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Home My WebLink AboutRES 17-077 APPROVING THE ONE YEAR JOINT POWERS AGREEMENT WITH RAMSEY COUNTY FOR THE USE OF YARD WASTE MANAGEMENT SITES FOR ALL ST. ANTHONY RESIDENTSCITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 17 -077 A RESOLUTION APPROVING THE ONE YEAR JOINT POWERS AGREEMENT WITH RAMSEY COUNTY FOR THE USE OF YARD WASTE MANAGEMENT SITES FOR ALL ST. ANTHONY RESIDENTS WHEREAS, Ramsey County operates a yard waste management system, which includes seven sites for the collection of yard waste from Ramsey County residents; and WHEREAS, Organics policy in the Ramsey County Solid Waste Management Master Plan states that the yard -waste sites are "only for residents of Ramsey County"; and WHEREAS, A portion of the City of Saint Anthony is within Hennepin County, and City residents within that area are not allowed to use the County's yard waste sites; and WHEREAS, The City of Saint Anthony would like to provide additional yard waste management opportunities to all of its residents, whether they reside in Ramsey County or Hennepin County; and WHEREAS, Ramsey County has been willing to make yard waste services available to the City of Saint Anthony for a reasonable cost, through a series of joint powers agreements with the City; and WHEREAS, The City of Saint Anthony and Ramsey County have determined that the amount of SCORE funds allocated to the City on an annual basis approximates the cost of Ramsey County providing the City of Saint Anthony residents that reside in Hennepin County with yard waste services; Now, Therefore, Be It RESOLVED, The Ramsey County Board of Commissioners approves the Joint Powers Agreement between Ramsey County and the City of Saint Anthony for Use of Yard Waste Management Sites, for the period of January 1, 2018 through December 31, 2018; and, Be It Further NOW, THEREFORE BE IT RESOLVED that the City Council of the City of St. Anthony Village hereby approve the Joint Powers Agreement between the City of Saint Anthony and Ramsey County for the Use of Yard Waste Management Sites, for the period of January 1, 2018 through December 31, 2018. Adopted this 28`h day of November, 2017 ATTEST: J�� ::�;�7 Nicole Miller, City C rk Review for Administration: Jerome O. Faust, Mayor Mark Casey, City anager JOINT POWERS AGREEMENT BETWEEN RAMSEY COUNTY AND CITY OF SAINT ANTHONY FOR USE OF YARD WASTE MANAGEMENT SITES USING THE CITY'S ALLOCATION OF SCORE FUNDS This Agreement is entered into pursuant to Minnesota Statutes Section 471.59 between Ramsey County (the "County'), a political subdivision of the State of Minnesota, and the City of Saint Anthony (the "City "), a political subdivision of the State of Minnesota. Whereas, Ramsey County operates a yard waste management system, which includes seven sites for the collection of yard waste from Ramsey County residents; and Whereas, Ramsey County provides a portion of its SCORE funds to municipalities for SCORE related activities, and uses some of its SCORE funds for the operation of the County's yard waste sites; and Whereas, the Ramsey County Solid Waste Management Plan states that "Ramsey County will operate a system of yard waste and organic waste recycling sites that are convenient, are provided at no charge to site users, and only for residents of Ramsey County;" and Whereas, a portion of the City of Saint Anthony is within Ramsey County, and City residents within that area may use the County's yard waste sites, but those City residents not in Ramsey County are not allowed to use the County's yard waste sites; and Whereas, the City would like to provide additional yard waste management opportunities to all of its residents, whether they reside in Ramsey County or Hennepin County; and Whereas, Ramsey County is willing to make yard waste services available to the City of Saint Anthony for a reasonable cost, and provide an exception to the policy identified above to address the practical difficulties of providing yard waste services for residents of the City because this City has significant population in the two counties; and. Whereas, the City would forgo using SCORE funds for any purpose other than making the Ramsey County yard waste sites available to all of its residents; Now, therefore, it is agreed: 1. COUNTY OBLIGATIONS a. The County shall allow all residents of the City, regardless of county of residence, to use County yard waste sites at the same level of service that the sites are available to County residents. b. The County will provide the City with information about site services, hours and dates of operation, and site rules, for use by the City in promoting the sites. c. The County will apply SCORE funds previously available to the City for other eligible uses directly to the yard waste program for the use of the sites by residents as described in l.a. d. The County will work with the City to cooperatively promote waste management programs. 2. CITY OBLIGATIONS a. The City will forgo its annual allocation of Ramsey County SCORE funds in order to assure services for those City residents that do not reside in the County. b. Pursuant to the Ramsey County Solid Waste Management Master Plan, the City has a number of obligations related to SCORE related activities, that it shall perform, as outlined below: i. Collection 1. The Municipality shall provide for curbside recycling weekly or every other week for at least the following materials: a) Mixed paper (e.g., mail, office and school papers). b) Newspaper, inserts and phonebooks. C) Glossy paper (e.g., magazines and catalogs). d) Corrugated cardboard (e.g., mailing boxes, pizza boxes and moving boxes). e) Paper board or boxboard (e.g., cereal boxes, shoe boxes, and boxes from toothpaste, medications and other toiletries). f) Metal food and beverage cans. g) Plastic bottles and containers (such as those for beverages, shampoo, yogurt and berries). h) Glass food and beverage containers. 2. The Municipality shall add additional recyclable materials as reliable markets become available (for example, expanded plastics, textiles /clothing/shoes, scrap metals, and mattresses, carpet and other bulky items). 3. The Municipality shall ensure residential recycling service is available weekly or every other week to residents at their place of residence, including all multi -unit dwellings and manufactured home parks. 4. The Municipality shall maintain a long -term funding mechanism for its residential recycling programs. ii. Recycling Performance Work Plan During 2018, the Municipality shall implement the strategies on the Recycling Performance Work Plan, specific to the Municipality, (Attachment A), to measure its progress towards achieving recycling goals. Work plans may be updated if agreed to by both parties in writing. iii. Communications Outreach, education and promotional materials must address recycling and other waste - related issues. To be eligible for SCORE funds under this Agreement, the Municipality must use elements of Ramsey County's outreach, education and promotional tools throughout the Municipality's own outreach, education and promotional vehicles, including but not limited to direct mailing postcards, utility bill inserts, municipality web pages and municipality newsletters. The Municipality will be provided with and shall adhere to the SCORE Communication Requirements (Attachment B) that outline the minimum requirements for communication about recycling and waste management programs. iv. Program and Performance Reports 1. The Municipality shall submit a report to the County through ReTRAC, the County's recycling and solid waste data management tool, by February 9. 2019. The report is to include information on recycling at all residential units, including multi -unit dwellings and manufactured home parks, even if the Municipality does not provide collection services to those units. The Municipality is responsible for providing complete and accurate information for all applicable screens in the ReTRAC database. 2. The Municipality shall report progress towards achieving recycling goals as laid out in the Recycling Performance Work Plan. c. Evaluation The City will work with the County to evaluate use of the yard waste sites by City residents and determine whether to renew this agreement and, if to be renewed, the appropriate terms and conditions for that renewal. 2. TERM The term of this agreement shall be from January 1, 2018, through December 31, 2018, the date of signatures notwithstanding. 3. TERMINATION a. FOR CAUSE: In the event that the City fails to comply with the terms of this Agreement, or any statutory requirement, ordinances and /or plans related to this Agreement, the County may terminate this Agreement. In the event that the County exercises its right to terminate the Agreement for cause, the County shall submit a written notice to the City specifying reasons for termination and the date upon which the termination becomes effective. b. WITHOUT CAUSE: This Agreement maybe terminated by either party without cause, on one hundred - eighty (180) days written notice to the other party. C. OTHER EVENTS: In the event that the County's authority to provide services contemplated in this agreement is affected by amendments to Minnesota Statutes or by other means, this Agreement shall be immediately terminated. 4. GENERAL CONDITIONS a. Hold Harmless The City and County agree to defend, and hold the other party harmless from any costs, claims, demands, actions or causes of action, including reasonable attorney's fees, arising out of any act or omission on the part of the party or any of its agents or employees in the performance of or relation to any of the work or services provided by the party under the terms of this agreement. Nothing in this agreement shall constitute a waiver by either party of any limitations or exceptions of liability under Minnesota Statutes Chapter 466. b. Data Practices All data collected, created, received, maintained, or disseminated for any purpose in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, or any other applicable State statute, any State rules adopted to implement the Act and statutes, as well as federal statutes and regulations on data privacy. The Municipality agrees to abide by these statutes, rules, and regulations. c. Access to Documents All books, records, documents, and accounting procedures and practices of the Municipality and its (sub)contractor(s), if any, relative to this Agreement are subject to examination by the County and the State Auditor, as appropriate, in accordance with the provisions of Minnesota Statutes §360.05, Subd. 5. d. Equal Employment Opportunity The City and County agree to comply with all federal, state and local laws, resolutions, ordinances, rules regulations and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, sex, sexual preference, marital status, status with regard to public assistance, disability or age. When required by law and requested by the other party, each party shall furnish a written affirmative action plan to the other party. RAMSEY COUNTY Victoria Reinhardt, Chair Ramsey County Board of Commissioners CITY OF SAINT ANTHONY C. By Title:_ / By Janet Guthrie, Chief Clerk Ramsey County Board of Commissioners Date: Approved as to Form: By Assistant County Attorney Recommended: Anne M. Barry Public Health Director I Date: /I - �� - o ATTACHMENT A GENERIC 2018 RECYCLING PERFORMANCE WORK PLAN This generic work plan was also included in the 2018 SCORE Grant Application. Upon finalization, your City's specific work plan will be sent to you electronically. CITY OF 2018 RECYCLING PERFORMANCE WORK PLAN ACTION ITEMS: 1. Complete all 2018 SCORE requirements, including reporting on time and providing examples of all distributed outreach materials. 2. Send all outreach materials to Ramsey County for review prior to distribution. 3. Use hauler data to identify those not recycling and target educational materials. 4. Promote the city's recycling program to all residents. Consider targeting education materials and developing an Insert for the Rec,cl is . S. Use Ramsey County materials when and where appropriate to promote Increased recycling, medicine collection, HHW, Fix -tt Clinics and yard waste participation. 6. Work with Ramsey County to educate and move toward organics collection for ail residents. 7. Regularly update recycling content on the municipality's website. 8. Ensure all muttl -unit properties are meeting State law requirements to recycle and are receiving free Ramsey County resources. 9. Promote w F? ecyding resources to businesses. 10. Ensure an efficient and effective bulky waste collection program that prioritizes recycling of bulky materials. 11. Promote Ramsey County's event container IendinR,Lrogram and geoe,algreen event olanning 12. Increase opportunities for recycling In public spaces at events and In parks. All recycling bins must be paired with a trash bin and in good condition. Ik RAMSEY COUNTY Saint Paul - Ramsey County Public Health ATTACHMENT B COMMUNICATION REQUIREMENTS As a condition of receiving SCORE funds, municipalities are responsible for providing information specific to their recycling and waste management program to all of their residents. Municipalities must use elements of Ramsey County's outreach, education and promotional materials. Specifically, outreach materials must include contact information for: • Ramsey County's Recycling and Disposal Hotline o 651.633.EASY (3279), answered 24/7; and • Ramsey County's online resident guide for recycling and disposal o RamseyRecvcles.com The following programs shall be included on websites with current links to the Ramsey County pages and may be included on written outreach materials: • County yard waste program • Household hazardous waste program • Source separated organics drop -off program • Event container lending program • Medicine collection • BizRecvcling • Fix -it Clinics Municipalities are required to complete the specific tasks laid out in their 2018 Recycling Performance Work Plan related to communications. • "AII SCORE - related communication materials referencing Ramsey County programs and resources must be reviewed by Ramsey County staff prior to publishing. • "Municipalities must submit copies of ALL SCORE - related educational materials used in 2018 to Ramsey County by December 31, 2018. Paper or electronic copies may be sent to: Terese Bordeau Saint Paul - Ramsey County Public Health Environmental Health Division 2785 White Bear Avenue N., Suite 350 Maplewood, MN 55109 -1320 terese.bordeau@co.ramsey-mn.us Healthy people, communities and environments in Ramsey County Environmental Health Division 2785 White Bear Ave. North Sate 350 Maplewood, MN 55109 Phone: (651) 2661199 Fax (651)266 -1177 www.co.ramseymn.us CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 17 -078 A RESOLUTION APPROVING THE JOINT CONTRACT AGREEMENT REGARDING BODY WORN CAMERA POLICY AND IMPLEMENTATION PROGRAM GRANT IN CONJUNCTION WITH THE ROSEVILLE POLICE DEPARTMENT BE IT RESOLVED, that the Police Chief, Mayor and City Manager are authorized to sign the Joint Contract Agreement regarding Body Worn Camera Policy and Implementation Grant in conjunction with the Roseville Police Department. Adopted this 28th day of November, 2017. erome O. Faust, Mayor ATTEST: I&X 2&�� Nicole Miller, City C erk Review for Administration: OW co, 11-� Mark Casey, City M ager