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HomeMy WebLinkAboutCC PACKET 01082019 If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612-782-3313 or email city@savmn.com. People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and welcoming Village that is walkable, sustainable and safe.   Call to Order.  Pledge of Allegiance. Roll Call. Consideration, discussion, and possible action on all of the following items: I. Approval of the January 8, 2019, City Council Meeting Agenda. (action requested.) II. Proclamations and Recognitions. III. Consent Agenda. These items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember or citizen so requests, in which the item will be removed from the Consent Agenda and placed elsewhere on the agenda. A.Approval of December 11, 2018, City Council meeting minutes. (pp.1-7) B.Licenses and Permits. (pp.9) C.Claims. (pp.11-16) D.Resolution 19-001 a resolution Accepting Donations and Grants Received in the 4th Quarter of 2018. (pp.17) E.Housekeeping Resolutions: 19-002 a resolution Designating Randy Stille as Mayor Pro-Tem for the Calendar Year 2019. (pp.19) 19-003 a resolution Authorizing the Mayor, City Manager and Finance Director to Make Certain Financial Transactions Regarding City Financial Accounts. (pp.21) 19-004 a resolution Designating US Bank, N.A. of St. Anthony as the Official Depository for City Funds for the Calendar Year 2019. (pp.23) 19-005 a resolution Designating Lille Suburban Newspapers, Inc. (St. Anthony Bulletin) the Legal Newspaper for the City of St. Anthony Village for the Calendar Year 2019. (pp.25) 19-006 a resolution Adopting the Standing Rules of Conduct for City Council Meetings for 2019. (pp.27-33) 19-007 a resolution Adopting the Elected Officials Travel Policy for 2019. (pp.35-38) 19-008 a resolution Designating Steve Carlson of Hedbeck, Arendt, and Carlson the Prosecuting Attorney for the City of St. Anthony for 2019. (pp.39) 19-009 a resolution for the 2019 Street Improvement Bond Reimbursement. (pp.41) 19-010 a resolution for the 2020 Street Improvement Bond Reimbursement. (pp.43) IV.Public Hearing. V.Reports from Commission and Staff. CITY OF ST. ANTHONY VILLAGE CITY COUNCIL MEETING AGENDA JANUARY 8, 2019 7:00 p.m. HRA meeting immediately after council meeting If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612-782-3313 or email city@savmn.com. People who are deaf or hard of hearing can contact us by using 711 Relay. Our Mission is to be a progressive and welcoming Village that is walkable, sustainable and safe. A. Resolution 19-011 a resolution Denying a lot split with a variance request for lot size on a corner lot at 3713 33rd Avenue NE. Dominic Papatola, Planning Commission Chair presenting. (pp.45-61) B. Resolution 19-012 a resolution Denying a variance request for a swimming pool and pool mechanical equipment in the required setback at 4021 Silver Lake Terrace. Dominic Papatola, Planning Commission Chair presenting. (pp.63-89) C. Resolution 19-013 a resolution Approving a variance request from the required seventy-five (75) foot rear yard setback for an accessory building in the R-1A district at the property located at 4021 Silver Lake Terrace. Dominic Papatola, Planning Commission Chair presenting. (pp.91-92) VI. General Business of Council. A. 2019 Planning Commission Work Plan (motion only). Dominic Papatola, Planning Commission Chair presenting. (pp.93) B. Resolution 19-014 a resolution Authorizing transfers of specified funds. Mark Casey, City Manager presenting. (pp.95-97) C. Resolution 19-015 a resolution Approving Fund Balance Policy Revisions effective as of 12/31/2018. Mark Casey, City Manager presenting. (pp.99-103) VII. Reports from City Manager and Council members. VIII. Community Forum Individuals may address the City Council about any item not included on the regular agenda. Speakers are requested to come to the podium, sign their name and address on the form at the podium, state their name and address for the Clerk’s record, and limit their remarks to five minutes. Generally, the City Council will not take official action on items discussed at this time, but may typically refer the matter to staff for a future report or direct the matter to be scheduled on an upcoming agenda. IX. Information and Announcements X. Adjournment CITY OF ST. ANTHONY 1 CITY COUNCIL REGULAR MEETING MINUTES 2 DECEMBER 11, 2018 3 4 CALL TO ORDER. 5 6 Mayor Faust called the meeting to order at 7:00 p.m. 7 8 PLEDGE OF ALLEGIANCE. 9 10 Mayor Faust invited the Council and audience to join him in the Pledge of Allegiance. 11 12 ROLL CALL. 13 14 Present: Mayor Faust, Councilmembers Gray, Jenson, Randle and Stille. 15 Absent: None 16 Also Present: City Manager Mark Casey, Finance Director Shelly Rueckert, and City Engineer 17 Todd Hubmer. 18 19 20 CONSIDERATION, DISCUSSION, AND POSSIBLE ACTION ON ALL OF THE FOLLOWING 21 ITEMS. 22 23 I. APPROVAL OF DECEMBER 11, 2018 CITY COUNCIL MEETING AGENDA. 24 25 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve the City 26 Council Meeting Agenda of December 11, 2018 as presented. 27 28 Motion carried 5-0. 29 30 II. PROCLAMATIONS AND RECOGNITIONS - NONE. 31 32 III. CONSENT AGENDA.33 34 A.Approval of November 27, 2018, City Council Meeting Minutes.35 B.Licenses and Permits.36 C.Claims.37 D.Resolution 18-080; a Resolution Approving the 2019 Salary of Mark Casey, City38 Manager.39 E.Resolution 18-081 a Resolution Authorizing Transfers and Closing of Specified Funds.40 41 42 Motion by Councilmember Randle, seconded by Councilmember Stille, to approve the Consent 43 Agenda items. 44 45 Motion carried 5-0. 46 47 IV. PUBLIC HEARINGS.48 A.Resolution 18-082; a Resolution Setting the Final 2019 Tax Levy and General Operating49 1 City Council Regular Meeting Minutes December 11, 2018 Page 2 Budget for the City of St. Anthony Village. 1 2 Mayor Faust opened the public hearing at 7:03 p.m. 3 4 Finance Director Shelly Rueckert reviewed at the September 11, 2018 City Council meeting a 5 public hearing was held setting the preliminary 2019 property tax levy and the 2019 General 6 Fund Budget. City Staff is reaffirming the preliminary 2019 property tax levy established at 7 $7,311,453. The 2019 levy represents an increase of $461,442 or a 6.73% increase from 2018. 8 9 Ms. Rueckert reviewed the 2019 Budget Calendar. The Budget Parameters are City revenues 10 budgeted using current run rates for sources that are subject to trends and conservative baseline 11 estimates for re-occurring aids and charges for services; expenses budgeted at amounts that will 12 maintain present level of City services; and liquor transfers are based on current operating 13 results. The General Fund and Levy, Overall Levy by Fund Type, 2019 General Fund Revenues, 14 and 2019 General Fund Expenditures were reviewed. 15 16 The 2019 Budget Cost Drivers include personnel costs which amount to $69.4% of expenditures 17 with overall costs increasing $161,503 or 3.34%. Contracted services are 7.7% of expenditures, 18 overall costs up $59,635. Property and liability insurance costs are 4.1% of expenditures, overall 19 higher by $55,601. Pass through costs are 4.4% of expenditures with costs up $30,599. The 20 remaining budget line items combined total $1,016,868 or 14.1% of expenditures, net costs up 21 $41,347 includes costs for communications, fuels, general repairs and maintenance, insurance 22 deductibles, road maintenance, supplies, training, utilities, etc. 23 24 Other factors that are included in the 2019 Budget are transfer of liquor operating profits 25 maintained at the 2018 level and funding for initiatives in areas of collaborative reform, equity, 26 property resource and sustainability. 27 28 Ms. Rueckert reviewed the 2019 Property Taxes and 2019 Property Tax Distribution along with 29 the distribution of City Taxes. She noted the General Fund Supports City Services. The 2018A 30 G.O. Bonds issued were for 2018A Street and Utilities Improvement - $2,610,000. This includes 31 the areas of Foss Road, 37th Avenue to Chandler Drive, Highcrest Road 37th Avenue to Mirror 32 Lake and Maclaster Drive 37th Avenue to the Railroad tracks. The average homeowner pays 33 $55.74 monthly for road, utility, parks and facility improvements. The overall levy increase 34 without DLR is 13.12% and with debt levy relief is 6.74% increase. 35 36 Ms. Rueckert provided a summary of the 2019 budget. General fund operating budget totals 37 $7,210,904; personnel costs represent 69.4% of General Fund expenditures; insurance 38 expenditures up $55,601, contracted services up $59,635, no reduction in liquor transfer, 39 established funding for initiatives $40,000, capital funds levies increased by $30,000, and 40 increase in all levies totals $461,442 or 6.74%. 41 42 Councilmember Randle asked about union dues and whether they are paid by the union member. 43 Ms. Rueckert stated that is specified in each union contract. 44 45 46 2 City Council Regular Meeting Minutes December 11, 2018 Page 3 Councilmember Stille stated every year the City goes through this budget process. The premise 1 behind the budget is to keep services the same. The revenues are unknown and the funding 2 source of the Capital Improvement Plan is done through levies. 3 4 Mayor Faust noted this is the fourth public meeting regarding the budget process. He 5 commended Ms. Rueckert on her ability to refine the budget into an open and accountable 6 process. 7 8 Mayor Faust closed the public hearing at 7:22 p.m. 9 10 Motion by Councilmember Randle, seconded by Councilmember Gray, to approve Resolution 11 18-082; a Resolution Setting the Final 2019 Tax Levy and Adopting the 2019 Budget Document 12 for the City of St. Anthony Village. 13 14 Motion carried 5-0. 15 16 V. REPORTS FROM COMMISSION AND STAFF - NONE. 17 18 VI. GENERAL BUSINESS OF COUNCIL. 19 20 A. Resolution 18-083; a Resolution Approving the Combination Wine/Strong Beer License 21 for Cheers Pablo located at 2900 Pentagon Drive. 22 23 City Manager Casey introduced the request of the Council to consider a combination 24 Wine/Strong Beer License for Cheers Pablo located at 2900 Pentagon Drive. This is for a new 25 business within the City. Background checks have been completed on the new business owner 26 and staff is recommending approval of the Wine/Strong Beer License. This is the same type of 27 business as Wine and Canvas was with new owners. 28 29 Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve Resolution 30 18-083; a Resolution Approving Combination Wine/Strong Beer License for Cheers Pablo 31 Located at 2900 Pentagon Drive. 32 33 Motion carried 5-0. 34 35 B. Resolution 18-084; a Resolution Accepting Plans and Specifications and Ordering 36 Advertisement for Bids for the Silver Lake Road Flood Reduction Project. 37 38 City Engineer Hubmer reviewed the request of the Council to consider a resolution accepting 39 plans and specifications and ordering advertisement for bids for the Silver Lake Road Flood 40 Reduction Project. This resolution accepts the plans and specifications, as prepared by WSB, and 41 authorizes the advertisement for bids for the Silver Lake Road Flood Reduction Project. The 42 project anticipates opening bids on or near January 16, 2019 and bringing the bid results to 43 Council in February. 44 45 3 City Council Regular Meeting Minutes December 11, 2018 Page 4 Mr. Hubmer indicated the location on a map as Silver Lake Road from 250 feet south of Silver 1 Lane to approximately 600 feet north of Silver Lane. This project is a cooperative project with 2 Ramsey County, Rice Creek Watershed District, and the Minnesota Department of Natural 3 Resources. The flood reduction will alleviate flooding along the east side of Silver Lake Road 4 and reduce flooding downstream (Penrod Lane, Silver Lane, Fordham Drive, Shamrock Drive, 5 39th Avenue and Foss Road). The improvements include installation of new 36-inch truck storm 6 sewer (east side) to supplement existing 66-inch trunk storm sewer (west side). 7 8 Mr. Hubmer reviewed the project costs/funding breakdown and project schedule. 9 10 Councilmember Jenson referred to the total project cost and the portion of the cost the City is 11 paying. 12 13 Councilmember Stille stated Mr. Hubmer does an excellent job of working with other agencies 14 on these cooperative projects. 15 16 Mayor Faust noted this project is within the Rice Creek Watershed District and the Industrial 17 Park Improvements falls within the Mississippi Watershed Management Organization. He 18 encouraged residents and businesses to sign-up for the push notifications of the projects. 19 20 Councilmember Stille noted these two projects enhance value for homeowners who were having 21 issues with flooding, as well as the business owners. 22 23 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve Resolution 24 18-084; a Resolution Accepting Plans and Specifications and Ordering Advertisement for Bids 25 for the Silver Lake Road Flood Reduction Project. 26 Motion carried 5-0. 27 28 C. Resolution 18-085; a Resolution Accepting Plans and Specifications and Ordering 29 Advertisement for Bids for the Industrial Park Flood Improvements. 30 31 City Engineer Hubmer reviewed the request of the Council to consider a resolution accepting 32 plans and specifications and ordering advertisement for bids for the Industrial Park Flood 33 Improvements. This resolution accepts the plans and specifications, as prepared by WSB, and 34 authorizes the advertisement for bids for Industrial Park Flood Improvements. This project 35 anticipates opening bids on or near February 13, 2019 and bringing the bid results to Council in 36 February. 37 38 Mr. Hubmer indicated the location on a map as Industrial Park pond located south of County 39 Road C (29th Avenue NE) between the cemetery and the Industrial Park. This project is a 40 cooperative project with the Mississippi Watershed Management Organization. The flood 41 reduction will alleviate flooding between buildings along Anthony Lane and provide additional 42 storm water storage during larger rain events. The improvements include reconstruction of the 43 existing outlet control structure within the existing pond, clearing of trees and brush within the 44 existing pond, and replacement of existing storm sewer to accommodate original design for 45 storm water flow. 46 4 City Council Regular Meeting Minutes December 11, 2018 Page 5 1 Mr. Hubmer reviewed the project costs/funding breakdown and project schedule. 2 3 Mr. Hubmer noted the Rice Creek Watershed District had requested an update on Mirror Lake, 4 which was presented to the board yesterday. The project finished at $1.2M rather than the $2M 5 projected. 6 7 Motion by Councilmember Stille, seconded by Councilmember Gray, to approve Resolution 18-8 085; a Resolution Accepting Plans and Specifications and Ordering Advertisement for Bids for 9 the Industrial Park Flood Improvements. 10 Motion carried 5-0. 11 12 D. Resolution 18-086; a Resolution Approving the 2019 Appointments of Planning 13 Commissioners and the Chair and Vice Chair. 14 15 City Manager Casey reviewed the Council is requested to approve the 2019 appointments of Dan 16 Payne, Brian Rude, and to re-appoint Marcey Westrick to the Planning Commission beginning 17 January 1, 2019 for a three-year term and appoint Dominic Papatola as Chair and Marcey 18 Westrick as Vice Chair for the Planning Commission for 2019. 19 20 Motion by Councilmember Stille, seconded by Councilmember Gray, to approve Resolution 18-21 086; a Resolution Approving the 2019 Appointments of Planning Commissioners Dan Payne, 22 Brian Rude and Marcey Westrick and appointing Dominic Papatola as Chair and Marcey 23 Westrick as Vice Chair for the Planning Commission for 2019. 24 25 Motion carried 5-0. 26 27 E. Resolution 18-087; a Resolution Approving the 2019 Appointments of Park 28 Commissioners and the Chair and Vice Chair. 29 30 City Manager Casey reviewed Council is requested to approve the 2019 appointment of Jessica 31 Rengstorf and to re-appoint Therese Bellinger to the Parks Commission beginning January 1, 32 2019 for a three-year term and appoint Erin Jordahl Redlin as Chair and Therese Bellinger as 33 Vice Chair for the Parks Commission for 2019. 34 35 Motion by Councilmember Randle, seconded by Councilmember Gray, to approve Resolution 36 18-087; a Resolution Approving the 2019 Appointments of Parks Commissioner Jessica 37 Rengstorf and Therese Bellinger, appointing Erin Jordahl Redlin as Chair and Therese Bellinger 38 as Vice Chair for the Parks Commission for 2019. 39 40 Motion carried 5-0. 41 42 F. Ordinance 2018-02; an Ordinance Setting Sewer, Water, Storm Water charges and 43 Establishment of Fee Amounts for 2019. 44 45 5 City Council Regular Meeting Minutes December 11, 2018 Page 6 City Manager Casey reviewed the Council is requested to hold the third and final reading of an 1 ordinance to set sewer, water, and storm water charges and establish certain fee amounts for 2 2019. Following adoption of the ordinance, a summary of the ordinance will be published in the 3 December 19, 2018 edition of the St. Anthony Bulletin, which is the official newspaper for the 4 City of St. Anthony. 5 6 Motion by Councilmember Stille, seconded by Councilmember Gray, to hold third and final 7 reading and adopt Ordinance 2018-02; an Ordinance Setting Sewer, Water, Storm Water charges 8 and establishment of certain fee amounts for 2019. 9 10 Motion carried 5-0. 11 12 G. Resolution 18-088; a Resolution Approving Summary Publication for Ordinance 2018-13 02. 14 15 Motion by Councilmember Gray, seconded by Councilmember Jenson, to approve Resolution 16 18-088; a Resolution Approving Summary Publication for Ordinance 2018-02. 17 18 Motion carried 5-0. 19 20 H. Resolution 18-089; a Resolution Approving the 2019 Fee Schedule. 21 22 City Manager Casey reviewed the Council is requested to approve the proposed 2019 Fee 23 Schedule. The changes include changes to the water, sewer, and storm water fees to reflect 24 adjustments and changes to the electrical permit fees due to change of electrical inspector. 25 Overall, these changes are minimal and will simplify and standardize the fees in relation to the 26 metro area. The 2019 Fee Schedule was provided for Council review. 27 28 Motion by Councilmember Jenson, seconded by Councilmember Gray, to approve Resolution 29 18-089; a Resolution Approving the 2019 Fee Schedule. 30 31 Motion carried 5-0. 32 33 I. Respectful Workplace Training. 34 35 Mr. Casey presented an overview of the Respectful Workplace Training. The training was led by 36 Kendra Dodd. Mr. Casey reviewed the learning objectives, noting that 123 people attended the 37 training over 7 sessions. This training will continue in the future for all City employees. 38 39 Mayor Faust stated he appreciates the training and he and the Council attended. 40 41 Councilmember Stille commended Mr. Casey on holding the training. 42 43 Councilmember Randle stated he appreciated how the training was presented as “old school.” 44 Ms. Dodd had a good perspective. 45 46 6 City Council Regular Meeting Minutes December 11, 2018 Page 7 Councilmember Jenson stated there were a couple of interesting exercises conducted during the 1 training. 2 3 VII. REPORTS FROM CITY MANAGER AND COUNCIL MEMBERS. 4 5 Mr. Casey had no report. 6 7 Councilmember Jenson stated last week he attended the interviews for the Planning Commission 8 and Parks Commission applicants. 9 10 Councilmember Stille had nothing to add. 11 12 Councilmember Gray had no report. 13 14 Councilmember Randle had no report. 15 16 Mayor Faust stated on November 29, he attended the regional LMC and Metro Cities meetings 17 along with Councilmember Jenson. On December 10, he attended the Regional Council of 18 Mayors. 19 20 VIII. COMMUNITY FORUM 21 22 Ms. Nancy Robinett, 3408 31st Avenue NE, stated the annual Planning and Goal-Setting Meeting 23 is coming up on January 10-11, 2019 and it will be held at the Operating Engineers Union Local 24 49 on County Road C in St. Anthony. She encouraged the Council to publicize the meeting as a 25 community-friendly event and to also publicize the agenda for the two days. She stated she is 26 happy the meeting is on the calendar, noting that historically not many community members 27 attend. She would like to encourage more community attendance and asked Council to make at 28 least part of meeting, an opportunity for residents in attendance to speak. Last year this did not 29 occur; however, other invited guests were able to speak. 30 31 IX. INFORMATION AND ANNOUNCEMENTS. 32 33 It was noted that the last meeting of month was December 25, 2018 so it would not be held. 34 35 X. ADJOURNMENT. 36 37 Mayor Faust adjourned the meeting at 7:57 p.m. 38 39 Respectfully submitted, 40 Debbie Wolfe 41 TimeSaver off Site Secretarial, Inc. 42 43 Mayor 44 ATTEST: 45 City Clerk 46 7 THIS PAGE LEFT INTENTIONALLY BLANK 8 Saint Anthony Village DATE: January 8, 2019 Approved: TO: Mayor and Councilmembers FROM: License Clerk ITEM: License and Permits for Approval: General Contractors Licenses: Empire Stone Masonry, Fridley, MN Vanguard Construction, St Paul, MN Mechanical Licenses: Condor Fireplace & Stone, Fridley, MN Homeworks Services, St Paul, MN Master Plumbing Services, Inver Grove Heights, MN Perfection Heating & Air, Maplewood, MN Ray N Welter Heating, Minneapolis, MN SC Service, Zimmerman, MN Sedgwick Heating, Mendota Heights, MN Steve’s Heating & Service, East Bethel, MN Rental Licenses: Applicant: Thomas Fritz Location: 3300 Roosevelt Ct NE Applicant: Andrew Klein Location: 3305 – 3307 Roosevelt Ct NE 9 THIS PAGE LEFT INTENTIONALLY BLANK 10 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 12/13/2018 - 12/27/2018 Dec 27, 2018 02:13PM Vendor Number Payee Check Number Check Issue Date Amount 12180 ARVIG CONSTRUCTION 137 12/27/2018 350.58 10252 CENTERPOINT ENERGY 138 12/27/2018 2,420.70 10326 COMMERS CONDITIONED WATER 139 12/27/2018 108.75 12648 WINDSTREAM 140 12/27/2018 217.84 11740 XCEL ENERGY 141 12/27/2018 23,760.69 11002 MINNESOTA SHERIFFS ASSOCIATION 36820 12/21/2018 80.00- V 10801 KUECHLE UNDERGROUND 36873 12/13/2018 443,939.65 11366 SAM'S CLUB 36874 12/18/2018 32.74 1118 56 BREWING 36875 12/27/2018 858.00 1121 ABLE SEED HOUSE + BREWERY 36876 12/27/2018 600.00 10039 AIRGAS USA LLC 36877 12/27/2018 54.30 10053 ALLIANCE BANK 36878 12/27/2018 26,699.78 10098 ARAMARK 36879 12/27/2018 356.56 1100 ARTISIAN BEER COMPANY 36880 12/27/2018 14,347.33 10115 ASPEN MILLS 36881 12/27/2018 6,093.45 10123 ASSOCIATION OF TRAINING 36882 12/27/2018 50.00 1013 BELLBOY CORPORATION 36883 12/27/2018 10,381.39 1014 BELLBOY CORPORATION 36884 12/27/2018 355.75 1035 BERNICK'S BEVERAGE & VENDING 36885 12/27/2018 8,768.44 8544 BOURGET IMPORTS 36886 12/27/2018 913.50 1018 BREAKTHRU BEVERAGE MN BEER 36887 12/27/2018 29,922.46 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 36888 12/27/2018 11,129.12 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 36889 12/27/2018 4,875.30 2014 BROKEN CLOCK BREWING 36890 12/27/2018 420.00 1017 CAPITOL BEVERAGE SALES 36891 12/27/2018 26,068.72 11798 CENTRAL PENSION FUND LOCAL #49 36892 12/27/2018 3,840.00 10263 CENTURYLINK 36893 12/27/2018 603.56 12596 CINTAS 36894 12/27/2018 1,659.86 10293 CITY OF ROSEVILLE 36895 12/27/2018 14,672.00 11809 CITY OF ST. ANTHONY SUNSHINE FUND 36896 12/27/2018 219.00 10306 CITY WIDE WINDOW SERVICE INC 36897 12/27/2018 85.50 1010 CLEAR RIVER BEVERAGE COMPANY 36898 12/27/2018 790.80 2016 CLOCKWERKS BREWING 36899 12/27/2018 420.00 10354 CRIME STOPPERS OF MINNESOTA 36900 12/27/2018 150.00 1042 CRYSTAL SPRINGS ICE 36901 12/27/2018 204.71 10373 DAILEY DATA & ASSOCIATES 36902 12/27/2018 9,398.43 12209 DASH MEDICAL GLOVES 36903 12/27/2018 354.50 11824 DOMINIUM 36904 12/27/2018 309,350.79 11824 DOMINIUM 36905 12/27/2018 94,694.74 10432 DORSEY & WHITNEY 36906 12/27/2018 14,211.44 10461 EHLERS & ASSOCIATES, INC.36907 12/27/2018 295.00 10468 ELECTRO WATCHMAN INC 36908 12/27/2018 428.72 10473 EMERGENCY APPARATUS 36909 12/27/2018 566.00 10501 FASTENAL COMPANY 36910 12/27/2018 121.28 10523 FISCHER/MERLE 36911 12/27/2018 125.00 1030 FLAHERTY'S HAPPY TYME COMPANY 36912 12/27/2018 171.00 1110 GENERAL INDUSTRIAL SUPPLY CO 36913 12/27/2018 37.20 12748 GENE'S WATER & SEWER INC 36914 12/27/2018 10,200.00 12658 GOVDEALS INC 36915 12/27/2018 600.00 10585 GRAINGER 36916 12/27/2018 .94 1032 GRAPE BEGINNINGS, INC.36917 12/27/2018 1,473.75 1021 GREAT LAKES COCA COLA 36918 12/27/2018 915.92 10603 H & L MESABI INC 36919 12/27/2018 4,331.81 Autopay Autopay Autopay Autopay Autopay 11 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 12/13/2018 - 12/27/2018 Dec 27, 2018 02:13PM Vendor Number Payee Check Number Check Issue Date Amount 10607 HACH COMPANY 36920 12/27/2018 212.81 10624 HAWKINS, INC 36921 12/27/2018 1,554.20 10657 HENNEPIN COUNTY TREASURER 36922 12/27/2018 444.33 10659 HENNEPIN COUNTY TREASURER 36923 12/27/2018 596.35 10661 HENNEPIN COUNTY TREASURER 36924 12/27/2018 726.00 12711 HENNEPIN HEALTHCARE 36925 12/27/2018 60.00 1019 HOHENSTEIN'S, INC 36926 12/27/2018 7,628.05 10684 HOME DEPOT CREDIT SERVICES 36927 12/27/2018 214.56 12743 HOMELAND HEALTH SPECIALISTS INC 36928 12/27/2018 18.75 12480 HP INC 36929 12/27/2018 486.68 2020 HUNYUCK BREWING 36930 12/27/2018 135.00 12744 IACONO, PAULINE 36931 12/27/2018 203.38 10710 ICMA RETIREMENT TRUST 36932 12/27/2018 1,856.00 2013 INBOUND BREWCO 36933 12/27/2018 797.50 1027 INDEED BREWING COMPANY 36934 12/27/2018 1,675.40 11547 INFOBUREAU SERVICES INC 36935 12/27/2018 15.00 10733 INSTRUMENTAL RESEARCH, INC.36936 12/27/2018 90.00 11754 INTEGRATED LOSS CONTROL, INC.36937 12/27/2018 604.00 12105 INTERSTATE ALL BATTERY CENTER 36938 12/27/2018 403.90 12315 IRC RETAIL CENTERS SALO PARK 36939 12/27/2018 8,600.65 12313 IRC RETAIL CENTERS SLV LIQ 36940 12/27/2018 33.20 1016 JJ TAYLOR DISTRIBUTING 36941 12/27/2018 45,043.50 1102 JOHNSON BROTHERS 36942 12/27/2018 7,063.64 1004 JOHNSON BROTHERS LIQUOR CO.36943 12/27/2018 14,190.58 1005 JOHNSON BROTHERS LIQUOR COMPANY.36944 12/27/2018 23,942.02 1006 JOHNSON BROTHERS LIQUOR COMPANY.36945 12/27/2018 12,928.45 1044 JOHNSON BROTHERS LIQUOR COMPANY.36946 12/27/2018 29,436.16 12735 JOHNSON, JENNIFER 36947 12/27/2018 449.75 12745 KALLAS, REGINA 36948 12/27/2018 83.90 12525 KENNEDY & GRAVEN, CHARTERED 36949 12/27/2018 17.50 10797 KONICA MINOLTA BUSINESS 36950 12/27/2018 57.90 10816 LANGUAGE LINE SERVICES 36951 12/27/2018 6.00 10851 LILLIE SUBURBAN NEWSPAPER 36952 12/27/2018 57.51 10857 LMCIT % BERKLEY ADMINISTRATORS 36953 12/27/2018 593.40 10861 LOFFLER COMPANIES - 131511 36954 12/27/2018 416.53 2010 LUPULIN BREWING 36955 12/27/2018 552.00 1022 M. AMUNDSON LLP 36956 12/27/2018 2,068.99 12749 M/A ASSOCIATES 36957 12/27/2018 96.85 11985 MANSFIELD OIL COMPANY 36958 12/27/2018 13,957.54 12474 MARS SUPPLY 36959 12/27/2018 13.26 12741 MARSHALL MANUFACTURING CO 36960 12/27/2018 9,305.00 12742 MCMA 36961 12/27/2018 100.00 10916 MENARDS LUMBER 36962 12/27/2018 83.90 10947 MIDWEST SIGN & SCREEN PRINTING 36963 12/27/2018 278.65 12152 MILLER, NICOLE 36964 12/27/2018 98.87 10963 MINNEAPOLIS SAW COMPANY INC 36965 12/27/2018 12.99 11031 MINNESOTA DEPT OF AGRICULTURE 36966 12/27/2018 10.00 10982 MINNESOTA DEPT OF HEALTH 36967 12/27/2018 23.00 11871 MINNESOTA DEPT OF LABOR & INDUSTRY 36968 12/27/2018 50.00 11061 MORRELL ENTERPRISES LP 36969 12/27/2018 249.90 12441 MTI DISTRIBUTING INC 36970 12/27/2018 749.25 11085 MURPHY'S SERVICE CENTER 36971 12/27/2018 29.25 1125 NEGOCE 36972 12/27/2018 274.12 12 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 3 Check Issue Dates: 12/13/2018 - 12/27/2018 Dec 27, 2018 02:13PM Vendor Number Payee Check Number Check Issue Date Amount 12374 NEOFUNDS BY NEOPOST 36973 12/27/2018 140.00 11105 NEOPOST (SUPPLIES)36974 12/27/2018 36.51 1051 NEW FRANCE WINE COMPANY 36975 12/27/2018 2,778.00 11163 OFFICE DEPOT 36976 12/27/2018 997.80 11185 PACE ANALYTICAL SERVICES, INC.36977 12/27/2018 285.00 1012 PAUSTIS & SONS 36978 12/27/2018 4,791.29 12750 PERFECTION HEATING & A/C 36979 12/27/2018 40.00 1001 PHILLIPS WINE & SPIRITS 36980 12/27/2018 12,785.84 1002 PHILLIPS WINE & SPIRITS 36981 12/27/2018 11,344.84 11215 PIONEER RIM AND WHEEL CO.36982 12/27/2018 21.92 12447 PMG 56 LLC MN SERIES 36983 12/27/2018 58.00 12747 PRECISE MRM LLC 36984 12/27/2018 1,301.47 2019 PRYES BREWING COMPANY 36985 12/27/2018 265.00 12311 PUCKETTS RECYCLING 36986 12/27/2018 40.00 12482 QUALITY SIGNS & ENGRAVING 36987 12/27/2018 41.50 11302 RAMSEY COUNTY 36988 12/27/2018 5,415.63 1062 RED BULL DISTRIBUTION COMPANY 36989 12/27/2018 205.50 11539 REDPATH AND COMPANY 36990 12/27/2018 5,945.00 1020 ROOTSTOCK WINE COMPANY 36991 12/27/2018 219.00 11345 ROSEVILLE CHRYSLER DODGE 36992 12/27/2018 194.48 11808 SAPD ASSOCIATION 36993 12/27/2018 483.00 2018 SMALL LOT WINES 36994 12/27/2018 1,448.52 11425 SORBY/JAN 36995 12/27/2018 125.00 1024 SOUTHERN GLAZER'S OF MN 36996 12/27/2018 8,446.00 1008 SOUTHERN GLAZER'S OF MN 36997 12/27/2018 135.07 1026 SOUTHERN GLAZER'S OF MN 36998 12/27/2018 35,293.52 1036 SOUTHERN GLAZER'S OF MN 36999 12/27/2018 347.84 11431 SPAIN'S TREE SERVICE, LLC 37000 12/27/2018 373.00 11434 SPECIALIZED ENVIRONMENTAL 37001 12/27/2018 275.00 11478 STAR TRIBUNE 37002 12/27/2018 169.00 11502 STREICHER'S 37003 12/27/2018 810.33 12077 SUN LIFE FINANCIAL 37004 12/27/2018 899.85 11566 TIMESAVER OFF SITE SECRETARIAL 37005 12/27/2018 495.00 12493 TIRES PLUS ST ANTHONY 37006 12/27/2018 635.96 12746 TOAL, ELIZABETH 37007 12/27/2018 144.93 11580 TOWMASTER 37008 12/27/2018 516.06 11819 TRUE NORTH ELECTRIC 37009 12/27/2018 7,964.43 11626 U.S. BANK (PURCHASING CARD)37010 12/27/2018 3,266.94 11674 VERIZON WIRELESS 37011 12/27/2018 333.87 11681 VIKING ELECTRIC SUPPLY INC 37012 12/27/2018 51.76 1025 VINOCOPIA 37013 12/27/2018 1,152.21 12149 VUE, KA 37014 12/27/2018 329.43 11699 WAL-MART BUSINESS CENTER 37015 12/27/2018 54.00 11704 WASTE MANAGEMENT OF WI-MN 37016 12/27/2018 545.71 11933 WIMACTEL INC 37017 12/27/2018 45.00 1034 WINE COMPANY/THE 37018 12/27/2018 1,863.75 1038 WINE MERCHANTS INC 37019 12/27/2018 2,493.72 11731 WITMER PUBLIC SAFETY GRP, INC.37020 12/27/2018 70.00 2022 WOODEN HILLS BREWERING 37021 12/27/2018 642.00 11738 WSB & ASSOCIATES, INC.37022 12/27/2018 41,820.83 11937 YUNKER, CHARLIE 37023 12/27/2018 574.67 6540 Z WINES USA LLC 37024 12/27/2018 194.00 11753 ZIEGLER, INC.37025 12/27/2018 37.82 13 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 4 Check Issue Dates: 12/13/2018 - 12/27/2018 Dec 27, 2018 02:13PM Vendor Number Payee Check Number Check Issue Date Amount Grand Totals: 1,430,108.17 14 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 1 Check Issue Dates: 1/1/2019 - 1/8/2019 Jan 02, 2019 04:29PM Vendor Number Payee Check Number Check Issue Date Amount 12741 MARSHALL MANUFACTURING CO 36960 01/02/2019 9,305.00- V 1121 ABLE SEED HOUSE + BREWERY 37026 01/08/2019 267.50 1100 ARTISIAN BEER COMPANY 37027 01/08/2019 1,034.90 1035 BERNICK'S BEVERAGE & VENDING 37028 01/08/2019 1,193.60 8544 BOURGET IMPORTS 37029 01/08/2019 131.50 1018 BREAKTHRU BEVERAGE MN BEER 37030 01/08/2019 4,716.66 1011 BREAKTHRU BEVERAGE MN WINE & SPIRITS 37031 01/08/2019 1,510.17 1009 BREAKTHRU BEVERAGE MN WINE & SPIRITS 37032 01/08/2019 4,923.76 1017 CAPITOL BEVERAGE SALES 37033 01/08/2019 834.50 12150 CITY OF NEW BRIGHTON 37034 01/08/2019 6,483.17 10293 CITY OF ROSEVILLE 37035 01/08/2019 10,066.89 12561 CORE & MAIN LP 37036 01/08/2019 6,765.00 1042 CRYSTAL SPRINGS ICE 37037 01/08/2019 229.46 10375 DALCO 37038 01/08/2019 71.36 10402 DEPARTMENT OF LABOR & INDUSTRY 37039 01/08/2019 1,671.04 10501 FASTENAL COMPANY 37040 01/08/2019 47.42 10573 GOODIN COMPANY 37041 01/08/2019 34.32 10659 HENNEPIN COUNTY TREASURER 37042 01/08/2019 147.82 1019 HOHENSTEIN'S, INC 37043 01/08/2019 1,547.25 1016 JJ TAYLOR DISTRIBUTING 37044 01/08/2019 2,411.81 1102 JOHNSON BROTHERS 37045 01/08/2019 12,614.10 1004 JOHNSON BROTHERS LIQUOR CO.37046 01/08/2019 1,099.82 1005 JOHNSON BROTHERS LIQUOR COMPANY.37047 01/08/2019 4,492.97 1006 JOHNSON BROTHERS LIQUOR COMPANY.37048 01/08/2019 4,612.63 1044 JOHNSON BROTHERS LIQUOR COMPANY.37049 01/08/2019 14,010.15 10830 LEAGUE OF MINNESOTA CITIES 37050 01/08/2019 660.00 10879 MAILFINANCE 37051 01/08/2019 438.00 12741 MARSHALL MANUFACTURING CO 37052 01/08/2019 9,305.00 10932 METROPOLITAN COUNCIL 37053 01/08/2019 71,344.35 11163 OFFICE DEPOT 37054 01/08/2019 556.09 11185 PACE ANALYTICAL SERVICES, INC.37055 01/08/2019 440.00 1012 PAUSTIS & SONS 37056 01/08/2019 1,445.72 11211 PETTY CASH - U.S. BANK 37057 01/08/2019 156.27 1001 PHILLIPS WINE & SPIRITS 37058 01/08/2019 1,009.47 1002 PHILLIPS WINE & SPIRITS 37059 01/08/2019 1,181.58 12751 PLASTIC PRINTERS 37060 01/08/2019 2,605.94 11246 PRAXAIR 37061 01/08/2019 42.95 12346 SHRED IT 37062 01/08/2019 11.00 12327 SHRED RIGHT 37063 01/08/2019 66.00 2001 STEEL TOE BREWING 37064 01/08/2019 160.00 11549 TERMINAL SUPPLY CO.37065 01/08/2019 24.50 11566 TIMESAVER OFF SITE SECRETARIAL 37066 01/08/2019 342.40 12702 TOKLE INSPECTIONS INC 37067 01/08/2019 1,603.16 11586 TRACY PRINTING 37068 01/08/2019 1,833.00 11819 TRUE NORTH ELECTRIC 37069 01/08/2019 755.10 11609 TWIN CITY GARAGE DOOR 37070 01/08/2019 701.00 2007 URBAN GROWLER 37071 01/08/2019 528.00 11674 VERIZON WIRELESS 37072 01/08/2019 1,507.10 1038 WINE MERCHANTS INC 37073 01/08/2019 2,300.94 Grand Totals: 170,630.37 15 City of St Anthony Village CITY OF ST ANTHONY CHECK REGISTER Page: 2 Check Issue Dates: 1/1/2019 - 1/8/2019 Jan 02, 2019 04:29PM 16   CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 19-001 A RESOLUTION ACCEPTING GRANTS AND DONATIONS RECEIVED WHEREAS, the City of St. Anthony is required to accept all grants and donations by resolution; and WHEREAS, the City of St. Anthony has received the following grants and donations in the 4th quarter of 2018: Ramsey County Hi Viz 2nd Qtr 5,689.98 Ramsey County Hi Viz 4th Qtr 14,189.17 State Grant Fire Department Training 10,835.90 Public Safety Officer’s Disability Benefits (FD) Final 2,710.10 Total $33,425.15 NOW, THEREFORE BE IT RESOLVED that the City Council of the City of St. Anthony Village hereby accepts the grants and donations as received in the 4th quarter of 2018. Adopted this 8th day of January, 2019. _________________________________________ Jerome O. Faust, Mayor ATTEST:___________________________ Nicole Miller, City Clerk Review for Administration: _______________________________________ Mark Casey, City Manager 17 THIS PAGE LEFT INTENTIONALLY BLANK 18   CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 19-002 A RESOLUTION DESIGNATING COUNCILMEMBER STILLE AS MAYOR PRO TEM FOR THE CALENDAR YEAR 2019 BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby designates Councilmember Randy Stille as Mayor Pro Tem for the calendar year 2019. Adopted this 8th day of January, 2019. ______________________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Review for Administration: _____________________________________ Mark Casey, City Manager 19 THIS PAGE LEFT INTENTIONALLY BLANK 20 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 19-003 A RESOLUTION AUTHORIZING THE MAYOR, CITY MANAGER AND FINANCE DIRECTOR TO MAKE CERTAIN TRANSACTIONS REGARDING CITY FINANCIAL ACCOUNTS BE IT RESOLVED that the City Council of the City of Saint Anthony hereby specifies: Mayor (Jerry Faust) City Manager (Mark Casey) Finance Director (Michele Rueckert) to make approved transfers and deposits and approved transactions of City funds in the various City accounts and that their names are to appear on signature cards at various financial institutions approved by the City. Adopted this 8th day of January, 2019. ______________________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Review for Administration: _____________________________________ Mark Casey, City Manager 21 THIS PAGE LEFT INTENTIONALLY BLANK 22 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 19-004 A RESOLUTION DESIGNATING US BANK, N.A. OF SAINT ANTHONY VILLAGE AS THE OFFICIAL DEPOSITORY FOR CITY FUNDS FOR THE CALENDAR YEAR 2019 BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby designates that US Bank, N.A. of St. Anthony as a depository for the funds of the City and that said bank shall also be the bank for this City with respect to any/all other banking services required or used by this City. BE IT FURTHER RESOLVED, that said bank deposit such securities in the amount and in the manner required by law. BE IT FURTHER RESOLVED, that the Finance Director be authorized to accept such securities as collateral as required by law, and that said collateral be held at the US Bank of Saint Anthony Village for safekeeping. BE IT FURTHER RESOLVED, the City Clerk shall transmit to the US Bank, N.A. of Saint Anthony Village a copy of this resolution. Adopted this 8th day of January, 2019. ______________________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Review for Administration: _____________________________________ Mark Casey, City Manager 23 THIS PAGE LEFT INTENTIONALLY BLANK 24 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 19-005 A RESOLUTION DESIGNATING LILLIE SUBURBAN NEWSPAPERS, INC. (SAINT ANTHONY BULLETIN) THE LEGAL NEWSPAPER FOR THE CITY OF SAINT ANTHONY VILLAGE FOR THE CALENDAR YEAR 2019 BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby designates Lillie Suburban Newspapers, Inc. (Saint Anthony Bulletin), a legal newspaper of general circulation in the City as, the official newspaper of the City of St. Anthony for 2019 in which shall be published such measures and matters as are by-laws of this State and City Code required to be published; and such other matters as the Council may deem advisable and in the public interest to have published. Adopted this 8th day of January, 2019. ______________________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Review for Administration: _____________________________________ Mark Casey, City Manager   25 THIS PAGE LEFT INTENTIONALLY BLANK 26 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 19-006 A RESOLUTION ADOPTING THE STANDING RULES OF CONDUCT FOR CITY COUNCIL MEETINGS FOR THE YEAR 2019 BE IT RESOLVED, by the City Council of the City of Saint Anthony Village hereby adopts the City Council Standing Rules 2019 for conducting City Council meetings during the year 2019 which said rules are attached herewith. Adopted this 8th day of January, 2019. _____________________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Review for Administration: ______________________________________ Mark Casey, City Manager 27 THIS PAGE LEFT INTENTIONALLY BLANK 28 2019  CITY OF SAINT ANTHONY VILLAGE  STANDING RULES FOR CONDUCTING  CITY COUNCIL/COMMISSION MEETINGS                                     INTRODUCTION  In the belief that the best decisions are made by the best informed decision makers and  that public decisions are best served when the public has every opportunity to present  views, the following rules are established to govern regular and special Council meetings as  well as formal public hearings.  There are several goals behind these rules.     In general, free and open discussion by all interested parties should be an essential part of  the decision making process.      The Council process should have as little procedural overhead as possible.      Time is better spent on substantial matters rather than performa matters.    MEMBERSHIP  The formal Council membership consists of four Councilmembers and the Mayor.  All five  have one vote each and all five can introduce motions.  For purposes of leading the  meeting, the Mayor, or in the absence of the Mayor, the Mayor Pro tem will be considered  the Chairperson.  A quorum is required to do official business and a quorum of the Council  consists of three members.      Meetings of the Council shall be held on the second and fourth Tuesday of each month at  7:00 pm.  Council work sessions will be called from time to time, as the Mayor and Council  deem necessary.    RULES  Order of Business  The following shall be the order of business of the Council:      CALL TO ORDER      PLEDGE OF ALLEGIANCE      ROLL CALL      APPROVAL OF MEETING AGENDA      PROCLAMATIONS AND RECOGNITIONS     CONSENT AGENDA   These items are considered routine and will be enacted by one motion.  There won’t be  separate discussion of these items unless a Councilmember or citizen so requests, in which  29 2019  event the item will be removed from the Consent Agenda and placed elsewhere on the  agenda.  Donations to the city will be handled in the same accordance as long as it follows  the City of St. Anthony Donation Policy.     PUBLIC HEARING    COMMISSIONS AND STAFF REPORTS    REPORTS FROM COUNCILMEMBERS AND CITY MANAGER     COMMUNITY FORUM   Individuals may address the City Council about any City business item not included on the  regular agenda.  Speakers are requested to come to the podium, state their name and  address for the secretary’s records, and limit their remarks to five minutes.  Generally, the  City Council will not take official action on items discussed at this time, but may refer the  matter to staff for a future report or direct that the matter be scheduled on a upcoming  agendas.    INFORMATION AND ANNOUNCEMENTS    ADJOURNMENT    AGENDA  To be considered, an item must on the agenda and the agenda must be distributed to all  the Councilmembers and any other persons having responsibility for an item at least three  working days prior to the meeting.  An agenda can be modified with addendum by a  majority vote but this should be used only for minor items or items with extreme time  constraints.    An item can be moved from the consent agenda to the action agenda at the request of the  Mayor or Councilmember.    With there being cable TV and in‐person audience, who are not as familiar with each item,  the Mayor will give a brief explanation of each item as it is addressed.      The order of items on the agenda need not be followed absolutely.  The Mayor may adjust  the order in the interest of:      ▪ Filling in time before a scheduled item, i.e. a public hearing.      ▪ Grouping several items to best make use of consultant time.    ▪ Accommodating individuals who have attended the meeting specifically to provide  input on an item.    30 2019  PROCESS REGULAR AND SPECIAL COUNCIL MEETINGS  For these proceedings the Council will use the “open discussion” procedure.  That is,  discussion is open to any member before or after a motion is made.  The privilege is also  extended to the City Manager, and any of the consultants who may have an interest in or  can contribute to the item at hand.    The Mayor can make liberal use of the “unanimous consent” procedure.  That is, items that  in the judgment of the Mayor are likely to be unanimously approved can be introduced for  approval with the statement: “If there are no objections, stands approved (or denied).”  If  any Council member has an objection, the item reverts to the standard motion procedure.   This “unanimous consent” procedure cannot be used for items requiring formal votes, i.e.,  resolutions or for approval of the consent agenda.    The standard motion procedure is that each motion requires a second.  This also applies to  amendments.  Any motion, by any member shall be reduced to writing upon request of any  member.   No motion shall be put to a vote until it has been stated by the maker at the  request of any member of the Council.    To eliminate confusion, only one amendment will be considered at a time and that  amendment must be germane to the motion.  An amendment cannot itself be amended.  If  a change to an amendment is deemed appropriate, the amendment should be withdrawn  and reintroduced accordingly.    The general mode of voting will be by acclamation but with enough clarity that individual  votes can be recorded in the minutes.  If in doubt, any member can request clarification.   Each individual’s vote will be entered in the minutes.    Any member may abstain from voting or disqualify themselves.  The reason for  disqualification or abstention must be stated by the member and entered into the minutes.   If a member disqualifies them self, they may leave the room while the issue is being  considered.    Roberts Rules of Order (revised) shall govern the City Council procedures not covered by  the Standing Rules of the City Council.    The meeting will be recorded, and the recording will be retained for three (3) months  following approval of the minutes of the meeting.  The standard retention can be extended  if in the judgment of the Mayor, City Clerk or any other Councilmember, such action is  warranted.    If the Council action is the result of a resident request and that request is denied in whole  or in part, reasons of the fact supporting the denial will be made part of the public record.      31 2019  PROCESS – PUBLIC HEARING  Since a public hearing is a more formal procedure and often requires certain procedures  and actions to be legal, the meeting rules are changed accordingly.    The primary aim of a public hearing is to take input from the public.  To accomplish this in  the most effective manner, the Mayor will introduce the hearing with an explanation of the  issues.  The Mayor will give this explanation or a person designated by the Mayor.  The use  of explanatory visual aids is encouraged.    Following the explanation, input from the public will be taken.  Prior to accepting input  though, the Mayor will state the areas where input will be appropriate, the maximum time  to be allotted to any individual presenter and any other procedural rules deemed  appropriate to guarantee that all concerned parties have a fair and adequate opportunity  to be heard.      All individuals wishing to speak must fill out and submit an identification form and speak in  to a recording microphone.  Individuals not wishing to speak in public may provide a  written statement.  The Council may take up to 15 minutes to review written statements  presented at the meeting.  If the Council decides not to act on the issue at the public  hearing meeting, it may by majority vote extend the time where written input will be taken  to a day not later than one week before the next meeting where a deciding vote is planned.      All speakers are to address the council, expected to be business like, to the point and  courteous.  Anyone not abiding by these rules will be considered out of order.     Everyone who wishes, will have a chance to address the Council/Commission, citizens must  address all questions and comments to the Mayor, who will then determine who will  answer them.  Questions will be answered when all persons have had a chance to speak.   Only one person may speak at a time.  Citizens are urged to be polite and quiet as  comments are made to the Council/Commission.  Applauding or other displays of approval  or disapproval are inappropriate during City Council/Planning Commission proceedings.     No one will be given an opportunity to speak a second time until everyone has had an  opportunity to speak initially.  Please limit second presentation to new information and not  rebuttals.     The Council will refrain from initiating a discussion during the public input phase of the  hearing except to clarify points brought up.     When public comments are completed, the Council/Planning Commission closes the public  hearing and starts its own discussion.  The audience is welcomed to listen quietly to the  discussion but is requested not to make comments.         32 2019  Once the public testimony phase is complete, the Mayor will announce the public hearing  to be closed and the Council will revert back to its open discussion mode of operation.   From this point on, public input will only be appropriate when solicited by the Council.    It shall be the intent of the Council to vote on the issue at the same meeting as the public  hearing and as close in time to the public hearing as possible.  Should it be necessary to  defer voting until a later date, the procedure will be clearly explained to the audience.    If the motion contains conditions, as may occur in conditional use or variance requests,  those conditions will be conveyed in writing to the requestor.    If the public hearing is the result of a resident request and that request is denied in whole  or in part, reasons of fact supporting the denial will be made part of the public record.    If the public hearing is to set an assessment rate, the assessment formula(s) under  discussion cannot be altered.  This implies that the Council has fully discussed any formulas  prior to the hearing and that the appropriate legal, fiscal and engineering consultants have  passed on formula(s) viability, legality, and feasibility.    If the hearing is to set an assessment, it cannot be scheduled later than the first meeting in  September.  This is to allow time to correct errors prior to the time needed to certify the  rolls to the county.    MAYOR PRO TEM  The Mayor Pro tem shall be appointed in January of each year.  The first Mayor Pro tem  after adoption of this rule shall be the Councilmember with the most continuous time on  the Council.  The position shall be rotated among Councilmembers based on time of  continuous service.  If two or more members have identical seniority, the appointment  shall be based on alphabetical order by last name.  A Councilmember may not serve as  Mayor Pro tem twice until all other Councilmembers have been Mayor Pro tem.  A  Councilmember must serve two years before being considered for Mayor Pro tem.    A Councilmember may decline the appointment for good cause and maintain their place in  the rotation for appointment the following year.    ADOPTION/MODIFICATON/SUSPENSION  These rules can be adopted, modified or suspended in whole or in part by a majority vote  of the Council.  If suspended they are automatically reinstated at the next meeting.    ANNUAL REVIEW  These rules will be reviewed annually at the first meeting in January.    INTERPRETATION  The Mayor will interpret the rules.  However, the Mayor’s interpretation can be appealed  by any Councilmember and can be overruled by a majority vote.  33 THIS PAGE LEFT INTENTIONALLY BLANK 34 CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 19-007 A RESOLUTION ADOPTING THE ELECTED OFFICIALS OUT OF STATE TRAVEL POLICY FOR 2019 WHEREAS, In accordance to Minnesota State Statute Chapter 471, Section 661, requires that cities, counties and school districts develop a policy that regulates travel by elected officials outside of the state; WHEREAS, the City Council will review this policy annually; WHEREAS, any changes to the policy must be approved by a recorded vote; and WHEREAS, elected officials of the City of Saint Anthony Village will follow the limitations outlined in the policy. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Saint Anthony Village hereby approves the elected officials Out of State Travel Policy for 2019. Adopted this 8th day of January, 2019. ______________________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Review for Administration: _____________________________________ Mark Casey, City Manager 35 THIS PAGE LEFT INTENTIONALLY BLANK 36 2019  ELECTED OFFICIAL OUT‐OF‐STATE TRAVEL POLICY      Purpose:      The City of Saint Anthony Village recognizes that its elected officials may at times  receive value from traveling out of the state for workshops, conferences, events and  other assignments.  This policy sets forth the conditions under which out‐of‐state travel  will be reimbursed by the City.  This policy will be reviewed annually by City Council.    General Guidelines:      1. The event, workshop, conference or assignment must be approved in advance by  detailed motion of the City Council at an open meeting and must include an  estimate of the cost of the travel.  In evaluating the Out‐of‐State Travel request,  the Council will consider the following:     Whether the elected official will be receiving training on issues relevant  to the City or to his/her role as the Mayor or Councilmember;     Whether the elected official will be meeting and networking with other  elected officials from around the country to exchange ideas on topics of  relevance to the City and/or official roles of local elected officials;     Whether the elected official will be viewing a city facility or function that  is similar in nature to one that is currently operating at, or under  consideration by the City where the purpose for the trip is to study the  facility or function to bring back ideas for consideration of the full  Council;     Whether the elected official has been specifically assigned by the City  Council to visit another city for the purpose of establishing a goodwill  relationship such as a “Sister‐City” relationship;    37 2019   Whether the elected official has been specifically assigned by the City  Council to testify on behalf of the City at the United States Congress or to  otherwise meet with Federal Officials on behalf of the City;      Whether the City has sufficient funding available in the budget to pay the  cost of the trip.      2. No reimbursement will be made for attendance at events sponsored by or  affiliated with political parties.    3. The City may make payments in advance for airfare, lodging and registration if  specifically approved by the City Council.  Otherwise all payments will be made  as reimbursements to the Elected Official.    4. The City will reimburse for transportation, lodging, meals, registration, and  incidental costs using the same procedures, limitations and guidelines outlined in  the City’s policy for Out‐of‐State Travel by City employees as outlined in the City  Expenditure Policy of the City of Saint Anthony Village Employee Resource  Guide.    Provisions:     Limitations on paying for Councilmembers who have announced their  intention to resign, not to seek re‐election, or who have been defeated in an  election (however, there may be some benefit to the City in having newly  elected officials who have not yet taken office attend training beforehand);     Requirements for Councilmembers to give oral or written reports on the  results of the trip a the next Council meeting;     The ability for the city to make exceptions to the policy;     The requirement that all frequent flyer miles to accrue to the city;     Requirements to use the most cost‐efficient mode of travel available taking  into consideration reasonable time constraints.        38     CITY OF SAINT ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 19-008 A RESOLUTION DESIGNATING STEVE CARLSON OF HEDBECK, ARENDT, AND CARLSON AS THE PROSECUTING ATTORNEY FOR THE CITY OF SAINT ANTHONY VILLAGE FOR 2019 BE IT RESOLVED that the City Council of the City of Saint Anthony Village hereby designates Steve Carlson of Hedbeck, Arendt, and Carlson as the prosecuting attorney for the City of Saint Anthony Village for 2019. Adopted this 8th day of January, 2019. ______________________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Review for Administration: _____________________________________ Mark Casey, City Manager 39 THIS PAGE LEFT INTENTIONALLY BLANK 40 CITY OF SAINT ANTHONY STATE OF MINNESOTA RESOLUTION 19-009 A RESOLUTION FOR THE 2019 STREET IMPROVEMENT BOND REIMBURSEMENT BE IT RESOLVED by the City Council of the City of St. Anthony (the “City”), as follows: 1. Recitals. (a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the “Regulations”) dealing with the issuance of obligations, all or a portion of the proceeds of which are to be used to reimburse the City for expenditures made by the City prior to the date of issuance. (b) The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing no later than 60 days after payment of such expenditure, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within eighteen months of the payment of the expenditure or, if longer, within eighteen months of the date the project is placed in service, but in no event more than three years after the date the original expenditure was paid and that the expenditure must either be a capital expenditure, or a cost of issuance of the obligation. 2. Official Intent Declaration. The City desires to comply with requirements of the Regulations with respect to the 2019 Street & Utility Project (the Project) in order to preserve the option of the City to finance the costs of the Project with tax-exempt obligations. The total cost of the Project is approximately $2,332,500 exclusive of financing costs and capitalized interest, and the City intends to finance a portion of the costs of the Project from proceeds of a borrowing. The maximum amount of debt to be issued for the Project is $2,332,500. The City reasonably expects to reimburse all or a portion of the expenditures made for costs of the Project out of the proceeds of an obligation, as defined in the Regulations, and the expenditures made for costs of the Project to be reimbursed will be of a type that is properly chargeable to capital account (or would be so chargeable with a proper election such as an election under Section 266 of the Code) under general federal income tax principles. 3. Budgetary Matters. As of the date hereof, there are no City funds reserved, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the Project to be financed from proceeds of a borrowing. This resolution, therefore, is determined to be consistent with the City’s budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 41 2 Adopted this 8th day of January, 2019. _______________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 42 CITY OF SAINT ANTHONY STATE OF MINNESOTA RESOLUTION 19-010 A RESOLUTION FOR THE 2020 STREET IMPROVEMENT BOND REIMBURSEMENT BE IT RESOLVED by the City Council of the City of St. Anthony (the “City”), as follows: 1. Recitals. (a) The Internal Revenue Service has issued Section 1.150-2 of the Income Tax Regulations (the “Regulations”) dealing with the issuance of obligations, all or a portion of the proceeds of which are to be used to reimburse the City for expenditures made by the City prior to the date of issuance. (b) The Regulations generally require that the City make a prior declaration of its official intent to reimburse itself for such prior expenditures out of the proceeds of a subsequently issued borrowing no later than 60 days after payment of such expenditure, that the borrowing occur and the reimbursement allocation be made from the proceeds of such borrowing within eighteen months of the payment of the expenditure or, if longer, within eighteen months of the date the project is placed in service, but in no event more than three years after the date the original expenditure was paid and that the expenditure must either be a capital expenditure, or a cost of issuance of the obligation. 2. Official Intent Declaration. The City desires to comply with requirements of the Regulations with respect to the 2020 Street & Utility Project (the Project) in order to preserve the option of the City to finance the costs of the Project with tax-exempt obligations. The total cost of the Project is approximately $2,146,900 exclusive of financing costs and capitalized interest, and the City intends to finance a portion of the costs of the Project from proceeds of a borrowing. The maximum amount of debt to be issued for the Project is $2,146,900. The City reasonably expects to reimburse all or a portion of the expenditures made for costs of the Project out of the proceeds of an obligation, as defined in the Regulations, and the expenditures made for costs of the Project to be reimbursed will be of a type that is properly chargeable to capital account (or would be so chargeable with a proper election such as an election under Section 266 of the Code) under general federal income tax principles. 3. Budgetary Matters. As of the date hereof, there are no City funds reserved, allocated on a long term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long term basis or otherwise set aside) to provide permanent financing for the expenditures related to the Project to be financed from proceeds of a borrowing. This resolution, therefore, is determined to be consistent with the City’s budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof, all within the meaning and content of the Regulations. 43 2 Adopted this 8th day of January, 2019. _______________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 44   MEMORANDUM           To:      St. Anthony Village Honorable Mayor and City Council     Mark Casey, City Manager                  From:      Molly Just, AICP, City Planner      Date:      City Council Regular Meeting for January 8, 2018      WSB Project No.  11104‐00  Request: Request for lot split and variance from the required lot size for a corner lot  in the R‐1 Single Family District at property located at 3713 33rd Ave NE.    SUMMARY  The applicant requests approval of a lot split into two lots.  The lot split would require a variance from  the corner lot size requirement of 11,000 sqf.  The applicant proposes a 899‐foot variance from the  minimum for a corner lot size of 10,101 sqf.  The other corner lots on this block range in size from 11,  567 sqf to 13,770 sqf.    Staff has reviewed for height, side/front yard setback, impervious surface and the requests appear to  meet all other code standards.  GENERAL INFORMATION  Applicant:    Walter B. Sentyrz  Owner:     Walter Sentyrz, Jr. and Shirley A. Sentyrz  Location:    3713 33 rd Ave NE  Existing Land Use /  Low‐Density Residential / Zoned: R‐1A Single Family District  Zoning:  Surrounding Land  North:   Low‐Density Residential / Zoned: R‐1 Single Family District  Use / Zoning:    East:   City of Roseville – Single Family & Low Density Multi Family Development   South:  Medium Density Residential / Zoned: R‐3 Townhomes    West:   Low‐Density Residential / Zoned: R‐1 Single Family District     Initial Application Date:   11‐20‐18     Complete Application Date:      Deadline for Agency:  TBD  Action: 60 Days:       TBD  Letter Sent:      No   120 Days:      NA            45 January 8, 2019  Page 2  CONSIDERATIONS RELATING TO THE PROPOSED VARIANCE  1. Background  The applicant has submitted an application for a lot split to two single‐family lots.  The proposed lot  split would require a variance from the lot size for corner lots in the R‐1 Single Family District.  The  lot size minimum is 11,000 sqf for corner lots in the district.  The applicant proposes an 899 sqf  variance to allow a 10,101 sqf corner lot.  The question is whether there is evidence of a practical  difficulty in meeting the minimum lot size.  The criteria for approval of a variance is provided below.  At their December 17th meeting, the Planning Commission voted to recommend that the City  Council deny the application.  2. Applicable Codes.  Title XV Land Usage, Chapter 152 Zoning Code:  152.039 Dimensional Regulations (B) Area and width.  The minimum lot size for a corner lot is  11,000 sqf.  Title XV Land Usage, Chapter 152 Zoning Code, Section 152.245 VARIANCE (A) Application  states that “An owner of property with an existing structure which does not comply with the  zoning code, or of property on which such a structure is proposed to be constructed, may apply  for a variance upon payment of the fee specified in Chapter 33”.  3. Criteria for and Consistency with Criteria for Variance Approval.  Title XV Land Usage, Chapter 152  Zoning Code, Section 152.245 Variance, (C) Evidence, lists the criteria the City Council must consider  in determining whether to grant or deny a variance.    Request: Variance for a reduction to the minimum lot size for a corner lot in the R‐1 Single Family  District.  The applicable criteria include:  1. The subject matter of the application is within the scope of this section.  The application for a variance to the lot size requirement is an eligible subject matter for  variance criteria because it is related to dimensional and/or bulk standards.  Criterion met.  2. Strict enforcement would cause practical difficulties because:  a. The property owner proposes to use the property in a reasonable manner not permitted  by the zoning code; The applicant proposes to create a lot that is smaller than that  allowed by the zoning code.  Criterion not met.  b. The plight of the property owner is due to circumstances unique to the property not  created by the property owner; The lot split request is created by the property owner  and is not an existing condition.  Criterion not met.    c. The variance, if granted, will not alter the essential character of the locality; Granting  this variance would conflict with the zoning standards set for the neighborhood and  locality.  Criterion not met.   3. Economic considerations alone are not the basis of the practical difficulties.  There is no evidence  that economic considerations alone are not the basis of the request. Criterion not met.  4. The variance, if granted, would be consistent with the City’s comprehensive land use plan.  The  City’s comprehensive plan does not suggest a lot size reduction in the R‐1 Single Family District.   Criterion not met.    46 January 8, 2019  Page 3  5. The granting of the variance is in harmony with the general purposes and intent of the zoning  code.  The intent of the zoning code is to protect the health, safety, and general welfare of the city and  its people through the establishment of minimum regulations governing land development and  use.  The zoning code is established to: protect the use districts; promote orderly development  and redevelopment; provide adequate light, air, and access to property; prevent congestion in  the public streets; prevent overcrowding of land and undue concentration of structures by  regulating land, buildings, yards, and densities; and provide for compatibility of different land  uses.    The applicant has requested a variance from the lot size minimum for the district.  Evidence has  not been provided to support the request.  Criterion not met.   RECOMMENDATION  The Planning Commission met on December 17, 2018 and held a public hearing.  The applicant  answered questions from the Planning Commission.  The Planning Commission voted unanimously to  recommend denial of the lot split and variance to the minimum lot size for a corner lot proposed at 3713  33rd Avenue.  POSSIBLE ACTIONS  1. Motion to deny Resolution xxx lot split and variance request for property at 3713 33rd Avenue.   Recommended by Planning Commission  2. Motion to approve Resolution xxx lot split and variance request for property at 3713 33rd  Avenue.  If so, set conditions for minimum lot size.  3. Request Additional Information and Table Action.  The applicant appears to have provided  enough information for the City Council to approve or deny the request.  ATTACHMENTS  Exhibit A:  Application and Supporting Material        47 THIS PAGE LEFT INTENTIONALLY BLANK 48 49 50 51 52 53 THIS PAGE LEFT INTENTIONALLY BLANK 54 3713 33rd Ave Lot Split & Variance City Council Meeting January 8, 2019 Lot Split and Variance Request Applicant proposes a lot split to allow two lots on a 19,110 square foot lot on 33rd Avenue NE. The lot split would require a variance to lot size. Lot Required Square Feet Proposed Variance Needed 1 9,000 9,009 No 2 11,000 10,101 Yes –899 sqf 55 Location Map Applicable Codes City Code, Section 152.039 R-1 Single-Family District Dimensional Regulations. Requires a minimum lot size of 9,000 for interior lots and 11,000 for corner lots. City Code, Section 152.245 Variance. A variance to the dimensional standards may be granted based on a review of the following criteria. 56 Criteria For Variance Approval City Code, Section 152.245 The City Council must consider whether the request for a variance meets the following criteria: 1.Strict enforcement would cause practical difficulties because: a.The applicant proposes to use the property in a reasonable manner not permitted by the zoning code. Not met b.The circumstances are unique to the property and not created by the applicant; Not met c.The variance, if granted, will not alter the essential character of the locality; Not met 2.Economic considerations alone are not the basis of the practical difficulties. Not met 3.Consistency with the City’s comprehensive land use plan. Not met 4.The variance is in harmony with the general purposes and intent of the zoning code. Not met Planning Commission Recommendation On December 17th the Planning Commission held a public hearing and voted unanimously to recommend denial of the lot split and variance, based on review of the criteria. Staff has provided a resolution with findings of fact. 57 Questions? 58 CITY OF SAINT ANTHONY STATE OF MINNESOTA RESOLUTION 19-011 A RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR DENIAL OF A LOT SPLIT WITH VARIANCE REQUEST FOR LOT SIZE ON A CORNER LOT BY WALTER SENTYRZ AT 3713 33RD AVENUE NE FACTS 1. Walter Sentyrz is the owner of a parcel of land located at 3713 33rd Avenue NE, St. Antony Village, Minnesota; and, 2. The subject property is legally described as follows; and, THE EAST 138 FEET OF THE SOUTH 1/3 OF THE EAST 24 RODS OF THE SOUTH 80 RODS OF THE NORTHEAST 1/4 OF SECTION 6, TOWNSHIP 29 NORTH, RANGE 23, WEST OF THE 4TH PRINCIPAL MERIDIAN, EXCEPT THE NORTH 225 FEET THEREOF, HENNEPIN COUNTY, MINNESOTA 3. Walter Sentyrz has applied to the City of St. Anthony Village for a lot split and variance to create two lots with one being below the minimum lot size, as described in the application. 4. The proposal would vary from the minimum lot size requirements for the R-1 Single-Family District in that one of the two lots would be 10,101 square feet instead of the 11,000 square foot minimum lot size for a corner lot. 5. Following a public hearing on the application, the St. Anthony Village Planning Commission recommended denial of the lot split and variance on December 17, 2018. 6. The City Council of the City of St. Anthony Village reviewed the requested lot split and variance at its Meeting of January 8, 2019. The request is for a lot split and an 899 square foot variance to the minimum lot size for a corner lot in the R-1 Single-Family District. APPLICABLE LAW 7. Minnesota Statute Section 462.357, subd. 6 provides: a. Variances shall only be permitted (a) when they are in harmony with the general purposes and intent of the ordinance and (b) when the variances are consistent with the comprehensive plan. b. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. “Practical difficulties," as used in connection with the granting of a variance, means that (a) the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (b) the plight of the landowner is due to circumstances unique to the property not created by the landowner; and (c) the variance, if granted, will not alter the essential character of the locality. 59 8. City Ordinance allows variances as follows. City Code Section 152.245 Variances (C)Evidence. No variance will be granted unless the evidence presented discloses all of the following facts. (1) The subject matter of the application is within the scope of this section. (2) Strict enforcement would cause practical difficulties because: (a) The property owner proposes to use the property in a reasonable manner not permitted by the zoning code; (b) The plight of the property owner is due to circumstances unique to the property not created by the property owner; and (c) The variance, if granted, will not alter the essential character of the locality. (3) Economic considerations alone are not the basis of the practical difficulties. (4) The variance, if granted, would be consistent with the city’s comprehensive land use plan. (5) The granting of the variance is in harmony with the general purposes and intent of the zoning code. 9. Relevant City Code. Title XV Land Usage, Section 152.039 (B) the minimum lot size for a corner lot shall be 11,000 square feet in the R-1 Single-Family District.   CONCLUSIONS OF LAW 10. The requested variance is not in harmony with the purposes and intent of the ordinance because the intent of the zoning code is to protect the health, safety, and general welfare of the city and its people through the establishment of minimum regulations governing land development and use. The zoning code is established to: protect the use districts; promote orderly development and redevelopment; provide adequate light, air, and access to property; prevent congestion in the public streets; prevent overcrowding of land and undue concentration of structures by regulating land, buildings, yards, and densities; and provide for compatibility of different land uses.   11. The requested variance is not consistent with the comprehensive plan and the plan does not suggest a lot size reduction in the R-1 Single-Family District. 12. The property owner does not propose to use the property in a reasonable manner as they propose to create a lot that is smaller than that allowed by the zoning code. 13. There are not unique circumstances to the property not created by the landowner as the landowner is requesting the lot split which would create a non-conformity. The existing lot is conforming. 14. The variance does not maintain the essential character of the locality as the reduced lot size would conflict with the zoning standards set for the neighborhood and all other R-1 neighborhoods in the locality.   60 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. ANTHONY VILLAGE, MINNESOTA AS FOLLOWS: The application to approve a lot split and issue a variance to allow Walter Sentyrz to split a conforming lot into two with one lot being below the minimum lot size is hereby denied. Adopted this 8th day of January, 2019. _____________________________ Jerome O. Faust, Mayor ATTEST: ____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 61 THIS PAGE LEFT INTENTIONALLY BLANK 62     MEMORANDUM           To:      St. Anthony Village Honorable Mayor and City Council     Mark Casey, City Manager               From:      Molly Just, AICP, City Planner      Date:      City Council Regular Meeting for January 8, 2019      WSB Project No.  11104‐00  Request: Request for variances from the rear setback to add an accessory building,  swimming pool, and pool mechanical equipment in the R‐1A Single Family  Lakeshore District at property located at 4021 Silver Lake Terrace.    SUMMARY  The applicant proposes to add an accessory building, swimming pool and pool mechanical equipment in the rear  yard.  The proposal requires approval of variances from the 75‐foot required rear yard.  For lots on Silver Lake, the  rear yard is measured from the ordinary high water elevation for Silver Lake, which is 934 feet.  The existing home  meets this setback.  The following variances are proposed.     1. A 65‐foot variance for an accessory building to be located no closer than 10‐feet to the ordinary high  water elevation of Silver Lake.    2. A 39‐foot variance for a swimming pool to be located no closer than 36‐feet to the ordinary high water  elevation of Silver Lake.  A 24‐foot variance for pool mechanical equipment to be located no closer than  51‐feet to the ordinary high water elevation.      There may be several other lots with frontage on Silver Lake that have accessory buildings in the rear  yard setback.  These likely predate the 1991 ordinance requirement for setbacks from the shore.  There  are two swimming pools in rear yards along Silver Lake.  Both predate the current ordinance  requirement.  It is clear that swimming pools and accessory buildings in the rear yard setback are the  rare exception and not the rule.  Since adoption of the ordinance requirement for preservation in the  rear yard, there has been compliance.    Staff has reviewed for height, side/front yard setback, impervious surface and the requests appear to  meet all other code standards.  GENERAL INFORMATION  Applicant:    Dan & Alisa Bartel  Owner:     Dan & Alisa Bartel  Location:    4021 Silver Lake Terrace  Existing Land Use /  Low‐Density Residential / Zoned: R‐1A Single Family Lakeshore District  Zoning:  Surrounding Land  North:  Open Water – Silver Lake  63 January 8, 2019  Page 2  Use / Zoning:    East:   Low‐Density Residential / Zoned: R‐1A Single Family Lakeshore District    South:  Multi‐Family Residential / Zoned: R‐4 Multiple Family District    West:   Low‐Density Residential / Zoned: R‐1A Single Family Lakeshore District     Initial Application Date:   09‐28‐18     Complete Application Date: 10‐15‐18     Deadline for Agency:  12‐14‐18  Action:  60 Days:       12‐14‐18  Letter Sent:      12‐6‐18    120 Days:      NA    CONSIDERATIONS RELATING TO THE PROPOSED VARIANCE  1. Background  The applicant proposes to construct an accessory building, swimming pool and pool mechanical  equipment entirely within the required rear setback along Silver Lake.  The minimum required  setback in the R‐1A District is 75 feet for lots located on Silver Lake.  Most homes along the lake are  located close to the street, creating a somewhat uniform and pleasing rhythm of building facades  along Silver Lane, Silver Lake Terrace, and Silver Lake Court.  The subject property is complementary  to this predominant home placement and is larger than the average lake front lot.    The R‐1A Single Family Lakeshore District was adopted by St. Anthony Village in 1991.  The purpose  of the district is to create and maintain lakeshore areas for single‐family detached residences which,  due to the natural amenity of the lake, and the topographic characteristics, call for zoning  regulations which are somewhat different from other single‐family districts and which are designed  for the preservation of natural areas.   2. Applicable Codes.  Title XV Land Usage, Chapter 152 Zoning Code:  Accessory Building: Section 152.054 (G) Rear yard applies to the accessory building.  The year  yard requirement for lots along the lake is a minimum of 75‐feet from the ordinary high water  elevation.  Swimming pool:  Section 152.053 (B. 1) and (B. 2) apply to the pool and pool mechanical  equipment.  No part of a swimming pool or its mechanical equipment may be located within the  75‐doot setback.   Title XV Land Usage, Chapter 152 Zoning Code, Section 152.245 VARIANCE (A) Application states  that “An owner of property with an existing structure which does not comply with the zoning  code, or of property on which such a structure is proposed to be constructed, may apply for a  variance upon payment of the fee specified in Chapter 33”.  3. Criteria for and Consistency with Criteria for Variance Approval.  Title XV Land Usage, Chapter 152  Zoning Code, Section 152.245 Variance, (C) Evidence, lists the criteria the City Council must consider  in determining whether to grant or deny a variance.    Request: Variance requests for addition of an accessory building, swimming pool, and pool  mechanical equipment within the 75‐foot rear yard setback in the R‐1A Single Family Lakeshore  District.  The applicable criteria include:      1. The subject matter of the application is within the scope of this section.  64 January 8, 2019  Page 3  The application for variances to the rear yard setback is an eligible subject matter for variance  criteria because these factors are related to dimensional and/or bulk standards.  Criterion met  for the accessory building and for the swimming pool/mechanical equipment.    2. Strict enforcement would cause practical difficulties because:  a. The property owner proposes to use the property in a reasonable manner not permitted  by the zoning code;  Accessory Building: The applicant is proposing to add a 150 square foot accessory  building to the rear yard.  There has been conformance with the setback requirement  since adopted and there is not sufficient practical difficulty presented with this  application.  The request is not reasonable.  Criterion not met.  Swimming Pool with support mechanical equipment:  The applicant is proposing to add  a 963 square foot pool with concrete deck and a 28 square foot concrete pad for pool  mechanical equipment in the rear yard.  There are two other swimming pools in rear  yards along the lake.  Both were approved prior to establishment of the R‐1A lakeshore  zoning designation.  Criterion not met.  b. The plight of the property owner is due to circumstances unique to the property not  created by the property owner;  Accessory Building.  The applicant claims that the topography of the property creates a  safety issue in their reasonable enjoyment of the lake.  Criterion met.    Swimming Pool.  A reasonable need for a swimming pool in the setback has not been  demonstrated.  Criterion not met.  c. The variance, if granted, will not alter the essential character of the locality; and  The lakeshore zoning district was adopted in 1991 and set express limitations on  swimming pools and the placement of accessory buildings.  The zoning designation sets  the standard for the essential character for this area of the City.  Criterion not met for  the accessory building or for the swimming pool/mechanical equipment.  d. Economic considerations alone are not the basis of the practical difficulties.  Accessory Building.  The applicant’s request is not related to any financial considerations  and granting the variance would not relieve the applicant of any financial hardship.   Criterion met.  Swimming Pool.  The applicant’s request is not related to any financial considerations  and granting the variance would not relieve the applicant of any financial hardship.   Criterion met.  3. The variance, if granted, would be consistent with the City’s comprehensive land use plan.  If the variance is granted the use of the property would remain the same land use as it is today,  low‐density residential.  The comprehensive plan guides this area detached housing units and  granting this variance request will not alter that land use.  Criterion met for the accessory  building and for the swimming pool/mechanical equipment.      4. The granting of the variance is in harmony with the general purposes and intent of the zoning  code.  65 January 8, 2019  Page 4  The intent of the zoning code is to protect the health, safety, and general welfare of the city and  its people through the establishment of minimum regulations governing land development and  use.  The zoning code is established to: protect the use districts; promote orderly development  and redevelopment; provide adequate light, air, and access to property; prevent congestion in  the public streets; prevent overcrowding of land and undue concentration of structures by  regulating land, buildings, yards, and densities; and provide for compatibility of different land  uses.  Criterion not met for the accessory building or for the swimming pool/mechanical  equipment.  RECOMMENDATION  The Planning Commission met on November 26, 2018 and held a public hearing.  Neighbors submitted  letters of support for the variance requests and Alisa Bartel answered questions from the Planning  Commission.  The Planning Commission voted (5‐1) to recommend approval of the variance for the  accessory building and unanimously recommended denial of the variances for the pool and pool  mechanical equipment proposed at 4021 Silver Lake Terrace.  The following conditions to the approval  were recommended by the Planning Commission.  1. The proposed accessory building at 4021 Silver Lake Terrace shall be no closer than 10‐feet  from the ordinary high water elevation of 934 feet and generally located as shown in the  application materials.  The building shall be designed so as to be minimized in appearance from  the lake.  2. Issuance of a building permit for proposed accessory building and/or swimming pool with  mechanical equipment that meets all the requirements of the building code, all other provision  of the zoning code not subject to this variance, and all other applicable regulations, including  review by City Engineer.  POSSIBLE ACTIONS  1. Motion to deny Resolution xxx (swimming pool & mechanical equipment) variance request for  property at 4021 Silver Lake Terrace.  Recommended by Planning Commission   2. Motion to approve Resolution xxx (swimming pool & mechanical equipment) variance request  for property at 4021 Silver Lake Terrace.  If so, set conditions for placement (setbacks).  3. Motion to deny Resolution xxx (accessory building) variance request for property at 4021 Silver  Lake Terrace.  If so, please state reasons.  4. Motion to approve Resolution xxx (accessory building) variance request for property at 4021  Silver Lake Terrace.  Recommended by Planning Commission  5. Request Additional Information and Table the Application.  The applicant appears to have  provided enough information for the City Council to approve or deny the request.    ATTACHMENTS  Exhibit A:  Application and Supporting Material  66 67 68 69 70 71 72 73 74 75 76 77 78 October 16, 2018 Breanne Rothstein - City Planner St. Anthony Village City Hall 3301 Silver Lake Road St. Anthony Village, MN 55418 Breanne: I am writing in support of the variance request for 4021 Silver Lake Terrace. My wife and I feel that this variance request is reasonable and will not interfere with the use of the lake or the surrounding area. It will most certainly blend in with the existing structures in the neighborhood. If you would like to contact me for further input on my support of the variance, I can be reached at 612-990-5678. Thank you. Sincerely, Bryan and Kristin Jones 2505 Silver Lane NE St. Anthony, MN 55421 79 From:Thomas Patrick Lavin III To:Nicole Miller Cc:jolynn.lavin@genmills.com Subject:Bartel Variance Date:Sunday, November 25, 2018 9:40:30 PM Nicole: It is our understanding that there will be a discussion and possible decision at your next board meeting regarding a variance that the Bartel family are requesting so that they may put in pool at their home. We will not be able to attend this meeting but as their neighbours, my wife JoLynn and I wish to advocate for this variance. We support their choice to put this additional fixture onto their property and do not believe it will effect our home or property in any way. If you have any further questions please feel free to let us know Thanks, Tom and JoLynn Thomas P Lavin III 651-592-9613 80 Variance 4021 Silver Lake Terrace, NE City Council Meeting January 8, 2019 Variance Requests Variance to allow the addition of an accessory building, swimming pool and mechanical equipment. •Required rear yard setback of 75-feet. Currently met. •Proposed is 10-feet for the accessory building, resulting in a 65-foot variance. •Proposed is 36-feet for the swimming pool, resulting in a 39- foot variance. •Proposed is 51-feet for the mechanical equipment, resulting in a 24-foot variance. 2 2 81 3 Proposal 82 Applicable Codes •City Code Chapter 152 Zoning Code, Section 152.050 R-1A Single-Family Lakeshore District applies to this proposal. •Sections 150-053 (B) (1) and (3) apply to setbacks for swimming pools and pool mechanical equipment. •Sections 152.054 applies to setbacks for buildings. 5 6 Proposed Accessory Building 83 Criteria For Variance Approval The City Council must consider the following: 1.The subject matter is within the scope of this section. Criterian met for accessory building and for pool/mechanical equipment. 2.Strict enforcement would cause practical difficulties because: a.The applicant proposes to use the property in a reasonable manner not permitted by the zoning code. Criterian not met for accessory building or for pool/mechanical equipment. 7 Variance Criteria Continued b.The circumstances are unique to the property and not created by the applicant.Criterian met for accessory building and not met for pool/mechanical equipment. c.The variance, if granted, will not alter the essential character of the locality. Criterian not met for accessory building or for pool/mechanical equipment. d.Economic considerations alone are not the basis of the practical difficulties. Criterian met for accessory building and for pool/mechanical equipment. 8 84 Variance Criteria Continued 3.Consistency with the City’s comprehensive land use plan. Criterian met for the accessory building and for pool/mechanical equipment. 4.The variance is in harmony with the general purposes and intent of the zoning code. Criterian not met for accessory building or for pool/mechanical equipment. 9 Planning Commission Recommendation •Planning Commission recommends denial of the variance request for the swimming pool and swimming pool mechanical equipment. •Planning Commission recommends approval of the variance request for an accessory structure. 10 85 Questions? 11 86 CITY OF SAINT ANTHONY STATE OF MINNESOTA RESOLUTION 19-012 A RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR DENIAL OF VARIANCE REQUEST FOR A SWIMMING POOL AND POOL MECHANICAL EQUIPMENT IN THE REQUIRED SETBACK BY DAN AND ALISA BARTEL AT 4021 SILVER LAKE TERRACE FACTS 1. Dan and Alisa Bartel are the owners of a parcel of land located at 4021 Silver Lake Terrace, St. Antony Village, Minnesota; and, 2. The subject property is legally described as follows; and, BEGINNING AT INTERSECTION OF NWLY AND NELY LINES OF SILVER LANE AND SILVER LAKE TERRACE; TH NWLY 244 91/1OO FT ON SD NELY L; TH N 2O DEG 49 MIN E 122 FT; TH NELY TO PT 5OO FT E AND 1125 FT S FROM W AND N LINES OF SE 1/4 OF NW 1/4 TH S PAR WITH W L OF SD 1/4 1/4 T 3. Dan and Aliza Bartel have applied to the City of St. Anthony Village for a variance to build a swimming pool and pool mechanical equipment as described on the application attached as Exhibit A. 4. The proposal would vary from the setback requirements for the R-1A Single-Family Lakeshore District in that it would be built within the 75-foot setback from the natural high-water elevation of the lake. 5. Following a public hearing on the application, the St. Anthony Village Planning Commission recommended denial of the variance on November 26, 2018. 6. The City Council of the City of St. Anthony Village reviewed the requested variance at its Meeting of December 11, 2018. The request is a 39-foot variance from the 75-foot setback requirement for a swimming pool. The proposed setback for the pool is 36-feet. There is also a request for a 24-foot variance from the 75-foot setback requirement for pool mechanical equipment. The proposed setback for the pool mechanical equipment is 51-feet. APPLICABLE LAW 7. Minnesota Statute Section 462.357, subd. 6 provides: a. Variances shall only be permitted (a) when they are in harmony with the general purposes and intent of the ordinance and (b) when the variances are consistent with the comprehensive plan. b. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. “Practical difficulties," as used in connection with the granting of a variance, means that (a) the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (b) the plight of the landowner is due to circumstances unique to the property not created by the landowner; and (c) the variance, if granted, will not alter the essential character of the locality. 8. City Ordinance allows variances as follows. City Code Section 152.245 Variances 87 (C)Evidence. No variance will be granted unless the evidence presented discloses all of the following facts. (1) The subject matter of the application is within the scope of this section. (2) Strict enforcement would cause practical difficulties because: (a) The property owner proposes to use the property in a reasonable manner not permitted by the zoning code; (b) The plight of the property owner is due to circumstances unique to the property not created by the property owner; (c) The variance, if granted, will not alter the essential character of the locality; and (d) Economic considerations alone are not the basis of the practical difficulties. (3) The variance, if granted, would be consistent with the city’s comprehensive land use plan. (4) The granting of the variance is in harmony with the general purposes and intent of the zoning code. 9. Relevant City Code. Title XV Land Usage, Section 152.053 (B. 1) and (B. 2) City Ordinance requires a 75-foot setback from the natural high-water elevation of the lake for swimming pools and pool mechanical equipment in the R1-A Single Family Lakeshore Zoning District.   CONCLUSIONS OF LAW 10. The requested variance is not in harmony with the purposes and intent of the ordinance because the intent of the zoning code is to protect the health, safety, and general welfare of the city and its people through the establishment of minimum regulations governing land development and use. The zoning code is established to: protect the use districts; promote orderly development and redevelopment; provide adequate light, air, and access to property; prevent congestion in the public streets; prevent overcrowding of land and undue concentration of structures by regulating land, buildings, yards, and densities; and provide for compatibility of different land uses.   11. The requested variance is consistent with the comprehensive plan because the use of the property would remain the same land-use as it is today, low-density residential. The comprehensive plan guides this area detached housing units and granting this variance request will not alter that land-use. 12. The property owner does not propose to use the property in a reasonable manner because the proposal is for a 963 square foot pool with concrete deck and a 28 square foot concrete pad for pool mechanical equipment in the rear yard. There are two other swimming pools in rear yards along the lake. Both were approved prior to establishment of the R-1A lakeshore zoning designation. 13. There are not unique circumstances to the property not created by the landowner because the landowner prefers to locate a pool in the setback. Personal preferences do not qualify as unique circumstances to the property. 14. The variance does not maintain the essential character of the locality because the lakeshore zoning district was adopted in 1990 and set express limitations on swimming pools. The zoning designation sets the standard for the essential character for this area of the City.   88 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ST. ANTHONY VILLAGE, MINNESOTA AS FOLLOWS: The application to issue a variance to allow Dan and Alysa Bartel to build a swimming pool and pool mechanical equipment to deviate from the 75-foot setback requirement is hereby denied. Adopted this 8th day of January 2019. _____________________________ Jerome O. Faust, Mayor ATTEST: ____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 89 THIS PAGE LEFT INTENTIONALLY BLANK 90 CITY OF SAINT ANTHONY STATE OF MINNESOTA RESOLUTION 19-013 RESOLUTION APPROVING A REQUEST FOR A VARIANCE FROM THE REQUIRED SEVENTY- FIVE (75) FOOT REAR YARD SETBACK FOR AN ACCESSORY BUILDING IN THE R-1A DISTRICT AT THE PROPERTY LOCATED AT 4021 SILVER LAKE TERRACE WHEREAS, the City of St. Anthony Village received a request from the Applicant and Property Owners Dan & Alisa Bartel for a variance to the seventy-five (75) foot rear yard setback for an accessory building, swimming pool, and pool mechanical equipment in the in the R-1A District at the property located at 4021 Silver Lake Terrace on September 28, 2018, legally described as follows: BEGINNING AT INTERSECTION OF NWLY AND NELY LINES OF SILVER LANE AND SILVER LAKE TERRACE; TH NWLY 244 91/1OO FT ON SD NELY L; TH N 2O DEG 49 MIN E 122 FT; TH NELY TO PT 5OO FT E AND 1125 FT S FROM W AND N LINES OF SE 1/4 OF NW 1/4 TH S PAR WITH W L OF SD 1/4 1/4 T WHEREAS, the property located at 4021 Silver Lake Road is located within the City’s R-1A Single Family Lakeshore District; and WHEREAS, per Sections 152.053 and 152.054 of the city code, lots located along Silver Lake must have a seventy-five (75) foot setback; and WHEREAS, the Applicant has requested a sixty-five (65) foot variance for an accessory building, a thirty-nine (39) foot variance for a swimming pool, and a twenty-four (24) foot variance for pool mechanical equipment that they propose for their property, and the application is attached as EXHIBIT A; and WHEREAS, the Planning Commission reviewed and considered the request based on the related documents shown in the Applicant’s application in a public hearing at their regular meeting on November 26, 2018 and recommended approval of the request for a variance for the proposed accessory building; and WHEREAS, the Planning Commission reviewed and considered the request based on the related documents shown in the Applicant’s application in a public hearing at their regular meeting on November 26, 2018 and recommended denial of the request for a variance for the proposed swimming pool; and WHEREAS, the Planning Commission reviewed and considered the request based on the related documents shown in the Applicant’s application in a public hearing at their regular meeting on November 26, 2018 and recommended denial of the request for a variance for the proposed pool mechanical equipment. 91 NOW THEREFORE BE IT RESOLVED that the City Council hereby approves the following variance, subject to the following conditions: 1. The proposed accessory building at 4021 Silver Lake Terrace shall be no closer than 10-feet from the ordinary high-water elevation of 934 feet and located as shown in the application materials. The building shall be designed to be minimized in appearance from the lake. 2. Issuance of a building permit for proposed accessory building and/or swimming pool with mechanical equipment that meets all the requirements of the building code, all other provision of the zoning code not subject to this variance, and all other applicable regulations, including review by City Engineer. Adopted this 8th day of January 2019. _____________________________ Jerome O. Faust, Mayor ATTEST: ____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager         92 Approved by City Council on _________          St. Anthony Village Planning Commission  2019 Work Plan   The Planning Commission is a seven member advisory commission, appointed by the City Council and  charged with the following duties (City Code Chapter 32, Section 32.06):  A) Review and make recommendations to the City Council as to a comprehensive municipal plan,  including the land use plan, a community facilities plan, a transportation plan, and  recommendations for plan adoption and execution;  B) Consider and make recommendations to the City Council as to all proposed subdivisions and  plats;  C) Consider and make recommendations to the City Council as to all proposed amendments to the  Chapters 151 and 152 of this code regarding subdivisions and zoning;  D) Consider, hold hearings, and make recommendations on conditional use permit applications;  E) Review all applications for variance to zoning, hold hearings, and make recommendations to the  City Council; and  F) Review requests for sign variances.  In 2019, the Planning Commission will focus on the following items:  1. Continue training on both planning/zoning issues through GTS/WSB partnership.    2. Review and make recommendations on land use and development applications, including  holding public hearings.    3. Upon approval and adoption of the comprehensive plan, begin work on implementation of  zoning amendments needed to effect the plan.  Provide recommendations to the City Council on  such amendments.    93 THIS PAGE LEFT INTENTIONALLY BLANK 94 REQUEST FOR COUNCIL CONSIDERATION      Meeting Date:  January 8, 2019          Resolution‐ Approving GASB 75 related fund transfers effective as of 1/1/2018      OVERVIEW:    In front of you this evening is resolution to approve the transfer of Enterprise Fund’s Other  Postemployment Benefit (OPEB) liabilities to the City Internal Service Fund for pension liabilities as of  1/1/2018. Per discussions with the City’s auditors it was determined that by the accounting for all  Funds OPEB liabilities within Internal Service fund would provide a consolidate picture of OPEB status.  A further outcome is a treatment that is consistent with how the City’s governmental funds accounts  for OPEB liabilities. Lastly, it achieves the removal of the year to year impact of changing actuarial  estimates from the Enterprise Fund Balance Financial statements.      Staff recommends that the resolution to approve the transfers of OPEB liabilities to the Internal  Service Fund be approved.     95 THIS PAGE LEFT INTENTIONALLY BLANK 96 CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 19-014 A RESOLUTION AUTHORIZING TRANSFERS OF SPECIFIED FUNDS WHEREAS, Staff has evaluated the accounting and recording of OPEB liabilities for Enterprise Funds, WHEREAS, per discussions with the City’s auditors it was determined that by the accounting for all Funds OPEB liabilities within the Internal Service Fund would provide a consolidate picture of OPEB status. WHEREAS, a further outcome is a treatment that is consistent with how the City’s governmental funds accounts for OPEB liabilities WHEREAS, lastly, it achieves the removal of the year to year impact of changing actuarial estimates from the Enterprise Fund Balance Financial NOW THEREFORE BE IT RESOLVED, that the City Council of the City of St. Anthony here approves the transfer of the funds noted: Adopted this 8th day of January, 2019. ______________________________ Jerome O. Faust, Mayor ATTEST: ______________________________ Nicole Miller, City Clerk Reviewed for Administration: ______________________________ Mark Casey, City Manager From Fund Amount To Fund Operating Transfers: Internal Service Fund $52,738 Liquor OPEB Liabilty Internal Service Fund $49,967 Water Sewer OPEB Liability $102,705 97 THIS PAGE LEFT INTENTIONALLY BLANK 98 REQUEST FOR COUNCIL CONSIDERATION      Meeting Date:  January 8, 2019          Resolution‐ Approving Fund Balance Policy revisions effective as of 12/31/2018      OVERVIEW:    In front of you this evening is resolution to revise the Fund Balance policy with an effective date of  12/31/2018. The revisions proposed are limited to the General Fund Policy with the marked up of  revisions attached.      As part of the Minimum Fund Balance calculation expenses attributed to the police services contract  are deducted from the general fund operating budget. The resulting net operating expenditure level  is used in the calculation of Minimum Fund Balance.  Staff is proposing the excluded expenses be  expanded to include the following:     Expenses attributed contracted Financial/HR services provided to the Mississippi Water Management  Organization and the City of Birchwood Village.   Expenses attributed to the Fire State Aid payment to the St Anthony Fire relief Association, for which a  matching intergovernmental revenue source exists.      The revisions negates the impact to the Minimum Fund Balance of any change in state aid levels,  along with lowering the Minimum Fund Balance required.      Staff recommends that the resolution to revise the Fund Balance policy be approved.     99 THIS PAGE LEFT INTENTIONALLY BLANK 100 Fund Balance Policy  Revisions proposed noted below effective 12/31/2018.   Purpose:    It is important to establish sound financial management policies to ensure financial stability of  the City of St. Anthony for the benefit of residents and businesses.  Fund balance reserves are  an important component in ensuring the overall financial health of a community, by giving the  City sufficient funds to meet contingency and cash‐flow timing needs.  In establishing an  appropriate fund balance, the City needs to consider the demands of cash flow, need for  emergency reserves, ability to manage fluctuations of major revenue sources, credit rating and  long‐term fiscal health.    General Fund Policy:     The City will maintain an unassigned General fund balance (minimum fund balance) in  the range of 30‐35% of subsequent year’s budgeted operating expenditures (net of  expenditures for police services, financial services to other cities along with Fire relief  state aid passed through to SAFRA) to meet contingency and cash‐flow timing needs;  however, this need could fluctuate with each year’s budget objectives.       Annual proposed General fund budgets shall include this benchmark policy.  Council  shall review the amounts in fund balance in conjunction with the annual budget  approval, and make adjustments as necessary to meet expected cash‐flow needs.     In the event the unassigned General fund balance will be calculated to be less than the  minimum requirement at the completion of any fiscal year, the City shall plan to adjust  budget resources in the subsequent fiscal years to bring the fund balance into  compliance with this policy.     The City Council may consider appropriating (for authorized purposes) year‐end fund  balance in excess of the policy level or increasing the minimum fund balance.  An  example of preferred use of excess fund balance would be for one time expenditures,  such as capital expenditures, which do not result in recurring operating costs.     Appropriation from the minimum fund balance shall require the approval of the City  Council and shall be used only for non‐recurring expenditures, unforeseen emergencies  or immediate capital needs that cannot be accommodated through current year savings.   Replenishment recommendations will accompany the decision to utilize fund balance.     At the discretion of the City Council, fund balance may be committed for specific  purposes by resolution designating the specific use of fund balance and the amount.   101 The resolution would need to be approved no later than the close of the reporting  period and will remain binding unless removed in the same manner.    Authority to Assign:  (All Funds)   The City Council authorizes the Finance Director and/or City Manager to assign fund  balance that reflects the City’s intended use of those funds.    Flow Assumptions:  (All Funds)   When both restricted and unrestricted resources are available for use, it is the City’s  policy to first use restricted resources, and then use unrestricted resources as they are  needed.  When committed, assigned or unassigned resources are available for use, it is  the City’s policy to use resources in the following order; 1) committed  2) assigned and   3) unassigned.    Definitions:  (General Fund and All Other Governmental Funds)   Nonspendable fund balance – amounts that are not in a spendable form or are required to be  maintained intact.    Restricted fund balance – amounts subject to externally enforceable legal restrictions.    Unrestricted fund balance – the total of committed fund balance, assigned fund balance, and  unassigned fund balance.     Committed fund balance – amounts that can be used only for the specific purposes     determined by a formal action of the government’s highest level of decision‐making    authority.  Commitments may be changed or lifted only by the government taking the    same formal action that imposed the constraint originally.     Assigned fund balance – amounts a government intends to use for a specific purpose;    intent can be expressed by the government body or by an official or body to which the    governing body delegates the authority.     Unassigned fund balance – residual amounts that are available for any purpose in the    general fund.                Fund balance – the difference between assets and liabilities reported in a governmental fund.      102 S:\1Council Meetings\2019\01082019\Resolution 19-015 Revision to Fund balance policy.docx CITY OF ST. ANTHONY VILLAGE STATE OF MINNESOTA RESOLUTION 19-015 A RESOLUTION APPROVING FUND BALANCE POLICY REVISIONS EFFECTIVE AS OF 12/31/2018 WHEREAS, the City of St. Anthony’s present Fund balance policy excludes expenses attributed to the police services contract as part of the calculation of Minimum Fund Balance. WHEREAS, the City of St. Anthony has similar expenses attributed contracted Financial/HR services provided to the Mississippi Watershed Management Organization and the City of Birchwood Village. WHEREAS, the City of St. Anthony has expenses attributed to the Fire State Aid payment to the St Anthony Fire Relief Association, for which a matching intergovernmental revenue source exists. WHEREAS, the City of St. Anthony’s Fund Balance policy should be revised to include contracted Financial/HR services provided to the Mississippi Watershed Management Organization and the City of Birchwood Village and the Fire State Aid payment to the St Anthony Fire Relief Association as excluded expenses for the calculation of Minimum Fund Balance. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of St. Anthony Village the approve the Fund Balance Policy revisions state herein, effective as of 12/31/2018. Adopted this 8th day of January, 2019. _____________________________ Jerome O. Faust, Mayor ATTEST:____________________________ Nicole Miller, City Clerk Reviewed for administration: ______________________________ Mark Casey, City Manager 103 THIS PAGE LEFT INTENTIONALLY BLANK 104 Date Type Staff Present January 10 Special 9:00 a.m.Goal Setting City Council City Manager Dept Heads January 11 Special 9:00 a.m.Goal Setting City Council City Manager Dept Heads January 22 Regular 2019 Parks Commission Work Plan- (motion only) Park Commission Recommendations Solsmart Designation City Council Outside Organization assignments GreenCorp Update NYFS Agreement City Council City Manager January 29 Special 5:30 p.m.Joint Meeting with School Board City Council City Manager February 12 Regular Planning Commission items from January 2019 Street Project Call for Hearing on Improvements, Call for Hearing on Assessments, Order Preparation of Assessments Snow Plowing presentation City Council City Manager City Engineer Public Works Director February 26 Regular Administration Annual Report Adoption of Strategic Plan City Council City Manager March 4 Special 5:30 p.m.Joint Meeting with Parks Commission City Council City Manager March 12 Regular Planning Commission Items from February Presentation from Ramsey County Sheriff Bob Fletcher Liquor Annual Report Fire Annual Report Liquor License Renewals GreenCorp Member application-resolution City Council City Manager Fire Dept Liquor Op Manager March 25 Special 5:30 p.m.Joint Meeting with Planning Commission City Council City Manager March 26 Regular 2019 Street Project Public Hearing, Order Improvements, Adopt & Confirm Assessments, Award Contract for Construction, Call for Sale of GO Bonds Police Annual Report Grand Rounds Missing Link (GRML) City Council City Manager Police Dept City Engineer FUTURE COUNCIL AGENDA ITEMS 2019 105 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS April 9 Regular Planning Commission Items from March Quarterly Donations & Grants Public Works Annual Report Spirit of St. Anthony Award City Council City Manager Public Works Director April 23 Regular Arbor Day Proclamation 1st Quarter Goals Update 2019 Street Project Approve Sale of Bonds Students in Governement Presentation City Council City Manager City Planner May 14 Regular Planning Commission items from April Chamber of the Year and Business of the Year Finance Annual Report Public Hearing-Budget Calendar City Council City Manager Finance Director May 28 Regular Salo Park Concert Series Insurance Renewal Tort Limits - Consent Order 2021 Street & Utility Recon Feasibility Study City Council City Manager City Engineer May_Special 4:30 p.m.Tour of the City City Council City Manager June 11 Regular Planning Commission Items from May City Council City Manager June 25 Regular Audit Presentation City Council City Manager Finance Director July 9 Regular Planning Commission items from June Quarterly Donations & Grants Quarterly Goals Update City Council City Manager July 23 Regular Night to Unite Presentation Night to Unite Proclamation Liquor Operations Mid Year Report VillageFest Presentation City Council City Manager Police Chief Liquor Op Mgr August 13 Regular Planning Commission items from July SANB #282 Presentation City Council City Manager 106 Date Type Staff Present FUTURE COUNCIL AGENDA ITEMS August 27 Regular Budget Presentation Sheriff Stanek presentation City Council City Manager Finance Director September 10 Regular Planning Commission items from August 2020 Preliminary Operating Budget and Levy-Public Hearing Kiwanis Peanut Day Approve 2020 Street & Utility Recon Feasibility Study & order 2020 Plans and Specs City Council City Manager Finance Director City Engineer September 24 Regular Fire Prevention Presentation Commissioner Mary Jo McGuire City Council City Manager Fire Dept October 8 Regular Planning Commission items from September Quarterly Donations & Grants Certification of Delinquent Waste Hauler Accounts-Consent Agenda Certification of Delinquent Utility Accounts-Consent Agenda Quarterly Goals Update City Council City Manager October 22 Regular Approval of CIP City Council City Manager Finance Director November 12 Regular Planning Commission items from October 1st Reading Water, Sewer, & Stormwater-Public Hearing Union Contracts City Council City Manager November 26 Regular Fire Prevention Poster Winners Municipal Consent for Co. Rd. C project Water Conservation Poster Winners 2nd Reading Water, Sewer, & Stormwater Authorizing polling places for 2020 City Council City Manager Fire Dept Public Works Director December 10 Regular Planning Commission items from November Appoint Parks and Planning Commissioners and Chair/Vice Chairs Setting Salary of City Manager Authorizing Transfers & Closing of Specified Funds Setting the 2020 City & HRA Budgets and Final Property Tax Levy -Public Hearing Final Reading Water, Sewer, & Stormwater 2020 Fee Schedule 2020 Street Project Approve Plans & Specifications, Authorize Advertisement for Bids Approval of 2020 Planning Commission Work Plan (motion only) City Council City Manager Finance Director City Engineer December 23 Regular City Council City Manager January 14 Regular Planning Commission items from December Housekeeping Resolutions Resolution for the Street Improvement Bond Reimbursement Quarterly Donations & Grants City Council City Manager 2020 107