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HomeMy WebLinkAboutPK PACKET 09132004CITY OF ST. ANTHONY PARKS COMMISSION AGENDA September 13, 2004 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF JUNE 14, 2004 PARKS COMMISSION MINUTES. IV. URS REPRESENTIVE UPDATE. V. RECAP GRAND OPENING - CENTRAL PARK. VI. REPORTS: A. Community Services B. School Board C. Sports Boosters VII. OTHER BUSINESS. VIII. ADJOURNMENT. 1 CITY OF ST. ANTHONY 2 3 PARKS COMMISSION MEETING MINUTES 4 5 June 14, 2004 6 7:00 p.m. 7 Conference Room 8 9 10 I. CALL TO ORDER. 11 Chair Jindra called the meeting to order at 7:00 p.m. and welcomed everyone in attendance. 12 13 H. ROLL CALL. 14 Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners 15 Eva Knudson and Erich Young. 16 17 Absent: Commissioners Colleen Hallada, Julie Gebhardt and Daniel 18 Ganley 19 20 Also Present: Public Works Director Jay Hartman; Representative from the 21 School Board Denise Dunn; Representative from Sports Boosters 22 George Zurbey. City Council Member, Randy Stille. 23 24 III. APPROVAL MAY 10, 2004 PARKS COMMISSION MINUTES. 26 Motion by Vice Chair Koehntop, second by Commissioner Young, to approve the May 10, 2004 Parks 27 Commission Meeting Minutes as presented. 28 29 Motion carried unanimously 30 31 IV. PARKS UPDATE 32 33 A. URS Update 34 35 Chair Jindra stated that Rich Koechlien, URS had contacted her to let her know he would not be 36 available for the meeting this evening. She stated that she had met with Mr. Koechlien and another URS 37 earlier in the week to review the trees and shrubs that were identified and marked for replacement. She 38 indicated that they toured the entire park and verified all of the trees and shrubs marked for replacement. 39 She reviewed the areas with the Commission. She stated that she also met with Rose regarding the 40 flowers for the Grand Opening noting that she might have a group available and willing to assist with 41 the ongoing maintenance of the floral gardens. She noted that Rose has been involved with both 42 Autumn Woods and the St. Anthony Beautification project and reviewed her background with the 43 Commission. 44 45 Vice Chair Koehntop stated that he and group of individuals would be meeting in the parking lot at the 1A Park on Thursday evening, June 17, 2004 from 4:00 p.m. to 7:00 p.m. to work on getting the park ready for the Grand Opening. He encouraged residents and Commission members to come help beautify the 18 park. Parks Commission Meeting Minutes June 14, 2004 Page 2 1 2 B. Update for Central Park Grand Opening 3 4 Chair Jindra stated that the subcommittees have been meeting and working hard getting ready for the 5 Grand Opening. She provided the Commission with an overview stating that the Grand Opening is 6 scheduled for Tuesday, June 29, 2004 from 6:30 p.m. to 8:00 p.m. She stated Commissioner Knudson 7 took very good pictures of the park that were used on the flyers announcing the Grand Opening. She 8 stated that the flyers have been posted throughout the area and provided the Commission with copies for 9 their review. She stated that Commissioner Knudson took some very good pictures of the park noted 10 that the St. Anthony Jazz Band, as well as the Splatter Sisters, would provide the music for the evening 11 and reviewed the refreshments and additional entertainment with the Commission. She stated that they 12 are in need of volunteers to assist with distributing refreshments and helping out throughout the evening. 13 She encouraged the Residents of St. Anthony to come out and visit, take a tour of the park and enjoy the 14 food and entertainment. 15 16 Chair Jindra stated that she has received a couple of telephone calls regarding the wet deck noting that 17 the comments have been very positive. She noted that the residents are beginning to utilize the park 18 amenities and explained that the new jet spray system is managed by a motion detector and asked if the 19 water was shut off when the park closes. Public Works Director Hallman confirmed that it is on a timer 20 and reviewed with the Commission. z2 Mr. Zurbey asked where the bands would be located. Chair Jindra explained that they have rented a 23 stage that would be placed on the basketball court and reviewed the location with the Commission. She 24 stated that the majority of the entertainment and activities would be located around the pavilion area, 25 which will encourage people to move around the area, view the amenities and tour the building. 26 27 Chair Jindra reviewed the schedule of events stating that each band would play for approximately one 28 hour each. She stated that time is scheduled between each band for comments from City Officials and 29 the Dedication Ceremony. Public Works Director Hartman asked if the entertainment would use the 30 same stage as the speakers. Chair Jindra confirmed that the speakers and entertainment would share use 31 of the stage. 32 33 Vice Chair Koehntop asked if there would be a sound system. Chair Jindra stated that the Splatter 34 Sisters would probably share their sound system. She stated that she would check with the Splatter 35 Sisters to see if sharing the system would be a possibility. 36 37 Chair Jindra reviewed the list of invitees with the Commission stating that she had also contacted 38 Senator John Marty. She stated that he would not be available as he is currently in Europe. Council 39 Member Stille suggested including Jan Weisner. 40 41 Vice Chair Koehntop asked if there would be electrical connections. Public Works Director Hartman 42 stated that electrical connections would be available and reviewed with the Commission. 44 Chair Jindra stated that the field closest to the pavilion would be available for general use that evening 45 adding that the outer fields would be in use by other groups during the program. Parks Commission Meeting Minutes June 14, 2004 Page 3 1 2 V. REPORTS. 3 4 A. Community Services. 5 6 None. 7 8 B. School Board. 9 10 School Board Representative Diane Dunn stated that on June 4th 109 students graduated from St. 11 Anthony Senior High School. She stated that both the Choir and the band are preparing for their annual 12 trips and reviewed. She stated that she has also heard a number of compliments regarding the park 13 adding that she wanted to be sure to pass on the good words to the Commission. 14 15 C. Sports Boosters. 16 17 Mr. Zurbey stated that they have gotten a lot of positive comments on the fields and agreed that the 18 fields have turned out very nicely. He thanked Coach Urdahl and the players for the additional work 19 they have done. He explained that currently anyone playing on the varsity fields is also responsible for 20 helping maintain the area. He stated that they would like to set this as a precedent for the other fields noting that there is not enough equipment available to implement out to all of the fields. He stated that z2 when they are responsible for the maintenance the players begin to take ownership and pride in the 23 fields. He stated that he would like to acknowledge Kathy Knapp noting that she and her group did a 24 great job this year with the scheduling. He stated that the lights are working great noting that they are 25 very localized and not overlapping into the neighborhoods. He referenced the sprinlder system and 26 asked Public Works Director Hartman if the system should be coming on during rainy periods. He 27 expressed concerned and asked if this would be resolved. Public Works Director Hartman 28 acknowledged that they had two problems with the sprinlder system noting that the rain sensor was not 29 functioning and there was a wiring problem at the control box. He stated that both have been resolved. 30 31 Mr. Zurbey stated that some of the fields have low spots that could use additional agriline and reviewed 32 the areas with the Commission. He asked what would be done along the batting cage area. Public 33 Works Director Hartman stated that he discussed this issue with Mr. Koechlien adding that they have 34 decided to move forward with getting outside pricing on the bituminous curb. 35 36 Chair Jindra stated that there is a considerable amount of puddling at the bottom of the stairs by the 37 main entrance. She expressed concerns stating that water should not be collecting or sitting for long 38 periods of time in that area. Public Works Director Hartman stated that he discussed this issue with Mr. 39 Koechlien and it was explained that this is something Veit should take care of. Chair Jindra stated that 40 it is a very large puddle and asked that it be resolved. Public Works Director Hartman stated that he 41 would follow-up with Mr. Koechlien and update the Commission. 42 VI. OTHER BUSINESS. 44 45 Chair Jindra referenced the May Bulletin noting that there was an article regarding a Community Parks Commission Meeting Minutes June 14, 2004 Page 4 1 Donation Program that is coming up in New Brighton and Shoreview. She stated that after the Grand 2 Opening of the Park it is her intention to relinquish her duties as Chair of the Commission noting that 3 before she steps down she would like to see some kind of donation program implemented in St. 4 Anthony. She reviewed with the Commission stating that it could be a program for individuals or 5 groups interested in donating an item to the Community. She stated that the donation could include 6 trees, shrubs, or benches that could include a plaque honoring their donation. She suggested that 7 Council Member Stille work with the Parks Commission to develop a plan that could be presented to 8 City Council for their consideration. 9 10 Mr. Zurbey asked if there has been any further discussion regarding the possibility of installing steps for 11 people to get down into the park area. Chair Jindra agreed recalling that the Commission had suggested 12 stairs as a necessity noting that the Park Commission felt it was a very important part of the plan. She 13 explained that they were not able to include the steps at this time due to finances. She reviewed the list 14 of `wants' that did not get included in the park renovation stating that this list would be a good 15 beginning for the Community Donation Program. 16 17 Public Works Director Hartman acknowledged stating that this is the first year the new park has been 18 open. He stated that with each year the City would continue to plan to add things and upgrade the park. 19 20 Chair Jindra asked Mr. Zurbey how the fields have been with respect to use. Mr. Zurbey stated that they 42 have only had a couple of home games noting that they utilize the varsity field for most of their games. 23 He stated that he would work with the other coaches and continue to monitor the fields throughout the 24 remainder of the season. 25 26 Chair Jindra referenced the Salvation Army Camp stating that the Three Rivers Park District recently 27 purchased the property and plan to build a center for the arts and environment. She stated that they 28 would like to integrate their programs with the school system and reviewed with the Commission. She 29 explained that they plan to invite a variety of artists and groups to perform at the center noting that the 30 center would include outdoor classrooms and shelters, an amphi theatre, a pedestrian arch bridge, picnic 31 areas, an observatory and planetarium. She stated that they plan to begin building next fall and provided 32 the Commission with an overview of the area layout. 33 34 Chair Jindra urged the Residents to come out and enjoy the Grand Opening Celebration for Central 35 Park. She also encouraged the Commissioners to volunteer stating that they should plan to be at the 36 Park by 6:00 p.m. She stated that the Dedication Ceremony would begin at 7:00 p.m. adding that all 37 Commissioners and City Council Members are to be on stage for the opening and introductions. 38 39 Public Works Director Hartman asked if the Parks Commission is scheduled to meet in July and August. 40 Chair Jindra stated that they plan to take a break for the month of July and will decide at a later date on 41 a meeting date for August. 42 VII. NEXT AGENDA 45 None. Parks Commission Meeting Minutes June 14, 2004 Page 5 1 2 X. ADJOURNMENT. 3 4 Motion by Vice Chair Koehntop, second by Commissioner Young, to adjourn the meeting at 7:36 p.m. 5 6 Motion carried unanimously. 7 8 Respectfully submitted, 9 10 Bonita Sullivan 11 TimeSaver Off Site Secretarial, Inc.