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HomeMy WebLinkAboutCC MINUTES 021320181 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 CITY OF ST. ANTHONY CITY COUNCIL REGULAR MEETING MINUTES FEBRUARY 13, 2018 CALL TO ORDER. Mayor Pro Tern Gray called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE. Mayor Pro Tern Gray invited the Council and audience to join him in the Pledge of Allegiance. ROLL CALL. Present: Mayor Pro Tern Gray; Councilmembers Jenson, Randle, and Stille. Absent: Mayor Faust Also Present: City Manager Mark Casey CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING ITEMS. I. APPROVAL OF FEBRUARY 13, 2018 CITY COUNCIL MEETING AGENDA. Motion by Councilmember Jenson, seconded by Councilmember Stille, to approve the City Council Meeting Agenda of February 13, 2018 as presented. Motion carried 4 -0. II. PROCLAMATIONS AND RECOGNITIONS - NONE. III. CONSENT AGENDA. A. Approval of January 23, 2018, City Council Meeting Minutes. B. Licenses and Permits. C. Claims. Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve the Consent Agenda items. IV. PUBLIC HEARINGS - NONE. V. REPORTS FROM COMMISSION AND STAFF - NONE. VI. GENERAL BUSINESS OF COUNCIL. Motion carried 4 -0. City Council Regular Meeting Minutes February 13, 2018 Page 2 A. Resolution 18 -018; a Resolution Calling a Hearing for the 2018 Street and Utility Improvement Project. 4 City Engineer Hubmer summarized the three resolutions before City Council this evening. A 5 Resolution Calling for a Hearing for the 2018 Street and Utility Improvement Project setting a 6 public hearing on March 27, 2018. Mr. Hubmer showed the project location being Macalester 7 Drive (37th Avenue NE to RR tracks); Foss Road (37`h Avenue NE to Chandler Dr); and 8 Highcrest Road (37th Avenue NE to terminate). Some erosion Improvements will also be done 9 and the location was indicated on a drawing. Central Park Water Reuse Retrofit will also be 10 done. The low bidder from the six bids received was Kuechle Underground for $2,282,930.11. 11 Mr. Hubmer reviewed the project costs /funding breakdown. The total of special assessments is 12 $951,000 and City Costs of $1,853,500 for a project total of $2,804,500. 13 14 Mr. Hubmer showed the assessed parcels on a drawing and reviewed the project schedule. 15 Residents can sign up to receive weekly email updates and notifications regarding the 2018 16 Street & Utility Improvement Project by visiting the project webpage located under the 17 "Projects" tab on the City's website at http: / /www.savmn.com. 18 19 Councilmember Stille asked if the splash pads will be closed during the project with the Central 20 Park Water Reuse Retrofit. Mr. Hubmer stated there may be a brief time the splash pads may be 21 closed which will be communicated to the residents. Councilmember Stille asked how many 22 parcels will be assessed for the Mirror Lake Erosion Improvements and Mr. Hubmer responded 23 it would be assessed to five parcels (three property owners). Mr. Hubmer indicated the location 24 of the five parcels. 25 26 Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve Resolution 27 18 -018; a Resolution Calling a Hearing for the 2018 Street and Utility Improvement Project. 28 29 Motion Carried 4 -0. 30 31 B. Resolution 18 -019: a Resolution Declaring the Cost to be Assessed and Ordering 32 Preparation of Proposed Assessment. 33 34 City Engineer Hubmer reviewed this resolution declares the amount to be assessed to be 35 approximately $951,000. 36 37 Motion by Councilmember Randle, seconded by Councilmember Jenson, to approve Resolution 38 18 -019; a Resolution Declaring the Cost to be Assessed and Ordering Preparation of Proposed 39 Assessment. 40 41 Motion Carried 4 -0. 42 43 C. Resolution 18 -020: a Resolution Calling a Hearing on the Proposed Assessments for the 44 2018 Street and Utility Improvement Project. 45 City Council Regular Meeting Minutes February 13, 2018 Page 3 City Engineer Hubmer reviewed this resolution setting an assessment hearing for March 27, 2018. Motion by Councilmember Jenson, seconded by Councilmember Stille, to approve Resolution 18 -020; a Resolution Calling a Hearing on the Proposed Assessments for the 2018 Street and Utility Improvement Project. S Motion Carried 4 -0. 9 10 D. Resolution 18 -021, a Resolution Authorizing the Flood Damage Reduction Grant 11 Assistance Program Application for Silver Lake Road. 12 13 City Engineer Hubmer reviewed this resolution allows the City of St. Anthony Village to submit 14 a grant assistance request for the Silver Lake Road Flood Improvements. This Flood Damage 15 Reduction Grant Assistance Program Application will be submitted this month. The grant would 16 cover 50% of the cost. 17 18 Councilmember Stille asked if the work done at Mirror Lake helped this and Mr. Hubmer stated 19 not in this area. Mr. Hubmer stated the amount of the grant requested is between $370,000 and 20 $380,000. 21 22 Councilmember Jenson asked how long it would take for the funding to be available and Mr. 23 Hubmer stated he did not know as there are many considerations. 24 25 Motion by Councilmember Stille, seconded by Councilmember Jenson, to approve Resolution 26 18 -021; a Resolution Authorizing the Flood Damage Reduction Grant Assistance Program 27 Application for Silver Lake Road. 28 29 Motion Carried 4 -0. 30 31 E. Update on St. Anthony/New Brighton LED Lighting Proiect/Xcel Energy Residential 32 Street Lighting Upgrade. 33 34 Public Works Director, Jay Hartman provided City Council with an update on the LED Street 35 Lighting. He reviewed an information sheet provided by Xcel Energy. Mr. Hartman noted 36 residents will notice a difference compared to the existing lighting. The purpose of residential 37 street lighting, brightness of the new lights, how the program works, how LED rates compare to 38 current rates, services included, up front charges, and when the work would take place were 39 reviewed. Mr. Hartman noted a year ago Council approved going out for bids on this project in 40 cooperation with New Brighton for Silver Lake Road. Mr. Hartman described the first segment 41 that was completed and the plan for the second segment. In this segment 25 -foot poles will be 42 installed. 43 44 Mr. Hartman summarized a meeting held with Xcel Community Development regarding the 45 conversion plan for St. Anthony. The new LED lights will provide more of a downward light. City Council Regular Meeting Minutes February 13, 2018 Page 4 The savings to the City would be 4 -7% annually on energy savings. There are 240 lights to be converted. The project should be completed by the end of February as it has already started. Councilmember Stille reminded the residents this is an Xcel project rather than a City project. Mr. Hartman stated the City received an award for the AOP Water Treatment plant. Councilmember Jenson stated this project only took one and a half years to complete. Mayor Pro Tern Gray thanked City Staff for their work on the AOP plant. 10 F. Snow and Ice Control Policies and Procedures. 12 Public Works Director Jay Hartman and Public Works Superintendent Jeremy Gumke presented 13 a power point reviewing St. Anthony Village Snow and Ice Control policies and procedures. 14 There are approximately 15 city -wide plowings done in a typical year. The procedures were 15 explained by Mr. Gumke in detail. Mr. Casey reviewed the public notification 16 17 Councilmember Jenson asked when plowing starts and Mr. Gumke stated the trucks are deployed 18 about 30 minutes before the anticipated end of the snow event. The whole operation takes 4 -5 19 hours. 20 21 Councilmember Stille stated there was just a major event that kept going and going. Mr. Gumke 22 stated the January 16 was one of the largest snow events that occurred in many years. There were 23 two full city clean-ups done after that event. 24 25 Mayor Pro Tern asked that this presentation be put on the website. Mr. Casey stated all 26 presentations can be found on the website. 27 28 G. Update on Sunday Liquor Sales. 29 30 Liquor Operations Manager Mike Larson and Assistant Liquor Operations Manager Kevin 31 Morelli provided a power point presentation update of the Sunday Liquor Sales. 32 33 Councilmember Stille stated the Sunday convenience sales are not a surprise. The stores are 34 profitable. The Sunday sales should continue to be monitored. 35 36 H. Ways to Connect with Liquor Operations. 37 38 Liquor Operations Manager Mike Larson and Assistant Liquor Operations Manager Kevin 39 Morelli provided a power point presentation showing Ways to Connect with St. Anthony Village 40 Liquor Operations. Mr. Morelli is responsible for the beer selection at the stores. 41 42 The website is www.savmn.com and connections can also be made via Facebook, Phone Calls or 43 on -site visits. 44 45 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 46 City Council Regular Meeting Minutes February 13, 2018 Page 5 Mr. Casey reported on Monday, February 26, will be the public hearing for the redevelopment of Lowry Grove. All information is available on the City's website. Councilmember Jenson stated on January 29, he attended the St. Anthony Fire Department Retirement Fund Meeting. The fund is fully funded. 7 Councilmember Stille stated on January 25, he attended the 50`h Anniversary Celebration of the 8 Met Council. He also attended on January 26, he attended the LMC Leadership Conference. 9 February 1, he attended a Community Services Meeting. 10 11 Councilmember Randle stated on January 31, he attended the St. Anthony Family Services 12 Collaborative. There will be an Open House hosted by the Police Department to Introduce the 13 Collaborative Reform Work Plan on February 22 at 6:30 p.m. in Council Chambers. 14 15 Mayor Pro Tern Gray stated on February 1, he attended the North Suburban Communications 16 Commission Access Corporation Meetings. Council has talked about doing Coffee with the 17 Council. The dates will be listed in the Spring Newsletter. Staff will also be included. More 18 details will be forthcoming. 19 20 VIII. COMMUNITY FORUM. 21 22 Ms. Erin Jordahl- Redlin, 3012 Armor Terrace, commented on the City's goal setting meeting 23 and community participation in the meeting. She suggested community participation be 24 facilitated in the goal setting meeting. There needs to be new voices and ideas expressed. The 25 goal setting meeting needs to be held in St. Anthony. She heard the Council was in violation by 26 having the meeting outside of St. Anthony. 27 28 Ms. Lona Doolan, 3511 Harding Street, stated she would like to comment on the goal setting 29 meeting. She attended the January 23, Council Meeting where Councilmembers stated 30 disappointment about the Star Tribune article which didn't focus on what was accomplished 31 during the meeting. The City leaders need to provide that information to the residents. She stated 32 she would like updates on some of the agenda items from the goal setting meeting. She feels this 33 information needs to be communicated. 34 35 Ms. Mel Chaput, 3537 Coolidge Street, attended the goal setting meeting. She was glad she did 36 so. She learned a lot. She was impressed with the positive ways the Council worked together. 37 There was no opposing dialogue. Everyone appeared to be on the same page. She suggested 38 Council get resident input prior to the meeting. If people are invited and are able to participate 39 there is a lot less criticism. A meeting open to the public needs to be held within the City. Ms. 40 Chaput noted she was disappointed to see Councilmember Gray's reaction to the point of anger 41 during the Council Meeting regarding the goal setting meeting. 42 43 Mayor Pro Tern Gray stated he was disappointed but not angry that what the Council had for 44 lunch and had cloth napkins was reported in the newspaper. She thanked the speakers for their 45 suggestions. 46 City Council Regular Meeting Minutes February 13, 2018 Page 6 0 6 7 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 IX. 25 26 X. 27 28 29 30 Respectfully submitted, 31 Debbie Wolfe 32 TimeSaver off Site Secretarial, Inc. 33 34 35 36 Councilmember Stille stated there are many suggestions and Council listens all year long. The goal setting meeting is a time for Council to discuss suggestions received from residents. Mayor Pro Tem Gray stated the Open Meeting Law is a good law. The Legislature makes the law but doesn't follow it. Councilmember Stille noted during the goal setting meeting no decisions are made. Mr. Perry Thorvig stated an official challenge to the Open Meeting Law has been filed and Council has received a copy of that filing. He asked how the Council will respond to the State of Minnesota. Mr. Casey stated there was a request for some questions to be answered. The responses are being prepared and will be reviewed by the City Attorney and submitted by the end of the day February 14. Mr. Thorvig asked when residents will have a chance to look at the response. Mr. Casey suggested anyone wanting a copy should email him and he will send it out. Ms. Mary Jackson, 3605 37d' Avenue stated she was happy to hear about the snow and maintenance policy. She would like to see the City do a comprehensive review of ADA applications. She would like the ADA coordinator's name and contact information be put on the City's website and grievance procedures. There does not seem to be a vehicle for filing grievances. She would like to have on the website the rights under ADA. She reported on Highcrest Road across from the high school the sidewalk has been completely wiped out. That is an ADA issue. INFORMATION AND ANNOUNCEMENTS — NONE. ADJOURNMENT. Mayor Pro Tem Gray adjourned the meeting at 8:20 p.m. 37 ATTEST: 38 39 Mayor Pro Tem