matter. Subject to these exceptions
and in normal circumstances, St. Anthony will provide 24 hours of police protection and police presence
each day within the City of Lauderdale. In those instances stated above when an officer is not physically
present in Lauderdale, St. Anthony will respond to emergency police calls with other officers.
IV. LEVEL OF SERVICES
During the term of this Agreement, St. Anthony will provide to Lauderdale the same police service extended
to persons and property within St. Anthony, which will include, but be limited to, the following:
A. Patrol services, with random patrolling of all residential, business and public property areas
during all shifts;
B. Police presence within the boundaries of Lauderdale 24 hours each day, subject only to the
exceptions noted above;
Contract Agreement for Police Services
Page 2
C. Animal control services as provided within the City of St. Anthony by the animal control
service employed by St. Anthony;
D. Dispatching Costs
Dispatching services are to be paid directly by the municipality served by Ramsey
County Dispatch.
E. Enforcement of all ordinances of Lauderdale which are intended to be enforced by police
officers, with special attention being given to parking, winter and nuisance ordinances;
F. Ticketing for traffic violations will be done routinely during normal shifts;
G. Crime prevention programs that encourage community involvement and investment in the
City of Lauderdale, including participation in the Mayor's Commission, Family Violence
Network, Neighborhood Watch Programs, "McGruff Houses," and "Combat Auto Theft"
programs; in appropriate cases, referrals will be made to the Northwest Youth and Family
Services Youth Diversion Program;
H. Criminal investigations.
I. Reports on police services and activities, including weekly, monthly and annual police
reports;
J. Responses to medical emergencies, fires and other emergencies; responses shall include,
where appropriate, securing the scene for fire /rescue personnel, accompanying fire /rescue
personnel to the hospital upon request of such personnel, and providing follow -up
information to fire /rescue personnel upon request of such personnel;
K. Officers will be available at Lauderdale City Hall to answer questions from, and provide
information regarding police activities to, Lauderdale residents, business owners and staff
on an as- needed basis;
L. License inspections, background investigations and license enforcement services as called
for under applicable state law or city ordinances;
M. Review and comment, upon request, of proposed Lauderdale ordinances affecting police
services or enforcement;
N. Follow -up on reported crimes with the person(s) who reported the crime, including routine
notification by telephone or mail as to the status of the investigation; and
O. Special event traffic patrol services.
Contract Agreement for Police Services
Page 3
V. PAYMENT FOR SERVICES
This Agreement will be effective January 1, 2010, and will continue until December 31, 2011. hi
consideration of the services to be provided under this Agreement, Lauderdale will pay St. Anthony an
annual fee of $578,595 for the year 2010 and an annual fee of $590,167 for 2011, for police service under this
Agreement. This Agreement will be effective January 1, 2010, and will continue indefinitely unless canceled
in accordance with the procedure outlined in Section XX of this Agreement. hi consideration of services
provided for under this Agreement, St. Anthony and Lauderdale shall establish the fee for these services by
June 15, 2011.
VI. METHOD OF PAYMENT
St. Anthony will bill Lauderdale monthly for 1/12 of the annual fee, and Lauderdale will promptly remit
payments to St. Anthony within 30 days after receiving each billing from St. Anthony.
VII. LIABILITY
St. Anthony will be responsible for all liability incurred as a result of the actions of St. Anthony police
officers under this Agreement, and will hold Lauderdale, its officers and employees harmless for any
liability resulting from actions of a St. Anthony employee and shall defend Lauderdale, its officers and
employees, against any claim for damages arising out of St. Anthony's performance of this Agreement;
provided, however, that if the claim, action or liability is one which is insured by St. Anthony's liability
insurer, Lauderdale will bear the first $5,000.00 of expense for any such claim, action or liability; or expenses
relation thereto, including attorneys' fees, to the extent not covered by the insurer because of a deductible
amount under the policy (which deductible amount is currently $10,000.00).
VIII. ADMINISTRATIVE RESPONSIBILITY
The law enforcement and police services rendered to Lauderdale will be under the sole direction of St.
Anthony. The standards of performance, the hiring and discipline of officers assigned, and other matters
relating to regulations and policies related to police employment, services and activities, will be within the
exclusive control of St. Anthony. The parties hereto expressly affirm the importance of work force diversity
and St. Anthony agrees to use reasonable efforts, within applicable departmental budgetary limits, to recruit
qualified female and minority police officers.
IX. TOINT ADVISORY COMMITTEE
Both cities will appoint members to a Joint Advisory Committee. The committee will meet at least once a
year to ensure that this Agreement and the services performed pursuant to this Agreement are meeting the
expectations of both cities. Any recommendations of the committee will be strictly advisory.
X. COMMUNICATIONS, EQUIPMENT AND SUPPLIES
St. Anthony will furnish all communication equipment and any necessary supplies required to perform the
services, which are to be rendered under this Agreement.
XI. COOPERATION AND ASSISTANCE AGREEMENTS
Lauderdale will be included in all Cooperative Agreements entered into by the St. Anthony Police
Department with other police services units.
Contract Agreement for Police Services
Page 4
XII. HEADQUARTERS
Headquarters for services rendered to Lauderdale under this Agreement will be located at offices owned or
leased by St. Anthony. The citizens of Lauderdale may notify headquarters or Ramsey County radio
dispatch for police services requested either in person or by some other means of communication. St.
Anthony officers may take routine telephone calls and complete routine reports for Lauderdale at the
Lauderdale City Hall, and Lauderdale will have facilities available to the officers at Lauderdale City Hall for
this purpose. The facilities will include a desk, telephone, fax and copier.
XIII. EMPLOYEES OF ST. ANTHONY
Officers assigned to duty in Lauderdale will at all times be employees of St. Anthony. All obligations with
regard to workers compensation, PERA, withholding tax, insurance and similar personnel and employment
matters will be the obligation of St. Anthony. Lauderdale will not be required to furnish any fringe benefits
or assume any other liability of employment to any officer assigned to duty within Lauderdale.
XIV. ENFORCEMENT POLICIES
Enforcement policies of St. Anthony will prevail as the enforcement policies within Lauderdale. A written
statement of the current enforcement policies of St. Anthony will be provided in writing to Lauderdale.
XV. ENFORCEMENT OF ORDINANCES OF THE CITY OF LAUDERDALE
St. Anthony officers assigned to duty within Lauderdale will enforce Lauderdale ordinances to the extent
appropriate for enforcement by police officers.
XVI. OFFICERS OF LAUDERDALE
The officer's assigned duty within Lauderdale will be provided with authority to enforce the laws of the City
of Lauderdale by proper action to be taken by the Lauderdale City Council, and while performing services
under this Agreement will be considered police officers of Lauderdale. The Chief of Police of St. Anthony
will furnish to the Lauderdale City Administrator the names of all St. Anthony police officers assigned to
Lauderdale and all such officers will be appointed officers of the City of Lauderdale.
XVII. OFFENSES
All offenses within Lauderdale charged by police officers under this Agreement will be charged in
accordance with Lauderdale ordinances when possible; otherwise, the charge will be made in accordance
with the laws of the State of Minnesota or the laws of the United States of America.
XVIII. COMMUNICATIONS
St. Anthony agrees to provide the Lauderdale Administrator with weekly, monthly and annual police
reports, in a format as is mutually agreed to by the St. Anthony Police Chief and the Lauderdale City
Administrator.
The St. Anthony Police Chief will regularly communicate with the Lauderdale City Administrator in order to
ensure that Lauderdale is knowledgeable about any police activity in the City, and at the request of the
Administrator the Police Chief will make presentations to the Lauderdale City Council.
Contract Agreement for Police Services
Page 5
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Lauderdale will pay all costs of prosecution for all offenses charged within its boundaries or under its
ordinances. LEAA funds and confiscated drug funds will be retained by St. Anthony. Fine revenues will be
paid to Lauderdale. P.O.S.T. training funds will be used for officer training.
XX. CONTINUATION OF AGREEMENT
This Agreement will be effective January 1, 2010 and will continue until terminated as described in
Paragraph XXI below. In consideration for services provided under this Agreement, St. Anthony and
Lauderdale shall establish the fee for police services by June 15, 2011.
XXI. TERMINATION OF AGREEMENT
Either St. Anthony or Lauderdale may terminate the Agreement by submitting a written notification to
terminate to the City Administrator of Lauderdale and the City Manager of St. Anthony by April 15th of the
odd numbered years that Lauderdale or St. Anthony intends to terminate the Agreement. Termination of
this Agreement shall be effective on December 315t at 11:59 p.m. of the year that either Lauderdale or St.
Anthony terminates the Agreement.
XXII. REVIEW OF AGREEMENT
From time to time the terms and conditions of this Agreement shall be reviewed and revised, as St. Anthony
and Lauderdale deem necessary.
XXIII. ASSIGNMENT
The rights and obligations of the parties under this Agreement will not be assigned, and St. Anthony will not
subcontract for any services to be furnished to Lauderdale (except as otherwise provided in this Agreement),
without the prior written consent of the other party.
The parties hereto have executed this Agreement as of the date first above stated.
CITY OF LAUDERDALE CITY OF ST. ANTHONY
Mayor
By: By:
City Administrator
Mayor
City Manager
CITY OF ST. ANTHONY VILLAGE
RESOLUTION 09 -000
A RESOLUTION APPROVING THE CONTRACT AGREEMENT FOR POLICE
SERVICES WITH THE CITY OF LAUDERDALE AND AUTHORIZES THE MAYOR
AND CITY MANAGER TO EXECUTE SAID AGREEMENT
WHEREAS, the City of St. Anthony and the City of Lauderdale desire to enter into a
joint powers agreement whereby the City of St. Anthony agrees to provide
police services for the City of Lauderdale for the period 2007 through
2009; and
WHEREAS, the City of St. Anthony and Lauderdale have negotiated the renewal of this
contract agreement for the period of 2010 through 2011.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony
hereby approves the Contract Agreement for Police Services with the City
of Lauderdale and authorizes the Mayor and City Manager to execute said
agreement.
Adopted this 23rd day of une 2009.
ATTEST:
City Clerk
Review for Administration:
Mayor
City Manager