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HomeMy WebLinkAboutPK PACKET 02102003CITY OF ST. ANTHONY PARKS COMMISSION AGENDA Januar13, 2 i3 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF DECEMBER 2, 2002 PARKS COMMISSION MINUTES. IV. REPRESENTATIVES FROM URS WILL BE IN ATTENDANCE. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. 1 2 3 4 5 6 7 8 9 I. 10 11 12 13 II. 14 15 16 17 18 19 20 21 22 23 24 25 26 27 III. 28 29 30 31 32 33 34 IV. 35 36 37 38 39 40 41 V. 42 43 44 45 46 City of St. Anthony Parks Commission Meeting Minutes December 2, 2002 7:00 p.m. Conference Room CALL TO ORDER. Chair Jindra called the meeting to order at 7:00 p.m. and welcomed everyone in attendance. ROLL CALL. Present: Absent: Also Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners; Julie Gebhardt, Colleen Hallada, Jan Jenson and George Wagner. Commissioner Dan Ganley Public works Director Jay Hartman; Representative from Community Services Diane Skrivseth; Representative from Sports Boosters George Zurbey; Representative from School Board Denise Dunn; Independent Contractor Rich Cashin (URS), Brad Forbrook (SEH). APPROVAL OCTOBER 7, 2002 PARKS COMMISSION MINUTES. Motion by Commissioner Jan Jensen, Second by Commissioner Colleen Hallada, to approve the October 7, 2002 Parks Commission Meeting Minutes. Motion carried unanimously. REPRESENTATIVES FROM THREE -RIVERS PARK Representatives from Three Rivers Park presented an overview of proposed plans for the Salvation Army property. Work will begin after September 2003 when Three -Rivers Park takes possession. The representative offered a bus tour to the Parks Commission members in the future. BRAD FORBROOK (SEH) — UPDATE ON PROJECTS. Chair Carol Jindra invited Mr. Forbrook (SEH) to give an update on projects. Mr. Forbrook presented an update on the construction of the Central Park Pavilion and Silver Point Park warming house. 1 Parks Commission Meeting Minutes 2 December 2, 2002 3 Page 2 4 5 6 George Zurbey asked if there are any additional cost or change orders on the 7 Central Park Pavilion 8 9 Mr. Forbrook indicated that there were no change orders and that the building 10 should be completed on schedule. 11 12 Mr. Forbrook reported to the Parks Commission that the Silver Point Park 13 warming house construction has started and the building footings and excavation 14 have been completed. 15 16 Resident Russ Karkula spoke to the Parks Commission on the current location of 17 the warming house and requested moving the footprint to a more easterly 18 direction. Mr. Karkula indicated that moving the building would lesson the 19 liability and safety issues for the City. He also indicated that safety issues 20 regarding the park lighting poles needs to be addressed. 21 22 Resident John Kieffer stated to the Parks Commission that the new retaining wall 23 should also be looked at from a safety stand point. 24 25 Chair Carol Jindra stated that based on the most recent concerns a site tour should 26 be scheduled. 27 28 The Commission agreed to meet Thursday, December 5, 2002 at 4:00 p.m. at 29 Silver Point Park to address all park related concerns. 30 31 Rich Cashin (URS) provided an overview of the Central Park baseball fields and a 32 schedule for the remaining work. He indicated the cost for installing additionally 33 drain tile would be split between the consultant and contractor. The work will be 34 performed this year weather permitting. 35 36 VI. REPORTS 37 None. 38 39 VII. OTHER BUSINESS. 40 None. 41 42 VIII. ADJOURMENT. 43 Motion by Vice Chair Koehntop, second by Commission Jan Jenson, to adjourn t 44 the meeting. 45 46 Motion carried unanimously. MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Jay Hartman Copy: M Anderson, City File: 35185-005-1002 Consultant B. Kost, URS S. Wyczawski , URS A. Wong, URS J. Long, URS L. Nishek, Veit From: Rich Koechlein, ASLA Landscape Architect Date: December 18, 2002 Subject: Central Park Redevelopment Plans St. Anthony Village, Minnesota Winter Work At the Park Board meeting, December 2, 2002, several Board members asked why Veit was not out on site working; to correct the drainage issues related to the Varsity Ballfield' and the placement of topsoil on the soccer field. They were adamant that any additional costs related to the corrective measures are the responsibility of the engineer and the contractor. They stated that they should not bear any corrective costs and that we have either design issues, contractor performance issues or both. Winter Work First, the matter of performing earth related construction at this time would prove difficult and expensive. The main reason is the presence of frost in the ground which can make excavation difficult another major factor is that imported material will be frozen in various sized clumps. Working frozen soil into place will not provide a suitable seed bed required for the successful establishment of turf. Having questioned several people I have found that the frost depths are currently between eight inches and three feet, depending upon the location within the metropolitan area. The seeding contractor has indicated that they have ceased all fineturf seeding operations ( approximately six weeks ago) for the season because the proper ground seed interface cannot be accomplished on frozen soils. While trenching work can be done in frozen ground and it would be possible to place the drain tile and backfill the trenches the risk of damageing irrigation lines and control wires is a potential problem. Plan Modifications Though, we have provided Veit with a grading plan for the varsity field we still need to address the ditch between the ball field and the practice field. Veit has expressed a concern over doing piece- meal work and would like to have a plan which addresses all issues related to earthwork and grading to minimize their mobilizations to the site. We also need to determine the relative costs for this work and determine who is going to pay for these corrective measures. Additionally, the drainage swale between the practice field and the Varsity Baseball field will reduce the width of the practice area from 195 feet to approximately 180 feet. The narrower width was approved by Gary Palm the Atheletic Director. This modification should allow us to provide a dainage swale that will stop most off -site drainage on to the Varsity field. Prior to the December 2, 2002 Veit had stripped the rejected topsoil from the practice field and had begun to bring in replacement soil, this soil had not been screened and had pieces of brick and other construction debris within its contents. They ceased operations and nothing has been done to date to correct this matter. Varsity Field Backstop `D' Fence will begin adding the extension to the varsity field backstop. That work will probably occur this week. They couldn't do this work earlier because they couldn't get their lift onto the field and because they hadn't gotten the extension approved. This work was not in the original plans but should have been. Despite that, the original bid would have included the cost for more fence fabric and the City would have been paying for it anyway. Hockey Rink & Basketball Court URS will re -issue the drawings of the hockey boards and basketball court by December 20. The only issue we have found on the basketball court layout is the striping. There should not be any corrective cost's associated with these changes to the basketball court. Veit's subcontractor `D' Fence is working on the fencing around the hockey rink this week. The changes to the boards will be completed in this winter or next spring. The changes will include covering the existing boards with pressure treated plywood and some changes to the player door's. URS is planning on paying for the changes to the hockey boards. Corrective Costs It was interesting to note that a member of the City Council was present and he seemed to indicate that the Park Board group has made some decisions on other projects which have cost additional monies and that they really had no right to make these decisions and that they were actually a matter for the city council to discuss and approve. We will need to address the cost issues related to the design modifications that we are proposing, review these changes with Veit and discuss the decision making process with Auggie Wong when he visits our office next month. Spring Construction The Park Board wanted to know when the remaining work will be performed and what the anticipated completion date will be. When the weather allows in the spring construction will begin with grading and seeding being the highest priority followed by the work adjacent to the pavilion. MEMORANDUM DATE: January 8, 2003 TO: Parks Commission Members FROM: Jay Hartman, Director of Public Works RE: January 13, 2003 The Parks Commission meeting for January 13, 2003 has been cancelled. The next meeting will be on February 10, 2003. If you have any questions, please call me. Thank you. 3301 Silver Lake Road, St. Anthony, Minnesota 55418-1699 • www.ci.saint-anthony.mn.us • (612) 789-8881 • FAX (612) 781-9323 Our Mission is to be a progressive and livable community, a walkable village, which is safe and secure. MEMORANDUM DATE: January 8, 2003 TO: Parks Commission Members FROM: Jay Hartman, Director of Public Works RE: January 13, 2003 The Parks Commission meeting for January 13, 2003 has been cancelled. The next meeting will be on February 10, 2003. If you have any questions, please call me. Thank you.