HomeMy WebLinkAboutJoint Meeting with Parks & Planning 03192019If you would like to request special accommodations or alternative formats, please contact the City Clerk at 612-782-3313
or email city@savmn.com. People who are deaf or hard of hearing can contact us by using 711 Relay.
Work Session Agenda
Tuesday, March 19, 2019
5:30 p.m.
Food available at 5:00 pm
JOINT MEETING WITH PLANNNING AND PARKS COMMISSIONS
1. Introductions
2. 2019 Pyramid
3. Standing Rules of Conducting Commission Meetings
4. Questions
5. Adjournment
2019 Mission
To be a progressive
and welcoming Village that
is walkable, sustainable and safe.
…………………………………………………………
VISIO N
Saint Anthony is an innovative and vibrant community that values our
unique environment, providing a full range of quality services, and is
a thriving city in which all people can live, work, learn and play. …………………………………………………………………
Environmental
Stewardship
STR A TEGI C INIT I A T IVE S
Safe, Sound
& Progressive
Community
G O A L S
Build & Cultivate
Environmental
Responsibility
Maintain & Enhance
Infrastructure
Foster & Encourage
Civic Engagement
Create & Maintain
Healthy
Neighborhoods
Communicate
Transparently &
Effectively
Ensure a Safe &
Secure
Community
Increase & Maintain
Fiscal Strength
A C T I O N S T E P S
Monitor Impacts of
Advance Oxidation
Process (AOP) facility
Continue
phosphorus
reduction initiative
Continue Silver Lake
clean-up
Continue a rain
barrel & rain garden
workshop
Maintain highest
Green Step status
Promote Water
Usage Challenge
Continue less paper
office concept
Explore alternate
energy ideas/vehicles
Promote and
monitor organics
Examine urban
farming
Continue Fix-it
Clinics & TechDump
Renew Tree City
Certification
Organized collection
contract renewal
Explore 5G
opportunities
Complete 2019
street, utility and
sidewalk project
Complete accessible
pedestrian signal (APS)
Explore drainage ditch
improvements with
Rice Creek WD
Continue LED lighting
Review adequacy,
function & size of
public facilities
Maximize reuse of
splash pad water
Explore Turf
Improvements with
School District
Complete ADA
Transition Plan
Explore Inflow &
Infiltration reduction
policy
Monitor Mpls Park
Board Grand Rounds
planning
Finalize
Comprehensive Plan
Implement Police
Department
Strategic Plan
Support Family
Services
Collaborative
Provide more on-
line city services
from website
Participate in Night
to Unite
Explore innovative
citizen engagement
& gathering
opportunities
Explore Cultural-
Historical Center
Foster engagement
with rental
communities
Enhance Citizen’s
Academy model
Continue youth
engagement activities
Explore department
services surveys
Assist with Saint
Anthony Village 75th
Anniversary in 2020
Continue in the
Government Alliance
on Race & Equity
(GARE) cohort
Implement Race &
Equity Plan
Promote housing
rehabilitation and
reinvestment
programs
Conduct Council
Tour of City
Ensure City code
reflects sustainability
initiatives
Inventory of
Anthony Lane
Business Park
Emphasize affordable
housing with former
bowling alley site
redevelopment
Continue working
with AEON on
Bremer site planning
Explore 39th & Stinson
redevelopment
Explore AARP tax
preparation with
Community Services
Expand & Integrate
communication
options to residents
Build comprehensive
communication plan
to tell our story
Expand options for
efficient payment
collection
Customer portal to
monitor water usage
Enhance sustainability
tour online/mobile
map
Enhance department
engagements
Continue Coffee with
the Council
Enhance use of
media/videos in city
communications
Explore Options For
Mass Emergency
Communications
Plan & implement
new technology for
all city applications
Review police officer
body cams
Continue summer
survival school
Continue crime
prevention initiatives
& community
outreach
Explore pedestrian &
bike- friendly routes
including sidewalks
Continue traffic
studies on major
roadways &
intersections
Participate in public
safety joint mental
health initiatives
Explore Community
Emergency Medical
Technician model
Track grant
outcomes & new
opportunities
Maintain cooperative
ventures with other
entities
Plan 2020 levy &
street improvement
program
Support professional
development
Review staffing,
compensation, and
organizational
structure
Expand sharing
major equipment
items with other
governmental
entities
Continue exploring
equipment
ownership vs.
leasing
Compile existing
tools into long-term
financial plan
(Budget, Peak to
Plateau, CIP, etc)
Underline indicates link to referenced plan on the city’s website
Quality
Infrastructure
Robust
Technology
Quality Housing &
Commercial/ Industrial
Properties
Welcoming
Village
DRAFT
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2019
CITY OF SAINT ANTHONY VILLAGE
STANDING RULES FOR CONDUCTING
COMMISSION MEETINGS
INTRODUCTION
In the belief that the best decisions are made by the best informed decision makers and
that public decisions are best served when the public has every opportunity to present
views, the following rules are established to govern regular and special Commission
meetings as well as formal public hearings. There are several goals behind these rules.
In general, free and open discussion by all interested parties should be an essential part of
the decision making process.
The process should have as little procedural overhead as possible.
Time is better spent on substantial matters rather than performa matters.
MEMBERSHIP
The formal Commission membership consists of seven Planning/five Parks Commission
members. . All have one vote each and all can introduce motions. For purposes of leading
the meeting, the Chair, or in the absence of the Chair, the Vice‐Chair will be considered the
Chairperson. A quorum is required to do official business and a quorum of the Commission
consists of four Planning and three Parks members.
Meetings of the Commission shall be held on the third Tuesday (Planning) of each month
and on the first Monday quarterly (Parks) at 7:00 pm. Commission work sessions will be
called from time to time, as deemed necessary.
RULES
Order of Business
The following shall be the order of business of the Commission:
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MEETING AGENDA
APPROVAL OF MEETING MINUTES
2019
PUBLIC HEARING (Planning)
REPORTS
PRESENTATIONS
OTHER BUSINESS
COMMUNITY FORUM
Individuals may address the Commission about any Commission business item not included
on the regular agenda. Speakers are requested to come to the podium, state their name
and address for the secretary’s records, and limit their remarks to five minutes. Generally,
the Commission will not take official action on items discussed at this time, but may refer
the matter to staff for a future report or direct that the matter be scheduled on a
upcoming agendas.
INFORMATION AND ANNOUNCEMENTS
Should be germane to the duties of the Commission
ADJOURNMENT
AGENDA
To be considered, an item must on the agenda and the agenda must be distributed to all
the Commission members and any other persons having responsibility for an item at least
three working days prior to the meeting. An agenda can be modified with addendum by a
majority vote but this should be used only for minor items or items with extreme time
constraints.
With there being cable TV and in‐person audience, who are not as familiar with each item,
the Chair will give a brief explanation of each item as it is addressed.
The order of items on the agenda need not be followed absolutely. The Chair may adjust
the order in the interest of:
▪ Filling in time before a scheduled item, i.e. a public hearing.
▪ Grouping several items to best make use of consultant time.
▪ Accommodating individuals who have attended the meeting specifically to provide
input on an item.
2019
PROCESS FOR REGULAR AND SPECIAL COMMISSION MEETINGS
For these proceedings the Commission will use the “open discussion” procedure. That is,
discussion is open to any member before or after a motion is made. The privilege is also
extended to the staff, and any of the consultants who may have an interest in or can
contribute to the item at hand.
The Chair can make liberal use of the “unanimous consent” procedure. That is, items that
in the judgment of the Chair are likely to be unanimously approved can be introduced for
approval with the statement: “If there are no objections, stands approved (or denied).” If
any Commission member has an objection, the item reverts to the standard motion
procedure. This “unanimous consent” procedure cannot be used for items requiring
formal votes, i.e., resolutions or for approval of the consent agenda.
The standard motion procedure is that each motion requires a second. This also applies to
amendments. Any motion, by any member shall be reduced to writing upon request of any
member. No motion shall be put to a vote until it has been stated by the maker at the
request of any member of the Commission.
To eliminate confusion, only one amendment will be considered at a time and that
amendment must be germane to the motion. An amendment cannot itself be amended. If
a change to an amendment is deemed appropriate, the amendment should be withdrawn
and reintroduced accordingly.
The general mode of voting will be by acclamation but with enough clarity that individual
votes can be recorded in the minutes. If in doubt, any member can request clarification.
Each individual’s vote will be entered in the minutes.
Any member may abstain from voting or disqualify themselves. The reason for
disqualification or abstention must be stated by the member and entered into the minutes.
If a member disqualifies them self, they may leave the room while the issue is being
considered.
Roberts Rules of Order (revised) shall govern the Commission procedures not covered by
the Standing Rules of the Commission.
The meeting will be recorded, and the recording will be retained for three (3) months
following approval of the minutes of the meeting. The standard retention can be extended
if in the judgment of the Mayor, City Clerk or any other Councilmember, such action is
warranted.
If the Commission action is the result of a resident request and that request is denied in
whole or in part, reasons of the fact supporting the denial will be made part of the public
record.
2019
PROCESS – PUBLIC HEARING (Planning Commission)
Since a public hearing is a more formal procedure and often requires certain procedures
and actions to be legal, the meeting rules are changed accordingly.
The primary aim of a public hearing is to take input from the public. To accomplish this in
the most effective manner, the Chair will introduce the hearing with an explanation of the
issues. The Chair will give this explanation or a person designated by the Chair . The use of
explanatory visual aids is encouraged.
Following the explanation, input from the public will be taken. Prior to accepting input
though, the Chair will state the areas where input will be appropriate, the maximum time
to be allotted to any individual presenter and any other procedural rules deemed
appropriate to guarantee that all concerned parties have a fair and adequate opportunity
to be heard.
All individuals wishing to speak must fill out and submit an identification form and speak in
to a recording microphone. Individuals not wishing to speak in public may provide a
written statement. The Planning Commission may take up to 15 minutes to review written
statements presented at the meeting. If the Commission decides not to act on the issue at
the public hearing meeting, it may by majority vote extend the time where written input
will be taken to a day not later than one week before the next meeting where a deciding
vote is planned.
All speakers are to address the commission, expected to be business like, to the point and
courteous. Anyone not abiding by these rules will be considered out of order.
Everyone who wishes, will have a chance to address the Planning Commission, citizens
must address all questions and comments to the Chair , who will then determine who will
answer them. Questions will be answered when all persons have had a chance to speak.
Only one person may speak at a time. Citizens are urged to be polite and quiet as
comments are made to the Planning Commission. Applauding or other displays of approval
or disapproval are inappropriate during Planning Commission proceedings.
No one will be given an opportunity to speak a second time until everyone has had an
opportunity to speak initially. Please limit second presentation to new information and not
rebuttals.
The Planning Commission will refrain from initiating a discussion during the public input
phase of the hearing except to clarify points brought up.
When public comments are completed, the Planning Commission closes the public hearing
and starts its own discussion. The audience is welcomed to listen quietly to the discussion
but is requested not to make comments.
2019
Once the public testimony phase is complete, the Chair will announce the public hearing to
be closed and the Planning Commission will revert back to its open discussion mode of
operation. From this point on, public input will only be appropriate when solicited by the
Planning Commission.
It shall be the intent of the Planning Commission to vote on the issue at the same meeting
as the public hearing and as close in time to the public hearing as possible. Should it be
necessary to defer voting until a later date, the procedure will be clearly explained to the
audience.
If the motion contains conditions, as may occur in conditional use or variance requests,
those conditions will be conveyed in writing to the requestor.
If the public hearing is the result of a resident request and that request is denied in whole
or in part, reasons of fact supporting the denial will be made part of the public record.
ANNUAL REVIEW
These rules will be reviewed by the Commission.
INTERPRETATION
The Chair will interpret the rules. However, the Chair’s interpretation can be appealed by
any Commission member and can be overruled by a majority vote.
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St. Anthony Parks Commission Seating Chart Public Works Director Student Liasion 2nd Most Senior Vice Chair Chair Most Senior 3rd Most Senior School Board PODIUM
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St. Anthony Planning Commission Seating Chart Planner 4th Most Senior 2nd Most Senior Vice Chair Chair Most Senior 3rd Most Senior 5th Most Senior Student Liasion PODIUM