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CC PACKET 02132018
If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612-782-3313 or email city@savmn.com. People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure. Call to Order. Pledge of Allegiance. Roll Call. Consideration, discussion, and possible action on all of the following items: I.Approval of the February 13, 2018, City Council Meeting Agenda. (action requested.) II.Proclamations and Recognitions. III.Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A.Approval of January 23, 2018, City Council meeting minutes. (pp.1-4) B.Licenses and Permits. (pp.5) C.Claims. (pp.7-9) IV. Public Hearing. V.Reports from Commission and Staff. VI. General Business of Council. A.Resolution 18-018 a resolution Calling a Hearing for the 2018 Street and Utility Improvement Project. Todd Hubmer, City Engineer presenting. (pp.11-19) B.Resolution 18-019 a resolution Declaring the Cost to be Assessed and Ordering Preparation of Proposed Assessment. Todd Hubmer, City Engineer presenting. (pp.21) C.Resolution 18-020 a resolution Calling a Hearing on the Proposed Assessments for the 2018 Street and Utility Improvement Project. Todd Hubmer, City Engineer presenting. (pp.23) D.Resolution 18-021 a resolution Authorizing the Flood Damage Reduction Grant Assistance Program Application for Silver Lake Road. Todd Hubmer, City Engineer presenting. (pp.25- 27) E.Update on St. Anthony/New Brighton LED Lighting Project/Xcel Energy Residential Street Lighting Upgrade. Jay Hartman, Director of Public Works presenting. (no action requested)(pp.29-30) F.Snow and Ice Control Policies and Procedures. Jay Hartman, Director of Public Works and Jeremy Gumke, Public Works Superintendent presenting. (no action requested) (pp.31-34) CITY OF ST. ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA FEBRUARY 13, 2018 7:00 p.m. HRA meeting immediately after council meeting If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612-782-3313 or email city@savmn.com. People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure. G. Update on Sunday Sales. Mike Larson, Liquor Operations Manager and Kevin Morelli, Assistant Liquor Operations Manager presenting. (no action requested) (pp.35-36) H. Ways to Connect with Liquor Operations. Mike Larson, Liquor Operations Manager and Kevin Morelli, Assistant Liquor Operations Manager presenting. (no action requested) (pp.36-37) VII. Reports from City Manager and Council members. VIII. Community Forum Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. IX. Information and Announcements X. Adjournment. CITY OF ST. ANTHONY 1 CITY COUNCIL REGULAR MEETING MINUTES 2 JANUARY 23, 2018 3 4 CALL TO ORDER. 5 6 Mayor Faust called the meeting to order at 7:00 p.m. 7 8 PLEDGE OF ALLEGIANCE. 9 10 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. 11 12 ROLL CALL. 13 14 Present: Mayor Faust; Councilmembers Gray, Jenson, Randle, and Stille. 15 Absent: None 16 Also Present: City Manager Mark Casey and Park Commission Chair Scott Bentz. 17 18 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 19 ITEMS. 20 21 I. APPROVAL OF JANUARY 23, 2018 CITY COUNCIL MEETING AGENDA. 22 23 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City 24 Council Meeting Agenda of January 23, 2018 as presented. 25 26 Motion carried 5-0. 27 28 II. PROCLAMATIONS AND RECOGNITIONS – NONE. 29 30 III. CONSENT AGENDA.31 32 A.Approval of January 9, 2018, City Council Meeting Minutes.33 B.Licenses and Permits.34 C.Claims.35 36 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the Consent 37 Agenda items. 38 39 Motion carried 5-0. 40 41 IV. PUBLIC HEARINGS – NONE.42 43 V. REPORTS FROM COMMISSION AND STAFF – NONE. 44 45 VI. GENERAL BUSINESS OF COUNCIL.46 47 A.2018 Parks Commission Work Plan.48 49 1 City Council Regular Meeting Minutes January 23, 2018 Page 2 Park Commission Chair Scott Bentz reviewed the St. Anthony Village Parks Commission 2018 1 Work Plan including the duties and focus. The Parks Commission is a five-member advisory 2 commission, appointed by the City Council. The Commission reviews and makes 3 recommendations on parks, trails and open green space, proposed City Code amendments, 4 Comprehensive Plan amendments, and other long-range planning documents. Chair Bentz 5 reviewed the potential 2018 projects. 6 7 Councilmember Stille explained why the City has a Parks Commission, which began when 8 Central Park was developed. He explained that the Commission serves the community. Chair 9 Bentz stated in the five years he has been on the Commission, it has changed. They now look at 10 sustainability and other initiates to assist with the outdoor spaces in St. Anthony. 11 12 Councilmember Jenson asked about the skateboard park and stated he has some information 13 from when it was developed and will pass the historical information onto the Commission. 14 15 Mayor Faust provided some historical background information also. 16 17 Motion by Councilmember Stille, seconded by Councilmember Gray, to approve the St. Anthony 18 Village Parks Commission 2018 Work Plan as presented. 19 20 Motion Carried 5-0. 21 22 B. Resolution 18-017; a Resolution Approving the Agreement with MNDOT to Act as the 23 City’s Agent in Accepting Federal Aid. 24 25 City Manager Casey presented the 2018 Delegated Contract Process Agreement delegating to 26 MNDOT, the authority to manage funds that would be awarded to St. Anthony Village from the 27 federal government. The City in the past has received federal funding for 39th Avenue NE. and 28 the Highway Safety Improvement Program for sidewalk and intersection improvements. This is 29 the process that allows the federal funds to flow down to local government. MNDOT has all the 30 proper federal controls and contract administration processes in place to administer these funds 31 for local governments. The City has approved past delegated process agreements as routine 32 business, as these agreements are revised. Staff recommends the City consider approval of the 33 2018 Delegated Contract Process Agreement. 34 35 Councilmember Stille mentioned the Council does not have a choice on this. Mr. Casey stated 36 this needs to be approved in order to receive federal funds. 37 38 Motion by Councilmember Jenson, seconded by Councilmember Randle, to approve Resolution 39 18-017; a Resolution Approving the Agreement with MNDOT to act as the City’s agent in 40 accepting Federal Aid. 41 42 Motion Carried 5-0. 43 44 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 45 46 2 City Council Regular Meeting Minutes January 23, 2018 Page 3 City Manager Casey announced on January 24, 2018, Continental will be hosting an open house 1 at 6:30 p.m. at the New Brighton Community Center. No application has yet been received by 2 the City. Once the application is received and is complete the process will be followed again and 3 it will be posted on the City’s website. The address of the New Brighton Community Center can 4 be found on the website. 5 6 Councilmember Jenson reported on January 11-12, 2018, he attended the annual strategic 7 planning meeting. 8 9 Councilmember Stille stated he also attended the strategic planning/goal setting meeting on 10 January 11-12, 2018, and this will be presented to the community in the coming weeks. 11 12 Councilmember Gray stated he also attended the goal setting session, noting there was an article 13 in the Star Tribune the next day where a reporter and a few residents were present. The focus of 14 the article was on everything but what was accomplished. There were people present that wanted 15 to see the goal setting process. 16 17 Councilmember Randle stated he also attended the goal setting session, which gave him an 18 inside look on how the City plans for the next year. 19 20 Mayor Faust stated he was also at that meeting. 21 22 VIII. COMMUNITY FORUM. 23 24 Ms. Nancy Robinett, 3408 31st Avenue NE, stated she was the community member who asked 25 that the goal setting session be held in St. Anthony as it would be more available for the 26 residents. She stated there is a Minnesota law that states a public body’s meetings should be held 27 within their own jurisdictions. Mr. Casey stated he would pass that onto the Council but she did 28 not receive a response to her request. The City Attorney did not agree with Ms. Robinett’s 29 understanding of the law. Ms. Robinett stated it was a great planning session, she learned a lot, 30 but still wished the planning session had been held in St. Anthony. She stated she was not 31 allowed to speak, noting the reporter researched the $10,000 cost. She believed it was more 32 difficult for residents to attend a meeting not held within St. Anthony. There were 31 invited 33 attendees which could have been held in St. Anthony. 34 35 IX. INFORMATION AND ANNOUNCEMENTS – NONE. 36 37 X. ADJOURNMENT. 38 39 Mayor Faust adjourned the meeting at 7:25 p.m. 40 41 Respectfully submitted, 42 Debbie Wolfe 43 TimeSaver off Site Secretarial, Inc. 44 45 46 3 City Council Regular Meeting Minutes January 23, 2018 Page 4 1 Mayor 2 ATTEST: 3 City Clerk 4 4 Saint Anthony Village DATE: February 13, 2018 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: General Contractors Licenses: Arbor Tree Service, Brooklyn Center, MN Lawrence Sign, St Paul, MN Precision Excavation, Princeton, MN Mechanical Licenses: B & R Plumbing, Winthrop, MN Binder Heating & AC, St Paul, MN Cheyenne Plumbing & Heating, Zimmerman, MN Mill City Heating & Cooling, St Anthony, MN Residential Heating & Air, Minneapolis, MN Cigarette and Tobacco Licenses: Applicant: Walgreens Location: 3700 Silver Lake Rd NE Applicant: Freedom Valu Location: 3810 Silver Lake Rd NE Applicant: Cub Foods Location: 3930 Silver Lake Rd NE Garbage Hauler/Recycling Licenses: Applicant: Advanced Disposal Services Applicant: Walters Recycling & Refuse Service Station License: Applicant: Freedom Valu Location: 3810 Silver Lake Rd NE 5 THIS PAGE LEFT INTENTIONALLY BLANK 6 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 1/26/2018 - 2/14/2018 Feb 07, 2018 10:23AM Vendor Number Payee Check Number Check Issue Date Amount 11798 CENTRAL PENSION FUND LOCAL #49 34257 01/26/2018 3,840.00 10710 ICMA RETIREMENT TRUST 34258 01/26/2018 1,675.00 11813 NCPERS GROUP LIFE INSURANCE 34259 01/26/2018 48.00 12077 SUN LIFE FINANCIAL 34260 01/26/2018 902.50 1118 56 BREWING 34261 02/14/2018 100.00 10011 ABLE HOSE & RUBBER LLC 34262 02/14/2018 8.10 1121 ABLE SEED HOUSE + BREWERY 34263 02/14/2018 570.00 10054 ALLIANCE MECHANICAL 34264 02/14/2018 3,504.00 1054 AMERICAN BOTTLING CO 34265 02/14/2018 293.12 1100 ARTISIAN BEER COMPANY 34266 02/14/2018 2,520.32 10115 ASPEN MILLS 34267 02/14/2018 173.05 10125 ASTLEFORD INTERNATIONAL 34268 02/14/2018 90,180.62 12554 BASARA, JEFF 34269 02/14/2018 46.88 10149 BATTERIES PLUS 34270 02/14/2018 209.50 10159 BEISSWENGER'S 34271 02/14/2018 76.31 1013 BELLBOY CORPORATION 34272 02/14/2018 8,774.44 1014 BELLBOY CORPORATION 34273 02/14/2018 409.05 10162 BEN SAEFKE PHOTOGRAPHY 34274 02/14/2018 100.00 1035 BERNICK'S BEVERAGE & VENDING 34275 02/14/2018 3,381.52 11883 BIG RIVER GROUP LLC 34276 02/14/2018 3,540.00 2009 BLACK STACK BREWING 34277 02/14/2018 315.00 11771 BLUE TARP FINANCIAL 34278 02/14/2018 169.99 8544 BOURGET IMPORTS 34279 02/14/2018 1,476.50 10188 BRAKE & EQUIPMENT WAREHOUSE 34280 02/14/2018 53.49 1018 BREAKTHRU BEVERAGE MN BEER 34281 02/14/2018 23,861.48 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 34282 02/14/2018 12,953.72 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 34283 02/14/2018 4,127.98 10197 BRIAN NELSON INSPECTION SVCS 34284 02/14/2018 941.25 2014 BROKEN CLOCK BREWING 34285 02/14/2018 250.00 10212 BROWNELLS INC.34286 02/14/2018 1,237.52 1114 CANNON RIVER WINERY 34287 02/14/2018 144.00 1017 CAPITOL BEVERAGE SALES 34288 02/14/2018 25,001.85 12422 CENTER FOR SOCIAL INCLUSION 34289 02/14/2018 1,000.00 10254 CENTRAL LOCK & SAFE CO 34290 02/14/2018 64.30 10290 CITY OF NEW BRIGHTON 34291 02/14/2018 214.37 12150 CITY OF NEW BRIGHTON 34292 02/14/2018 2,881.13 12303 CITY WIDE LOCK & SAFE, LLC 34293 02/14/2018 227.50 1010 CLEAR RIVER BEVERAGE COMPANY 34294 02/14/2018 593.80 10332 COMPTON'S COMMERCIAL CLNG. INC 34295 02/14/2018 3,578.00 10338 CONNELLY ELECTRONICS 34296 02/14/2018 3,045.00 10360 CROWN TROPHY 34297 02/14/2018 18.91 1042 CRYSTAL SPRINGS ICE 34298 02/14/2018 181.55 10373 DAILEY DATA & ASSOCIATES 34299 02/14/2018 67.50 10417 DISCOUNT STEEL, INC.34300 02/14/2018 19.68 10461 EHLERS & ASSOCIATES, INC.34301 02/14/2018 1,292.50 10468 ELECTRO WATCHMAN INC 34302 02/14/2018 645.89 10501 FASTENAL COMPANY 34303 02/14/2018 489.72 11783 FIRE EQUIPMENT SPECIALTIES INC 34304 02/14/2018 1,940.95 10526 FLEETPRIDE 34305 02/14/2018 148.70 1097 FORESTEDGE WINERY 34306 02/14/2018 117.00 10539 FRATTALLONE'S HARDWARE 34307 02/14/2018 3.58 10550 G & K SERVICES INC 34308 02/14/2018 1,380.95 10573 GOODIN COMPANY 34309 02/14/2018 331.35 7 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 1/26/2018 - 2/14/2018 Feb 07, 2018 10:23AM Vendor Number Payee Check Number Check Issue Date Amount 10578 GOPHER STATE ONE CALL 34310 02/14/2018 50.00 10585 GRAINGER 34311 02/14/2018 5.45 1032 GRAPE BEGINNINGS, INC.34312 02/14/2018 1,658.50 1021 GREAT LAKES COCA COLA 34313 02/14/2018 1,010.58 10603 H & L MESABI INC 34314 02/14/2018 1,868.29 12590 H&H BUYING AND SELLING 34315 02/14/2018 900.00 10607 HACH COMPANY 34316 02/14/2018 237.65 12538 HAPP, DELENA 34317 02/14/2018 9.27 10617 HARBOR FREIGHT TOOLS 34318 02/14/2018 42.95 10636 HEDBACK, ARENDT & CARLSON PLLC 34319 02/14/2018 3,500.00 10661 HENNEPIN COUNTY TREASURER 34320 02/14/2018 437.00 1019 HOHENSTEIN'S, INC 34321 02/14/2018 11,311.55 10684 HOME DEPOT CREDIT SERVICES 34322 02/14/2018 481.41 10693 HOTSY EQUIPMENT OF MINNESOTA 34323 02/14/2018 99.95 2013 INBOUND BREWCO 34324 02/14/2018 775.50 1027 INDEED BREWING COMPANY 34325 02/14/2018 548.76 11754 INTEGRATED LOSS CONTROL, INC.34326 02/14/2018 598.00 1016 JJ TAYLOR DISTRIBUTING 34327 02/14/2018 24,400.90 1102 JOHNSON BROTHERS 34328 02/14/2018 9,631.85 1004 JOHNSON BROTHERS LIQUOR CO.34329 02/14/2018 22,710.51 1005 JOHNSON BROTHERS LIQUOR COMPANY.34330 02/14/2018 16,920.26 1006 JOHNSON BROTHERS LIQUOR COMPANY.34331 02/14/2018 13,069.24 1044 JOHNSON BROTHERS LIQUOR COMPANY.34332 02/14/2018 14,504.95 12340 LARSON, ALISSA 34333 02/14/2018 33.75 10831 LEAGUE OF MINNESOTA CITIES 34334 02/14/2018 265.00 10842 LHB ENGINEERS & ARCHITECTS 34335 02/14/2018 7,900.00 1022 M. AMUNDSON LLP 34336 02/14/2018 1,903.26 11985 MANSFIELD OIL COMPANY 34337 02/14/2018 13,151.60 10925 METRO CHIEF FIRE OFFICERS ASSOC.34338 02/14/2018 100.00 10931 METROPOLITAN COUNCIL - WASTEWATER 34339 02/14/2018 59,195.63 12589 MILLER, BRUCE J 34340 02/14/2018 70.81 10975 MINNESOTA CHIEFS OF POLICE 34341 02/14/2018 600.00 11026 MINNESOTA CRIME PREVENTION ASSOC.34342 02/14/2018 225.00 11029 MINNESOTA DEPT NATURAL RESOURCES 34343 02/14/2018 2,353.16 11019 MISTER CAR WASH 34344 02/14/2018 52.92 1125 NEGOCE 34345 02/14/2018 240.90 1051 NEW FRANCE WINE COMPANY 34346 02/14/2018 782.50 12088 OFFICE 8 34347 02/14/2018 86.97 11163 OFFICE DEPOT 34348 02/14/2018 1,073.68 11185 PACE ANALYTICAL SERVICES, INC.34349 02/14/2018 503.50 1012 PAUSTIS & SONS 34350 02/14/2018 2,636.29 11207 PERMITWORKS, LLC 34351 02/14/2018 2,990.00 1001 PHILLIPS WINE & SPIRITS 34352 02/14/2018 12,722.18 1002 PHILLIPS WINE & SPIRITS 34353 02/14/2018 5,341.24 11215 PIONEER RIM AND WHEEL CO.34354 02/14/2018 137.05 11246 PRAXAIR 34355 02/14/2018 42.38 12008 PREMIER LIGHTING 34356 02/14/2018 86.56 11991 RL LARSON EXCAVATING INC 34357 02/14/2018 198,798.63 1020 ROOTSTOCK WINE COMPANY 34358 02/14/2018 93.54 11345 ROSEVILLE CHRYSLER DODGE 34359 02/14/2018 1,610.94 11359 RUSHTON/KIEL 34360 02/14/2018 64.66 11369 SARAVIA/STEFAN 34361 02/14/2018 263.13 12346 SHRED IT 34362 02/14/2018 33.00 8 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3 Check Issue Dates: 1/26/2018 - 2/14/2018 Feb 07, 2018 10:23AM Vendor Number Payee Check Number Check Issue Date Amount 11408 SIGNATURE CONCEPTS, INC.34363 02/14/2018 113.34 12591 SORSOLEIL, GERALD 34364 02/14/2018 62.26 1024 SOUTHERN GLAZER'S OF MN 34365 02/14/2018 4,970.24 1008 SOUTHERN GLAZER'S OF MN 34366 02/14/2018 5,417.40 1026 SOUTHERN GLAZER'S OF MN 34367 02/14/2018 13,204.08 1036 SOUTHERN GLAZER'S OF MN 34368 02/14/2018 545.12 11452 ST ANTHONY CHAMBER OF COMMERCE 34369 02/14/2018 150.00 11457 ST ANTHONY VILLAGE CENTER, LLC 34370 02/14/2018 933.57 11464 ST. ANTHONY VILLAGE KIWANIS 34371 02/14/2018 78.00 2001 STEEL TOE BREWING 34372 02/14/2018 184.00 11502 STREICHER'S 34373 02/14/2018 395.06 12430 SUNRAM CONSTRUCTION 34374 02/14/2018 83,647.65 11552 TESSMAN SEED INC.34375 02/14/2018 442.50 11566 TIMESAVER OFF SITE SECRETARIAL 34376 02/14/2018 284.00 1003 TKO WINES, INC.34377 02/14/2018 171.00 11586 TRACY PRINTING 34378 02/14/2018 873.60 1098 TRADITION WINE & SPIRITS 34379 02/14/2018 162.00 11595 TRI STATE BOBCAT, INC.34380 02/14/2018 97.33 11819 TRUE NORTH ELECTRIC 34381 02/14/2018 659.00 11635 UNIQUE PAVING MATERIAL 34382 02/14/2018 429.30 11637 UNITED ELECTRIC COMPANY 34383 02/14/2018 129.36 12593 UPPER MIDWEST COMMUNITY 34384 02/14/2018 1,485.00 2007 URBAN GROWLER 34385 02/14/2018 440.00 11812 URBAN LAND INSTITUTE 34386 02/14/2018 560.00 11674 VERIZON WIRELESS 34387 02/14/2018 1,428.25 11681 VIKING ELECTRIC SUPPLY INC 34388 02/14/2018 2,002.53 11932 VILLAGE EXPRESS WASH 34389 02/14/2018 114.24 1025 VINOCOPIA 34390 02/14/2018 3,761.71 11704 WASTE MANAGEMENT OF WI-MN 34391 02/14/2018 459.45 1034 WINE COMPANY/THE 34392 02/14/2018 1,962.15 1038 WINE MERCHANTS INC 34393 02/14/2018 3,383.83 11731 WITMER PUBLIC SAFETY GRP, INC.34394 02/14/2018 513.49 11738 WSB & ASSOCIATES, INC.34395 02/14/2018 67,178.40 12592 WU, TENG 34396 02/14/2018 176.74 11740 XCEL ENERGY 34397 02/14/2018 138.02 6540 Z WINES USA LLC 34398 02/14/2018 77.00 11750 ZEE MEDICAL SERVICE 34399 02/14/2018 286.85 Grand Totals: 844,174.89 9 THIS PAGE LEFT INTENTIONALLY BLANK 10 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com K:\010507-000\Admin\Resolutions\LTR-hmcc- 020518.docx February 5, 2018 The Honorable Mayor, City Council and Staff c/o Mark Casey, City Manager City of St. Anthony Village 3301 Silver Lake Road NE St. Anthony Village, MN 55418-1603 Re: 2018 Street and Utility Improvement Project City of St. Anthony Village, MN WSB Project No. R-010507-000 Dear Honorable Mayor, City Council, and Staff: Following this letter are three resolutions for your consideration at the February 13, 2018, Council Meeting. The three resolutions for your consideration are: A Resolution Calling a Hearing for the 2018 Street and Utility Improvement Project This resolution sets a public hearing to be held on March 27, 2018, at 7:00 pm. On January 17, 2018, bids for the 2018 Street and Utility Improvement Project were opened. The low bid received for the project was $2,282,930.11. The total cost of the improvement as presented to Council when seeking approval of plans, which includes engineering, legal, and administrative fees was $2,804,500. A Resolution Declaring the Cost to be Assessed and Ordering Preparation of Proposed Assessment This resolution declares the amount to be assessed to be approximately $951,000. A Resolution Calling a Hearing on the Proposed Assessment This resolution sets an assessment hearing to be held on March 27, 2018, at 7:00 pm. If you have any questions, I will be present at the February 13, 2018, Council Meeting to discuss with you or please call me at 763-287-7182. Sincerely, Todd E. Hubmer, PE City Engineer Enclosures 11 THIS PAGE LEFT INTENTIONALLY BLANK 12 2018 Street & Utility Improvement Project City Council Meeting February 13, 2018 Project Location -Street Reconstruction Macalaster Drive (37th Ave NE to RR tracks) Foss Road (37th Ave NE to Chandler Dr) Highcrest Road (37th Ave NE to terminate) 13 Project Location -Erosion Improvements Erosion Improvements Location Central Park Water Reuse Retrofit 14 Bids Received –January 17, 2018 (Construction Costs) •Engineer’s Estimate $2,241,817.00 •6 Bids Received $2,282,930.11 -$3,170,173.29 •Low Bid:Kuechle Underground $2,282,930.11 Project Costs / Funding Breakdown 2018 STREET AND UTILITY IMPROVEMENT PROJECT City of Saint Anthony Village, Minnesota Project Costs and Proposed Funding Proposed Improvements Special Assessments City Costs Total Street Reconstruction $758,600 $865,200 $1,623,800 Sanitary Sewer Improvements $0 $337,600 $337,600 Water Main Improvements (1)$53,200 $332,300 $385,500 Storm Sewer Improvements (2)$105,400 $120,000 $225,400 Mirror Lake Erosion Improvements $33,800 $0 $33,800 Central Park Water Reuse $0 $198,400 $198,400 Total **$951,000 $1,853,500 $2,804,500 1. Replacement of curb stops are assessed 100% of the actual cost. 2. Local drainage improvements. ** This project anticipates issuing 429 public improvement bonds or general obligation bonds. The difference to be paid from Sanitary Sewer, Water, and Storm Water Utility Funds. 15 Assessed Parcels •Council Authorize Feasibility June 13,2017 (1st of 8 meetings) •Council Accept Feasibility August 22, 2017 (2nd of 8 meetings) •1st Public Info Meeting September 13, 2017 (3rd of 8 meetings) •2nd Public Info Meeting November 29, 2017 (4th of 8 meetings) •Council Approve Plans December 12, 2017 (5th of 8 meetings) •Receive Bids/Compute Assessments February 13, 2018 (6th of 8 meetings) Project Schedule 16 Project Schedule –cont’d •3rd Public Info Meeting March 2018 (7th of 8 meetings) •Public Hearing/Award Contract March 2018 (8th of 8 meetings) •Award Sale of Bonds April 2018 •Begin Construction (After Memorial Day)May/June 2018 •Substantial Completion September 2018 •Final Paving June 2019 Email / Text Notifications Sign up to receive weekly email updates and notifications regarding the 2018 Street & Utility Improvement Project by visiting the project webpage located under the tab on the City’s website at http://www.savmn.com 17 Questions 18 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 18-018 A RESOLUTION CALLING A HEARING FOR THE 2018 STREET AND UTILITY IMPROVEMENTS WHEREAS, pursuant to direction of the City Council of the City of St. Anthony Village, a report has been prepared with reference to the improvements: Street & Utility Reconstruction MacAlaster Drive NE from 37th Avenue NE to the railroad tracks Foss Road from 37th Avenue NE to Chandler Drive NE Highcrest Road NE north of 37th Avenue NE Backyard Drainage Improvements Drainage from the parking lot serving the apartments located at 3727 Foss Road, 3721 Foss Road, and 3713 Foss Road outletting to Mirror Lake. Water Reuse Retrofit Central Park Splash Pad NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that: 1. The Council will consider the improvement of such street and utilities in accordance with the report and the assessment of abutting property for a portion of the cost of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvements of $2,804,500. 2. A public hearing shall be held on such proposed improvements on the 27th day of March 2018, in the Council Chambers of the City Hall at 7:00 P.M. or as soon thereafter as possible, and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. 3. The City Clerk is hereby directed to cause a notice of the hearing on the proposed improvements to be published twice in the official newspaper at least one week apart and at least three days prior to the hearing. Adopted this 13th day of February, 2018. _____________________________ Hal Gray, Mayor Pro Tem ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 19 THIS PAGE LEFT INTENTIONALLY BLANK 20 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 18-019 A RESOLUTION DECLARING THE COST TO BE ASSESSED AND ORDERING PREPARATION OF THE PROPOSED ASSESSMENTS FOR THE 2018 STREET AND UTILITY IMPROVEMENTS WHEREAS, costs have been determined for the improvement of: Street & Utility Reconstruction MacAlaster Drive NE from 37th Avenue NE to the railroad tracks Foss Road from 37th Avenue NE to Chandler Drive NE Highcrest Road NE north of 37th Avenue NE Backyard Drainage Improvements Drainage from the parking lot serving the apartments located at 3727 Foss Road, 3721 Foss Road, and 3713 Foss Road outletting to Mirror Lake. Water Reuse Retrofit Central Park Splash Pad and the bid price for such an improvement is approximately $2,283,000. The total cost of the improvement with contingencies, engineering, legal, and administrative fees will be approximately $2,804,500. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that: 1. The portion of the cost of the proposed Street and Utility Improvement Project to be paid by the City is hereby declared to be approximately $1,853,500 and the portion of the cost to be assessed against benefited property owners is declared to be approximately $951,000. 2. Assessments shall be payable in equal annual installments extending over a period of 15 years, the first of the installments to be payable on or before the first Monday in 2019, and shall bear interest at the rate of 2 percent (2%) above the City’s borrowing rate at the time the bonds are issued. 3. The Consulting Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece, or parcel of land within the district affected, without regard to cash valuation, as provided by law, and the City Clerk shall file a copy of such proposed assessment in the office for public inspection. 4. The City Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted this 13th day of February, 2018. _____________________________ Hal Gray, Mayor Pro Tem ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 21 THIS PAGE LEFT INTENTIONALLY BLANK 22 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 18-020 A RESOLUTION CALLING A HEARING ON THE PROPOSED ASSESSMENTS FOR THE 2018 STREET AND UTILITY IMPROVEMENTS WHEREAS, by direction of the City Council of the City of St. Anthony Village, a proposed assessment of the cost of the following improvement has been prepared: Street & Utility Reconstruction MacAlaster Drive NE from 37th Avenue NE to the railroad tracks Foss Road from 37th Avenue NE to Chandler Drive NE Highcrest Road NE north of 37th Avenue NE Backyard Drainage Improvements Drainage from the parking lot serving the apartments located at 3727 Foss Road, 3721 Foss Road, and 3713 Foss Road outletting to Mirror Lake. Water Reuse Retrofit Central Park Splash Pad NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that: 1. A hearing shall be held on the 27th day of March 2018, in the City Council Chambers at 7:00 P.M., or as soon thereafter as possible, to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and shall state in the notice the total cost of the improvement. The Clerk shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Clerk, except that no interest shall be charged if the entire assessment is paid by November 30th of the assessed year. 4. The owner may, at any time thereafter, pay to the Finance Director the entire amount of the assessment remaining unpaid, with interest accrued to December of the year in which such payment is made. Such payment must be made before November 30th or the interest will be charged through December 31st of the succeeding year. Adopted this 13th day of February, 2018. _____________________________ Hal Gray, Mayor Pro Tem ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 23 THIS PAGE LEFT INTENTIONALLY BLANK 24 Building a legacy – your legacy. 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763‐541‐4800 Fax: 763‐541‐1700 Equal Opportunity Employer wsbeng.com S:\1Council Meetings\2018\02132018\LTR‐grant submittal coverletter.docx February 5, 2018 The Honorable Mayor, City Council and Staff c/o Mark Casey, City Manager City of St. Anthony Village 3301 Silver Lake Road NE St. Anthony Village, MN 55418‐1603 Re: Silver Lake Road Storm Sewer Improvements St. Anthony Village, MN WSB Project No. 02170‐420 Dear Honorable Mayor, City Council, and Staff: Following this letter is a resolution for your consideration at the February 13, 2018 Council Meeting. The resolution for your consideration is: A RESOLUTION AUTHORIZING THE FLOOD DAMAGE REDUCTION GRANT ASSISTANCE PROGRAM APPLICATION This resolution allows the City of St. Anthony Village to submit a grant assistance request for the Silver Lake Road Flood Improvements. This Flood Damage Reduction Grant Assistance Program Application will be submitted this month. The City will be working cooperatively with Ramsey County to improve flood protection for residents located east of Silver Lake Road. Homes located on Silver Lake Road, Penrod, Fordham, Foss, and 39th Avenue, will benefit from these improvements. If you have any questions, I will be present at the February 13, 2018 Council Meeting to discuss those with you or please call me at 763‐287‐7182. Sincerely, Todd E. Hubmer, PE City Engineer Attachments 25 THIS PAGE LEFT INTENTIONALLY BLANK 26 S:\1Council Meetings\2018\02132018\Resolution 18-021- FDR Grant.docx CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 18-021 A RESOLUTION AUTHORIZING THE FLOOD DAMAGE REDUCTION GRANT ASSISTANCE PROGRAM APPLICATION WHEREAS, the City of St. Anthony residents have endured repeated flooding near the intersection of Silver Lake Road and Silver Lane, WHEREAS, the City of St. Anthony and Ramsey County have completed a feasibility report to identify the options available to increase flood protection. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of St. Anthony Village that: The City of St. Anthony Village hereinafter referred to as “Authorized Official” acts as legal sponsor for the project contained in the Flood Damage Reduction Grant Assistance Program Application submitted February 2018, and that Authorized Official is hereby authorized to apply to the Minnesota Department of Natural Resource, hereinafter referred to a “State”, for funding of this project on behalf of the applicant. BE IT FURTHER RESOLVED that the Applicant has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate acquisition, maintenance and protection of the proposed project. BE IT FURTHER RESOLVED that the Applicant has not incurred any construction costs or has not entered into any written agreements to purchase property proposed by this project. BE IT FURTHER RESOLVED that the Applicant has not violated any Federal, State, or local laws pertaining to fraud bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of the application by the State, the Authorized Official may enter into an Agreement with the State for the above-referenced project, and that the Applicant certifies that it will comply with all applicable laws and regulations as stated in the contract agreement. NOW, THEREFORE BE IT RESOLVED that City Manager, Mark Casey, is hereby authorized to execute such Agreements as are necessary to implement the project on behalf of the Applicant. Adopted this 13th day of February, 2018. _____________________________ Hal Gray, Mayor Pro Tem ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 27 THIS PAGE LEFT INTENTIONALLY BLANK 28 Information Sheet LED streetlights are durable, long-lasting and cost effective and can lead to enhanced public safety while delivering environmental advantages because they use less energy while delivering enhanced visible light. After completing pilot programs and a technical analysis of current products that meet our engineering requirements, we found mainstream LED streetlights to be of utility-grade quality and on par with the reliability standards we must maintain. Q. Will residents notice a difference compared to the existing lights? A. Yes. Old residential streetlight technology such as high pressure sodium has less efficient light pattern that causes glare and light trespass. New residential LED street lighting technology has a more efficient lighting pattern that reduces glare and focuses the light directly on the area to be lit (typically corners and mid-block locations). LEDs have better, broad spectrum lighting than traditional high pressure sodium cobra head-style streetlights which spill excessive yellowish-orange light away from the street and into neighboring yards and windows. Because existing poles are not being moved, any unlit areas between poles (corners and mid-block locations) are unchanged. However, due to the uniformity of the light from LEDs, the difference between lit and unlit areas is accentuated. All of our LED lighting is also “Dark Sky” compliant for backlight, uplight and glare. Dark sky is a designation given to outdoor lighting fixtures that meet the International Dark Sky Association’s requirements for reducing the waste of ambient light. LED Street Lighting Minnesota LED High Pressure Sodium LEDs have a more efficient lighting pattern that reduce glare and focus the light directly on the area to be lit. Before After Before After 29 Information Sheet xcelenergy.com | © 2016 Xcel Energy Inc. | Xcel Energy is a registered trademark of Xcel Energy Inc. | 16-09-501 Minnesota LED Street Lighting Q. What is the purpose of residential street lighting? A. Residential street lighting is different than downtown or highway street lighting in that it’s meant to provide sufficient guidance for pedestrians and vehicle traffic along residential streets by illuminating corners and mid-block locations. In a downtown area, lighting uniformity plays an important role due to the high volume of pedestrian and vehicle traffic and to enhance the visibility of buildings and storefronts. In highway lighting, particularly near interchanges, exits or roundabouts, lighting uniformity is also important. Q. A re the new lights as bright as the old lights? A. Yes. The light output (lumens) of the new LEDs is equivalent to that of the old HPS lights. Q. How will the program work? A. Our crews and contractors will install LED replacements for Xcel Energy-owned HPS cobrahead lights on the existing streetlight rate at the 100W, 150W, 250W and 400W equivalent levels. Xcel Energy will pay all costs associated with the retrofits, including removal and salvage of old lights and installation of the new LED fixtures. There are no costs to communities for this replacement. We will also offer LEDs for new construction projects in the same sizes. Q. How will the new LED rate compare to current rates? A. Municipal customers could save four to seven percent on their average monthly streetlight bill. Q. What services does the LED Street Lighting rate include? A. Our LED Street Lighting rate is a simple modification of the current streetlight rate structure with which customers are familiar. Q. Will there be an up-front charge? A. No. We will be able to implement this program with no up-front charge to customers. Q. When will the work take place? A. T he installation of LED streetlights began in Minnesota September 2016 and will continue for 2 1/2 years. For further information we also encourage you to visit xcelenergy.com/LEDStreetLighting. 30 St. Anthony Village Snow and Ice Control Forecast •7 Day •2 Day •24 Hours •Communicate with other local municipalities •Radar •Local newscasts 31 Public Notification •New in 2018, the public can sign up for email and/or text notification of when city plows will be clearing roads •Plowing notifications will be posted on the website and social media Pre-wet with Salt Brine •F-250 flatbed pickup truck with 300 gallon tank and spray bar •24 hours before event •23% saltwater brine solution •Mix 200 pounds of salt per 300 gallons of water •100-200 gallons per event 32 Plowing Main Roads •Begin plowing 30 minutes prior to end of event •Routes are run with four single axle plow trucks in teams of two •Routes are divided into two primary zones; 33rd Ave NE divides the north and south routes •Parking lots at City Hall, Police Department, Fire Department, and SAV High School & Wilshire Park Elementary Plowing Residential Streets and Sidewalks •Follows completion of main roads •Four single axle plow trucks-routes are divided into four quadrants of the City •Two sidewalk machines-routes are divided into 2 zones •Cul-de-sacs, alleys, and short roads are cleared with 2-ton and 1-ton pickup trucks •Completion generally takes 2-3 hours 33 Questions 34 St. Anthony Village Liquor Operations Sunday Sales Report February 13, 2018 How Are Sunday Sales? •July 2, 2017 •Sales are what we believed they would be. •Business has been spread out over 7 days. •The ability to purchase alcohol on Sundays did not create new consumers, it provided convenience. 35 Sunday Sales •Top Selling Sundays: New Year’s Eve Christmas Eve Super Bowl Sunday July 2nd Labor Day •Sales on Sunday compare to the amount of decreased sales on Saturday. •We are open tomorrow, we are always open tomorrow! St. Anthony Village Liquor Operations Ways to Connect February 13, 2018 36 Ways to Connect •Website www.savmn.com History of Liquor Operations Monthly Specials Product Requests Email Club/Push Notifications Calendar of Events Contact us •Facebook •Phone Call •Stop in and see us! 37 THIS PAGE LEFT INTENTIONALLY BLANK Date Type Staff Present February 27 Regular Administration Annual Report Adoption of Strategic Plan City Council City Manager March 5 Special 5:30 p.m.Joint Meeting with Park Commission City Council City Manager March 13 Regular Planning Commission Items from February Presentation from Ramsey County Sheriff Jack Serier Liquor Annual Report Fire Annual Report Liquor License Renewals GreenCorp Member application-resolution 2018 Planning Commission Work Plan-(motion only) City Council City Manager Fire Dept Liquor Op Manager March 26 Special 5:30 p.m.Joint Meeting with Planning Commission City Council City Manager March 26 Special 7:00 p.m.Worksession City Council City Manager March 27 Regular 2018 Street Project Public Hearing, Order Improvements, Adopt & Confirm Assessments, Award Contract for Construction, Call for Sale of GO Bonds Police Annual Report Order Feasibility Report for 2019 Street Project City Council City Manager Police Dept City Engineer April 10 Regular Planning Commission Items from March Quarterly Donations & Grants Public Works Annual Report City Council City Manager Public Works Director April 24 Regular Arbor Day Proclamation 1st Quarter Goals Update Spirit of St. Anthony Award 2018 Street Project Approve Sale of Bonds Res-Approving Draft Comp Plan & Authorizing Adjacent Community Review Finance Annual Report Public Hearing-Budget Calendar Students in Governement Presentation City Council City Manager City Engineer City Planner Finance Director May 8 Regular Planning Commission items from April Chamber of the Year and Business of the Year City Council City Manager May __Special 5:00 p.m.Tour of the City City Council City Manager FUTURE COUNCIL AGENDA ITEMS 2018 39 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS May 22 Regular Salo Park Concert Series Insurance Renewal Tort Limits - Consent Approval of 2019 Street & Utility Recon Feasibility Study & Order Final Plans and Specs Preliminary Approve Comp Plan Update and Authorize Submission to Met Council- Resolution City Council City Manager City Engineer May 29 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager June 12 Regular Planning Commission Items from May City Council City Manager June 26 Regular Audit Presentation City Council City Manager Finance Director July 10 Regular Planning Commission items from June Quarterly Donations & Grants Quarterly Goals Update City Council City Manager July 24 Regular Night to Unite Presentation Night to Unite Proclamation Liquor Operations Mid Year Report VillageFest Presentation City Council City Manager Police Chief Liquor Op Mgr July 31 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager August 28 Regular Budget Presentation City Council City Manager Finance Director September 11 Regular Planning Commission items from August Commissioner Mary Jo McGuire 2019 Preliminary Operating Budget and Levy-Public Hearing Kiwanis Peanut Day City Council City Manager Finance Director September 25 Regular Fire Prevention Presentation City Council City Manager Fire Dept October 9 Regular Planning Commission items from September Quarterly Donations & Grants Certification of Delinquent Utility Accounts-Consent Agenda Certification of Delinquent Waste Hauler Accounts-Consent Agenda City Council City Manager 40 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS October 23 Regular City Council City Manager October 30 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager November 27 Regular Fire Prevention Poster Winners Water Conservation Poster Winners 2nd Reading Water, Sewer, & Stormwater City Council City Manager Fire Dept Public Works Director December 11 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2019 City & HRA Budgets and Final Property Tax Levy -Public Hearing Final Reading Water, Sewer, & Stormwater 2019 Fee Schedule 2019 Street Project Approve Plans & Specifications, Authorize Advertisement for Bids City Council City Manager Finance Director City Engineer December 26 Regular City Council City Manager January 8 Regular Planning Commission items from December Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants City Council City Manager January__Special 9:00 a.m.Goal Setting City Council City Manager Dept Heads January__Special 8:30 a.m.Goal Setting City Council City Manager Dept Heads January 22 Regular 2019 Parks Commission Work Plan- (motion only) City Council City Manager February 12 Regular Planning Commission items from January 2019 Street Project Call for Hearing on Improvements, Call for Hearing on Assessments, Order Preparation of Assessments Snow Plowing presentation City Council City Manager City Engineer Public Works Director 2019 41 ( � �- --§ Q > \ k ( ± CD / � » x \ / a / � \ � � » ) » E k § \ ) , CD§ � «=7 rD � / 0 / \ $rn §n � . k�Ii2 � - 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