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HomeMy WebLinkAboutRES 18-002 APPROVING THE 2018 AGREEMENT WITH NORTHEAST YOUTH AND FAMILY SERVICES (NYFS)CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 18 -002 A RESOLUTION APPROVING THE 2018 AGREEMENT WITH NORTHEAST YOUTH AND FAMILY SERVICES (NYFS) WHEREAS, the City of Saint Anthony Village agrees to partner with Northeast Youth and Family Services (NYFS) to provide services for at -risk youth and families within St. Anthony; and WHEREAS, the programs that will be provided to the residents of Saint Anthony include Mental Health Services and Youth Development Programs. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby approves the agreement with Northeast Youth and Family Services and an administrative fee of $3,836 for 2018. Adopted this 9th day of Janua , 2018. Jerome O. Faust, Mayor ATTEST: / L ti Nic 1 Miller, City Clerk Review for Administration: MC <A Mark Casey, Citoanager AGREEMENT PARTIES This agreement is made and entered into by and between the City of St Anthony Minnesota ( "City ") and Northeast Youth and Family Services ( "NYFS "). II. RECITALS A. NYFS is a non - profit social service agency whose mission is to meet the unmet developmental needs of at -risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northern suburbs of Ramsey County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement ( "participating municipalities ") and students and families from Independent School Districts 621, 622, 623, 624, 282 and 832. B. Through this Agreement the City intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to be provided and policy guidance for its activities. C. This Agreement shall be used as the formal agreement between NYFS and each of the participating municipalies. This Agreement is intended to continue the spirit of cooperation and collaboration in the provision of social services between the City and NYFS. III. TERMS AND CONDITIONS In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: A. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. B. Services Provided. NYFS shall provide the City and its residents with youth and family programs set forth in the Addendum attached hereto. C. Principles of Service and Program Establishment and Operations. On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: Report regarding proposed changes in services and programs to the City; and 2. Establish a fair and open bidding /request for proposal (RFP) process to contract, manage or provide such services and programs, which are not directly provided by NYFS staff. D. Funding 1. In addition to the participating municipalities' share of the annual budget, funds for the operation of NYFS will be raised by NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. 2. The City shall pay annually to NYFS the base amount listed in Exhibit A. This base amount will be adjusted annually for inflation /deflation using the Standard Metropolitan Statistical Area Consumer Price Index for All Urban Consumers (CPI -U). Such adjustment shall not exceed plus or minus 3% in any year. Any adjustment in the payment beyond those indicated by reference to the CPI -U shall require approval of each of the participating municipalities. 3. Any new City joining into this agreement will pay a base amount annually to NYFS that is on par with the amount paid by current participating municipalities. 4. Amounts payable by the City shall be paid to NYFS on or before January 30th of each year, or at a date mutually agreed upon by both parties, to cover the City's share for that year. E. Board of Directors. This agreement is contingent upon the City having the right to a seat on the Board of Directors. The Board of Directors shall be limited to not more than 30 Board members. F. Further Obligations of NYFS. In addition to the obligations set forth elsewhere in this Agreement, this Agreement is further contingent upon NYFS doing the following: 1. The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. 2. On or before June 30, of any year NYFS shall submit the proposed city budgeted amount for the subsequent year. 3. On or before November 30, of any year NYFS shall submit a written report to the City including an Annual Report, the audited financial statement, and a program specific summary of services provided to the municipality; in addition, 30 days from the end of each calendar quarter, NYFS shall submit a written report to the participating municipality. 4. Periodically advising the City of services available through NYFS to the City's residents; 5. Establishing a sliding scale for services available through NYFS to the City's residents and periodically advising the City of such fees; 6. Providing other reasonable information requested by the City; 7. Purchasing a policy of liability insurance in the amount of at least $1,500,000.00, naming the City as an additional insured and providing a copy of the insurance certificate evidencing such policy to the City; Provide the City with a copy of its Articles of Incorporation, Bylaws, Amendments thereto, and the IRS tax exempt status letter; 9. NYFS shall defend and indemnify the City from any and all claims or causes of actions brought against the City of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, 10. Without the written approval of the City, NYFS will not enter into any agreement with any other city which differs from the terms and conditions of this Agreement. G. Term. The term of this agreement will be through December 31, 2018. Unless either party gives at least 6 months written notice of its intent to cancel this Agreement effective December 31 of the year in which the notice is made, NYFS will continue to provide services to the City if a successor agreement has not been executed prior to the end of the term. H. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: Give the assets to one or more non - profit agencies providing similar social services in the northern suburbs of Ramsey County; or, Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the following: Consider the request and by a majority vote deny it. 2. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. CITY OF ST. /ANTHONY By: lected Official Its: JVAv4 Clerk/Manage Dated: �7 4 <d NORTHEAST YOUTH & FAMILY SERVICES M President/CEO Its: Chair of the Board of Directors Dated: 12/2017 0 �w o � O W O_ ry N U ... N U A O � A a N w rn � rn v ? � y � O w C �• O � � v v � � y w � nA ro o N m � N n- '0 J � o N � w O w a � x O � � n• G O• 'T1 O n ti ro o N CD n C 5' O < U J W N A (n y A O � A a N w rn � rn v ? � y � O w C �• O � � v v � � y w � nA ro o N m � N Northwest Youth & Family Service Program Descriptions Residents from partnering municipalities are entitled to the following services. Diversion: Youth, 10 - 17, who are charged with misdemeanor and status offenses can use this program as an alternative to the traditional juvenile justice system to rebuild their lives and get back on track. Youth attend educational seminars with their parents, perform community service and pay restitution. Outpatient Mental Health: Our licensed mental health staff provides counseling and therapy for the emotional health of children, teens, and adults. NYFS also offers psychiatric services, providing medication management services in tandem with outpatient mental health counseling. As a Rule 29 Community Mental Clinic we serve individuals and families that have insurance and provide services on a sliding fee schedule for those who don't have insureance. Senior Chore: NYFS helps older adults live independently in their homes for as long as possible by connecting volunteers and youth and adults in search of work with seniors in need of help. Workers assist seniors with basic services such as routine housekeeping and lawn care as well as seasonal activities such as snow shoveling and leaf raking. Northwest Youth & Family Services offers an array of other services that residents from partnering municipalities may also access.