HomeMy WebLinkAboutCC PACKET 06272017CITY OF ST. ANTHONY VILLAGE
CITY COUNCIL MEETING AGENDA
t 8 JUNE 27 2017
7:00 p.m.
Call to Order.
Pledge of Allegiance.
Roll Call.
Consideration, discussion, and possible action on all of the followine items:
I. Approval of the June 27, 2017, City Council Meeting Agenda. (action requested.)
II. Proclamations and Recognitions.
III. Consent Agenda.
These items are considered routine and will be enacted by one motion. There will be no separate
discussion of these items unless a Councilmember or citizen so requests, in which the item will be
removed from the Consent Agenda and placed elsewhere on the agenda.
A. Approval of June 13, 2017, City Council meeting minutes. (pp. 1-4)
B. Licenses and Permits. (pp. 5)
C. Claims. (pp.7-9)
D. Resolution 17-052 a resolution Authorizing the Execution of a Joint Cooperation Agreement
between the City of St. Anthony Village and Hennepin County for Participation in the Urban
Hennepin County Community Development Block Grant Program in Fiscal Years 2018 — 2020
(pp. 11-23)
IV. Public Hearing.
V. Reports from Commission and Staff.
VI. General Business of Council.
A. Presentation of 2016 Audit, Peggy Moeller, Redpath, Ltd. Presenting. (motion requested)
(pp.25-31)
VII. Reports from City Manager and Council members.
VIII. Community Forum
Individuals may address the City Council about any item not included on the regular agenda.
Speakers are requested to come to the podium, sign their name and address on the form at the
podium, state their name and address for the Clerk's record, and limit their remarks to five
minutes. Generally, the City Council will not take official action on items discussed at this time,
but may typically refer the matter to stafffor a future report or direct the matter to be scheduled
on an upcoming agenda.
IX. Information and Announcements
X. Adjournment.
Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure.
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CITY OF ST. ANTHONY
CITY COUNCIL REGULAR MEETING MINUTES
JUNE 13, 2017
CALL TO ORDER.
Mayor Faust called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE.
Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance.
ROLL CALL.
Present: Mayor Faust; Councilmembers Brever, Gray, Jenson, and Stille.
Absent: None.
Also Present: City Manager Mark Casey and City Engineer Todd Hubmer
Guests:
CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING
ITEMS.
I. APPROVAL OF JUNE 13, 2017 CITY COUNCIL MEETING AGENDA.
Motion by Councilmember Gray, seconded by Councilmember Jenson to approve the City
Council Meeting Agenda of June 13, 2017.
Motion carried 5-0.
II. PROCLAMATIONS AND RECOGNITIONS — NONE.
III. CONSENT AGENDA.
A. Approval of May 23, 2017, City Council meeting minutes.
B. Licenses and Permits.
C. Claims.
Motion by Councilmember Brever, seconded by Councilmember Gray, to approve the Consent
Agenda items.
IV. PUBLIC HEARINGS — NONE.
V. REPORTS FROM COMMISSION AND STAFF - NONE.
VI. GENERAL BUSINESS OF COUNCIL.
Motion carried 5-0.
1
2
City Council Regular Meeting Minutes
June 13, 2017
Page 2
A. Resolution 17-050, a Resolution to Approve a Request to Keen Chickens in an R-1
Zoning District at 3313 Wendhurst Avenue.
4 City Manager Casey reviewed staff received a request letter and a coop site plan diagram from
5 the Applicants on May 17, 2017. The coop site plan diagram shows the approximately location
6 for the proposed chicken coop in the northwest corner of the rear yard of the Applicant's
7 property. The Applicant is Adrienne Olson.
9 The Applicant's letter describes that the coop will be located in the backyard directly behind the
10 garage and provides an image showing the proposed location in relation to the Applicant's
11 house. The site plan indicates a setback of 35 feet from the rear property line and 22 feet from
12 the side property line. The Applicant has indicated the coop will not be visible from the vantage
13 point of her neighbor's property to the east and that "a large bush will block the view of the coop
14 for the neighbors on the west side". The Applicant further explains that her neighbors to the
15 north will have a "very limited view" of the coop due to the visual obstruction. The Applicant
16 has spoken to her east and west neighbors and both neighbors are supportive of her interest. The
17 dimensions of the coop are roughly 4 ft. by 6 ft. by 4 ft. with the latter dimension being the coop
18 height.
19
20 Staff has reviewed the Applicant's materials and, based on the reasonable nature of the proposed
21 coop location and design as well as the statement of neighbor support, do recommend approval
22 of this request to keep three hens on the property in question.
23
24 Motion by Councilmember Stille, seconded by Councilmember Jenson, to adopt Resolution 17-
25 050; a Resolution Approving a Request to Keep Chickens in an R-1 Zoning District at 3313
26 Wendhurst Avenue.
27
28 Motion carried 5-0.
29
30 B. Street and Utility Reconstruction Plan.
31
32 City Engineer Todd Hubmer provided the existing and proposed schedules for the Street and
33 Utility Reconstruction Program for the City of St. Anthony Village. The Street Reconstruction
34 Program is reviewed annually to ensure the City is addressing the most critical components of
35 the City's infrastructure. Several criteria were taken into consideration when developing the
36 recommended schedule:
37 1. Flood relief effort.
38 2. Condition of the existing utilities beneath the street.
39 3. Conditions of the streets and anticipated maintenance needs.
40 4. Adjacent infrastructure replacement (construction phasing).
41 5. Funding and requests from project partners.
42
43 Mr. Hubmer noted in recent years the City has revised the schedule to address utility issues on
44 Chandler Drive, pedestrian and project partner availability on Stinson Boulevard, and pedestrian
45 and partner concerns on Silver Lake Road.
46
City Council Regular Meeting Minutes
June 13, 2017
Page 3
1 Councilmember Stille asked how this will be presented to the public. City Manager Casey stated
2 it will be included on the City website and newsletters (Fall and Winter). This document is fluid
3 and subject to change.
4
5 Mayor Faust stated this is done on a needs basis. Mayor Faust noted residents should refer to the
6 revision date of the plan they may have and updated copies are available at City Hall.
8 C. Resolution 17-051, a Resolution to Approve Ordering Feasibility Report for 2018 Street
9 and Utility Reconstruction Proiect
10
11 City Engineer Todd Hubmer presented a resolution for Council consideration for ordering the
12 preparation of a feasibility report for the 2018 Street and Utility Improvement Project. The
13 project proposes the following locations for street and utility reconstruction:
14 • MacAlaster Drive from 371 Avenue NE to railroad tracks.
15 • Foss road from 37' Avenue NE to Chandler Drive.
16 • Highcrest Road from 37`x' Avenue NE to cul-de-sac.
17
18 Mr. Hubmer noted the location of the proposed project for 2018 has been changed from the
19 Street and Utility CIP presented last year. During the annual spring road tour with the Public
20 Works Department it was noted the utility and pavement condition of the location being
21 proposed was very poor and required more immediate attention. In addition to the proposed 2018
22 project location, an adjustment to the timing of other future project locations is being
23 recommended. The revised Street and Utility CIP was provided for Council consideration.
24
25 In addition to the locations described, the feasibility report will also include the review and cost
26 analysis of the following improvements:
27 • Asphalt mill and overlay of Anthony Lane from county Road C to cul-de-sac.
28 • Central Park splash pad water reuse/irrigation retrofit.
29
30 Mr. Hubmer recommended that the mill and overlay of Anthony Lane be considered with the
31 2018 improvement project due to the time and resources that Public Works Staff has been
32 spending on repairing deteriorating pavement on Anthony Lane. Staff also recommends the
33 addition of the Central Park water reuse improvements to the 2018 improvement project. Mr.
34 Hubmer reviewed the project schedule.
35
36 Motion by Councilmember Brever, seconded by Councilmember Jenson, to adopt Resolution 17-
37 051; a Resolution Approving Ordering Feasibility Report for 2018 Street and Utility
38 Reconstruction Project.
39
40 Motion carried 5-0.
41
42 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS.
43
44 City Manager Casey had no report.
45
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City Council Regular Meeting Minutes
June 13, 2017
Page 4
Councilmember Stille noted on May 30, the entire Council met with the School Board followed
by a work session.
Councilmember Gray stated on June 1, he attended the North Suburban Communications
Commission Meeting and also a Strategic Planning Committee Meeting.
Councilmember Brever stated on May 24, she attended the May GARE Cohort Meeting. On May
31, the Council met with the Dare to be Real Students at the High School. On June 5, she
attended the Joint Park Commission Meeting and on June 12, she attended the Sister City
Meeting.
Councilmember Jenson stated on May 25, he attended the Ramsey County League of Local
Government Board Meeting and Ramsey County Safer School Task Force.
Mayor Faust stated he attended the Regional Council of Mayors Meeting on June 12.
VIII. COMMUNITY FORUM.
No one appeared to address the Council.
IX. INFORMATION AND ANNOUNCEMENTS — NONE.
X. ADJOURNMENT.
Mayor Faust adjourned the meeting at 7:15 p.m.
Respectfully submitted,
Debbie Wolfe
TimeSaver Off Site Secretarial, Inc.
ATTEST:
City Clerk
Mayor
4
Saint Anthony Village
DATE:
June 27, 2017 Approved:
TO:
Mayor and Councilmembers
FROM:
License Clerk
ITEM:
License and Permits for Approval:
Mechanical Licenses:
Affordable Comfort Mechanical, Oakdale, MN
Air Express, Blaine, MN
Corval Constructors, St Paul, MN
Liberty Comfort Systems, Anoka, MN
Rental Licenses:
Applicant: Paul Johnson
Location: 3300 — 3302 39th Ave NE
Applicant: James Kirkendall
Location: 3412 Coolidge St NE
Applicant: Marisa Patrin
Location: 3821 Foss Rd NE
Applicant: Lakehill Apartments
Location: 3804 Highcrest Rd NE
Applicant: Richard Hermann
Location: 2601 Kenzie Ter #512
Applicant: John Sullivan
Location: 2613 Lowry Ave NE
Applicant: Plaza Apartments
Location: 3820 Macalaster Dr NE
Applicant: Tom Filzen
Location: 3141 — 3143 Stinson Blvd NE
5
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7
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1
Check Issue Dates: 6/14/2017 - 6/28/2017 Jun 21, 2017 02:53PM
Vendor Number Payee Check Number Check Issue Date Amount
12180
ARVIG CONSTRUCTION
AUTO PAY 60
06/28/2017
249.00
10252
CENTERPOINT ENERGY
AUTO PAY 61
06/28/2017
2,800.30
11186
PAETEC
AUTO PAY 62
06/28/2017
251.16
11740
XCELENERGY
AUTOPAY 63
06/28/2017
23,709.27
11674
VERIZON WIRELESS
32434
06/14/2017
315.11
11715
WELLS FARGO BANK MACN9303-121
32435
06/14/2017
400.00
11798
CENTRAL PENSION FUND LOCAL #49
32436
06/16/2017
2,764.80
10710
ICMA RETIREMENT TRUST
32437
06/16/2017
1,475.00
11813
NCPERS GROUP LIFE INSURANCE
32438
06/16/2017
48.00
12077
SUN LIFE FINANCIAL
32439
06/16/2017
842.50
10011
ABLE HOSE & RUBBER LLC
32440
06/28/2017
43.61
1121
ABLE SEED HOUSE + BREWERY
32441
06/28/2017
290.00
10039
AIRGAS USA LLC
32442
06/28/2017
39.37
10054
ALLIANCE MECHANICAL
32443
06/28/2017
2,027.00
10098
ARAMARK
32444
06/28/2017
91.58
1100
ARTISIAN BEER COMPANY
32445
06/28/2017
15,479.08
10115
ASPEN MILLS
32446
06/28/2017
112.85
10116
ASPEN WASTE SYSTEMS INC
32447
06/28/2017
137.48
10159
BEISSWENGER'S
32448
06/28/2017
.96
1013
BELLBOY CORPORATION
32449
06/28/2017
5,967.51
1014
BELLBOY CORPORATION
32450
06/28/2017
402.55
1035
BERNICK'S BEVERAGE & VENDING
32451
06/28/2017
5,618.83
10185
BOUND TREE MEDICAL LLC
32452
06/28/2017
146.16
1018
BREAKTHRU BEVERAGE MN BEER
32453
06/28/2017
19,828.00
1011
BREAKTHRU BEVERAGE MN WINE & SPIRITS
32454
06/28/2017
9,813.21
1009
BREAKTHRU BEVERAGE MN WINE & SPIRITS
32455
06/28/2017
4,842.73
1017
CAPITOL BEVERAGE SALES
32456
06/28/2017
10,135.94
12139
CEMSTONE PRODUCTS COMPANY
32457
06/28/2017
253.00
10263
CENTURYLINK
32458
06/28/2017
700.66
10293
CITY OF ROSEVILLE
32459
06/28/2017
13,628.21
12303
CITY WIDE LOCK & SAFE, LLC
32460
06/28/2017
77.10
10306
CITY WIDE WINDOW SERVICE INC
32461
06/28/2017
85.66
1010
CLEAR RIVER BEVERAGE COMPANY
32462
06/28/2017
310.00
1042
CRYSTAL SPRINGS ICE
32463
06/28/2017
627.28
10373
DAILEY DATA & ASSOCIATES
32464
06/28/2017
1,656.00
10411
DIAMOND VOGEL PAINTS
32465
06/28/2017
612.15
10432
DORSEY & WHITNEY
32466
06/28/2017
6,460.16
12484
EASTWOOD, SETH
32467
06/28/2017
125.00
10468
ELECTRO WATCHMAN INC
32468
06/28/2017
428.73
12485
FEARING/ SHEILA
32469
06/28/2017
100.76
10508
FERGUSON WATERWORKS
32470
06/28/2017
1,277.31
10526
FLEETPRIDE
32471
06/28/2017
574.36
10539
FRATTALLONE'S HARDWARE
32472
06/28/2017
3.58
10550
G & K SERVICES INC
32473
06/28/2017
973.64
10573
GOODIN COMPANY
32474
06/28/2017
271.51
1032
GRAPE BEGINNINGS, INC.
32475
06/28/2017
435.25
1021
GREAT LAKES COCA COLA
32476
06/28/2017
601.18
12483
HALSTENGARD, DAVID
32477
06/28/2017
138.12
10624
HAWKINS, INC
32478
06/28/2017
8,318.00
10642
HENN CNTY INFO TECH DEPT
32479
06/28/2017
.00 V
10651
HENNEPIN COUNTY MEDICAL CENTER
32480
06/28/2017
910.00
12290
HENNEPIN COUNTY TREASURER
32481
06/28/2017
825.00
1019
HOHENSTEIN'S,INC
32482
06/28/2017
9,303.10
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2
Check Issue Dates: 6/14/2017 - 6/28/2017 Jun 21, 2017 02:53PM
Vendor Number
Payee Check Number Check Issue Date Amount
10684
HOME DEPOT CREDIT SERVICES
32483
06/28/2017
736.38
12480
HP INC
32484
06/28/2017
253.06
1027
INDEED BREWING COMPANY
32485
06/28/2017
2,721.72
11754
INTEGRATED LOSS CONTROL, INC.
32486
06/28/2017
598.00
12105
INTERSTATE ALL BATTERY CENTER
32487
06/28/2017
97.95
1016
JJ TAYLOR DISTRIBUTING
32488
06/28/2017
29,503.50
1102
JOHNSON BROTHERS
32489
06/28/2017
2,993.88
1004
JOHNSON BROTHERS LIQUOR CO.
32490
06/28/2017
2,720.76
1005
JOHNSON BROTHERS LIQUOR COMPANY.
32491
06/28/2017
4,012.31
1006
JOHNSON BROTHERS LIQUOR COMPANY.
32492
06/28/2017
5,786.88
1044
JOHNSON BROTHERS LIQUOR COMPANY.
32493
06/28/2017
36,485.93
12481
KENZINGTON CONDOMINIUMS
32494
06/28/2017
422.00
10861
LOFFLER COMPANIES - 131511
32495
06/28/2017
209.34
1022
M. AMUNDSON LLP
32496
06/28/2017
1,232.72
10874
MACQUEEN EQUIPMENT GROUP
32497
06/28/2017
208.23
11985
MANSFIELD OIL COMPANY
32498
06/28/2017
15,212.28
11928
MBE INC
32499
06/28/2017
437.50
10916
MENARDS LUMBER
32500
06/28/2017
20.66
12486
MILLER, ERIC
32501
06/28/2017
566.59
10994
MINNESOTA OCCUPATIONAL HEALTH
32502
06/28/2017
225.17
2006
MODIST BREWING COMPANY
32503
06/28/2017
665.52
11089
NAPA AUTO PARTS
32504
06/28/2017
24.96
1051
NEW FRANCE WINE COMPANY
32505
06/28/2017
1,392.00
11163
OFFICE DEPOT
32506
06/28/2017
307.89
11185
PACE ANALYTICAL SERVICES, INC.
32507
06/28/2017
51.00
1012
PAUSTIS & SONS
32508
06/28/2017
1,387.70
1001
PHILLIPS WINE & SPIRITS
32509
06/28/2017
2,647.79
1002
PHILLIPS WINE & SPIRITS
32510
06/28/2017
3,449.57
12447
PMG 56 LLC MN SERIES
32511
06/28/2017
129.35
12311
PUCKETTS RECYCLING
32512
06/28/2017
40.00
12482
QUALITY SIGNS & ENGRAVING
32513
06/28/2017
30.50
11302
RAMSEY COUNTY
32514
06/28/2017
4,928.13
1123
RJM DISTRIBUTING INC
32515
06/28/2017
1,315.60
11345
ROSEVILLE CHRYSLER DODGE
32516
06/28/2017
72.04
12469
RYAN CONTRACTING COMPANY
32517
06/28/2017
442,328.28
11366
SAM'S CLUB
32518
06/28/2017
116.05
11399
SHI INTERNATIONAL CORPORATION.
32519
06/28/2017
996.00
11408
SIGNATURE CONCEPTS, INC.
32520
06/28/2017
228.81
11413
SIRCHIE FINGER PRINT LABS, INC
32521
06/28/2017
77.79
1024
SOUTHERN GLAZER'S OF MN
32522
06/28/2017
16,279.44
1008
SOUTHERN GLAZER'S OF MN
32523
06/28/2017
41.28
1026
SOUTHERN GLAZER'S OF MN
32524
06/28/2017
32,669.35
1036
SOUTHERN GLAZER'S OF MN
32525
06/28/2017
97.28
2001
STEEL TOE BREWING
32526
06/28/2017
326.00
11502
STREICHER'S
32527
06/28/2017
1,057.50
11536
TASC
32528
06/28/2017
20.00
11549
TERMINAL SUPPLY CO.
32529
06/28/2017
82.16
11566
TIMESAVER OFF SITE SECRETARIAL
32530
06/28/2017
173.00
11573
TOLL GAS & WELDING SUPPLY
32531
06/28/2017
180.00
1098
TRADITION WINE & SPIRITS
32532
06/28/2017
162.00
11626
U.S. BANK (PURCHASING CARD)
32533
06/28/2017
4,942.06
11682
VIKING INDUSTRIAL CENTER
32534
06/28/2017
174.20
1025
VINOCOPIA
32535
06/28/2017
646.00
E
City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3
Check Issue Dates: 6/14/2017 - 6/28/2017 Jun 21, 2017 02:53PM
Vendor Number Payee Check Number Check Issue Date Amount
11699
WAL-MART BUSINESS CENTER
32536
06/28/2017
10.15
11706
WATER CONSERVATION SERVICE INC
32537
06/28/2017
410.70
11933
WIMACTEL INC
32538
06/28/2017
45.00
1034
WINE COMPANYITHE
32539
06/28/2017
2,467.95
1038
WINE MERCHANTS INC
32540
06/28/2017
2,160.42
11738
WSB & ASSOCIATES, INC.
32541
06/28/2017
95,073.75
11740
XCEL ENERGY
32542
06/28/2017
83.88
11937
YUNKER, CHARLIE
32543
06/28/2017
585.45
11752
ZIEGLER POWER SYSTEMS
32544
06/28/2017
1,450.24
11753
ZIEGLER, INC.
32545
06/28/2017
769.17
10642
HENN CNTY INFO TECH DEPT
32546
06/28/2017
2,982.22
11674
VERIZON WIRELESS
32547
06/28/2017
184.33
Grand Totals: 884,235.13
10
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11
HENNEPIN COUNTY
M INN F SO T A
April 24, 2017
Mr. Mark Casey
City Manager
Saint Anthony Village
3301 Silver lake Road
St. Anthony, MN 55418
Subject: Fiscal Year 2018 — 2020 Community Development Block Grant (CDBG) Program
Dear Mr. Casey:
On April 24, 2017, we sent a letter regarding your participation in the Hennepin County CDBG
Program for the 2018-2020 period. As described in that letter, the current Joint Cooperation
Agreement OCA) for the county CDBG program is set to auto -renew. However, it has since been
determined that amendments to the JCA are needed in order to ensure compliance with various
HUD regulations, improve administrative efficiency, and prepare for the possibility of federal
funding cuts to the CDBG program.
Because the JCA will be amended, it will no longer auto -renew and will require a City resolution of
approval. A copy of the 2018-2020 JCA is attached, along with a sample resolution for your use.
Please return three signed copies of nage 10 of the 2018-2020 ICA and two certified resolutions by
July 20.2017 to my attention at the address below.
Copies of these materials, including a red -lined version of the revised 2018-2020 JCA, were also sent
to you via email. Please contact me at 612-348-2205 or spencer.agnew(a:hennepin.us if you have any
questions.
Thank you for your patience with respect to the timing of this request-
Sincerely,
equest
Sincerely,
Spencer Agnew
Senior Planning Analyst, Housing Development and Finance
Hennepin County Community Works
701 Fourth Avenue S., Suite 400, Minneapolis, MN 55415
hennepin.us/communityworks
SAMPLE RESOLUTION
RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERATION
AGREEMENT BETWEEN THE CITY OF AND HENNEPIN COUNTY FOR
PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM IN FISCAL YEARS 2018 — 2020
WHEREAS, the City of Minnesota and the County of Hennepin
have in effect a Joint Cooperation Agreement for purposes of qualifying as an Urban County
under the United States Department of Housing and Urban Development Community
Development Block Grant (CDBG), Emergency Solutions Grants (ESG) Program, and HOME
Investment Partnerships (HOME) Programs; and
WHEREAS, the City and County wish to execute a new Joint Cooperation
Agreement in order to continue to qualify as an Urban County for purposes of the
Community Development Block Grant, ESG and HOME Programs.
BE IT THEREFORE RESOLVED that a new Joint Cooperation Agreement between
the City and County be executed effective October 1, 2017 and that the Mayor and the City
(title, e.g., Manager/Administrator/Clerk) be authorized and directed to sign the Agreement
on behalf of the City.
Given my hand and seal this day of 2017
Mayor
(seal)
12
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Contract No. 17XXXXX
JOINT COOPERATION AGREEMENT
URBAN HENNEPIN COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
THIS AGREEMENT made and entered into by and between the COUNTY OF HENNEPIN, State of
Minnesota, hereinafter referred to as "COUNTY," A-2400 Government Center, Minneapolis, Minnesota, 55487,
and the cities executing this Master Agreement, each hereinafter respectively referred to as "COOPERATING
UNIT," said parties to this Agreement each being governmental units of the State of Minnesota, and made
pursuant to Minnesota Statutes, Section 471.59.
WITNESSETH:
COOPERATING UNIT and COUNTY agree that it is desirable and in the interests of their citizens that
COOPERATING UNIT shares its authority to carry out essential community development and housing activities
with COUNTY in order to permit COUNTY to secure and administer Community Development Block Grant
and HOME Investment Partnership funds as an Urban County within the provisions of the Act as herein defined
and, therefore, in consideration of the mutual covenants and promises contained in this Agreement, the parties
mutually agree to the following terms and conditions.
it:
COOPERATING UNIT acknowledges that by the execution of this Agreement that it understands that
May not also apply for grants under the State CDBG Program from appropriations for fiscal
years during which it is participating in the Urban County Program; and
2. May not participate in a HOME Consortium except through the Urban County.
3. May not receive a formula allocation under the Emergency Solutions Grants (ESG) Program
except through the Urban County.
I. DEFINITIONS
The definitions contained in 42 U.S.C. 5302 of the Act and 24 CFR §570.3 of the Regulations are
incorporated herein by reference and made a part hereof, and the terns defined in this section have the meanings
given them:
A. "Act" means Title I of the Housing and Community Development Act of 1974, as amended, (42
U.S.C. 5301 et seq.).
B. "Activity" means a CDBG-funded activity eligible under Title I of the Housing and Community
Development Act of 1974, as amended. Example: single family rehab activity.
C. "Annual Program" means those combined activities submitted by cooperating units to COUNTY for
CDBG funding as part of the Consolidated Plan.
D. "Analysis of Impediments to Fair Housing Choice" or "Al" means an assessment of how laws,
14
regulations, policies and procedures affect the location, availability, and accessibility of housing,
and how conditions, both private and public, affect fair housing choice. All HUD grantees must
certify that they will affirmatively further fair housing, which means conducting an Analysis of
Impediments to Fair Housing Choice (AI), taking appropriate actions to overcome the effects of
any impediments identified through that analysis, and keeping records of these actions.
E. "Consolidated Plan" means the document bearing that title or similarly required statements or
documents submitted to HUD for authorization to expend the annual grant amount and which is
developed by the COUNTY in conjunction with COOPERATING UNITS as part of the Community
Development Block Grant Program.
F. "Cooperating Unit(s)" means any city or town in Hennepin County that has entered into a
cooperation agreement that is identical to this Agreement, as well as Hennepin County, which is a
party to each Agreement.
G. "HUD" means the United States Department of Housing and Urban Development.
H. "Metropolitan City" means any city located in whole or in part in Hennepin County which is certified
by HUD to have a population of 50,000 or more people, or which has previously been granted
Metropolitan City status by HUD.
I. "Program" means the HUD Community Development Block Grant Program as defined under Title
I of the Housing and Community Development Act of 1974, as amended.
J. "Program Income" means gross income received by the recipient or a subrecipient directly generated
from the use of CDBG.
K. "Public service activities" means the provision of public services described in 24 CFR 570.201(e).
L. "Regulations" means the rules and regulations promulgated pursuant to the Act, including but not
limited to 24 CFR Part 570.
M. "Urban County" means the entitlement jurisdiction within the provisions of the Act and includes the
suburban Hennepin County municipalities which are signatories to this Agreement.
II. PURPOSE
The purpose of this Agreement is to authorize COUNTY and COOPERATING UNIT to cooperate to
undertake, or assist in undertaking, community renewal and lower income housing assistance activities and
authorizes COUNTY to carry out these and other eligible activities for the benefit of eligible recipients who
reside within the corporate limits of the COOPERATING UNIT which will be funded from annual Community
Development Block Grant, Emergency Solutions Grants (ESG) Programs and HOME appropriations for the
Federal Fiscal Years 2018, 2019 and 2020 and from any program income generated from the expenditure of such
funds.
III. AGREEMENT
The initial term of this Agreement is for a period commencing on October 1, 2017 and terminating no sooner
than the end of the program year covered by the Consolidated Plan for the basic grant amount for the Fiscal Year
2020, as authorized by HUD, and for such additional time as may be required for the expenditure of funds granted
to the County for such period. Prior to the end of the initial term and the end of each subsequent qualification
15
period, the COUNTY, as the lead agency of the URBAN HENNEPIN COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM, shall provide a written notice to the COOPERATING UNIT
of their right not to participate in a subsequent qualification period. The written notice will provide the
COOPERATING UNIT a minimum thirty (30) day period to submit a written withdrawal. If the
COOPERATING UNIT does not submit to the COUNTY a written withdrawal during the notice period, this
Agreement shall be automatically extended for a subsequent three-year qualifying period.
This Agreement must be amended by written agreement of all parties to incorporate any future changes
necessary to meet the requirements for cooperation agreements set forth in the Urban County Qualification
Notice applicable for the year in which the next qualification of the County is scheduled. Failure by either party
to adopt such an amendment to the Agreement shall automatically terminate the Agreement following the
expenditure of all CDBG and HOME funds allocated for use in the COOPERATING UNIT's jurisdiction.
This Agreement shall remain in effect until the CDBG, HOME and ESG funds and program income
received (with respect to activities carried out during the three-year qualification period, and any successive
qualification periods under agreements that provide for automatic renewals) are expended and the funded
activities completed. COUNTY and COOPERATING UNIT cannot terminate or withdraw form this Agreement
while it remains in effect.
Notwithstanding any other provision of this Agreement, this Agreement may be terminated at the end of
the program period during which HUD withdraws its designation of the COUNTY as an Urban County under
the Act.
This Agreement shall be executed by the appropriate officers of COOPERATING UNIT and COUNTY
pursuant to authority granted them by their respective governing bodies, and a copy of the authorizing resolution
and executed Agreement shall be filed promptly by the COOPERATING UNIT in the Hennepin County
Department of Housing, Community Works and Transit so that the Agreement can be submitted to HUD by July
24, 2017.
COOPERATING UNIT and COUNTY shall take all actions necessary to assure compliance with the
urban county's certifications required by Section 104(b) of the Title I of the Housing and Community
Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964; the Fair Housing Act,
and affirmatively furthering fair housing. COOPERATING UNIT and COUNTY shall also take all actions
necessary to assure compliance with Section 109 of Title I of the Housing and Community Development Act of
1974 (which incorporates Section 504 of the Rehabilitation Act of 1973 and the Age Discrimination Act of 1975),
and other applicable laws.
IV. ACTIVITIES
COOPERATING UNIT agrees that awarded grant funds will be used to undertake and carry out, within
the terms of this Agreement, certain activities eligible for funding under the Act. The COUNTY agrees and will
assist COOPERATING UNIT in the undertaking of such essential activities by providing the services specified
in this Agreement. The parties mutually agree to comply with all applicable requirements of the Act and the
Regulations and other relevant Federal and/or Minnesota statutes or regulations in the use of basic grant amounts.
Nothing in this Article shall be construed to lessen or abrogate the COUNTY's responsibility to assume all
obligations of an applicant under the Act, including the development of the Consolidated Plan, pursuant to 24
CFR Part 91.
COOPERATING UNIT further specifically agrees as follows:
Mv
A. COOPERATING UNIT will, in accord with a COUNTY -established schedule, prepare and provide
to the COUNTY, in a prescribed form, requests for the use of Community Development Block Grant
Funds consistent with this Agreement, program regulations and the Urban Hennepin County
Consolidated Plan.
B. COOPERATING UNIT acknowledges that, pursuant to 24 CFR §570.501 (b), it is subject to the
same requirements applicable to subrecipients, including the requirement for a written Subrecipient
Agreement set forth in 24 CFR §570.503. The Subrecipient Agreement will cover the
implementation requirements for each activity funded pursuant to this Agreement and shall be duly
executed with and in a form prescribed by the COUNTY.
C. COOPERATING UNIT acknowledges that it is subject to the same subrecipient requirements stated
in paragraph B above in instances where an agency other than itself is undertaking an activity
pursuant to this Agreement on behalf of COOPERATING UNIT. In such instances, a written Third
Party Agreement shall be duly executed between the agency and COOPERATING UNIT in a form
prescribed by COUNTY.
D. COOPERATING UNITS shall expend all funds annually allocated to activities pursuant to the
Subrecipient Agreement.
All funds not expended pursuant to the terms of the Subrecipient Agreement will be
relinquished to the COUNTY and will be transferred to a separate account for reallocation
on a competitive request for proposal basis at the discretion of the COUNTY where total of
such funds is $100,000 or greater. Amounts less than $100,000 shall be allocated by
COUNTY to other existing activities consistent with timeliness requirements and
Consolidated Plan goals.
E. COUNTY and COOPERATING UNITS shall expend all program income pursuant to this
Agreement as provided below:
1. Program income from housing rehabilitation activities administered by the COUNTY will
be incorporated into a pool at the discretion of the COUNTY. The pool will be administered
by COUNTY and will be used for housing rehabilitation projects located throughout the
entire Urban County. When possible, COUNTY will give priority to funding housing
rehabilitation projects within the COOPERATING UNIT where the program income was
generated. Funds expended in this manner would be secured by a Repayment
Agreement/Mortgage running in favor of the COUNTY. Program income generated by
METROPOLITAN CITY COOPERATING UNITS that administer their own housing
rehabilitation activities may be retained by the COOPERATING UNIT at its discretion.
2. COUNTY reserves the option to recapture program income generated by non -housing
rehabilitation activities if said funds have not been expended within twelve (12) months of
being generated. These funds shall be transferred to a separate account for reallocation on
a competitive request for proposal basis administered by COUNTY or, where the total of
such funds does not exceed $100,000, shall be reallocated by COUNTY to other existing
activities consistent with timeliness requirements and Consolidated Plan goals.
F. COOPERATING UNITS are encouraged to undertake joint activities involving the sharing of
funding when such action furthers the goals of the Consolidated Plan and meets the expenditure
goals.
17
G. If COUNTY is notified by HUD that it has not met the performance standard for the timely
expenditure of funds at 24 CFR 570.902(a) and the COUNTY entitlement grant is reduced by HUD
according to its policy on corrective actions, then the basic grant amount to any COOPERATING
UNIT that has not met its expenditure goal shall be reduced accordingly.
H. COOPERATING UNIT will take actions necessary to assist in accomplishing the community
development program and housing goals, as contained in the Urban Hennepin County Consolidated
Plan, and will comply with COUNTY's direction to redirect the use of funds when necessary to
accomplish said goals.
COOPERATING UNIT shall ensure that all activities funded, in part or in full by grant funds
received pursuant to this Agreement, shall be undertaken affirmatively with regard to fair housing,
employment and business opportunities for minorities and women. It shall, in implementing all
programs and/or activities funded by the basic grant amount, comply with all applicable Federal and
Minnesota Laws, statutes, rules and regulations with regard to civil rights, affirmative action and
equal employment opportunities and Administrative Rule issued by the COUNTY.
J. COOPERATING UNIT acknowledges the recommendations set forth in the current Analysis of
Impediments to Fair Housing Choice. COOPERATING UNIT that does not affirmatively further
fair housing within its own jurisdiction or that impedes action by COUNTY to comply with its
certifications to HUD may be prohibited from receiving part or all CDBG funding for its activities,
and may be required to reimburse COUNTY for part or all of funds it has received.
K. COOPERATING UNIT shall participate in the citizen participation process, as established by
COUNTY, in compliance with the requirements of the Housing and Community Development Act
of 1974, as amended.
L. COOPERATING UNIT shall reimburse COUNTY for any expenditure determined by HUD or
COUNTY to be ineligible.
M. COOPERATING UNIT shall prepare, execute, and cause to be filed all documents protecting the
interests of the parties hereto or any other party of interest as may be designated by the COUNTY.
N. COOPERATING UNIT has adopted and is enforcing:
A policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring entrance to
or exit from a facility or location which is the subject of such nonviolent civil rights
demonstrations within its jurisdiction.
O. COOPERATING UNIT shall not sell, trade, or otherwise transfer all or any portion of grant funds to
another metropolitan city, urban county, unit of general local government, or Indian tribe, or insular
area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non -
Federal considerations, but must use such funds for activities eligible under Title I of the Act.
COUNTY further specifically agrees as follows:
18
A. COUNTY shall prepare and submit to HUD and appropriate reviewing agencies, on an annual basis,
all plans, statements and program documents necessary for receipt of a basic grant amount under the
Act.
B. COUNTY shall provide, to the maximum extent feasible, technical assistance and coordinating
services to COOPERATING UNIT in the preparation and submission of a request for funding.
C. COUNTY shall provide ongoing technical assistance to COOPERATING UNIT to aid COUNTY in
fulfilling its responsibility to HUD for accomplishment of the community development program and
housing goals.
D. COUNTY shall, upon official request by COOPERATING UNIT, agree to administer local housing
rehabilitation activities funded pursuant to the Agreement, provided that COUNTY shall receive
Twelve percent (12%) of the allocation by COOPERATING UNIT to the activity as reimbursement
for costs associated with the administration of COOPERATING UNIT activity.
E. COUNTY may, at its discretion and upon official request by COOPERATING UNIT, agree to
administer, for a possible fee, other activities funded pursuant to this Agreement on behalf of
COOPERATING UNIT.
F. COUNTY may, as necessary for clarification and coordination of program administration, develop
and implement Administrative Rules consistent with the Act, Regulations, HUD administrative
directives, and administrative requirements of COUNTY; and COOPERATING UNIT shall comply
with said Administrative Rules.
V. ALLOCATION OF BASIC GRANT AMOUNTS
Basic grant amounts received by the COUNTY under Section 106 of the Act shall be allocated as follows:
A. Planning and administration costs are capped to 20 percent of the sum of the basic grant amount
plus program income that is received during the program year. During the term of this Agreement
the COUNTY will receive a planning and administrative retainage of up to fifteen percent (15%)
of the basic grant amount; included in this administrative amount is funding for county -wide Fair
Housing activities.
B. Funding for public service activities are capped to 15 percent of the sum of the basic grant amount
plus program income that is received during the previous program year. During the term of this
Agreement the COUNTY will retain up to 15% of the basic grant amount for allocation to public
service activities county -wide. Funds retained for public service activities will be awarded in a
manner determined by COUNTY on a competitive request for proposal basis.
C. The balance of the basic grant amount shall be made available by COUNTY to COOPERATING
UNITS in accordance with the formula stated in part D and the procedure stated in part E of this
section utilizing U.S. Census Bureau data. The allocation is for planning purposes only and is not a
guarantee of funding.
D. Allocation of funding will be based upon a formula using U.S. Census Bureau data that bears the
same ratio to the balance of the basic grant amount as the average of the ratios between:
1. The population of COOPERATING UNIT and the population of all COOPERATING
UNITS.
W01
2. The extent of poverty in COOPERATING UNIT and the extent of poverty in all
COOPERATING UNITS.
3. The extent of overcrowded housing by units in COOPERATING UNIT and the extent of
overcrowded housing by units in all COOPERATING UNITS.
4. In determining the average of the above ratios, the ratio involving the extent of poverty shall
be counted twice.
E. Funds will be made available to communities utilizing the formula specified in C of this Section in
the following manner:
All COOPERATING UNITS which are also METROPOLITAN CITIES will receive
funding allocations in accordance with the COUNTY formula allocations.
2. All COOPERATING UNITS with aggregate formula percentages of greater than five
percent (5%) of the total using the procedure in part D. of this section will receive funding
allocations in accordance with the COUNTY formula allocations, unless the resulting
allocation would total less than One Hundred Thousand Dollars ($100,000.00).
3. COOPERATING UNITS with aggregate formula percentages of five percent (5%) or less
of the total using the procedure in part D. of this section or with funding allocations of less
than One Hundred Thousand Dollars ($100,000.00) will have their funds consolidated into
a pool for award in a manner determined by COUNTY on a competitive request for proposal
basis. Only the COUNTY and COOPERATING UNITS whose funding has been pooled
Will be eligible to compete for these funds.
4. COOPERATING UNITS shall have the option to opt -in to the consolidated pool specified
in item 3. of this part by providing written notice to COUNTY by November 15' annually.
F. The COUNTY shall develop these ratios based upon data to be famished by the U.S. Census Bureau.
The COUNTY assumes no duty to gather such data independently and assumes no liability for any
errors in the data.
G. In the event COOPERATING UNIT does not request a funding allocation, or a portion thereof, the
amount not requested shall be made available to other participating communities, in a manner
determined by COUNTY.
VI. METROPOLITAN CITIES
Any metropolitan city executing this Agreement shall defer their entitlement status and become part of
Urban Hennepin County.
This agreement can be voided if the COOPERATING UNIT is advised by HUD, prior to the completion
of the re -qualification process for fiscal years 2018-2020, that it is newly eligible to become a metropolitan city
and the COOPERATING UNIT elects to take its entitlement status. If the agreement is not voided on the basis
of the COOPERATING UNIT's eligibility as a metropolitan city prior to July 16, 2017, the COOPERATING
UNIT must remain a part of the COUNTY program for the entire three-year period of the COUNTY qualification.
20
VII. OPINION OF COUNSEL
The undersigned, on behalf of the Hennepin County Attorney, having reviewed this Agreement, hereby
opines that the terms and provisions of the Agreement are fully authorized under State and local law and that the
COOPERATING UNIT has full legal authority to undertake or assist in undertaking essential community
development and housing assistance activities, specifically urban renewal and publicly -assisted housing.
Assistant County Attorney
VIII. HENNEPIN COUNTY EXECUTION
The Hennepin County Board of Commissioners having duly approved this Agreement on
2017, and pursuant to such approval and the proper County official having signed this Agreement, the COUNTY
agrees to be bound by the provisions herein set forth.
APPROVED AS TO FORM:
Assistant County Attorney
Date:
COUNTY OF HENNEPIN, STATE OF MINNESOTA
By:
Chair of its County Board
Attest:
Deputy Clerk of the County Board
Date:
By:
County Administrator
Date:
By:
Assistant County Administrator — Public Works
Date:
Recommended for Approval:
Director, Community Works
Date:
21
IX. COOPERATING UNIT EXECUTION
COOPERATING UNIT, having signed this Agreement, and the COOPERATING UNIT'S governing
body having duly approved this Agreement on 2017, and pursuant to such approval and the
proper city official having signed this Agreement, COOPERATING UNIT agrees to be bound by the provisions
of this Joint Cooperation Agreement.
CITY OF
By:
Its Mayor
And:
Its City Manager
ATTEST:
CITY MUST CHECK ONE:
The City is organized pursuant to:
Plan A Plan B Charter
10
22
CITY OF ST. ANTHONY VILLAGE
STATE OF MINNESOTA
RESOLUTION 17-051
A RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERATION
AGREEMENT BETWEEN THE CITY OF ST. ANTHONY VILLAGE AND HENNEPIN
COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM IN FISCAL YEARS 2018 — 2020
WHEREAS, the City of St. Anthony Village, Minnesota and the County of Hennepin have in
effect a Joint Cooperation Agreement for purposes of qualifying as an Urban County
under the United States Department of Housing and Urban Development
Community Development Block Grant (CDBG), Emergency Solutions Grants (ESG)
Program, and HOME Investment Partnerships (HOME) Programs; and
WHEREAS, the City and County wish to execute a new Joint Cooperation Agreement in order to
continue to qualify as an Urban County for purposes of the Community
Development Block Grant, ESG and HOME Programs.
BE IT RESOLVED, that a new Joint Cooperation Agreement between the City and County be
executed effective October 1, 2017 and that the Mayor and the City Manager be authorized and
directed to sign the Agreement on behalf of the City.
Adopted this 27th day of June, 2017.
ATTEST:
Jerome O. Faust, Mayor
Nicole Miller, City Clerk
Review for Administration:
Mark Casey, City Manager
23
24
THIS PAGE LEFT INTENTIONALLY BLANK
25
AND C O M PAN Y
2016 Audit Review
City of St. Anthony, Minnesota
June 27, 2017
Reports Issued
• Comprehensive Annual Financial Report
• State Legal Compliance Report
Report on Internal Controls
• Communication with Those Charged with Governance
Comprehensive Annual Financial Report
• The financial statements are the responsibility of
management
• The role of the Independent Auditor is to report on the fair
presentation of the financial statements
• "Clean opinion" issued on the 2016 financial statements
REdDANONCOATH
State Legal Compliance Report
• Required by Minnesota Statute §6.65
• OSA audit guide covers seven categories
1) contracting and bidding
2) deposits and investments
3) conflicts of interest
4) public indebtedness
5) claims and disbursements
6) other miscellaneous provisions
7) tax increment provisions
• No findings of noncompliance
KI
27
Report on Internal Control
• Consideration of internal control as a basis for designing audit
procedures. No opinion on internal control.
• No findings for 2016.
REdIDATH
Financial Results
General Fund:
— Fund balance decreased ($126,345) during 2016
Expenditures
Faw2ble
Final
(Unfawrable)
Budget
Actual Variance
Revenues $6,824,489
$6,851,395 $226,906
Expenditures
6757,605
7,243,246
(485,641)
Revenues over (under) expenditures
(133,116)
(391.851)
(258,735)
Other financing sources (uses)'.
Transfers from other funds
313,560
433,606
120,046
Transfers to other funds
(168,100)
(166,100)
Total change in General Fund balance
$12,344
$1( 26,345)$1(
38.689)
Financial Results
28
An allocation of the $2,319,667 General Fund balance at December 31,
2016 is as follows:
Nonspendable - prepaid items/inventory $115,482
Unassigned 2,204,185
Total fund balance $2,319,667
REdIDATH
Financial Results
The fund balance available at December 31, 2016 is sufficient to meet the
City's policy for minimum unassigned fund balances as follows:
2017 budget
$7,091,990
Less:
Police services to other cities
(1,345,180)
Net 2017 budget
5,746,810
Minimum balance (30.35%)
30%
City minimum working capital fund balance
$1,724,043
Net unassigned amount available at 12/31/16
$2,204,185
Actual percent of net budget
38.351Y.
Financial Results
29
Water and Sewer Enterprise Fund:
— Water operations for the past six years (excluding Water Plant)is as follows:
— The City increased water rates for 2016.
REdDATH
Financial Results
Water and Sewer Enterprise Fund:
— 2016 includes the Water Plant which was a separate fund in 2011-2015.
10 REdrDATH
NWAM
..,.
■ ■
Ill
— The City increased water rates for 2016.
REdDATH
Financial Results
Water and Sewer Enterprise Fund:
— 2016 includes the Water Plant which was a separate fund in 2011-2015.
10 REdrDATH
Financial Results
Water and Sewer Enterprise Fund:
— Sewer operations for the past six years is as follows:
30
— The City increased sewer rates for 2016.
11 REdrDATH
Financial Results
Liquor Fund:
— 2016 net income before transfers is $263,403.
— An analysis of 2016 activity is as follows:
msk,t place silo, ake Village To
Anwunt Percent Asmunt Percent Amount
Operating revenues
$3,253,361
100.0%
$2,569,422
teM �
$5,822,783
Mr
r
Cost ofgoods sold
2,517,509
T1.4%
1,950,557
75.9%
4,468,066
76.7%
Gross smigin
735,852
22.6%
618,865
24.1%
1,35,717
23.3%
Otha operating eVenses
587,547
18.1%
562,825
21.9%
1,150372
■■■■■
:,..
148,305
56,040
21%
204,345
3.5%
Net nonopemting revenues
.�
■
(e»penses)
42,287
30
— The City increased sewer rates for 2016.
11 REdrDATH
Financial Results
Liquor Fund:
— 2016 net income before transfers is $263,403.
— An analysis of 2016 activity is as follows:
msk,t place silo, ake Village To
Anwunt Percent Asmunt Percent Amount
Operating revenues
$3,253,361
100.0%
$2,569,422
100.0%
$5,822,783
100.0%
Cost ofgoods sold
2,517,509
T1.4%
1,950,557
75.9%
4,468,066
76.7%
Gross smigin
735,852
22.6%
618,865
24.1%
1,35,717
23.3%
Otha operating eVenses
587,547
18.1%
562,825
21.9%
1,150372
19.8%
Net income inomopemtions
148,305
4.6%
56,040
21%
204,345
3.5%
Net nonopemting revenues
(e»penses)
42,287
1.3%
16,771
0.7%
59,058
1.01/.
Incomebeforetmnsren $190,592 5.9% $72,811 2.8% $263,403
s —L
31
Financial Results
HRA:
— Total HRA Fund balance is $969,222.
— The fund balance in the various accounts are as follows at December
31, 2016:
1. REdrDATH
Communication with Those Charged with
_f,"ernanca
• Required Communications:
— Change in accounting policies used (none)
— Difficulties encountered in performing the audit (none)
— Disagreements with management(none)
Fol
Be4ntt(ON ill
CAM
CAFR
Fwd
1^J 31,16
Sulamll
P1uT0
Gene -1 MU(,W—nue Nnd)
IA3L)
Salerell?1
Mb, S11W.
TR'ReRZW,W6
1]I]
Mbn3
:31158
TIF.hWm, Bow W.
I.TA
F.Abn3
T.WMA TW NN 3mice
10.496
&vm i3
NbU F.M-Revenue PoMe
WON
SlelermlJ
11MPNpe1[:
C dW Phee T6
rAIV
MRI
Al(WeI-WL )TR
(1,610,TW)
MIR5
A,a:(Cob Fro )W
ISA
Mft5
To19 NRA T6 Nplmelnnl[
306340
Salalml3
1'om11IXA
SM.=
1. REdrDATH
Communication with Those Charged with
_f,"ernanca
• Required Communications:
— Change in accounting policies used (none)
— Difficulties encountered in performing the audit (none)
— Disagreements with management(none)
32
THIS PAGE LEFT INTENTIONALLY BLANK
2017
Planning Commission items from June
Quarterly Donations & Grants
City Council
July it
Regular
Quarterly Goals Update
City Manager
VillageFest Presentation
Night to Unite Presentation
City Council
July 25
Regular
Night to Unite Proclamation
City Manager
Liquor Operations Mid year Report
Police Chief
Liquor Op Mgr
Regular
Planning Commission items from July
City Council
August 8
8:00 P.M.
SANB 11282 Presentation
City Manager
City Council
Budget Presentation
City Manager
August 22
Regular
Approval of 2018 Street & Utility Recon Feasibility Study & Order Final Plans and Specs
Finance Director
City Engineer
August 29
Special
Joint Meeting with School Board
City Council
5:30 p.m.
City Manager
Planning Commission items from August
City Council
September 12
Regular
2018 Preliminary Operating Budget and Levy -Public Hearing
City Manager
Kiwanis Peanut Day
Finance Director
City Council
September 26
Regular
Fire Prevention Presentation
City Manager
Fire Dept
Planning Commission items from September
October 10
Regular
Quarterly Donations & Grants
City Council
Certification of Delinquent Utility Accounts -Consent Agenda
City Manager
Certification of Delinquent Waste Hauler Accounts -Regular Agenda
October 24
Regular
Quarterly Goals Update
City Council
City Manager
October 31
Special
Joint Meeting with School Board
City Council
5:30 p.m.
City Manager
Canvassing Board -Municipal Election
City Council
November 14
Regular
City Manager
2018
FUTURE AGENDA ITEMS
Date
Type
Resolution for the Street Improvement Bond Reimbursement
Staff Present
Planning Commission items from October
City Council
November 28
Regular
Fire Prevention Poster Winners
City Manager
2018 Street Project Approve Plans & Specifications, Authorize Advertisement for Bids
Fire Dept
January 23
Regular
Northeast Youth and Family Services Agreement
City Engineer
Planning Commission items from November
City Engineer
Appoint Parks and Planning Commissioners and Chair/Vice Chairs
February 13
Regular
Setting Salary of City Manager
City Council
December 12
Regular
Authorizing Transfers & Closing of Specified Funds
City Manager
Setting the 2018 City & HRA Budgets and Final Property Tax Levy -Public Hearing
Finance Director
February 27
Regular
2018 Fee Schedule
City Council
City Manager
Award Contract for Construction, Call for Sale of GO Bonds
City Council
December 26
Regular
Administration Annual Report
City Manager
2018
34
Housekeeping Resolutions
January 9
Regular
Resolution for the Street Improvement Bond Reimbursement
City Council
Quarterly Donations & Grants
City Manager
2018 Parks Commission Work Plan- (motion only)
Presentation -Northeast Youth and Family Services
City Council
January 23
Regular
Northeast Youth and Family Services Agreement
City Manager
2018 Street Project Call for Hearing on Improvements, Call for Hearing on Assessments,
City Engineer
Order Preparation of Assessments
February 13
Regular
Planning Commission items from January
City Council
Ordinance Setting Water & Sewer Rates for 2018 - 1st Reading
City Manager
Ordinance Setting Water & Sewer Rates for 2018 - 2nd Reading
February 27
Regular
2018 Street Project Public Hearing, Order Improvements, Adopt & Confirm Assessments,
City Council
City Manager
Award Contract for Construction, Call for Sale of GO Bonds
Administration Annual Report
City Engineer
Planning Commission Items from February
Liquor Annual Report
Fire Annual Report
City Council
March 13
Regular
Liquor License Renewals
City Manager
GreenCorp Member application -resolution
Fire Dept
Ordinance Setting Water & Sewer Rates for 2018 - Final Reading
Liquor Op Manager
2018 Planning Commission Work Plan -(motion only)
34
35
FUTURE COUNCIL D. ITEMS
Date
Type
Staff Present
2018 Street Project Call for Sale of Bonds
City Council
March 27
Regular
Public Works Annual Report
City Manager
Police Annual Report
Public Works Director
Police Dept
Planning Commission Items from March
City Council
April 10
Regular
Quarterly Donations &Grants
City Manager
Arbor Day Proclamation
lst quarter Goals Update
City Council
April 24
Regular
Spirit of St. Anthony Award
Ci Manager
� ger
2018 Street Project Bond Sale and Award of Bonds
Planning Commission items from April
Public Hearing-Budget Calendar
City Council
Maya
Regular
Finance Annual Report
City Manager
Chamber of the Year and Business of the Year
Finance Director
May_
Special
of the City
City Council
5:00our
P.M.P�m.
City Manager
Salo Park Concert Series
May 22
Regular
Insurance Renewal
City Council
Tort Limits -Consent
City Manager
June 12
Regular
Planning Commission Items from May
City Council
Order Feasibility Report for 2019 Street Project
City Manager
Audit Presentation
City Council
FJu,e26—
Regular
City Manager
Finance Director
35
PUBLIC INPUT SHEET
In order to address the City Council and to be heard on an
agenda item, please complete the following and pass this
completed sheet to the City Manager. Speakers are
requested to come to the podium, clearly state their name
and address for the City Clerk's record.
Date:
Name: la 4'n'/t =V fFY gc San
Address: 7 Q wn Uo' `N' Ave—
Agenda item Addressing:
w�(�V,CC