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Home My WebLink AboutCC PACKET 02272018 If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612-782-3313 or email city@savmn.com. People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure. Call to Order. Pledge of Allegiance. Roll Call. Consideration, discussion, and possible action on all of the following items: I. Approval of the February 27, 2018, City Council Meeting Agenda. (action requested.) II. Proclamations and Recognitions. III. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A. Approval of February 13, 2018, City Council meeting minutes. (pp.1-6) B. Licenses and Permits. (pp.7) C. Claims. (pp.9-11) IV. Public Hearing. V. Reports from Commission and Staff. VI. General Business of Council. A. 2018 Strategic Plan. (motion only) Mark Casey, City Manager presenting. (pp.13-18) B. Resolution 18-022 a resolution Adopting the City of St. Anthony Federal Funds Procurement Policy. Mark Casey, City Manager presenting. (pp.19-31) C. St. Anthony Administration Department Annual Report. (no action requested) Mark Casey, City Manager presenting. (pp.33-50) D. City of St. Anthony American With Disabilities Act (ADA) Accommodations (no action requested) Mark Casey, City Manager presenting. (pp.51-52) VII. Reports from City Manager and Council members. VIII. Community Forum Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, CITY OF ST. ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA FEBRUARY 27, 2018 7:00 p.m. If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612-782-3313 or email city@savmn.com. People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and livable community, a walkable village, which is sustainable, safe and secure. but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. IX. Information and Announcements X. Adjournment. CITY OF ST. ANTHONY 1 CITY COUNCIL REGULAR MEETING MINUTES 2 FEBRUARY 13, 2018 3 4 CALL TO ORDER. 5 6 Mayor Pro Tem Gray called the meeting to order at 7:00 p.m. 7 8 PLEDGE OF ALLEGIANCE. 9 10 Mayor Pro Tem Gray invited the Council and audience to join him in the Pledge of Allegiance. 11 12 ROLL CALL. 13 14 Present: Mayor Pro Tem Gray; Councilmembers Jenson, Randle, and Stille. 15 Absent: Mayor Faust 16 Also Present: City Manager Mark Casey 17 18 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 19 ITEMS. 20 21 I. APPROVAL OF FEBRUARY 13, 2018 CITY COUNCIL MEETING AGENDA. 22 23 Motion by Councilmember Jenson, seconded by Councilmember Stille, to approve the City 24 Council Meeting Agenda of February 13, 2018 as presented. 25 26 Motion carried 4-0. 27 28 II. PROCLAMATIONS AND RECOGNITIONS - NONE. 29 30 31 III. CONSENT AGENDA.32 33 A.Approval of January 23, 2018, City Council Meeting Minutes.34 B.Licenses and Permits.35 C.Claims.36 37 Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve the Consent 38 Agenda items. 39 40 Motion carried 4-0. 41 42 IV. PUBLIC HEARINGS - NONE.43 44 V. REPORTS FROM COMMISSION AND STAFF - NONE. 45 46 VI. GENERAL BUSINESS OF COUNCIL.47 48 1 City Council Regular Meeting Minutes February 13, 2018 Page 2 A. Resolution 18-018; a Resolution Calling a Hearing for the 2018 Street and Utility 1 Improvement Project. 2 3 City Engineer Hubmer summarized the three resolutions before City Council this evening. A 4 Resolution Calling for a Hearing for the 2018 Street and Utility Improvement Project setting a 5 public hearing on March 27, 2018. Mr. Hubmer showed the project location being Macalester 6 Drive (37th Avenue NE to RR tracks); Foss Road (37th Avenue NE to Chandler Dr); and 7 Highcrest Road (37th Avenue NE to terminate). Some erosion Improvements will also be done 8 and the location was indicated on a drawing. Central Park Water Reuse Retrofit will also be 9 done. The low bidder from the six bids received was Kuechle Underground for $2,282,930.11. 10 Mr. Hubmer reviewed the project costs/funding breakdown. The total of special assessments is 11 $951,000 and City Costs of $1,853,500 for a project total of $2,804,500. 12 13 Mr. Hubmer showed the assessed parcels on a drawing and reviewed the project schedule. 14 Residents can sign up to receive weekly email updates and notifications regarding the 2018 15 Street & Utility Improvement Project by visiting the project webpage located under the 16 “Projects” tab on the City’s website at http://www.savmn.com. 17 18 Councilmember Stille asked if the splash pads will be closed during the project with the Central 19 Park Water Reuse Retrofit. Mr. Hubmer stated there may be a brief time the splash pads may be 20 closed which will be communicated to the residents. Councilmember Stille asked how many 21 parcels will be assessed for the Mirror Lake Erosion Improvements and Mr. Hubmer responded 22 it would be assessed to five parcels (three property owners). Mr. Hubmer indicated the location 23 of the five parcels. 24 25 Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve Resolution 26 18-018; a Resolution Calling a Hearing for the 2018 Street and Utility Improvement Project. 27 28 Motion Carried 4-0. 29 30 B. Resolution 18-019; a Resolution Declaring the Cost to be Assessed and Ordering 31 Preparation of Proposed Assessment. 32 33 City Engineer Hubmer reviewed this resolution declares the amount to be assessed to be 34 approximately $951,000. 35 36 Motion by Councilmember Randle, seconded by Councilmember Jenson, to approve Resolution 37 18-019; a Resolution Declaring the Cost to be Assessed and Ordering Preparation of Proposed 38 Assessment. 39 40 Motion Carried 4-0. 41 42 C. Resolution 18-020; a Resolution Calling a Hearing on the Proposed Assessments for the 43 2018 Street and Utility Improvement Project. 44 45 2 City Council Regular Meeting Minutes February 13, 2018 Page 3 City Engineer Hubmer reviewed this resolution setting an assessment hearing for March 27, 1 2018. 2 3 Motion by Councilmember Jenson, seconded by Councilmember Stille, to approve Resolution 4 18-020; a Resolution Calling a Hearing on the Proposed Assessments for the 2018 Street and 5 Utility Improvement Project. 6 7 Motion Carried 4-0. 8 9 D. Resolution 18-021; a Resolution Authorizing the Flood Damage Reduction Grant 10 Assistance Program Application for Silver Lake Road. 11 12 City Engineer Hubmer reviewed this resolution allows the City of St. Anthony Village to submit 13 a grant assistance request for the Silver Lake Road Flood Improvements. This Flood Damage 14 Reduction Grant Assistance Program Application will be submitted this month. The grant would 15 cover 50% of the cost. 16 17 Councilmember Stille asked if the work done at Mirror Lake helped this and Mr. Hubmer stated 18 not in this area. Mr. Hubmer stated the amount of the grant requested is between $370,000 and 19 $380,000. 20 21 Councilmember Jenson asked how long it would take for the funding to be available and Mr. 22 Hubmer stated he did not know as there are many considerations. 23 24 Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve Resolution 25 18-021; a Resolution Authorizing the Flood Damage Reduction Grant Assistance Program 26 Application for Silver Lake Road. 27 28 Motion Carried 4-0. 29 30 E. Update on St. Anthony/New Brighton LED Lighting Project/Xcel Energy Residential 31 Street Lighting Upgrade. 32 33 Public Works Director, Jay Hartman provided City Council with an update on the LED Street 34 Lighting. He reviewed an information sheet provided by Xcel Energy. Mr. Hartman noted 35 residents will notice a difference compared to the existing lighting. The purpose of residential 36 street lighting, brightness of the new lights, how the program works, how LED rates compare to 37 current rates, services included, up front charges, and when the work would take place were 38 reviewed. Mr. Hartman noted a year ago Council approved going out for bids on this project in 39 cooperation with New Brighton for Silver Lake Road. Mr. Hartman described the first segment 40 that was completed and the plan for the second segment. In this segment 25-foot poles will be 41 installed. 42 43 Mr. Hartman summarized a meeting held with Xcel Community Development regarding the 44 conversion plan for St. Anthony. The new LED lights will provide more of a downward light. 45 3 City Council Regular Meeting Minutes February 13, 2018 Page 4 The savings to the City would be 4-7% annually on energy savings. There are 240 lights to be 1 converted. The project should be completed by the end of February as it has already started. 2 3 Councilmember Stille reminded the residents this is an Xcel project rather than a City project. 4 5 Mr. Hartman stated the City received an award for the AOP Water Treatment plant. 6 Councilmember Jenson stated this project only took one and a half years to complete. Mayor Pro 7 Tem Gray thanked City Staff for their work on the AOP plant. 8 9 F. Snow and Ice Control Policies and Procedures. 10 11 Public Works Director Jay Hartman and Public Works Superintendent Jeremy Gumke presented 12 a power point reviewing St. Anthony Village Snow and Ice Control policies and procedures. 13 There are approximately 15 city-wide plowings done in a typical year. The procedures were 14 explained by Mr. Gumke in detail. Mr. Casey reviewed the public notification 15 16 Councilmember Jenson asked when plowing starts and Mr. Gumke stated the trucks are deployed 17 about 30 minutes before the anticipated end of the snow event. The whole operation takes 4-5 18 hours. 19 20 Councilmember Stille stated there was just a major event that kept going and going. Mr. Gumke 21 stated the January 16 was one of the largest snow events that occurred in many years. There were 22 two full city clean-ups done after that event. 23 24 Mayor Pro Tem asked that this presentation be put on the website. Mr. Casey stated all 25 presentations can be found on the website. 26 27 G. Update on Sunday Liquor Sales. 28 29 Liquor Operations Manager Mike Larson and Assistant Liquor Operations Manager Kevin 30 Morelli provided a power point presentation update of the Sunday Liquor Sales. 31 32 Councilmember Stille stated the Sunday convenience sales are not a surprise. The stores are 33 profitable. The Sunday sales should continue to be monitored. 34 35 H. Ways to Connect with Liquor Operations. 36 37 Liquor Operations Manager Mike Larson and Assistant Liquor Operations Manager Kevin 38 Morelli provided a power point presentation showing Ways to Connect with St. Anthony Village 39 Liquor Operations. Mr. Morelli is responsible for the beer selection at the stores. 40 41 The website is www.savmn.com and connections can also be made via Facebook, Phone Calls or 42 on-site visits. 43 44 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 45 46 4 City Council Regular Meeting Minutes February 13, 2018 Page 5 Mr. Casey reported on Monday, February 26, will be the public hearing for the redevelopment of 1 Lowry Grove. All information is available on the City’s website. 2 3 Councilmember Jenson stated on January 29, he attended the St. Anthony Fire Department 4 Retirement Fund Meeting. The fund is fully funded. 5 6 Councilmember Stille stated on January 25, he attended the 50th Anniversary Celebration of the 7 Met Council. He also attended on January 26, he attended the LMC Leadership Conference. 8 February 1, he attended a Community Services Meeting. 9 10 Councilmember Randle stated on January 31, he attended the St. Anthony Family Services 11 Collaborative. There will be an Open House hosted by the Police Department to Introduce the 12 Collaborative Reform Work Plan on February 22 at 6:30 p.m. in Council Chambers. 13 14 Mayor Pro Tem Gray stated on February 1, he attended the North Suburban Communications 15 Commission Access Corporation Meetings. Council has talked about doing Coffee with the 16 Council. The dates will be listed in the Spring Newsletter. Staff will also be included. More 17 details will be forthcoming. 18 19 VIII. COMMUNITY FORUM. 20 21 Ms. Erin Jordahl-Redlin, 3012 Armor Terrace, commented on the City’s goal setting meeting 22 and community participation in the meeting. She suggested community participation be 23 facilitated in the goal setting meeting. There needs to be new voices and ideas expressed. The 24 goal setting meeting needs to be held in St. Anthony. She heard the Council was in violation by 25 having the meeting outside of St. Anthony. 26 27 Ms. Lona Doolan, 3511 Harding Street, stated she would like to comment on the goal setting 28 meeting. She attended the January 23, Council Meeting where Councilmembers stated 29 disappointment about the Star Tribune article which didn’t focus on what was accomplished 30 during the meeting. The City leaders need to provide that information to the residents. She stated 31 she would like updates on some of the agenda items from the goal setting meeting. She feels this 32 information needs to be communicated. 33 34 Ms. Mel Chaput, 3537 Coolidge Street, attended the goal setting meeting. She was glad she did 35 so. She learned a lot. She was impressed with the positive ways the Council worked together. 36 There was no opposing dialogue. Everyone appeared to be on the same page. She suggested 37 Council get resident input prior to the meeting. If people are invited and are able to participate 38 there is a lot less criticism. A meeting open to the public needs to be held within the City. Ms. 39 Chaput noted she was disappointed to see Councilmember Gray’s reaction to the point of anger 40 during the Council Meeting regarding the goal setting meeting. 41 42 Mayor Pro Tem Gray stated he was disappointed but not angry that what the Council had for 43 lunch and had cloth napkins was reported in the newspaper. She thanked the speakers for their 44 suggestions. 45 46 5 City Council Regular Meeting Minutes February 13, 2018 Page 6 Councilmember Stille stated there are many suggestions and Council listens all year long. The 1 goal setting meeting is a time for Council to discuss suggestions received from residents. 2 3 Mayor Pro Tem Gray stated the Open Meeting Law is a good law. The Legislature makes the 4 law but doesn’t follow it. 5 6 Councilmember Stille noted during the goal setting meeting no decisions are made. 7 8 Mr. Perry Thorvig stated an official challenge to the Open Meeting Law has been filed and 9 Council has received a copy of that filing. He asked how the Council will respond to the State of 10 Minnesota. Mr. Casey stated there was a request for some questions to be answered. The 11 responses are being prepared and will be reviewed by the City Attorney and submitted by the end 12 of the day February 14. Mr. Thorvig asked when residents will have a chance to look at the 13 response. Mr. Casey suggested anyone wanting a copy should email him and he will send it out. 14 15 Ms. Mary Jackson, 3605 37th Avenue stated she was happy to hear about the snow and 16 maintenance policy. She would like to see the City do a comprehensive review of ADA 17 applications. She would like the ADA coordinator’s name and contact information be put on the 18 City’s website and grievance procedures. There does not seem to be a vehicle for filing 19 grievances. She would like to have on the website the rights under ADA. She reported on 20 Highcrest Road across from the high school the sidewalk has been completely wiped out. That is 21 an ADA issue. 22 23 IX. INFORMATION AND ANNOUNCEMENTS – NONE. 24 25 X. ADJOURNMENT. 26 27 Mayor Pro Tem Gray adjourned the meeting at 8:20 p.m. 28 29 Respectfully submitted, 30 Debbie Wolfe 31 TimeSaver off Site Secretarial, Inc. 32 33 34 35 Mayor 36 ATTEST: 37 City Clerk 38 39 6 Saint Anthony Village DATE: February 27, 2018 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: General Contractors Licenses: Classic Construction of Cedar MN, East Bethel, MN Mechanical Licenses: Capital City Heating & AC, St Paul, MN Erickson Plumbing Heating Air Electrical, Blaine, MN Pronto Heating & AC, Edina, MN St Cloud Refrigeration, St Cloud, MN Thomas Boehm Heating & Air, St Paul, MN Twin City Fireplace and Stone, Edina, MN Rental License: Applicant: Vicki Elliott Location: 3404 Silver Lake Rd NE Temporary Liquor License: Applicant: St. Charles Borromeo School Location: 2727 Stinson Blvd. Date: April 21, 2018 Parks Special Event Beer Permit: Applicant: Stella Sola Location: Central Park Date: May 18, 2018 7 THIS PAGE LEFT INTENTIONALLY BLANK 8 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 2/9/2018 - 2/28/2018 Feb 21, 2018 05:23PM Vendor Number Payee Check Number Check Issue Date Amount 12180 ARVIG CONSTRUCTION 93 02/28/2018 249.00 10252 CENTERPOINT ENERGY 94 02/28/2018 5,064.51 10326 COMMERS CONDITIONED WATER 95 02/28/2018 108.75 11186 PAETEC 96 02/28/2018 204.93 11740 XCEL ENERGY 97 02/28/2018 25,840.52 10710 ICMA RETIREMENT TRUST 34404 02/09/2018 1,675.00 11792 INTERNATIONAL UNION LOCAL #49 34405 02/09/2018 414.00 11793 LAW ENFORCEMENT LABOR SERVICES 34406 02/09/2018 833.00 10002 LOCAL UNION IAFF #3486 34407 02/09/2018 357.30 12594 MINNESOTA POLLUTION CONTROL AGENCY 34408 02/15/2018 400.00 1118 56 BREWING 34409 02/28/2018 210.00 1121 ABLE SEED HOUSE + BREWERY 34410 02/28/2018 398.00 10039 AIRGAS USA LLC 34411 02/28/2018 323.04 10054 ALLIANCE MECHANICAL 34412 02/28/2018 981.00 10098 ARAMARK 34413 02/28/2018 477.99 1100 ARTISIAN BEER COMPANY 34414 02/28/2018 7,879.59 10116 ASPEN WASTE SYSTEMS INC 34415 02/28/2018 151.14 11969 BARBARA SCHNEIDER FOUNDATION 34416 02/28/2018 1,600.00 10159 BEISSWENGER'S 34417 02/28/2018 1.59 1013 BELLBOY CORPORATION 34418 02/28/2018 2,663.59 1014 BELLBOY CORPORATION 34419 02/28/2018 220.15 10162 BEN SAEFKE PHOTOGRAPHY 34420 02/28/2018 15.00 1035 BERNICK'S BEVERAGE & VENDING 34421 02/28/2018 5,152.79 2009 BLACK STACK BREWING 34422 02/28/2018 1,098.00 8544 BOURGET IMPORTS 34423 02/28/2018 479.50 10186 BOYER TRUCKS LAUDERDALE 34424 02/28/2018 83.83 1018 BREAKTHRU BEVERAGE MN BEER 34425 02/28/2018 10,117.02 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 34426 02/28/2018 3,684.09 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 34427 02/28/2018 2,458.31 2014 BROKEN CLOCK BREWING 34428 02/28/2018 270.00 1114 CANNON RIVER WINERY 34429 02/28/2018 144.00 1017 CAPITOL BEVERAGE SALES 34430 02/28/2018 10,249.75 10252 CENTERPOINT ENERGY 34431 02/28/2018 286.86 10263 CENTURYLINK 34432 02/28/2018 1,108.35 10293 CITY OF ROSEVILLE 34433 02/28/2018 1,396.89 10306 CITY WIDE WINDOW SERVICE INC 34434 02/28/2018 85.92 10307 CIVIC SYSTEMS, LLC 34435 02/28/2018 9,180.00 1010 CLEAR RIVER BEVERAGE COMPANY 34436 02/28/2018 379.80 10338 CONNELLY ELECTRONICS 34437 02/28/2018 13,740.87 1042 CRYSTAL SPRINGS ICE 34438 02/28/2018 304.46 10362 CRYSTEEL TRUCK EQUIPMENT 34439 02/28/2018 169.46 10417 DISCOUNT STEEL, INC.34440 02/28/2018 52.92 10431 DOOR SERVICE COMPANY 34441 02/28/2018 19,962.00 10432 DORSEY & WHITNEY 34442 02/28/2018 35,881.75 10508 FERGUSON WATERWORKS 34443 02/28/2018 170.16 1030 FLAHERTY'S HAPPY TYME COMPANY 34444 02/28/2018 114.00 8545 FLAT EARTH BREWING COMPANY 34445 02/28/2018 108.00 10526 FLEETPRIDE 34446 02/28/2018 56.52 10550 G & K SERVICES INC 34447 02/28/2018 1,089.75 10573 GOODIN COMPANY 34448 02/28/2018 33.70 1032 GRAPE BEGINNINGS, INC.34449 02/28/2018 298.00 10624 HAWKINS, INC 34450 02/28/2018 3,931.92 10641 HENN CNTY CHIEFS OF POLICE ASN 34451 02/28/2018 280.00 Auto Pay Auto Pay Auto Pay Auto Pay Auto Pay 9 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 2/9/2018 - 2/28/2018 Feb 21, 2018 05:23PM Vendor Number Payee Check Number Check Issue Date Amount 10642 HENN CNTY INFO TECH DEPT 34452 02/28/2018 3,093.26 10651 HENNEPIN COUNTY MEDICAL CENTER 34453 02/28/2018 125.00 1019 HOHENSTEIN'S, INC 34454 02/28/2018 4,657.82 10684 HOME DEPOT CREDIT SERVICES 34455 02/28/2018 281.00 2013 INBOUND BREWCO 34456 02/28/2018 870.00 1027 INDEED BREWING COMPANY 34457 02/28/2018 1,665.80 10733 INSTRUMENTAL RESEARCH, INC.34458 02/28/2018 90.00 11754 INTEGRATED LOSS CONTROL, INC.34459 02/28/2018 598.00 1016 JJ TAYLOR DISTRIBUTING 34460 02/28/2018 24,285.06 1102 JOHNSON BROTHERS 34461 02/28/2018 8,116.30 1004 JOHNSON BROTHERS LIQUOR CO.34462 02/28/2018 3,452.97 1005 JOHNSON BROTHERS LIQUOR COMPANY.34463 02/28/2018 7,840.19 1006 JOHNSON BROTHERS LIQUOR COMPANY.34464 02/28/2018 6,063.80 1044 JOHNSON BROTHERS LIQUOR COMPANY.34465 02/28/2018 8,635.06 11830 JOHNSTON, BILL 34466 02/28/2018 125.00 2012 JUNKYARD BREWING 34467 02/28/2018 426.00 10797 KONICA MINOLTA BUSINESS 34468 02/28/2018 57.90 10816 LANGUAGE LINE SERVICES 34469 02/28/2018 15.60 10851 LILLIE SUBURBAN NEWSPAPER 34470 02/28/2018 155.88 10833 LMCIT %BERKLY RISK ADMIN CO 34471 02/28/2018 64,692.00 2010 LUPULIN BREWING 34472 02/28/2018 423.00 1022 M. AMUNDSON LLP 34473 02/28/2018 1,020.32 10874 MACQUEEN EQUIPMENT GROUP 34474 02/28/2018 252.88 11985 MANSFIELD OIL COMPANY 34475 02/28/2018 13,735.81 10939 MIDWAY FORD 34476 02/28/2018 113.00 2006 MODIST BREWING COMPANY 34477 02/28/2018 1,023.97 12441 MTI DISTRIBUTING INC 34478 02/28/2018 141.43 12111 NEW BRIGHTON FORD 34479 02/28/2018 55.19 1051 NEW FRANCE WINE COMPANY 34480 02/28/2018 880.00 11163 OFFICE DEPOT 34481 02/28/2018 145.31 1012 PAUSTIS & SONS 34482 02/28/2018 1,336.86 1001 PHILLIPS WINE & SPIRITS 34483 02/28/2018 1,776.58 1002 PHILLIPS WINE & SPIRITS 34484 02/28/2018 2,307.85 12502 PLANT & FLANGED EQUIPMENT, LLC 34485 02/28/2018 810.60 11241 POSTMASTER - MPLS BMEU 34486 02/28/2018 225.00 12311 PUCKETTS RECYCLING 34487 02/28/2018 40.00 11366 SAM'S CLUB 34488 02/28/2018 261.87 11407 SIGNAL SYSTEMS INC 34489 02/28/2018 50.85 11412 SIMPLEXGRINNELL 34490 02/28/2018 1,087.40 1024 SOUTHERN GLAZER'S OF MN 34491 02/28/2018 2,873.25 1008 SOUTHERN GLAZER'S OF MN 34492 02/28/2018 1,161.57 1026 SOUTHERN GLAZER'S OF MN 34493 02/28/2018 14,046.72 1036 SOUTHERN GLAZER'S OF MN 34494 02/28/2018 194.56 11466 ST. CLOUD STATE UNIVERSITY 34495 02/28/2018 830.00 2001 STEEL TOE BREWING 34496 02/28/2018 314.00 11502 STREICHER'S 34497 02/28/2018 5,540.00 12026 SUBURBAN RATE AUTHORITY 34498 02/28/2018 443.00 12493 TIRES PLUS ST ANTHONY 34499 02/28/2018 503.17 11586 TRACY PRINTING 34500 02/28/2018 452.00 11626 U.S. BANK (PURCHASING CARD)34501 02/28/2018 9,918.52 11637 UNITED ELECTRIC COMPANY 34502 02/28/2018 18.77 11674 VERIZON WIRELESS 34503 02/28/2018 340.31 11681 VIKING ELECTRIC SUPPLY INC 34504 02/28/2018 307.99 10 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3 Check Issue Dates: 2/9/2018 - 2/28/2018 Feb 21, 2018 05:23PM Vendor Number Payee Check Number Check Issue Date Amount 11682 VIKING INDUSTRIAL CENTER 34505 02/28/2018 180.09 1025 VINOCOPIA 34506 02/28/2018 865.71 11933 WIMACTEL INC 34507 02/28/2018 45.00 1034 WINE COMPANY/THE 34508 02/28/2018 834.45 1038 WINE MERCHANTS INC 34509 02/28/2018 2,318.87 11740 XCEL ENERGY 34510 02/28/2018 155.61 Grand Totals: 374,714.87 11 THIS PAGE LEFT INTENTIONALLY BLANK 12 2018 STRATEGIC PLAN City of St. Anthony Village THE TEAM City Council Planning Commission Chair City Staff City Consultants Guests 13 THE PROCESS Mission & Vision Thursday, January 11, 2018 9:00 a.m. to 11:00 a.m. Overview of 2017 Strategic Plan Strategic Initiatives 11:00 a.m. to Noon Opportunities Goals 2:15 p.m. to 4:00 p.m. Long Term Vision/Priorities Action Steps Friday, January 12, 2018 9:00 a.m. to 11:00 a.m. Building the Pyramid for 2018 THE PROGRESSION Annual Goal Setting Session Discussion City Council Adopts The Pyramid City Staff Assigned Action Items Updates to City Council Continual Information Gathering Continual Information Gathering 14 THE MISSION To be a progressive and welcoming Village that is walkable, sustainable and safe. THE ACCOMPLISHMENTS 15 THE METROPOLITAN COUNCIL Tara Beard, AICP, Housing Policy Analyst for the Metropolitan Council presented information on housing trends in St. Anthony and the region THE LONG TERM PRIORITIES 16 THE RADAR With the input of city staff department heads and city consultants presented trends and issues that will or could potentially affect the city. For example: Impact of Tax Reform DOJ Technical Assistance Squad Mobile Computer Aided Dispatch System (CAD) Advancements in Road Salt Application Technology THE PYRAMID On Friday, the Mayor, Council, City Manager, Department Heads and City Engineer review the ideas generated from the Thursday’s Long Term Vision/Priorities discussion. 17 THE STRATEGIC PLAN QUESTIONS? Thank You 18 REQUEST FOR COUNCIL CONSIDERATION Meeting Date: February 27, 2018 Resolution-Adoption of the City of Saint Anthony Federal Funds Procurement Policy OVERVIEW: In front of you this evening is a resolution authorizing the adoption of the City of Saint Anthony Federal Funds Procurement Policy (“FFP policy”). The FFP policy will only apply to procurements supported by Federal funds. A separate policy is necessary in order to be in compliance with Federal Regulations. The City’s general use purchasing policy contains many of these same requirements. Therefore this separate policy provides clarification between general requirements and Federal requirements. Staff believes this clarification will be useful in administration of Federal Grants. . 19 THIS PAGE LEFT INTENTIONALLY BLANK 20 City of St. Anthony Federal Procurement Policy PURPOSE To Assure that all City expenditures are lawful by satisfying the following: A. Public Purpose: As good stewards of public funds, City employees must use City funds for public purpose expenditures. B. Authority: There must be specific or implied authority for the expenditure in State Statute. Further, the expenditure must be authorized in accordance with the City’s annual budget process, or by budget amendment. C. Procedure: The expenditure must be properly approved by the City Council. D. This policy supersedes all previous federal purchasing policies and/or memos referencing procurement, travel or purchasing cards. OBJECTIVES This policy has the following objectives: A. To ensure that all City federal expenditures are lawful, as outlined in Section 1 of this policy. B. To ensure that taxpayer dollars provide goods and services as economically as possible. C. To establish uniform federal purchasing procedures for all City staff and across all departments. D. To ensure City federal expenditures are appropriately classified in the City’s financial records. E. To follow Minnesota Statute 471.345 Uniform Municipal Contracting law as it relates to the purchase of supplies, materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of real or personal property DECENTRALIZED PURCHASING The City of St. Anthony has a “decentralized” purchasing program where individual departments are responsible for making their own purchases. There are a few exceptions including the following: A. Technology (Hardware and Software). Authorized purchasers must consult with the Metro I‐Net or The Assistant to the City Manager prior to acquiring any hardware and/or software to ensure it is consistent with the Technology Plan. B. Vehicles. Authorized purchases must consult with the Public Works Director prior to acquiring vehicles and appurtenant equipment to ensure it is consistent with the maintenance resources. C. Building Maintenance. All building repairs and maintenance should be coordinated with the Public Works Director. D. Other. Significant volume of General office supplies, paper and stationery products, etc., consult with Finance Director. PURCHASE ORDERS Purchase orders may be used for any purchase, but requirements for their use are more specifically outlined in the authorization section of this policy. In instances where purchase orders are used, the following procedures are set forth: A. The vendor name, mailing address and contact information is required. B. A sufficient description and exact quantities of the respective purchase. C. A calculation of total cost, including applicable tax, shipping and handling charges. 1. In the instance where exact costs are not known, an estimate is acceptable. 21 2. In the instance where quotes were required, they should be attached. D. The source of funding and applicable expenditure code for the respective purchase. E. The purchase order shall be completed and signed prior to the respective purchase. A memorandum or electronic correspondence (such as email) that provides the same level of detail as a purchase order may be substituted in the purchasing process. UNIFORM MUNICIPAL CONTRACTING LAW The City will follow procedures as set forth in Minnesota Statute 471.345. Purchases should not be separated into smaller components in order to eliminate an authorization threshold requirement. Labor and materials may be separated to properly calculate sales tax. For the purchase of supplies, materials or equipment estimated to exceed $25,000, the City must consider the availability, price, and quality of the supplies, materials, or equipment available through the State of Minnesota’s cooperative purchasing venture (CPV) before purchasing through another source. The finance department will keep a list of all allowable CPV’s on file. Purchasing Guidelines Purchases up to $1,000 If the amount of the purchase is estimated to be less than $1,000, the purchase does not require quotations. Purchases over $1,000 and up to $10,000 If the amount of the purchase is estimated to be between $1,001 and $10,000, the purchase may be made through a cooperative purchasing agreement with another government entity or consortium. Quotes are optional and can be made on the open market and verbal. All quotations obtained should be documented and kept on file for a period of at least one year after their receipt. Purchases over $10,000 and up to $25,000 If the amount of the purchase is estimated to be between $10,001 and $25,000, the purchase may be made either upon quotation or a cooperative purchasing agreement with another government entity or consortium. If the purchase is made upon quotation it shall be based, so far as practicable, on at least two quotations of same or similar of comparable quality. All quotations obtained shall be kept on file for a period of at least one year after their receipt. Purchases over $25,000 and up to $100,000 If the amount of the purchase is estimated to exceed $25,000 but not to exceed $100,000, the purchase may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. Products or services quoted shall be the same or similar and of comparable quality from each vendor. The City must consider the availability, price and qualify of supplies, materials or equipment available through the state’s cooperative purchasing venture before purchasing from another source. All quotations obtained shall be kept on file for a period of at least one year after their receipt. 22 Purchases over $100,000 If the amount of the purchase is estimated to exceed $100,000, sealed bids shall be solicited by public notice in the manner and subject to the requirements of the law governing purchases by the municipality. The City must consider the availability, price and quality of supplies, materials or equipment available through the state’s cooperative purchasing venture before purchasing from another source. If a cooperative purchasing agreement is in place, bids are not needed. Additional Purchasing Guidelines for Federal Grant Programs For purchases under federal grant programs, two written quotes are needed for purchases greater than $3,500. Multiple price or rate quotations must be obtained from an adequate number of qualified sources (2 or more) for purchases greater than the micro‐purchase threshold (currently set at $3,500). (Ref. 2 CFR 200.320(b)). For all contracts for goods or services above the small purchase threshold, the City should document its review of the excluded parties list (https://www.sam.gov) to ensure that no tentative parties, suspended and/or debarred contractors are contracted with when using federal [or state] dollars. [Ref. 2 CFR 200.213] Contractors that apply or bid for an award exceeding $100,000 must file the certification required by the Byrd Anti‐Lobbying Amendment (31 U.S.C. 1352). All purchases for construction projects using federal dollars in excess of $2,000 are required to follow the Davis‐Bacon Act and related federal regulations concerning labor standards applicable to federally financed contractors. To ensure fair and open competition and include affirmative steps to assure that minority businesses, women’s enterprises and other disadvantaged businesses are solicited and used whenever possible per CFR 200.321 Exceptions The City may contract for the purchase of supplies, materials, or equipment without regard to the competitive bidding requirements of this section if the purchase is through the State of Minnesota’s cooperative purchasing venture or a national municipal association’s purchasing alliance or cooperative created by a joint powers agreement that purchases items from more than one source on the basis of competitive bids or competitive quotations. Other exceptions may include: professional services, insurance contracts, purchases from other government agencies, real estate, sole source vendors and others as defined by Minnesota Statute 471.345. Best Value Alternative. Minnesota Statute 412.311 allows the City to use a “Best Value” alternative instead of awarding the bid to the lowest responsible bidder. Ask your department manager to contact the City Attorney if you wish to use the Best Value alternative. AUTHORIZATION The City Manager is authorized to make or execute purchase contracts for routine services, equipment, supplies or commodities as authorized in the City’s annual budget. The City Manager may delegate authority to make purchases and execute documents for purchasing items or services, as long as the amount involved does not exceed the City Managers Authority. 23 The City Manager has delegated authority to the City’s department managers. A department manager, at their discretion, may delegate authority to staff for routine operational purchases. The following thresholds have been established to provide efficient procedures while still retaining effective oversight. Please see resolution #17‐1994 for a list of payments authorized without prior council approval. Purchases of less than $25,000 Budgeted: If the purchase is specifically outlined in the department budget, the respective department manager or their delegated purchaser is authorized to make the purchase, and purchase orders are not required. If the purchase is not in the department budget, a purchase order is required, and needs to be signed by the department manager making the purchase. If the purchase is not in the department budget and will result in a departmental budget overage, a purchase order is required, and needs to be signed by the department manager and the City Manager. The City Manager will provide a budget revision to Council for approval as part of the budget process. Purchases over $25,000 and up to $100,000 If the purchase is specifically outlined in the department budget, the respective department manager or their delegated purchaser is authorized to make the purchase, and purchase orders are required. If the purchase is not in the department budget, a purchase order is required, and needs to be signed by the department manager making the purchase and the City Manager. The City Manager will provide a budget revision to Council for approval as part of the budget process if the purchase will result in a budget overage for the department. Purchases over $100,000 If the purchase is specifically outlined in the department budget and the purchase is made through a cooperative purchasing agreement a purchase order is required, and needs to be signed by the department manager making the purchase and the City Manager. If bids are solicited for goods or services then acceptance of the selected bid must be presented to and approved by City Council before work commences on the project. Any subsequent change orders also require Council approval. ENFORCEMENT Department managers and all other supervisors are responsible for implementation of the policy. Employee reimbursement will be required for any purchases not in compliance with this policy. Non‐ compliance could result in disciplinary action as outlined in the Employee Handbook. BILLING Vendors should invoice the department or the City for the purchase. Vendors should not invoice an individual person. 24 Invoices may also be emailed to the finance department using email address AP@SAVMN.COM PAYMENT PROCEDURES In accordance with Minnesota Statute 471.425, the City has 35 days from receipt of the invoice to process payment. If an invoice is incorrect in any way, the City must notify the vendor within ten days of the date of receipt. Department managers are responsible for reviewing all aspects of the invoice and verifying the validity of the expenditure. The department manager is also responsible for providing information for the budget account coding so that expenditures are appropriately classified in the City’s financial records. The department manager will authorize the expenditure for payment by including a dated signature. Invoices and supporting documentation must be forwarded to Accounts Payable in a timely fashion. Payment requests received by Wednesday morning, will be processed and included in the packet to be approved at the upcoming City council meeting. Department managers should notify the Finance Department of any invoices in dispute and the dispute should be documented on the invoice or with a memorandum accompanying the invoice. Certain routine transactions as defined by the Finance Director are excluded from department manager review and approval. Such transactions may include, but are not limited to: payroll, employee benefits, workers compensation, and liability insurance and utility bills. All payments shall be summarized within a Claims List that will be presented to the City Council at their regularly scheduled meetings. The City Council will take action on the Claims List as part of the Consent Agenda. Once the Claims List has been approved by the City Council, the Finance Department will release payment to the vendor. In some instances, payments may need to be released prior to City Council approval. Such instances may include, but are not limited to: payroll, employee benefits, electronic funds transfer (EFT), construction permits, to receive early payment discounts or to avoid late penalties. Such payments will be authorized at the discretion of the Finance Director and will be presented to the City Council within the Claims List at the next scheduled regular City Council meeting. PROCUREMENT CARD See Appendix A TRAVEL See Appendix B EXPENSE REIMBURSEMENT Employee expense reimbursements (i.e. mileage), are to be submitted on claim voucher forms with supporting documentation and should be provided to the Finance Department. The procedures set forth in Appendix B of this policy will be followed for approval and payment. 25 CONFLICTS OF INTEREST Employees are required to provide notice to the Finance Director of any conflicts of interest prior to entering into transactions on behalf of the City. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediately family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has financial or other interest in or a tangible personal benefit from a firm considered for a contract (Minnesota Statute 471.87). ETHICS AND ACCEPTANCE OF GIFTS The officers, employees, and agents of the City must neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts unless in accordance with Minnesota Statue 471.87. EMERGENCY & DISASTER The City Attorney must be consulted with prior to making a purchase under this section. Under Minnesota’s Emergency Management Act (Minnesota Statute 12.37), the City has the authority to make purchases or enter into contracts during emergencies without following many of the, otherwise, normally required procedures. The Emergency Management Act defines an “emergency” (Minnesota Statute 12.03 sub3) as an unforeseen combination of circumstances that calls for immediate action to prevent a “disaster” from developing or occurring. The Emergency Management Act defines a “disaster” (Minnesota Statute §12.03 sub2) as a situation that creates an actual or imminent serious threat to the health and safety of persons, or a situation that has resulted or is likely to result in catastrophic loss to property or the environment, and for which traditional sources of relief and assistance within the affected are unable to repair or prevent injury or loss. In the event of an emergency or disaster, the City Council has granted authority to the City Manager to make the necessary special emergency purchase. At the next regular scheduled City Council meeting, the City Council will approve the respective purchase and will pass a resolution specifically referring to the special emergency and declaring the special emergency describing the reasons necessitating the immediate action for protection of the health, safety or welfare of its citizens. SOLE SOURCE PURCHASES Sole source purchases may be made if they comply with at least one of the following: A. Item or service under patent of copyright held by a single vendor and item or service possesses or has capabilities critical to use. B. Item or service possesses a unique function or capability critical in the use of the item or service and not available from any other sources. 26 C. The purchase is for equipment associated with use of existing equipment where compatibility is essential for integrity of results. D. The purchase is for replacement parts needed for repair of existing equipment where compatibility with equipment from the original manufacturer is paramount. E. The purchase is for accessories sought for enhancement of existing equipment where compatibility with equipment from the original manufacturer is paramount. F. The purchase is for technical services associated with the assembly, installation, or servicing of equipment of a highly technical or specialized nature. G. Additional item, service, or work required, but not known to have been needed when the original order was placed with vendor and it is not feasible or practicable to contract separately for the additional need. H. The purchase must match the existing piece or brand of equipment and is only available from one vendor. Sole source purchases must still follow the purchase process required based on the amount being purchased. For example, if the purchase is expected to exceed $100,000, a competitive bidding process must be followed even if the expectation is that only one bid will be received. 27 APPENDIX A: FEDERAL PROCURMENT CARD USE POLICY USE OF PROCUREMENT CARDS The City has authorized the use of procurement cards (Pcard) under Minnesota Statute §471.382 by City employees to make purchases on behalf of the City. Procurement Cards are defined as: Retail store issued purchasing cards or credit cards. AUTHORIZATION The City of St. Anthony will provide Pcards to Departments that show a business reason for usage of one. The Pcard will be issued in the employee’s name. As a delegate of the City Manager, only a department managers may request a Pcard for staff having a business reason for its usage. Employees that are not authorized account holders, shall not retain Pcard information or make purchases using a City issued Pcard without prior approval from an authorized account holder. The City’s Finance Department shall be responsible for the maintenance of the City Pcard, including account maintenance, setting purchase limits, authorizing use of physical cards, etc. USERS All employees authorized to use a City Pcard are required to sign a Pcard user agreement form: Employee purchase card agreement which will be retained on file by the Finance Department. The Pcard user agreement also needs to be signed by the applicable department manager. The terms of the Pcard user agreement form are considered a part of this policy. Upon termination of employment with the City, the City issued Pcard must be returned to the City Accountant on or before the employee’s last day of employment. If Pcard is lost or stolen, the cardholder must contact card member services and cancel the card immediately. The cardholder must also notify the Assistant Finance Director and/or the City Accountant. The cardholder issued in one’s name must only be used by that individual. The Finance Department must be notified immediately of any problems, issues or discrepancies an employee has with the use of the City Pcard. Personal use of the City issued Pcard is prohibited. Purchases that do not comply with City policies, or that are not approved by the City Council, may become the personal responsibility of the card holder and/or purchaser. Improper use of the Pcard may result in disciplinary action as outlined in the City’s Personnel Policy. PURCHASES Each card holder will be responsible for ensuring that purchases made with their card comply with Minnesota Statutes, the City’s Procurement Policy, and this Pcard Use Policy. 28 In any instance where a product or service purchased with a City issued Pcard is returned or canceled the transaction must be refunded to the Pcard account. DOCUMENTATION The billing statement from the Pcard issuer does not contain sufficient information to document a purchase made. Appropriate documentation is required for all purchases to verify compliance with this policy and the City’s Purchasing Policy. A copy of the invoice or receipt for payment must be included to verify the amount charged on the card. Receipts from vendors that only list the total charged are not considered sufficient documentation. The receipt must identify all products or services purchased, shipping charges, and sales tax. A printed confirmation of an internet purchase may be sufficient to comply with this requirement. If an invoice is not immediately available, the invoice must be forwarded to the Finance department when it becomes available and additional documentation must accompany the original charge. The City will not be responsible for interest charges accruing as a result of untimely submission of Pcard receipts. Department managers are responsible for reviewing all aspects of the receipts and verifying the validity of the expenditure. The Department manager is also responsible for providing information for the budget account coding so that expenditures are appropriately classified in the City’s financial records. The Department manager will authorize the expenditure for payment by including a date and signature (or initials). REVIEW AND PAYMENT All Pcard statements will be reviewed by the Finance Department for compliance with this policy and to ensure all charges have been accounted for. Additional documentation may be requested from a card user to ensure compliance with this policy and the City’s Federal Purchasing Policy. The City will not use the Pcard account for carrying debt, and payment of the entire outstanding balance of City issued Pcards will typically be made through the City’s normal vendor payment process. The Finance Director reserves the right to pay the Pcard bill outside the normal vendor payment process if necessary to avoid finance charges. CASH WITHDRAWALS No employee of the City shall use the City Pcard to access an ATM for cash withdrawals, with the exception of cash needs due to a defined emergency or disaster. VENDOR CHARGE ACCOUNTS The City has established charge accounts with a handful of vendors to expedite the purchasing process with those respective vendors. These accounts may or may‐not have physical cards accompanying them. All sections of this policy are also attributable to the respective vendor charge accounts. If an account has been established with a vendor, all purchases should be made through that process, unless extenuating circumstances exist. 29 APPENDIX B: FEDERAL TRAVEL POLICY The following are Federal travel policies for all City employees as referenced in the employee handbook. AUTHORIZATION All travel must be included in the approved budget or by budget amendment. All travel must be approved prior to any travel commitments being made or before travel expenses are incurred. Each department manager will have the responsibility of approving any work related trips taken by employees in their department. The City Manager will approve all department manager’s travel. This includes approving the actual trip and approval of all reimbursements. TRAVEL ARRANGEMENTS Employees must travel using the most cost resourceful mode of transportation available. All travel should utilize the most efficient travel route at the lowest fare available. The department of the employee will make all arrangements for travel out of state whenever practical. If travel is pre‐ approved, an employee may make their own travel arrangements, though receipts must be submitted in order to receive reimbursement. Travel on behalf of the City of St. Anthony in a personal vehicle will be reimbursed at the current mileage reimbursement rate as determined by the Internal Revenue Service. Usage of City vehicles is encouraged when possible. Employees will be reimbursed for the cost of parking their vehicle when necessary with a valid receipt. The responsible department will make all arrangements for overnight lodging whenever possible. The Pcard for The City of St. Anthony is the preferred method of payment. When making their own arrangements, employees will provide information showing the lodging rates available. Distance from employee lodgings will be considered in order to minimize transportation costs. Employees will retain payment receipts to submit to their department supervisor for reimbursement. MEALS AND INCIDENTALS Meals and incidentals will be reimbursed using the current U.S. General Services Administration (GSA) per diem rate for destination city. Complimentary meals provided to employees are excluded from per diem reimbursement. The first and final days of travel meals and other expenses for trips lasting multiple days will be reimbursed at 75% of the GSA meals and incidentals per diem rate. Current rates for the City you are traveling to can be found at www.gsa.gov/travel. Employees should retain receipts in case any expenses require verification. REIMBURSEMENT A mileage/travel/schooling expense/reimbursement form should be filled out for any travel expenses in addition to mileage. This form can be found on the City’s Intranet under Finance. For further instructions on requesting travel reimbursements please contact accounts payable. 30 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 18-022 A RESOLUTION ADOPTING THE CITY OF ST. ANTHONY FEDERAL FUNDS PROCUREMENT POLICY BE IT RESOLVED, that the City Council of the City of St. Anthony does hereby adopt a Federal Funds Procurement Policy. Adopted this 27th day of February, 2018. ______________________________ Jerome O. Faust, Mayor ATTEST: ______________________________ Nicole Miller, City Clerk Reviewed for Administration: ______________________________ Mark Casey, City Manager 31 THIS PAGE LEFT INTENTIONALLY BLANK 32 ST. ANTHONY VILLAGE ADMINISTRATION ANNUAL REPORT 2017 February 27, 2018 33 CITY COUNCIL •Mayor Jerry FaustTerm expires 2019 •Councilmember Bonnie BreverResigned August 17, 2017 •Councilmember Hal GrayTerm expires 2019 •Councilmember Jan JensonTerm expires 2021 •Councilmember Randy StilleTerm expires 2021 •Councilmember Thomas RandleTerm expires 2019 2017 MEETINGS 23 Regular Meetings 1 Special Meeting 8 Work Sessions 1 Joint Meeting with the Parks Commission 1 Joint Meeting with the Planning Commission 3 Joint Meetings with the St. Anthony New Brighton School Board City Council passed: 90 Resolutions 5 Ordinances 34 2017 STRATEGIC PLAN CONFERENCES/MEETINGS Metro Cities Annual Meeting Urban Land Institute Regional Council of Mayors The Unofficial LMC Conference 35 SALO VISITORS Advanced Oxidation Water Treatment Plant 2017 HIGHLIGHTS August 9, 2017 October 3, 2016 36 Mirror Lake 2017 HIGHLIGHTS Fall 2017Summer 2017 Winter 2017Fall 2016 •GreenStep Cities Step 5 2017 HIGHLIGHTS 37 2017 HIGHLIGHTS 37TH Avenue Sidewalk & Signal Project (HSIP) 2017 HIGHLIGHTS LED Lighting 38 2017 HIGHLIGHTS 2040 Comprehensive Plan Update 2017 HIGHLIGHTS Collaborative Reform Initiative 39 GARE Cohort 2017 HIGHLIGHTS 2017 HIGHLIGHTSNew Website 40 Liquor Forum October 30, 2017 Mayor & CouncilCity ManagerAssistant to the City ManagerCity EngineerFinance DirectorFire ChiefLiquor Operations ManagerAssistant Liquor Operations ManagerLiquor Stores ManagerLiquor ClerksPolice ChiefPublic Works DirectorMMBA Executive DirectorMMBA President 2017 HIGHLIGHTS 2017 HIGHLIGHTS Appointment of new Councilmember Thomas Randle 41 May 16, 2017 •Mayor/Council •City Manager •Dept . Heads •Engineer •Planner •Planning Commission Chair •Parks Commission Chair TOUR OF CITY PROFESSIONAL DEVELOPMENT 42 INCLUSION COMMITTEE ON-LINE CITY SERVICES ON WEBSITE •Ask the City Form •Contact City Council Form •Apply online-Commission Application •Apply online-Fire, Liquor, Seasonal Jobs •Employee Feedback Form 43 CUSTOMER WEB PORTAL FOR WATER USAGE •2018 Street & Utility Improvement Project-2 •2017 37th Avenue Sidewalk & Signal Project-29 •2017 Street & Utility Improvement Project-34 •2016 Street & Utility Improvement Project-1 •Kenzie Terrace & Stinson Parkway Development (Formerly Redevelopment of Lowry Grove)-17 •Mirror Lake Project-17 •Police Community Engagement-18 •Advanced Oxidation Water Treatment Plant-24 •Village Notes Newsletter-3 PROJECT UPDATES Total 145 44 ELECTIONS SPRING CLEAN UP DAY, FIX-IT CLINIC & TECHDUMP 2,706 LBS collected103 people 155 items 121 items fixed 225 cars 45 SUSTAINABILITY STUDENTS IN GOVERNMENT 46 EXPLORE DEVELOPMENT OF FORMER BOWLING ALLEY SITE GRANTS & COOPERATIVE VENTURES Cumulative Total Since 1998 $31,832,182 47 AFFORDABLE HOUSING SUMMIT August 10, 2017 INTERSECTION CONTROL POLICY 48 2017 BUILDING PERMIT VALUATION PLANNING COMMISSION WORK PLAN 49 WWW.SAVMN.COM THANK YOU 50 ST. ANTHONY AMERICANS WITH DISABILITIES ACT ACCOMODATIONS HOW TO REQUEST ACCOMODATIONS ADDED TO AGENDAS 51 SUBMIT AN AMERICANS WITH DISABILITIES ACT GRIEVANCE USING ONLINE FORM 52 Date Type Staff Present March 5 Special 5:30 p.m.Joint Meeting with Park Commission City Council City Manager March 13 Regular Planning Commission Items from February Presentation from Ramsey County Sheriff Jack Serier Liquor Annual Report Fire Annual Report Liquor License Renewals GreenCorp Member application-resolution 2018 Planning Commission Work Plan-(motion only) City Council City Manager Fire Dept Liquor Op Manager March 26 Special 5:30 p.m.Joint Meeting with Planning Commission City Council City Manager March 26 Special 7:00 p.m.Worksession City Council City Manager March 27 Regular 2018 Street Project Public Hearing, Order Improvements, Adopt & Confirm Assessments, Award Contract for Construction, Call for Sale of GO Bonds Police Annual Report Order Feasibility Report for 2019 Street Project Senator Laine Legislative Update Resolution in support of Mayor's Challenge for Water Conservation City Council City Manager Police Dept City Engineer April 10 Regular Planning Commission Items from March Quarterly Donations & Grants Public Works Annual Report City Council City Manager Public Works Director April 24 Regular Arbor Day Proclamation 1st Quarter Goals Update Spirit of St. Anthony Award 2018 Street Project Approve Sale of Bonds Res-Approving Draft Comp Plan & Authorizing Adjacent Community Review Finance Annual Report Public Hearing-Budget Calendar Students in Governement Presentation City Council City Manager City Engineer City Planner Finance Director May 8 Regular Planning Commission items from April Chamber of the Year and Business of the Year City Council City Manager May __Special 5:00 p.m.Tour of the City City Council City Manager FUTURE COUNCIL AGENDA ITEMS 2018 53 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS May 22 Regular Salo Park Concert Series Insurance Renewal Tort Limits - Consent Approval of 2019 Street & Utility Recon Feasibility Study & Order Final Plans and Specs Preliminary Approve Comp Plan Update and Authorize Submission to Met Council- Resolution City Council City Manager City Engineer May 29 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager June 12 Regular Planning Commission Items from May City Council City Manager June 26 Regular Audit Presentation City Council City Manager Finance Director July 10 Regular Planning Commission items from June Quarterly Donations & Grants Quarterly Goals Update City Council City Manager July 24 Regular Night to Unite Presentation Night to Unite Proclamation Liquor Operations Mid Year Report VillageFest Presentation City Council City Manager Police Chief Liquor Op Mgr July 31 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager August 28 Regular Budget Presentation City Council City Manager Finance Director September 11 Regular Planning Commission items from August Commissioner Mary Jo McGuire 2019 Preliminary Operating Budget and Levy-Public Hearing Kiwanis Peanut Day City Council City Manager Finance Director September 25 Regular Fire Prevention Presentation City Council City Manager Fire Dept October 9 Regular Planning Commission items from September Quarterly Donations & Grants Certification of Delinquent Utility Accounts-Consent Agenda Certification of Delinquent Waste Hauler Accounts-Consent Agenda City Council City Manager 54 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS October 23 Regular City Council City Manager October 30 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager November 27 Regular Fire Prevention Poster Winners Water Conservation Poster Winners 2nd Reading Water, Sewer, & Stormwater City Council City Manager Fire Dept Public Works Director December 11 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2019 City & HRA Budgets and Final Property Tax Levy -Public Hearing Final Reading Water, Sewer, & Stormwater 2019 Fee Schedule 2019 Street Project Approve Plans & Specifications, Authorize Advertisement for Bids City Council City Manager Finance Director City Engineer December 26 Regular City Council City Manager January 8 Regular Planning Commission items from December Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants City Council City Manager January__Special 9:00 a.m.Goal Setting City Council City Manager Dept Heads January__Special 8:30 a.m.Goal Setting City Council City Manager Dept Heads January 22 Regular 2019 Parks Commission Work Plan- (motion only) City Council City Manager February 12 Regular Planning Commission items from January 2019 Street Project Call for Hearing on Improvements, Call for Hearing on Assessments, Order Preparation of Assessments Snow Plowing presentation City Council City Manager City Engineer Public Works Director 2019 55 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS February 26 Regular Administration Annual Report Adoption of Strategic Plan City Council City Manager 56 § § \ / § / \} § n�■ §# \f X22 ./E Ce CD ;/ - 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