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HomeMy WebLinkAboutCC PACKET 02282017 Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure. Call to Order. Pledge of Allegiance. Roll Call. Consideration, discussion, and possible action on all of the following items: I. Approval of the February 28, 2017, City Council Meeting Agenda. (action requested.) II. Proclamations and Recognitions. III. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approval of February 14, 2017, City Council meeting minutes. (pp.1-7) B. Licenses and Permits. (pp.9-10) C. Claims. (pp.11-13) D. Resolution 17-026 a resolution Supporting Condominium, Townhouse and Cooperative Construction. (pp.15-16) IV. Public Hearing. 2017 Street & Utility Improvement Project (pp.17-30) A. Resolution 17-027 a resolution Ordering Improvements for the 2017 Street and Utility Improvements. Todd Hubmer, City Engineer presenting. (pp.31) B. Resolution 17-028 a resolution Adopting and Confirming Assessments for the 2017 Street and Utility Improvements. Todd Hubmer, City Engineer presenting. (pp.33-34) V. Reports from Commission and Staff. VI. General Business of Council. A. Resolution 17-029 a resolution Awarding a Bid for the 2017 Street and Utility Improvements. Todd Hubmer, City Engineer presenting. (pp.35) B. Resolution 17-030 a resolution Ordering Plans and Specifications and Authorizing Solicitation of Bids for the Silver Lake Road Street Light Improvement Project. Jay Hartman, Director of Public Works presenting. (pp.37-41) C. Ordinance 2017-01 an ordinance Setting Sewer, Water and Storm Water Charges for 2017. Mark Casey, City Manager presenting. (2nd of 3 readings). (pp.43-50) CITY OF ST. ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA FEBRUARY 28, 2017 7:00 p.m. Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure. D. St. Anthony Administration Department Annual Report. Mark Casey, City Manager presenting. (pp.51-62) VII. Reports from City Manager and Council members. VIII. Community Forum Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. IX. Information and Announcements X. Adjournment. CITY OF ST. ANTHONY 1 CITY COUNCIL REGULAR MEETING MINUTES 2 FEBRUARY 14, 2017 3 4 CALL TO ORDER. 5 6 Mayor Faust called the meeting to order at 7:00 p.m. 7 8 PLEDGE OF ALLEGIANCE. 9 10 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. 11 12 ROLL CALL. 13 14 Present: Mayor Faust; Councilmembers Brever, Gray, Jenson, and Stille. 15 Absent: None. 16 Also Present: City Planner Breanne Rothstein, Attorney Phil Steger, Assistant to the City Manager, 17 Charlie Yunker and Finance Director Shelly Rueckert. 18 Guests: None. 19 20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 21 ITEMS. 22 23 I. APPROVAL OF FEBRUARY 14, 2017 CITY COUNCIL MEETING AGENDA. 24 25 Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve the City 26 Council Meeting Agenda of February 14, 2017. 27 28 Motion carried 5-0. 29 30 II. PROCLAMATIONS AND RECOGNITIONS - NONE 31 32 III. CONSENT AGENDA. 33 34 A. Approval of January 24, 2017, City Council meeting minutes. 35 B. Licenses and Permits. 36 C. Claims. 37 D. Resolution 17-024; a Resolution Appointing Councilmember Jenson as an Alternate to 38 North Suburban Access Corporation and North Suburban Communications Commission 39 for 2017. 40 41 42 Motion by Councilmember Brever, seconded by Councilmember Gray, to approve the Consent 43 Agenda items. 44 45 Motion carried 5-0. 46 47 IV. PUBLIC HEARING – NONE. 48 49 1 City Council Regular Meeting Minutes February 14, 2017 Page 2 V. REPORTS FROM COMMISSION AND STAFF – NONE. 1 2 VI. GENERAL BUSINESS OF COUNCIL. 3 4 A. Resolution 17-025; a Resolution Issuing a Negative Declaration of Need for an 5 Environmental Impact Statement for The Village, LLC Redevelopment. 6 7 City Planner Breanne Rothstein reviewed an Environmental Assessment Worksheet (EAW) is a 8 statutorily required document for large projects that provides analysis about a project’s impacts 9 to specific environmental, water resource, transportation, and other impacts. The analysis in an 10 EAW is used to determine if an Environmental Impact Statement (EIS) is required for a 11 proposed project. An EIS is required for a project with “potential for significant environmental 12 effects”. An EIS provides more information only about the potentially significant environmental 13 impacts for the categories that the EAW identified as potentially being significantly impacted by 14 the project. Any categories not covered in an EAW would also not be covered in an EIS. An 15 EAW or EIS is not a means to approve or disapprove a project. Ms. Rothstein stated these 16 documents provide information to inform an approval or denial decision at a later date. Once an 17 EAW or EIS is completed, a project can proceed to the land use review process and proceed with 18 obtaining a variety of other permits needed. The information contained in an EAW or EIS can be 19 used by permitting agencies to determine the standards and restrictions that apply to the project. 20 Each permitting agency has its own authority to issue or deny permits for the project. 21 22 Ms. Rothstein provided several examples of large residential projects that have required an 23 EAW. Examples of projects requiring an EIS were also provided. 24 25 Ms. Rothstein reviewed the decision before the City Council regarding the EAW is to decide 26 whether or not the project has the potential for significant environmental impacts that cannot be 27 addressed through the permitting process. If the Council determines that the project does not 28 have the potential for these significant environmental impacts, the Council should issue a 29 Negative Declaration of Need for an EIS. If the Council determines that the project does have the 30 potential for significant environmental impact that cannot be addressed through the permitting 31 and approval process, the Council should require an EIS. Based on the review completed by 32 WSB & Associates, it is recommended that an EIS is not needed for this project. 33 34 Ms. Rothstein noted the Preliminary Development Plan and the Preliminary Plat Review 35 will be reviewed at a future date. This will follow a process in the future and the City Council 36 will consider approval at a later date. The impacts will be reviewed for permitting and for 37 Council consideration at a future date. 38 39 Mr. Phil Steger stated this is part of MN Statute regarding environmental impacts of a project. 40 The EAW has been completed. He has reviewed the EAW and found no triggers indicating the 41 need for an EIS. None of the conditions were significant to require an EIS. The EAW goes 42 through the statutory factors and it can be concluded the conditions are common to these types of 43 projects and no EIS is required. 44 45 2 City Council Regular Meeting Minutes February 14, 2017 Page 3 Councilmember Stille asked about the process and how the decision this evening will affect the 1 process. Ms. Rothstein stated there are a variety of additional ways that people will have an 2 opportunity to comment. This is one of the very first steps in development review. The review 3 process will begin when an application is received and she noted it has not been received as of 4 yet. 5 6 Mayor Faust stated this is the first baby step in the process. 7 8 Councilmember Brever stated there was concern on how some of the questions were answered to 9 the various government agencies. For example, the units per acre and asked if that is written in 10 stone. Ms. Rothstein stated the surrounding agencies are sent the document and given the 11 opportunity to comment. The comments have been addressed. The density, land use or storm 12 water on this property is not set. A worst-case scenario was used. The Development Plan is not 13 set in stone and everything will go through the Planning Commission and the City Council with 14 opportunity for public comment in the next few months. 15 16 Mayor Faust stated the sketch plan is a “wish list” because the developer is trying to put as much 17 into the project as they can. This is not approving 837 units. Mr. Steger stated this is the first step 18 in the permitting process. 19 20 Councilmember Stille stated there is a lot of data in the EAW and Dorsey needs to tell Council 21 how this project compares to other projects. This is the right thing to do. 22 23 Mayor Faust stated this was done 15 years ago for Silver Lake Village. The density for this 24 proposal will be similar to Silver Lake Village, which is still not completed as there are still a 25 few lots yet to be developed. Only an EAW was needed for that project. 26 27 Ms. Monique Dubois, 2601 Kenzie Terrace, asked about the process for the Comprehensive 28 Plan. She asked how much input the public has on the 2040 Comprehensive Plan and how does 29 this development fit into that plan. 30 31 Mayor Faust stated Comp Plans are done every 10 years. Currently we are living under the 2008 32 Comp Plan and the 2040 Plan is being worked on. There have been community visioning 33 sessions to obtain input from residents. Two Councilmembers are on the committee for the 34 Comprehensive Plan. Councilmember Stille stated they have been meeting regularly and this 35 Comprehensive Plan will be much more detailed than previous plans. Councilmember Jenson is 36 the other representative on the committee. Ms. Rothstein stated the documents are on the City 37 website and can be reviewed by anyone interested. 38 39 Councilmember Stille stated equity is a new component of the Comprehensive Plan. 40 41 Ms. Carol Weiler, 2312 St. Anthony Parkway, stated she met with some neighbors and they 42 realized not everyone was aware of the Lowry Grove redevelopment. She stated this is a good 43 opportunity to come together as a community. There was an informational meeting at St. Charles 44 February 13, 2017, where over 170 people attended including Commissioner Papatola and 45 Councilmember Brever. There were people from Minneapolis and St. Anthony. They went 46 3 City Council Regular Meeting Minutes February 14, 2017 Page 4 through the information available on the website. She reviewed the highlights from the 1 comments, saying there were concerns about the traffic, school crossings, re-opening 26th 2 Avenue, high density in the initial sketches and how that compares to the Comprehensive Plan. 3 Some said they wanted to see lower density with more single family homes. There was concern 4 about potable water and storm water. There was also concern about aesthetics of the parkway, 5 affordability of the housing, school enrollment, and rezoning. There were concerns expressed 6 about maintaining green space, impervious surfaces, flooding, maintaining some of the mature 7 trees and having it be a gateway to the City of St. Anthony. They want it a livable project for all 8 with walking paths and bike paths were also desired. 9 10 Mayor Faust stated the traffic study was created in the 1980’s. The study that is done based on 11 current data the capacity of the roadway handles the increased traffic. School crossings will be 12 taken care of and 26th Avenue is a viable street and it will be utilized. He explained the standards 13 for handling water will be met and affordability goes hand in glove with density. There will be 14 some standards for affordability. He noted the school population in St. Anthony is increasing. 15 This area will be rezoned depending on the EAW. The trees can be a liability and when 16 redevelopment is done, the root systems of the trees are destroyed. Mayor Faust stated it is 17 better to have streets flooding rather than basements. Green space is a negotiating issue, will be 18 discussed, and the market will determine the amenities. 19 20 Councilmember Stille mentioned St. Anthony Boulevard with a connection to Minneapolis for 21 the Grand Rounds. 22 23 Ms. Mel Chaput, 3537 Coolidge Street, stated she is concerned about affordability and is 24 disappointed the community was not able to rally around Lowry Grove more. She is wondering 25 where the families in the lower income pockets will be able to afford to live, noting the micro 26 units will not fit a family. 27 28 Motion by Councilmember Stille, seconded by Councilmember Gray, to adopt Resolution 17-29 025; a Resolution Issuing a Negative Declaration of Need for an Environmental Impact 30 Statement for The Village, LLC Redevelopment. 31 32 Commissioner Stille stated there was a request to delay this vote but everyone will have ample 33 opportunity to voice their concerns so this vote should not need to be delayed. This development 34 will have some give and take and it will be a project the City will be proud of. 35 36 Motion carried 5-0. 37 38 Mayor Faust noted on the City’s website, there is a Lowry Grove tab where information is 39 available for review. 40 41 B. Ordinance 2017-01; an Ordinance Setting Sewer, Water and Storm Water Charges for 42 2017. 43 44 Finance Director Shelly Rueckert reviewed during 2016, the Utility Infrastructure Capital Fund 45 was created and the Water Filtration Fund was closed. As part of this reorganizing, the costs 46 4 City Council Regular Meeting Minutes February 14, 2017 Page 5 associated with carbon filtration of potable water became a water fund expense. These costs had 1 previously been excluded from the calculation of water rates. Funds provided as part of the 2 closing of the Water Filtration Fund allows for a phase-in of these costs into the water rates. The 3 Water Fund expenditures have been categorized by two primary operating functions. These 4 functions are the production of potable water and the distribution of the potable water. Beyond 5 the carbon filtration costs previously carried in the Water Filtration Fund, the Water Fund carried 6 the treatment costs associated with iron removal and ground water pumping. These costs 7 combined with carbon filtration costs and estimated advanced oxidation process costs equal the 8 production costs. The labor costs associated with the maintenance of the distribution system, 9 water billing and administrative support, along with other distribution operating costs equal 10 distribution costs. 11 12 Ms. Rueckert stated the current recommendation is to modify the water rate structure as follows: 13 eliminate the use of a Minimum charge; phase-in a quarterly fee for distribution system costs – 14 over time; and, usage rate growth decelerates as flat fee is phased-in. Rate structure 15 modifications provide: elimination of the minimum charge will extend an incentive for water 16 conservation to quarterly usage levels less than 7,500 gallons; aligning revenue sources with 17 corresponding costs; the Distribution system charge will be based on distribution costs and 18 applied by residential equivalent units; providing greater transparency as to the basis of rates and 19 rate adjustments; and, increases ability to maintain a structural balanced operation as revenue 20 generated would not be entirely subjected to volatility in water usage (dry vs. wet summers). 21 22 Ms. Rueckert stated the current recommendation is to modify the sewer rate structure as follows: 23 eliminate the use of a Minimum charge; phase-in a quarterly fee for collection system costs – 24 over time; and, usage rate growth decelerates as flat fee is phased-in. Rate structure 25 modifications provide: aligning revenue sources with corresponding costs; the collection system 26 charge will be based on collection costs and applied by residential equivalent units; and, provide 27 greater transparency as to the basis of rates and rate adjustments. Ms. Rueckert reviewed the 28 multi-year approach to storm water rates planned for the quarterly single family residential 29 charge to increase by thirty-five cents. In 2017, this represents a 2.37% increase in rates and the 30 2.37% rate increase will be applied to all levels of storm water charges. 31 The sewer rates, water rates and storm water rates were provided by tiers. 32 33 Councilmember Gray commented a goal has been for water conservation. Ms. Rueckert stated 34 over the last few years the cash flow has been breakeven. 35 36 Motion by Councilmember Gray, seconded by Councilmember Brever, to approve First Reading 37 of Ordinance 2017-01; an Ordinance Setting Sewer, Water and Storm Water Charges for 2017. 38 39 Motion carried 5-0. 40 41 C. Ordinance 2017-02; an Ordinance adding Chapter 132 Predatory Offenders to the City 42 Code. 43 44 Mayor Faust reviewed from a report written by Phil Steger, Dorsey & Whitney, LLP, that in 45 2006, some local governments in Minnesota began to adopt ordinances restricting where 46 5 City Council Regular Meeting Minutes February 14, 2017 Page 6 individuals classified as predatory offenders under Minn. Stat. 244.052 may reside. The first 1 such ordinance was enacted by the City of Taylors Falls. Since them, approximately 33 2 municipalities and counties have enacted predatory offender ordinances. Mr. Steger reviewed 3 the typical provisions including Findings and Intent, Prohibited Location of Residence, 4 Exceptions and Penalties. To date, none of the Minnesota ordinances have faced legal challenge. 5 The United States Court of Appeals for the Eighth Circuit upheld an Iowa state law similar to the 6 Minnesota ordinances in 2005. 7 8 Motion by Councilmember Stille, seconded by Councilmember Jenson, to waive First and 9 Second Reading and approve adoption of Ordinance 2017-02; an Ordinance adding Chapter 132 10 Predatory Offenders to the City Code. 11 12 Motion carried 5-0. 13 14 D. Strategic Plan 15 16 Mr. Charlie Yunker reviewed the 2017 Strategic Plan is before Council this evening and 17 provided a brief background of how the Strategic Plan was developed. 18 19 Motion by Councilmember Brever, seconded by Councilmember Gray, to accept the Strategic 20 Plan as presented. 21 22 Motion carried 5-0. 23 24 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 25 26 Councilmember Stille reported last week he attended the work session. 27 28 Councilmember Gray stated on February 2, he attended the North Suburban Communications 29 Committee meeting and Access Commission and work session. There was an agreement with the 30 franchise with Comcast and there will be a stakeholder’s meeting on Thursday. 31 32 Councilmember Brever stated on January 25-26 she attended GARE sessions. The next meeting 33 will be held February 22. On January 27, she attended a Leadership Conference for elected 34 officials. On January 31, she attended a Workplace Violence Workshop and the work session. 35 She also attended the neighborhood meeting at St. Charles on February 12. 36 37 Councilmember Jenson stated on January 25, he attended a Kiwanis meeting. On January 27-28, 38 he attended the Leadership Conference LMC. On January 31, he attended the joint meeting with 39 the School Board and the work session. On February 6, he attended a Network Weaver’s 40 Seminar. On February 8, he attended a North Suburban Communications Commission meeting. 41 42 Mayor Faust reported on January 27-28, he attended the GARE meeting along with 43 Councilmember Stille. On January 27, the City received an award for ACEC for Storm Water 44 Research Center. On January 31, he attended the work session. On February 13, he attended the 45 6 City Council Regular Meeting Minutes February 14, 2017 Page 7 Regional Council of Mayors Meeting where a GARE presentation was given. Mayor Faust 1 thanked the LMC for their leadership on GARE initiatives. 2 3 VIII. COMMUNITY FORUM. 4 5 Mayor Faust invited residents to come forward at this time and address the Council on items that 6 are not on the regular agenda. 7 8 Ms. Mel Chaput stated she loves the conversations about equity and takes that to mean the 9 Council will consider affordable housing and how the Lowry Grove residents are taken care of. 10 11 Ms. Mauria Heffren, 2551 38th Avenue NE, stated she was delighted to hear the discussion of 12 GARE and that St. Anthony is part of GARE. She asked Council to continue to share what is 13 learned with the community. 14 15 IX. INFORMATION AND ANNOUNCEMENTS – NONE. 16 17 X. ADJOURNMENT. 18 19 Mayor Faust adjourned the meeting at 8:10 p.m. 20 21 22 Respectfully submitted, 23 Debbie Wolfe 24 TimeSaver Off Site Secretarial, Inc. 25 26 27 28 Mayor 29 ATTEST: 30 City Clerk 31 32 7 THIS PAGE LEFT INTENTIONALLY BLANK 8 Saint Anthony Village DATE: February 28, 2017 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: General Contractors License: Elijah’s Treecare, Plymouth, MN Mechanical License: Optimum Mechanical Systems, Little Canada, MN Bench Licenses: Affordable Court Resources U.S. Bench Cigarette and Tobacco Sales License: Applicant: Walgreens #06735 Location: 3700 Silver Lake Rd NE Garbage Hauler/Recycling License: Ace Solid Waste Service Station License: Applicant: Murphy’s Service Center Location: 3501 29th Ave NE Liquor Licenses: On Sale Liquor License with Sunday Sales: Applicant: The Unofficial Location: 3701 Stinson Blvd. Applicant: Applebee’s Location: 2800 39th Ave. Applicant: Village Pub Location: 2720 Hwy 88 9 Wine/Strong Beer License: Applicant: Smashburger Location: 3900 Silver Lake Rd. Applicant: Wine and Canvas Location: 2900 Pentagon Dr. Applicant: Chipotle Location: 2701 39th Ave. Applicant: Catrinas Location: 2510 Kenzie Terr. 3.2 Off Sale License: Applicant: Freedom Valu Location: 3810 Silver Lake Rd. Applicant: Cub Foods Location: 3930 Silver Lake Rd. 10 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 2/10/2017 - 3/1/2017 Feb 21, 2017 06:53PM Vendor Number Payee Check Number Check Issue Date Amount 12180 ARVIG CONSTRUCTION 41 03/01/2017 250.00 10252 CENTERPOINT ENERGY 42 03/01/2017 2,978.76 10323 COMCAST 43 03/01/2017 2.28 10326 COMMERS CONDITIONED WATER 44 03/01/2017 108.75 11186 PAETEC 45 03/01/2017 250.93 11740 XCEL ENERGY 46 03/01/2017 23,681.62 12014 LAMETTRY'S 31519 02/15/2017 3,879.23 10710 ICMA RETIREMENT TRUST 31520 02/10/2017 2,385.00 11792 INTERNATIONAL UNION LOCAL #49 31521 02/10/2017 374.00 11793 LAW ENFORCEMENT LABOR SERVICES 31522 02/10/2017 980.00 10002 LOCAL UNION IAFF #3486 31523 02/10/2017 336.72 10054 ALLIANCE MECHANICAL 31524 03/01/2017 1,599.00 10098 ARAMARK 31525 03/01/2017 109.67 1100 ARTISIAN BEER COMPANY 31526 03/01/2017 7,455.33 10115 ASPEN MILLS 31527 03/01/2017 256.99 10116 ASPEN WASTE SYSTEMS INC 31528 03/01/2017 137.48 12099 BEARINGS & PT COMPONENTS 31529 03/01/2017 70.70 1013 BELLBOY CORPORATION 31530 03/01/2017 8,564.53 1014 BELLBOY CORPORATION 31531 03/01/2017 157.90 1007 BENT BREWSTILLERY 31532 03/01/2017 253.08 1035 BERNICK'S BEVERAGE & VENDING 31533 03/01/2017 2,877.64 10175 BLAINE LOCK & SAFE INC.31534 03/01/2017 187.50 11771 BLUE TARP FINANCIAL 31535 03/01/2017 40.69 10185 BOUND TREE MEDICAL LLC 31536 03/01/2017 125.94 8544 BOURGET IMPORTS 31537 03/01/2017 1,098.00 10187 BOYER TRUCKS, INC.31538 03/01/2017 110.73 1018 BREAKTHRU BEVERAGE MN BEER 31539 03/01/2017 14,734.34 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 31540 03/01/2017 11,125.94 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 31541 03/01/2017 2,541.43 1114 CANNON RIVER WINERY 31542 03/01/2017 144.00 1017 CAPITOL BEVERAGE SALES 31543 03/01/2017 9,859.52 12444 CARDINAL, KEVIN 31544 03/01/2017 13.09 10252 CENTERPOINT ENERGY 31545 03/01/2017 554.05 10254 CENTRAL LOCK & SAFE CO 31546 03/01/2017 95.00 10263 CENTURYLINK 31547 03/01/2017 701.18 10272 CHRISTMAN, JACK 31548 03/01/2017 100.00 10290 CITY OF NEW BRIGHTON 31549 03/01/2017 246.00 10293 CITY OF ROSEVILLE 31550 03/01/2017 1,444.30 10306 CITY WIDE WINDOW SERVICE INC 31551 03/01/2017 85.66 1010 CLEAR RIVER BEVERAGE COMPANY 31552 03/01/2017 424.00 12443 CONCRETE IDEA INC 31553 03/01/2017 68,751.00 12050 CRAIG RAPP LLC 31554 03/01/2017 675.00 10354 CRIME STOPPERS OF MINNESOTA 31555 03/01/2017 150.00 1042 CRYSTAL SPRINGS ICE 31556 03/01/2017 95.00 10375 DALCO 31557 03/01/2017 183.54 10432 DORSEY & WHITNEY 31558 03/01/2017 9,481.93 10508 FERGUSON WATERWORKS 31559 03/01/2017 138.00 10511 FINANCE AND COMMERCE 31560 03/01/2017 196.15 8545 FLAT EARTH BREWING COMPANY 31561 03/01/2017 168.00 10526 FLEETPRIDE 31562 03/01/2017 53.37 1097 FORESTEDGE WINERY 31563 03/01/2017 351.00 10539 FRATTALLONE'S HARDWARE 31564 03/01/2017 3.58 10550 G & K SERVICES INC 31565 03/01/2017 1,102.57 Auto Pay Auto Pay Auto Pay Auto Pay Auto Pay Auto Pay 11 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 2/10/2017 - 3/1/2017 Feb 21, 2017 06:53PM Vendor Number Payee Check Number Check Issue Date Amount 1110 GENERAL INDUSTRIAL SUPPLY CO 31566 03/01/2017 93.36 10585 GRAINGER 31567 03/01/2017 61.20 1032 GRAPE BEGINNINGS, INC.31568 03/01/2017 2,390.75 10661 HENNEPIN COUNTY TREASURER 31569 03/01/2017 241.71 1019 HOHENSTEIN'S, INC 31570 03/01/2017 5,685.41 10684 HOME DEPOT CREDIT SERVICES 31571 03/01/2017 286.82 1027 INDEED BREWING COMPANY 31572 03/01/2017 362.50 11754 INTEGRATED LOSS CONTROL, INC.31573 03/01/2017 592.00 12105 INTERSTATE ALL BATTERY CENTER 31574 03/01/2017 205.90 10769 JEFFERSON FIRE & SAFETY, INC.31575 03/01/2017 6,545.00 1016 JJ TAYLOR DISTRIBUTING 31576 03/01/2017 21,478.14 1102 JOHNSON BROTHERS 31577 03/01/2017 4,083.93 1004 JOHNSON BROTHERS LIQUOR CO.31578 03/01/2017 8,938.70 1005 JOHNSON BROTHERS LIQUOR COMPANY.31579 03/01/2017 14,167.21 1006 JOHNSON BROTHERS LIQUOR COMPANY.31580 03/01/2017 7,292.84 1044 JOHNSON BROTHERS LIQUOR COMPANY.31581 03/01/2017 12,700.84 10797 KONICA MINOLTA BUSINESS 31582 03/01/2017 57.90 1022 M. AMUNDSON LLP 31583 03/01/2017 1,926.97 10882 MAMA 31584 03/01/2017 20.00 10939 MIDWAY FORD 31585 03/01/2017 57,331.78 1053 MILLNER HERITAGE VINEYARDS 31586 03/01/2017 128.60 11032 MINNESOTA DEPT OF HEALTH 31587 03/01/2017 3,711.00 11064 MOTOROLA INC 31588 03/01/2017 7,732.50 1051 NEW FRANCE WINE COMPANY 31589 03/01/2017 944.00 1012 PAUSTIS & SONS 31590 03/01/2017 915.72 11211 PETTY CASH - U.S. BANK 31591 03/01/2017 165.25 1001 PHILLIPS WINE & SPIRITS 31592 03/01/2017 5,486.47 1002 PHILLIPS WINE & SPIRITS 31593 03/01/2017 7,781.12 11225 PLEAA ATTN: J. FORBORD 31594 03/01/2017 70.00 11241 POSTMASTER - MPLS BMEU 31595 03/01/2017 225.00 11258 PRO HYDRO TESTING 31596 03/01/2017 270.00 12311 PUCKETTS RECYCLING 31597 03/01/2017 40.00 1062 RED BULL DISTRIBUTION COMPANY 31598 03/01/2017 945.20 11366 SAM'S CLUB 31599 03/01/2017 74.22 11369 SARAVIA/STEFAN 31600 03/01/2017 139.18 11393 SETS DESIGN, INC.31601 03/01/2017 401.50 2003 SIDESHOW BLOODY MARY MIX 31602 03/01/2017 216.00 11408 SIGNATURE CONCEPTS, INC.31603 03/01/2017 124.80 11412 SIMPLEXGRINNELL 31604 03/01/2017 306.76 1024 SOUTHERN GLAZER'S OF MN 31605 03/01/2017 6,027.60 1008 SOUTHERN GLAZER'S OF MN 31606 03/01/2017 1,370.60 1026 SOUTHERN GLAZER'S OF MN 31607 03/01/2017 6,952.29 1036 SOUTHERN GLAZER'S OF MN 31608 03/01/2017 194.56 11452 ST ANTHONY CHAMBER OF COMMERCE 31609 03/01/2017 300.00 2001 STEEL TOE BREWING 31610 03/01/2017 96.00 12026 SUBURBAN RATE AUTHORITY 31611 03/01/2017 434.00 11531 T A SCHIFSKY & SONS 31612 03/01/2017 83.50 11536 TASC 31613 03/01/2017 620.00 11566 TIMESAVER OFF SITE SECRETARIAL 31614 03/01/2017 278.00 1031 TIN WHISKERS BREWING COMPANY 31615 03/01/2017 91.66 11568 TITAN MACHINERY 31616 03/01/2017 88.70 1003 TKO WINES, INC.31617 03/01/2017 1,824.00 11580 TOWMASTER 31618 03/01/2017 294.14 12 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3 Check Issue Dates: 2/10/2017 - 3/1/2017 Feb 21, 2017 06:53PM Vendor Number Payee Check Number Check Issue Date Amount 1098 TRADITION WINE & SPIRITS 31619 03/01/2017 284.00 11595 TRI STATE BOBCAT, INC.31620 03/01/2017 439.61 1040 TRUE BRANDS INC 31621 03/01/2017 678.22 11609 TWIN CITY GARAGE DOOR 31622 03/01/2017 135.00 11626 U.S. BANK (PURCHASING CARD)31623 03/01/2017 7,196.96 12442 UNIVERSITY OF MINNESOTA 31624 03/01/2017 85.00 11674 VERIZON WIRELESS 31625 03/01/2017 184.17 11682 VIKING INDUSTRIAL CENTER 31626 03/01/2017 373.98 1025 VINOCOPIA 31627 03/01/2017 2,405.50 11697 WALMAN OPTICAL COMPANY 31628 03/01/2017 59.00 11933 WIMACTEL INC 31629 03/01/2017 45.00 1034 WINE COMPANY/THE 31630 03/01/2017 4,025.95 1038 WINE MERCHANTS INC 31631 03/01/2017 3,434.63 11731 WITMER PUBLIC SAFETY GRP, INC.31632 03/01/2017 344.91 11740 XCEL ENERGY 31633 03/01/2017 160.09 6540 Z WINES USA LLC 31634 03/01/2017 181.00 Grand Totals: 394,518.47 13 THIS PAGE LEFT INTENTIONALLY BLANK 14 US.110073866.04 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 17-026 RESOLUTION SUPPORTING CONDOMINIUM, TOWNHOUSE AND COOPERATIVE CONSTRUCTION 1. WHEREAS, the City of St. Anthony Village agrees that a full range of housing choices is critical for the competitiveness of our region and that home ownership is a key component of healthy communities and resilient economies; and 2. WHEREAS, over the past decade, the production of condominiums, townhomes and cooperatives has declined dramatically; and 3. WHEREAS, the City of St. Anthony Village supports the bipartisan legislative efforts at the Minnesota legislature to support the development of condominiums, townhouses and cooperatives by reducing the risk of unwarranted litigation; and 4. WHEREAS, the City of St. Anthony Village affirms that to be effective, any legislation in Minnesota must include common sense elements: • A requirement that a majority of homeowner association members approve the decision to pursue legal action against development parties; and • A requirement for complete disclosure to homeowner association members regarding any alleged defects to enable association members to be fully informed before commencing legal proceedings; and • A requirement for mediation as a cost effective and preferred method of dispute resolution before proceeding with binding legal action; and • A requirement for all parties in any litigation to pay their own attorney’s fees, as is required under comparable apartment and single family home warranty laws; and • A requirement that all homeowner associations adopt and implement a preventative maintenance plan. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of St. Anthony Village, Minnesota, that the City of St. Anthony Village hereby supports these measures identified above to potentially increase condominium, townhouse and cooperative construction activity in the community of St. Anthony Village. 15 US.110073866.04 Adopted this 28th day of February, 2017. _____________________________ Jerome O Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 16    701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800    Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com  K:\02170-340\Admin\Resolutions\LTR-hmcc-022117.docx February 21, 2017 The Honorable Mayor, City Council and Staff c/o Mark Casey, City Manager City of St. Anthony Village 3301 Silver Lake Road NE St. Anthony Village, MN 55418-1603 Re: 2017 Street and Utility Improvement Project St. Anthony Village, MN WSB Project No. 2170-340 Dear Honorable Mayor, City Council, and Staff: Following this letter are three resolutions for your consideration at the February 28, 2017 Council Meeting. The three resolutions for your consideration are: I. A Resolution Ordering Improvements This resolution states that the Council has completed the public hearing process and orders the project to be completed. II. A Resolution Adopting and Confirming Assessments for the 2017 Street and Utility Improvements Included in the Council packet are the assessments that have been calculated in accordance with the City’s street assessment policy for the 2017 Street and Utility Improvement Project. This resolution declares the amount to be assessed at $617,459.78 and outlines the assessment process in accordance with Minnesota Statutes Chapter 429. III. A Resolution Awarding a Bid for 2017 Street and Utility Improvements This resolution awards the contract for the 2017 street reconstruction project to the lowest bidder. A tabulation of these bidders, as well as the low bidder of Ryan Contracting Company with a bid amount of $2,320,289.50, can be seen in the Council packet. If you have any questions, I will be present at the February 28, 2017 Council Meeting to discuss those with you or please call me at 763-287-7182. Sincerely, Todd E. Hubmer, PE City Engineer Attachments 17 THIS PAGE LEFT INTENTIONALLY BLANK 18 2017 Street and Utility Improvement Project Public Hearing February 28, 2017 7:00 P.M. Project Location Penrod Lane Skycroft Drive Maplewood Drive Chelmsford Road Street Reconstruction Silver Lake Court Mill and Overlay Street & Utility Reconstruction Mill and Overlay 19 Sanitary Sewer Improvements Water System Improvements 20 Drainage Improvements Street Reconstruction 21 Trees and Restoration Access to Homes Maintained with Exception of: Utility installation in front of home Wet weather Curb and driveway installation Special Needs/Events Sprinkler Systems/Invisible Fencing Private Utilities CenterPoint Energy gas line replacement Common Resident Concerns Temporary Water Service Driveway Replacement Replacing Entire Driveway? Reimbursement Policy Sump Pump Connections Mail & Garbage Service Common Resident Concerns 22 Services televised during final design Services in need of repairs identified Costs associated with repairs are the responsibility of the homeowner Improvements NOT included with this project Sanitary Service Repairs Sanitary Service Repairs 23 Project Schedule Council Authorize Feasibility June 14, 2016 (1st of 7 meetings) Council Accept Feasibility August 23, 2016 (2nd of 7 meetings) 1st Public Info Meeting September 28, 2016 (3rd of 7 meetings) Council Approve Plans November 22, 2016 (4th of 7 meetings) Receive Bids/Compute Assessments January 24, 2017 (5th of 7 meetings) 2nd Public Info Meeting February 16, 2017 (6th of 7 meetings) Public Hearing/Award Contract February 28, 2017 (7th of 7 meetings) Project Schedule – cont’d Award Sale of Bonds April 2017 Begin Construction April / May 2017 Substantial Completion September 2017 Final Paving June 2018 24 Project Costs Funding Sources Special Assessment 429 Public Improvement Bond Assessment Calculations City Policy for Street & Local Drainage Improvements Up to 32-foot Wide, 9-ton Design Roadway 35% Assessed to Residential (R-1) 50% Assessed to Recreation / Open Space (ROS) Calculated using Lineal Feet of Street Frontage City Funds Pay Remaining Cost 25 Method for Determining Front Footage Method for Determining Front Footage 26 Financing Assessments One Time Assessment Notice Sent in May 2017 Assessments Paid Over 15-Yr Period Option Deadline 1.Pay-off full Assessment Nov. 30, 2017 (1st year) to avoid interest Nov. 14 (every year after) 2.Partial Payment Nov. 1, 2017 (1st year) 3.Apply direct to Property Automatic if above Tax options are not exercised If Applied to Taxes....15 Year Payback..2% over the True Interest Cost (Not known until bonds are sold) Street Reconstruction Assessed Parcels 27 28 Email Notifications Sign up to receive weekly email updates and notification regarding the 2017 Street & Utility Improvement Project by visiting the webpage located under “Community Projects” on the City’s website at http://www.ci.saint-anthony.mn.us/ 29 Questions? 30 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 17-027 A RESOLUTION ORDERING IMPROVEMENTS FOR THE 2017 STREET AND UTILITY IMPROVEMENTS WHEREAS, a resolution of the City Council adopted on the 24th day of January 2017, fixed a date for Council hearing on the proposed improvements: Street & Utility Reconstruction • Penrod Lane from 36th Avenue NE to Skycroft Drive • Skycroft Drive from Penrod Lane to Maplewood Drive • Maplewood Drive from Skycroft Drive to Highcrest Road NE (including adjacent cul- de-sac) • Chelmsford Road from 36th Avenue NE to Maplewood Drive Bituminous Mill and Overlay • Silver Lake Court from Silver Lane to the cul-de-sac. WHEREAS, ten days' mailed notice and two weeks' published notice in advance of said hearing was given and the hearing was held thereon on the 28th day of February 2017, at which time all persons desiring to be heard were given an opportunity to be heard thereon, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony Village approve such improvements as are hereby ordered in the Council Resolution. Adopted this 28th day of February, 2017. _____________________________ Jerome O Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 31 THIS PAGE LEFT INTENTIONALLY BLANK 32 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 17-028 A RESOLUTION ADOPTING AND CONFIRMING ASSESSMENTS FOR THE 2017 STREET AND UTILITY IMPROVEMENTS 1. The amount proper and necessary to be specially assessed at this time for various public improvements is 35% (low density residential) and 50% (high density residential and commercial) assessable as follows: Years First Year Levy First Year Collectible Assessed 15 2017 2018 $617,459.78 For improvements to the following: Street & Utility Reconstruction  Penrod Lane from 36th Avenue NE to Skycroft Drive  Skycroft Drive from Penrod Lane to Maplewood Drive  Maplewood Drive from Skycroft Drive to Highcrest Road  Chelmsford Road from 36th Avenue NE to Maplewood Drive against every assessable lot, piece, or parcel of land affected thereby has been duly calculated upon the basis of benefits, without regard to cash valuation, in accordance with the provisions of Minnesota Statutes, Chapter 429, and notice has been duly published, as required by law that this Council would meet to hear, consider and pass upon all objections, if any, and said proposed assessment has at all time since its filing been open for public inspection and an opportunity has been given to all interested persons to present their objections if any, to such proposed assessments. 2. This Council, having heard and considered all objections so presented, finds that each of the lots, pieces and parcels of land enumerated in the proposed assessment was and is specially benefited by the construction of said improvement in not less than the amount of the assessment set opposite the description of each such lot, piece and parcel of land respectively, and such amount so set out is hereby levied against each of the respective lots, pieces and parcels of land therein described. 3. The proposed assessments are hereby adopted and confirmed as the proper special assessments for each of said lots, pieces and parcels of land respectively, and the assessment against each parcel, together with interest at the rate calculated at 2% over the interest cost per annum on the bonds to be issued by the City for said improvement, accruing on the full amount thereof unpaid, shall be a lien concurrent with general taxes upon parcel and all thereof. The total amount of each such assessment not pre-paid shall be payable in equal annual principal installments extending over a period of years, as indicated in each case. The first of said installments, together with interest on the entire assessment for the period of January 1, 2017 through December 31, 2017 will be payable with general taxes for the levy year of 2017 collectible in 2018, and one of each of the remaining installments, together with one year’s interest on that and all other unpaid installments, will be payable with general taxes for each consecutive year thereafter until the entire assessment is paid. 4. The owner of any property so assessed may, at any time prior to certification, make payments (partial or full) towards the balance owed. The owner may, at any time after certification, pay the whole of the assessment, with interest accrued to the date of payment, except that no interest be charged if the entire assessment is paid by November 30th of the assessment year. 33 S:\1Council Meetings\2017\02282017\Resolution 17-028 - Adopting Confirming Assessments.docx 5. The City Clerk shall, as soon as may be, prepare and transmit to the County Auditor a certified duplicate of the assessment roll, with each installment and interest on each unpaid assessment set forth separately, to be extended upon the property tax lists of the County and the County Auditor shall thereafter collect said assessment in the manner provided by law. Adopted this 28th day of February, 2017. _____________________________ Jerome O Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 34 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 17-029 A RESOLUTION AWARDING A BID FOR THE 2017 STREET AND UTILITY IMPROVEMENTS WHEREAS, pursuant to an advertisement for bids for the improvement as shown on the plan for the above-referenced project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Total Bid 1 Ryan Contracting Company $2,320.289.50 2 Northdale Construction Co., Inc. $2,630,753.72 3 Valley Paving, Inc. $2,689,545.50 4 LaTour Construction $2,721,401.30 5 Veit & Company $2,741,943.50 6 T. A. Schifsky & Sons, Inc. $2,758,485.06 7 R. L. Larson Excavating, Inc. $2,785,399.10 8 Kuechle Underground $2,821,808.81 9 S. R. Weidema, Inc. $2,876,041.00 10 R&R Excavating, Inc. $2,917,051.37 11 Northwest Asphalt, Inc. $3,122,206.00 12 C. S. McCrossan Construction, Inc. $3,256,304.00 13 Meyer Contracting, Inc. $3,497,221.00 WHEREAS, it appears that Ryan Contracting Company of Elko New Market, MN is the lowest responsible bidder, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that: 1. The Mayor and City Manager are hereby authorized and directed to enter into a contract with Ryan Contracting Company in the amount of $2,320,289.50 in the name of the City of St. Anthony Village, Minnesota for the improvement outlined in the above-referenced project according to the plans and specifications, therefore, approved by the City Council and on file in the office of the City Clerk. 2. The Engineer, WSB & Associates, Inc., is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Adopted this 28th day of February, 2017. _____________________________ Jerome O Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 35 THIS PAGE LEFT INTENTIONALLY BLANK 36 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com Memorandum To: The Honorable Mayor, City Council and Staff c/o Mark Casey, City Manager City of St. Anthony Village From: Todd Hubmer – City Engineer Date: February 28, 2017 Re: Silver Lake Road LED Street Light Improvement Project WSB Project No. 02170-270 Background Information This memo outlines the costs related to a street lighting retrofit from conventional high pressure sodium (HPS) lighting to LED lighting along Silver Lake Road in the Cities of St. Anthony Village and New Brighton. The project is broken up into three (3) separate areas (see attached map): 1) Silver Lake Road – 37th Avenue NE to Silver Lane 2) Silver Lake Road – Silver Lane to County Road E 3) Silver Lake Road – County Road E to I-694 The Cities of St. Anthony Village and New Brighton are considering this project for several reasons: 1) Lights fixtures and poles were originally installed in 1998/1999, and many of the steel poles are badly deteriorated due to years of road salt exposure. New poles will be fiberglass (37th Ave NE – Silver Lane) and anodized aluminum (Silver Lane to County Road E). In addition, the light fixtures are at or near the end of their life expectancy (20 years). 2) There will be ongoing energy savings associated with this lighting conversion. The energy cost for LED lighting is significantly less the HPS lighting (about 50% energy cost savings). 3) There will be ongoing savings in maintenance costs and time savings due to decreased staff maintenance over the existing system due to reduction in bulb replacement frequency and repairs to deteriorating steel poles. 4) By collaborating with the City of New Brighton these poles, fixtures and installation can be bid together thus benefitting from an economy of scale. 5) The lighting retrofit is in line with City’s sustainability initiative – LED lighting will have a significant reduction in energy use. 6) Segment 1 of this project will provide consistency throughout the City by changing the pedestrian level lighting style to match current City standard of a decorative Vernon style fixture on a fifteen- foot (15’) fiberglass pole. Details of the Proposed Retrofit: The existing lighting on the first segment currently consists of thirty-foot (30’) steel poles with 250 watt high pressure sodium (HPS) shoebox style light heads. These lights would be replaced with fifteen- foot (15’) fiberglass poles with 3000k LED decorative Vernon style fixtures to match the city’s current street light standard. The light pole bases will be reused; therefore, no additional light standards will be added. The second segment has similar lighting as the first segment consisting of thirty-foot (30’) steel poles with 250 watt HPS shoebox style light heads. In addition, at the signalized intersections there are 250 watt HPS cobrahead style lights on mast arms. All of the lights along this segment will be replaced with thirty-foot (30’) anodized aluminum poles with 4000k LED rectangular light heads. The 3737 Silver Lake Road LED Street Light Improvement Project February 28, 2017 Page 2 K:\02170-270\Admin\Docs\MEMO-LED Street Light-021317.docx light pole bases will be reused; therefore, no additional light standards will be added. In addition, the light heads on the mast arms over the signalized intersections will be replaced with 4000k LED rectangular light heads. The signal poles and mast arms will remain in place. This segment is a 50/50 shared segment between the City of St. Anthony Village and the City of New Brighton. The third segment has the same characteristics as the second segment in both existing conditions and proposed lighting. Since this segment is entirely within the City of New Brighton there will be no cost to the City of St. Anthony Village. Color temperature describes how yellow or blue a light source appears. The unit of measurement for color temperature is “Kelvin” (k). Low color temperatures describe yellowish light, and high color temperatures describe bluish light. The LED street light fixtures come in 3 different color temperatures (3000k, 4000k and 5000k). As previously stated the existing lights along Silver Lake Road are high pressure sodium which has a color temperature of 2200k. The following chart is provided to help visually compare color temperatures. When LED’s first came out the color temperatures were in the 5000k-6000k range, which gave off a bluish tone. Advances in the industries have improved the color and efficiencies. The majority of street lights installed by MnDOT today are 4000k color intensity. Attached to this report are pictures of 3000k and 4000k lights that are installed in the City of Minneapolis. In one of the photos of the 4000k overhead lights, the lower lantern lights are HPS lights. It is hard to tell the difference in these photos but the 3000k lights are a bit ‘softer’ light. These photos were taken on N. Washington Ave at 9th Avenue North looking north (4000k) and south (3000k). There is virtually no price difference between the different heat intensity fixtures for this application. The types and intensity of the LED fixtures were chosen to replicate the lighting that currently exists along these segments. As noted in the first paragraph, 3000k LED lights will be used in the decorative Vernon style lights and 4000k LED lights will be used in the overhead lights. 38 Silver Lake Road LED Street Light Improvement Project February 28, 2017 Page 3 K:\02170-270\Admin\Docs\MEMO-LED Street Light-021317.docx Financial Impact Early this year, staff obtained quotes for a direct purchase of the materials and contractor installation costs for the replacement of the existing street lights on Silver Lake Road along the segments noted above. The estimated costs are as follows: City of St. Anthony City of New Brighton Materials Installation Cost Cost Segment 1 $104,129 $15,465 $119,594 $0 Segment 2 $58,020 $14,350 $36,185 $36,185 Segment 3 $118,080 $24,660 $0 $142,740 TOTAL $155,779 $178,925 LED vs HPS Life Cycle Cost Comparison: In any retrofit of lighting there should be an analysis of costs. The switch from standard HPS to LED lighting will save energy costs, but the initial purchase cost of LED fixtures is more expensive. However, LED lights have a much longer life than HPS bulbs. Using the following facts, a quick analysis can be performed. •Since all poles are being replaced whether there is a switch to LED or not, the cost of poles is not a comparative factor. •Cost of an 250 watt HPS head is roughly $300 each •LED light head and bulb fixtures average $1000 each •Bulbs for 250 watt HPS lights are about $25 each •250 watt HPS bulbs last about 5 years •Boom truck and personnel for bulb replacement is about $175 per hour •Each bulb replacement takes about 1 hour with set up and traffic control •LED lights last about 20 years •The LED lights proposed will use about half of the energy of 250 watt HPS lights •250 watt HPS lights now cost about $6/month for energy 20 Year Cost Per Light LED Cost of Fixture $1000 Energy Costs $3/month x 12 months x 20 years $720 TOTAL $1,720 250 watt HPS Cost of Fixture $300 Energy Costs $6/month x 12 months x 20 years $1,440 Bulb replacement costs (once every 5 years) Bulb $25 x 4 $100 Labor $175 x 4 $700 TOTAL $2,540 Staff Recommendation It is recommended that the City of St. Anthony Village authorize the staff to prepare bid documents and solicit bids for the Silver Lake Road LED Street Light Improvement Project. If you have any questions, I will be present at the February 28, 2017 Council Meeting to discuss those with you or please call me at 763-287-7182. 39 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 17-030 A RESOLUTION ORDERING PLANS AND SPECIFICATIONS AND AUTHORIZE SOLICITATION OF BIDS FOR THE SILVER LAKE ROAD LED STREET LIGHT IMPROVEMENT PROJECT WHEREAS, the Cities of St. Anthony Village and New Brighton are proposing to replace the existing street lighting along Silver Lake Road from 37th Ave NE to Interstate 694, WHEREAS, this project will replace deteriorated street lighting that is nearing 20 years of service life, WHEREAS, the project will also make progress towards the City of St. Anthony Village’s sustainability initiative by replacing high energy usage HPS fixtures with energy saving LED fixtures, WHEREAS, Staff has prepared and presented a memo detailing the proposed improvements and whether the proposed project is necessary, cost effective, and feasible, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that: 1)Staff is hereby authorized to prepare bid documents and solicit bids for the Silver Lake Road LED Street Light Improvement Project. Adopted this 28th day of February, 2017. _____________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 41 THIS PAGE LEFT INTENTIONALLY BLANK 42 TO: MARK CASEY, CITY MANAGER FROM: SHELLY RUECKERT, FINANCE DIRECTOR SUBJECT: 2017 UTILITY RATES DATE: FEBRUARY 9, 2017 The utility rates recommended herein for 2017 builds on the multi-year approach towards rate adjustments that began in 2012. February Water Rates: During 2016, the Utility Infrastructure capital fund was created and the Water Filtration Fund was closed. As part of this reorganizing the costs associated with carbon filtration of potable water became a water fund expense. These costs had previously been excluded from the calculation of water rates. Funds provided as part of the closing of the Water Filtration Fund allows for a phase-in of these costs into the water rates. With this added dynamic the Water Fund expenditures have been categorized by two primary operating functions. These functions are the production of potable water and the distribution of the potable water. Beyond the carbon filtration costs previously carried in the Water Filtration Fund, the Water Fund carried the treatment costs associated with iron removal and ground water pumping. These costs combined with carbon filtration costs and estimated advanced oxidation process costs equal the production costs. The labor costs associated with the maintenance of the distribution system, water billing and administrative support, along with other distribution operating costs equal distribution costs. Production costs are considered to be substantially driven by water usage while overall distribution costs were considered to be 24% related to usage. The remaining distribution costs correlate to common infrastructure maintenance needs and customer service. The balance of distribution costs are not impacted by usage. The table below summarizes the amount of water operating and depreciation expenses assigned as production costs or distribution costs. DISTRIBUTION COSTS 432,826 47% 106,956 60% 539,781 49% PRODUCTION COSTS 487,254 53% 72,672 40% 559,926 51% 920,079 100% 179,628 100% 1,099,707 100% DEPRECIATION OPERATING OVERALL 43 The first order of business in the multi-year rate adjustment approach which began in 2012 was annually increasing rates until revenues covered operating costs and the cash balances were restored to a positive balance. This was achieved by 2015 and in 2016 budgeted rates were increased sufficiently to produce a small transfer to the general capital improvement fund to help support utility equipment needs. The reorganization of 2017 water operations has added more water production costs to be supported by rates. At this juncture, there is the opportunity to align revenue sources with corresponding costs. Essentially this involves establishing a flat rate fee to cover the corresponding fixed costs. This allows the usage rate to be set at an amount to cover the usage driven expenses. This approach would provide: • Greater transparency as to the basis of rates. • An increased ability to maintain a structural balanced operation as the fund revenue would not be entirely subjected to swings in water usage (dry vs wet summers). • Provides for the elimination of the minimum charge, which residents with low water usage question in principle given tiered rates. In other words there will be a continuing incentive for water conservation at usage levels less than 7,500 gallons per quarter. • The flat rate fee would be computed based on the total fixed costs divided by the total the residential equivalent units (according to the Metropolitan Council formula) for all water accounts. • A single family home would represent one unit. Multi-family residential properties would have multipliers based on the number units. Commercial accounts will have multipliers based the residential equivalent units. The current recommendation is to modify the rate structure as follows: • Eliminate the use of a Minimum charge. • Phase-in a flat quarterly fee over time. • Usage rate growth decelerates as flat fee is phased-in. The recommended 2017 rates based upon these steps are below: 2016 2017 Per 1000 gallons Rates Rates $ Increase Water Tier I 3.10 3.10 0.00 Water Tier II 3.27 3.27 0.00 Water Tier III 3.59 3.59 0.00 Water Tier IV 4.12 4.12 0.00 Water Tier V 5.17 5.17 0.00 Irrigation 4.12 4.12 0.00 Qtr. Distribution system charge - 3.35 3.35 44 The recommendation’s impact on 2017 billings is reflected below: Sewer Rates: Within the Sewer fund there also exists two primary operating functions. These functions are the treatment of sanitary sewer flow and the collection system for sanitary sewer flow. The Sewer Fund expenditures have been categorized by collection system costs and the sanitary sewer treatment costs. Metropolitan Council Environmental Services (MCES) provides the sanitary sewer treatment process. The costs associated with the maintenance of the collection system, billing and administrative support make up the collection system costs. Treatment costs are considered to be substantially driven by flow volumes while overall collection costs were considered to be 21% related to usage. The remaining distribution costs correlate to common infrastructure maintenance needs and customer service. The balance of collection costs are not impacted by flow volumes. The table below summarizes the amounts of sewer operating expense and depreciation expense assigned as treatment costs or collection costs. Again at this juncture, there is the opportunity to align revenue sources with corresponding costs. Similarly, this involves establishing a flat rate fee to cover the Modified Structure 2017 Tier Rates 3.10 3.10 3.27 3.59 4.12 5.17 2017 Usage levels 4,600 7,500 15,000 22,500 30,000 37,500 Flat Fee 3.35 3.35 3.35 3.35 3.35 3.35 Usage Charge 14.26 23.25 49.05 80.78 123.60 193.88 2017 Billing 17.61 26.60 52.40 84.13 126.95 197.23 2016 Billing 23.25 23.25 49.05 80.78 123.60 193.88 DIFFERENCE (5.64) 3.35 3.35 3.35 3.35 3.35 % of Accounts within Tier 46% 16% 3%2%32% COLLECTION COSTS 366,519 35% 104,755 70% 471,274 40% TREATMENT COSTS 668,218 65% 44,895 30% 713,113 60% 1,034,737 100% 149,650 100% 1,184,387 100% OVERALLDEPRECIATION OPERATING 45 corresponding fixed costs. This allows the usage rate to be set at an amount to cover the usage driven expenses. This approach would provide: • Greater transparency as to the basis of rates. • An increased ability to maintain a structural balanced operation as the usage revenue could be matched to swings in sewer flows (dry vs wet summers) and MCES rate adjustments. • The flat rate fee would be computed based on the total fixed costs divided by the total the residential equivalent units (according to the Metropolitan Council formula) for all sewer accounts. • A single family home would represent one unit. Multi-family residential properties would have multipliers based on the number units. Commercial accounts will have multipliers based the residential equivalent units. In a review of the 2015 survey of Metro-area city’s sewer rate structures, like in the case of water rates, the use of rate structure that couples a usage rate with a flat fee or a minimum use charge was fairly common. The survey details are attached as Exhibit E. The tables below summarize the overall 2015 findings and estimated 2017 rates based on 4% increase in annual rates. The SAV billings in tables below are based on the existing vs proposed rate structure. The current recommendation is to modify the rate structure as follows: • Eliminate the use of a Minimum charge. • Phase-in a flat quarterly fee over time. • Usage rate growth decelerates as flat fee is phased-in. The recommended 2017 rates based upon these steps are below: The recommendation’s impact on 2017 billings is reflected below: 2016 2017 Per 1000 gallons Rates Rates $ Increase Sewer Usage rate 4.38 4.62 0.24 Qtr. Collection system charge - 3.20 3.20 46 Stormwater rates: The multi-year approach to Stormwater rates in place since 2012 called for an annual increase for single family residential (classifications 2 & 3) of thirty-five cent ($.35) increase. This represents a 2.37% increase in rate and would be expected to generate $4,570 in additional revenues (assuming no new construction). The 2.37% rate increase will be applied to all levels of stormwater charges. The historical impact on a residential single family user is as follows: The rate increase for other land use categories is consistent with the increase in single family residential (classifications 2 & 3) as see below: Modified Structure 32.85 32.85 65.70 98.55 131.40 2017 Usage Rate 4.62 4.62 4.62 4.62 4.62 4.62 2017 Usage levels 4,600 7,500 15,000 22,500 30,000 37,500 Flat Fee 3.20 3.20 3.20 3.20 3.20 3.20 Usage Charge 21.23 34.62 69.23 103.85 138.47 173.09 2017 Billing 24.43 37.82 72.43 107.05 141.67 176.29 2016 Billing 32.85 32.85 65.70 98.55 131.40 164.25 DIFFERENCE (8.42) 4.97 6.73 8.50 10.27 12.04 % of Accounts within Tier 46% 16% 3%2%32% Quarterly Bill Usage Rate % Change 2011 $13.00 - - 2012 $13.35 $0.35 2.69 2013 $13.70 $0.35 2.62 2014 $14.05 $0.35 2.55 2015 $14.40 $0.35 2.49 2016 $14.75 $0.35 2.43 2017 $15.10 $0.35 2.37 47 The overall annual impact of the recommended rates for a residential customer at each of the five tier level ranges from $34.67 to $62.90 as detailed below: Tier Level 1st-7,500 2nd-15,000 3rd-22,500 4th-30,000 5th-37,500 2017 Proposed 79.52 139.93 206.28 283.72 388.61 2016 Actual 70.85 129.50 194.08 269.75 372.88 Quarterly Increase 8.67 10.43 12.20 13.97 15.74 Annual Increase 34.67 41.74 48.80 55.87 62.94 Distribution (1st Qtr. 2016)32%46%16%3%2% Classification-Land Use Proposed 2017 Charge 2016 Charge % Change 1-Cemeteries, parks, golf courses, railroads, vacant land $62.65 per acre $61.20 per acre 2.37% 2- R-1, R-1a, and R-2 residential $60.40 per unit $59.00 per unit 2.37% 3- R-3 residential $60.40 per unit $59.00 per unit 2.37% 4- Schools and institutional uses $144.27 per acre $140.93 per acre 2.37% 5- R-4 Residential , churches and manufactured home parks $184.01 per acre $179.75 per acre 2.37% 6- Commercial and industrial $229.88 per acre $224.55 per acre 2.37% 48 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA ORDINANCE NO. 2017-01 AN ORDINANCE AMENDING SECTIONS §33.018 SEWER CHARGES TO OWNERS; 33.036 WATER CHARGES TO OWNERS AND §33.090 CHARGES FOR STORM WATER FACILITIES The City Council of the City of Saint Anthony Village ordains as follows: Section One. Amendment to the City of Saint Anthony Village City Code Sections §33.018, 33.036 and §33.090 of the City Code of the City of Saint Anthony Village is hereby amended as follows. The deleted language is represented by strikethrough text. The additional language is represented by text 33.018 SEWER RATES: $4.38 Usage rate $4.62 per 1,000 gallons, quarterly Collection system charge $3.20 per residential equivalency unit. 33.036 WATER RATES. Water Usage billing bills will be computed quarterly based on metered water used according to the tiered rates system below,. quarterly Distribution system charge $3.35 per residential equivalency unit RESIDENTIAL Consumption (gallons) Rate/per 1,000 gallons TIER I 0-7,500 $3.10 TIER II 7,500-15,000 $3.27 TIER III 15,000-22,500 $3.59 TIER IV 22,500-30,000 $4.12 TIER V Over 30,000 $5.17 COMMERCIAL Consumption (gallons) Rate/per 1,000 gallons TIER I 0-7,500 $3.10 TIER II 7,500-53,500 $3.27 TIER III 53,500-175,000 $3.59 TIER IV 175,000-300,000 $4.12 TIER V Over 300,000 $5.17 WILSHIRE Consumption( gallons) Rate/per 1,000 gallons TIER I 0-7,500 $3.10 TIER II 7,500-510,000 $3.27 TIER III 510,000-610,000 $3.59 TIER IV 610,000-710,000 $4.12 TIER V Over 710,000 $5.17 SAVHS Consumption (gallons) Rate/per 1,000 gallons TIER I 0-7,500 $3.10 TIER II 7,500-850,000 $3.27 TIER III 850,000-1,150,000 $3.59 TIER IV 1,150,000-1,450,000 $4.12 TIER V Over 1,450,000 $5.17 49 HAPPY’S Consumption (gallons) Rate/per 1,000 gallons TIER I 0-7,500 $3.10 TIER II 7,500-3,650,000 $3.27 TIER III 3,650,000-4,650,000 $3.59 TIER IV 4,650,000-5,650,000 $4.12 TIER V Over 5,650,000 $5.17 33.090 STORM WATER FACILITIES: (billed quarterly) Effective Date: This ordinance shall become effective as of its publication. First Reading: February 14, 2017 Second Reading: February 28, 2017 Adopted: March 14, 2017 CITY OF SAINT ANTHONY VILLAGE By:_________________________________ Jerome O. Faust, Mayor ATTEST: By:_________________________________ Nicole Miller, City Clerk Publish: St. Anthony Bulletin Publication Date: March 22, 2017 Classification Charge (per acre) 1 $61.20 $62.65 2 $59.00 $60.40 3 $59.00 $60.40 4 $140.93 $144.27 5 $179.75 $184.01 6 $224.55 $229.88 50 PRESENTED FEBRUARY 28, 2017 ST. ANTHONY VILLAGE ADMINISTRATION ANNUAL REPORT 2016 51 CITY COUNCIL •Mayor Jerry Faust Term expires 2019 ~ Prior Council member ~ Prior Planning Commissioner •Councilmember Bonnie Brever Term expires 2019 •Councilmember Hal Gray Term expires 2019 ~ Prior Planning Commissioner •Councilmember Jan Jenson Term expires 2017 ~ Prior Planning Commissioner ~ Prior Parks Commissioner •Councilmember Randy Stille Term expires 2017 ~ Prior Planning Commissioner 2016 MEETINGS 20 Regular Meetings 1 Special Meeting 11 Work Sessions 1 Joint meeting with Parks Commission 1 Joint meeting with Planning Commission 4 Joint meetings with St. Anthony-New Brighton School Board City Council passed: •91 Resolutions •5 Ordinances 52 2016 HIGHLIGHTS •ADVANCED OXIDATION PROCESS (AOP) PLANT $10,563,371 from US Army 2016 HIGHLIGHTS •GREENSTEP CITIES STEP 4 53 2016 HIGHLIGHTS •SUSTAINABLE CITY AWARD 2016 HIGHLIGHTS •COMMUNITY SOLAR 25% of City’s Use •SUSTAINABLE TOUR MAP 54 2016 HIGHLIGHTS •TECHNICAL ADVISORY PANEL FROM URBAN LAND INSTITUTE (ULI) •ADVANCE WORKSHOP – Sustainability in the Comp Plan 2016 HIGHLIGHTS •2040 COMPREHENSIVE PLAN UPDATE AND COMMUNITY ENGAGEMENT 55 2016 HIGHLIGHTS •REGIONAL STORMWATER TREATMENT & RESEARCH FACILITY $1,644,000 from MWMO 2016 HIGHLIGHTS •MIRROR LAKE WATER QUALITY AND FLOOD REDUCTION $1,142,000 from RCWD 56 2016 HIGHLIGHTS •DOJ’s COLLABORATIVE REFORM INITIATIVE •BODY CAM WORK GROUP EMAIL NOTIFICATIONS •Quarterly Newsletter-146 •Police Community Engagement- 129 •2016 Street & Utility Improvement Project-203 •Water Updates-144 •2017 Street & Utility Improvement Project-80 •Mirror Lake Project-48 In 2016, the City sent out 68 notifications by email 57 COOPERATIVE VENTURES 2016 CONFERENCES/MEETINGS 58 2016 STRATEGIC PLANNING 2016 TOUR OF CITY 59 ANTI BIAS AWARENESS TRAINING 137 attended SUSTAINABILITY 60 2016 BUILDING PERMIT VALUATION 2009 2010 2011 2012 2013 2014 2015 2016 Commercial/Industrial $16,101,795 $4,385,816 $1,490,416 $1,752,668 $669,605 $1,190,890 $441,948 $4,657,505 Residential $6,339,574 $3,258,815 $3,698,787 $11,552,760 $19,409,844 $5,286,426 $6,914,335.9 $4,452,177 Total $22,441,369 $7,644,631 $5,189,203 $13,305,428 $20,079,449 $6,477,316 $7,356,283.9 $9,109,682 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 Va l u a t i o n Building Permit Valuation 2016 PLANNING & PARKS COMMISSION WORK PLANS 61 FULL REPORT AVAILABLE AT WWW.CI.SAINT-ANTHONY.MN.US QUESTIONS? 62 Date Type Staff Present March 6 Special 5:30 pm Joint Meeting with Parks Commission City Council City Manager Public Works Director March 6 Special 7:00 pm Worksession City Council City Manager March 14 Regular Planning Commission Items from February Liquor Annual Report Fire Annual Report Liquor License Renewals GreenCorp Member application-resolution Ordinance Setting Water & Sewer Rates for 2017 - Final Reading 2017 Planning Commission Work Plan-(motion only) Resolution Water Restrictions City Council City Manager Fire Dept Liquor Op Manager March 27 Special 5:30 pm Joint Meeting with Planning Commission City Council City Manager City Planner March 28 Regular 2017 Street Project Call for Sale of Bonds Public Works Annual Report Police Annual Report City Council City Manager Public Works Director Police Dept April 11 Regular Planning Commission Items from March Quarterly Donations & Grants Finance Annual Report Award Contract for Construction-HSIP City Council City Manager Finance Director City Engineer April 25 Regular Arbor Day Proclamation 1st Quarter Goals Update Public Hearing-Budget Calendar Spirit of St. Anthony Award 2017 Street Project Bond Sale and Award of Bonds City Council City Manager Finance Director May 9 Regular Planning Commission items from April City Council City Manager May 18 Special 5:00 p.m.Tour of the City City Council City Manager May 23 Regular Salo Park Concert Series Insurance Renewal Tort Limits - Consent City Council City Manager FUTURE COUNCIL AGENDA ITEMS 2017 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS May 30 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager June 13 Regular Planning Commission Items from May Order Feasibility Report for 2018 Street Project City Council City Manager City Engineer June 27 Regular Audit Presentation City Council City Manager Finance Director July 11 Regular Planning Commission items from June Quarterly Donations & Grants Quarterly Goals Update VillageFest Presentation City Council City Manager July 25 Regular Night to Unite Presentation Night to Unite Proclamation Liquor Operations Mid Year Report City Council City Manager Police Chief Liquor Op Mgr August 8 Regular 8:00 p.m. Planning Commission items from July SANB #282 Presentation City Council City Manager August 22 Regular Budget Presentation Approval of 2018 Street & Utility Recon Fesibility Study City Council City Manager Finance Director City Engineer August 29 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager September 12 Regular Planning Commission items from August 2018 Preliminary Operating Budget and Levy-Public Hearing Kiwanis Peanut Day City Council City Manager Finance Director September 26 Regular Fire Prevention Presentation Sheriff Bostrom City Council City Manager Fire Dept October 10 Regular Planning Commission items from September Quarterly Donations & Grants Certification of Delinquent Utility Accounts-Consent Agenda Certification of Delinquent Waste Hauler Accounts-Regular Agenda City Council City Manager October 24 Regular Quarterly Goals Update City Council City Manager 64 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS October 31 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager November 14 Regular Ramsey County Sheriff Jack Serier Canvassing Board-Municipal Election City Council City Manager November 28 Regular Planning Commission items from October Fire Prevention Poster Winners 2018 Street Project Approve Plans & Specifications, Authorize Advertisement for Bids City Council City Manager Fire Dept City Engineer December 12 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2018 City & HRA Budgets and Final Property Tax Levy -Public Hearing 2018 Fee Schedule City Council City Manager Finance Director December 26 Regular City Council City Manager January 9 Regular Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants City Council City Manager January 23 Regular 2018 Parks Commission Work Plan- (motion only) Presentation-Northeast Youth and Family Services Northeast Youth and Family Services Agreement 2018 Street Project Call for Hearing on Improvements, Call for Hearing on Assessments, Order Preparation of Assessments City Council City Manager City Engineer February 13 Regular Planning Commission items from January Ordinance Setting Water & Sewer Rates for 2018 - 1st Reading-Public Hearing City Council City Manager February 27 Regular Ordinance Setting Water & Sewer Rates for 2018 - 2nd Reading 2018 Street Project Public Hearing, Order Improvements, Adopt & Confirm Assessments, Award Contract for Construction, Call for Sale of GO Bonds Administration Annual Report City Council City Manager City Engineer 2018 65 'PA-pK l,� A S A V i A I3 C BG�SIN�"S� :Tq+2 WFC -5T -P C-FVRi w�}S B c7 -r Ta vP TW 7-1 i?"- -r- 7-fi g 1 ASC©vtC-f7 f i 5 uAa cce& Ott. tD G ofi 5�, is Vd Y c WAY at Akv j 4A/l W L/KA t O� ALV Cv�litQ� � Caws r�s� t vi Idvev�, I caviN afp P OL CWyLWIVKA gale wu t nAff-)A1'5 ou ✓ fo fwvwt s sh, ce, -f cs - a,(d �x `�cf'' Q "te �J_ i i (n1 -a AV CfPNtin/I,Utu j GLf does S1��NG� ala.v Ylfjhioav h ve s �u.v 06 l v .�' kWLr t -rV'Q5 ,q,,tm �Uvc � cry v4 evsgvp4 l `iskA tv"r (,m5+1 WAN I� � �� 06 is 0- Via, vMA t aow kms �, ��a� . dC �f L6j S3 � )35 j G�� l CQG�►�r�f— rt�a�r� S� IKP vr�d"e' tvus Q. 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