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HomeMy WebLinkAboutPK PACKET 11082004CITY OF ST. ANTHONY PARKS COMMISSION AGENDA November 8, 2004 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF SEPTEMBER 13, 2004 PARKS COMMISSION MINUTES. IV. URS FINAL PARK UPDATE/TREE SURGERY/CENTRAL PARK. V. OVERALL PARK SYSTEM DISCUSSION/COMMENTS. VI. REPORTS: A. Community Services B. School Board C. Sports Boosters VII. OTHER BUSINESS. VIII. ADJOURNMENT. 1 CITY OF ST. ANTHONY 3 PARKS COMMISSION MEETING MINUTES 4 5 September 13, 2004 6 7:00 p.m. 7 Conference Room 8 9 10 I. CALL TO ORDER. 11 Chair Jindra called the meeting to order at 7:00 p.m. and welcomed everyone in attendance. 12 13 II. ROLL CALL. 14 Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners 15 Colleen Hallada, and Daniel Ganley. 16 17 Absent: Commissioners Julie Gebhardt, Eva Knudson and Erich Young. 18 19 Also Present: Public Works Director Jay Hartman; Representative from the 20 School Board Denise Dunn. 21 22 III. APPROVAL DUNE 14, 2004 PARKS COMMISSION MINUTES. 23 Motion by Vice Chair Koehntop, second by Commissioner Ganley, to approve the June 14, 2004 Parks Commission Meeting Minutes as presented. 26 27 Motion carried unanimously 28 29 IV. PARKS UPDATE 30 31 A. Park Update 32 33 Chair Jindra stated that she would like to be sure that all of the punch list items have been taken care 34 before final payment is made. She stated that water is still collecting and pooling at the bottom of stairs 35 into the park adding that this has to be repaired. 36 37 Public Works Director Hartman assured the Commission that he would review the punch list items with 38 Mr. Koechlien. He explained that they could not withhold full payment. He further explained that they 39 would be able to determine the dollar amount to withhold once they have reviewed the punch list. He 40 stated that he plans to walk through the park with Mr. Koechlien to review the punch list adding that he 41 would provide the Commission with an update after the walkthrough. Commissioner Ganley stated that 42 he would also participate in the walkthrough. 43 44 Chair Jindra asked if anyone had any other items of concern that would be outside of the punch list. 45 Commissioner Hallada referenced the water tower area stating that there are two trees in the circular 17 island area that appear to be extremely stressed. She expressed concerns stating that this has been an 18 issue since they cut the roots of the tree and poured the concrete. She asked if someone could check the Parks Commission Meeting Minutes September 13, 2004 Page 2 1 trees and make sure they are being maintained properly. Public Works Director Hartman clarified the 2 area stating that he would have someone take a look and address the problem. 3 4 Vice Chair Koehntop suggested consulting with an arborist from time to time to ensure that the trees are 5 being properly maintained. He stated that an arborist could possibly provide suggestions as to what they 6 could do to help the trees that are stressed. Chair Jindra suggested submitting the request to Council for 7 consideration. 8 9 Commissioner Ganley agreed stating that there are areas in the park that are difficult to get to and asked 10 if there is a way to get water to some of the trees in Central Park. Public Works Director Hartman stated 11 that he would have someone review the area. 12 13 Public Works Director Hartman stated that he has discussed the erosion problems in the batting cage 14 area noting that since the discussion, artificial turf has been installed, which has resolved the erosion 15 problems in that area. 16 17 Vice Chair Koehntop stated that an apron near the bail fields has also been installed and reviewed with 18 the Conunission. 19 Public Works Director Hartman stated that an ag-line has also been added to field. He noted the Imp Commission's concerns regarding the soccer field goals stating that installation of the pads on the end of 22 the posts has been completed. He stated that the boards for the hockey rink have been installed and the 23 rink is now completed. He stated that the northwest field ponding at second base has also been resolved. 24 He reviewed the open punch list items with the Commission noting that he has also included the water 25 ponding at the bottom of stairs in addition to a review for the overall condition of the trees. He stated 26 that he plans to meet with Mr. Koechlien at. the end of the week to review the punch list and perform the 27 walkthrough of the park. He stated that he would provide the Commission with an update. 28 29 B. Recap Grand Opening - Central Park 30 31 Chair Jindra stated that the Grand Opening celebration for Central Park went very well. She indicated 32 that everyone had a great time and reviewed with the Commission. She acknowledged and thanked 33 everyone for his or her involvement and support. 34 35 Chair Jindra asked if anyone has reviewed Silver Point Park recently. Public Works Director Hartman 36 stated that Staff does a review of all parks everyday and reviewed the process with the Commission. 37 38 Commissioner Ganley asked if there was any funding available for seeding at the park. Public Works 39 Director Hartman stated that it has been over -seeded three times this year adding that they would 40 continue to monitor the area to ensure that the seeding has taken. 41 Chair Jindra asked if they plan to keep the shelters at Central Park open throughout the year. Public Works Director Hartman confirmed that the park shelter is open all year and reviewed with the 44 Commission. 45 Parks Commission Meeting Minutes September 13, 2004 Page 3 1 V. REPORTS. 2 3 A. Community Services. 4 5 NONE 6 7 B. School Board. 8 9 School Board Representative Diane Dunn stated that school has been in session for two weeks noting 10 that the District enrollment this fall is 1,663 students, up from last year. She announced that next week 11 is homecoming week and reviewed the schedule with the Commission. She noted that the football game 12 is scheduled for Friday, September 24, 2004 and invited everyone to come and join in the fun. 13 14 C. Sports Boosters. 15 16 Chair Jindra stated that Mr. Zurbey has resigned from the Parks Commission as the Representative for 17 the Sports Boosters. She stated that a new Representative would be appointed noting that it would 18 probably be sometime after the first of the year. 19 VI. OTHER BUSINESS. 22 Chair Jindra stated that this would be her last meeting with the Parks Commission adding that she is in 23 the process of transitioning her responsibilities to Vice Chair Koehntop. She thanked the Commission 24 for all of their hard work. 25 26 Commissioner Ganley noted that the soccer fields have been reconfigured in Central Park and provided 27 an overview for the Commission. He commented on the length of the grass on the ball fields stating that 28 from his observation, long grass makes for a slower field. Public Works Director Hartman agreed and 29 explained that because it is new they are allowing some of the growth. He further explained that over 30 time the grass would be cut shorter and reviewed the process with the Commission. 31 32 Public Works Director Hartman stated that the City of St. Anthony will have two seats available on the 33 Parks Commission beginning January 1, 2005. He explained that the Parks Commission is a volunteer 34 group, which advises the City Council regarding the development of park facilities in the City of St. 35 Anthony. He further explained that the Parks Commission meets on the second Monday of every month 36 at 7:00 p.m. in the St. Anthony City Hall. He stated that anyone interested in becoming a member of 37 this Commission should send a letter of interest with their resume to the City Manager, 3301 Silver Lake 38 Road, St. Anthony, Minnesota, 55418. He stated that applications are being accepted until Friday, 39 October 22, 2004. 40 41 Public Works Director Hartman noted that the next Parks Commission meeting is scheduled for October 1 1th, which is a holiday. He suggested rescheduling the meeting and asked the Commission to update him on what they would like to do before the end of the month. 44 45 Vice Chair Koehntop expressed concerns stating that there are several trees in the park that are looking Parks Commission Meeting Minutes September 13, 2004 Page 4 1 rather dry. He asked who is responsible for the watering noting that the trees need to be watered. Public 2 Works Director Hartman stated that the contractor is still responsible for the maintenance and reviewed 3 with the Commission. 4 5 Chair Jindra stated that she and Rich Koechlien recently did a walkthrough of the Park and tagged all of 6 the trees that should be replaced. She provided the Commission with a brief overview. 7 8 Commissioner Ganley suggested considering a plaque for the tree donations. He reviewed the project 9 with the Commission stating that they plan to plant the donated trees along the pathway on the east side 10 of the trail. He explained that each graduating class would purchase and donate a tree noting that this 11 would be an ongoing project that would eventually provide a beautiful grove of trees. 12 13 Vice Chair Koehntop asked who is spearheading this project in the School system. Commissioner 14 Ganley explained that the majority of the involvement has been with the Student Council, along with 15 their Advisor, the School Counselor and Tom Foley. 16 17 Vice Chair Koehntop asked if there is any support from the School Board. Ms. Dunn suggested that 18 they formulate a plan, including guidelines, for the School Board to review. She stated that they would 19 be willing to consider supporting the project but would like to see some form of guidelines or process put into place first. 22 Chair Jindra suggested considering a plaque for Central Park that would honor the individuals involved 23 in the Park upgrade. She stated that the plaque should include Task Force Members, Consultants, 24 Commission Members and Staff. She stated that she would review further with Public Works Director 25 Hartman. 26 27 VII. NEXT AGENDA 28 29 Chair Jindra suggested that the Commission discuss and identify what they would like to see done for 30 further improvements at the Parks. She encouraged the Commission to give it some thought and provide 31 their suggestions to Public Works Director Hartman for inclusion to the next meeting agenda. 32 33 X. ADJOURNMENT. 34 35 Motion by Vice Chair Koehntop, second by Commissioner Hallada, to adjourn the meeting at 7:30 p.m. 36 37 Motion carried unanimously. 38 39 Respectfully submitted, 40 41 Bonita Sullivan TimeSaver Off Site Secretarial, Inc.