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HomeMy WebLinkAboutPK PACKET 04142003The Parks Commission will tour the Central Park Pavilion starting at 6:30 p.m. BYOB (bring your own boots) it could be muddy. The regular meeting will begin at 7:00 p.m. CITY OF ST. ANTHONY PARKS COMMISSION AGENDA April 14, 2003 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF MARCH 10, 2003 PARKS COMMISSION MINUTES. IV. REPRESENTATIVES FROM SEH WILL BE PRESENT. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. 1 CITY OF ST. ANTHONY 2 PARKS COMMISSION MEETING MINUTES 5 March 10, 2003 6 7:00 p.m. 7 Conference Room 8 9 10 I. CALL TO ORDER. 11 12 Chair Jindra called the meeting to order at 7:00 p.m. and welcomed everyone in attendance. 13 14 II. ROLL CALL. 15 16 Present: Chair Carol Jindra, Commissioners Daniel Ganley, Julie Gebhardt, 17 Colleen Hallada, Jan Jenson, and George Wagner. 18 19 Absent: Vice Chair Doug Koehntop and School Board Representative 20 Denise Dunn. 21 22 Also Present: Public Works Director Jay Hartman; City Staff Maurice Anderson; 23 City Council Liaison Amy Sparks; Representative from 24 Community Services, Diane Skrivseth; Representative from Sports Boosters George Zurbey; Independent Contractor Rich Koechlein 26 (URS); Brad Forbrook, (SEH); and Todd Hubmer, (WSB). 27 28 III. APPROVAL FEBRUARY 10, 2003 PARKS COMMISSION MINUTES. 29 30 Chair Jindra stated she had two corrections to the minutes. She noted the first page, line 42, she 31 wanted it noted for the record that the meeting also included Jay Hartman and City Staff Maurice 32 Anderson. She noted page four, line 6, beginning 'Commissioner Jensen clarified' is shows the 33 statement that Bob Kost indicated the project would be completed towards the end of August. 34 She stated that she wanted it changed to reflect a completion date of August 1, 2003. 35 36 Mr. Zurbey clarified that the grass cutting would be ready to handoff by July 1, 2003. He further 37 clarified that a punch list would be created at that time with a projected handoff of August 1, 38 2003. He stated that at that point in time the City would be fully responsible for the ongoing 39 maintenance of the park. 40 41 Motion by Commissioner Ganley, second by Commissioner Wagner, to approve the February 42 10, 2003 Parks Commission Meeting Minutes as amended. 43 44 Motion carried unanimously. 45 Parks Commission Meeting Minutes March 10, 2003 Page 2 1 IV. REPORT BY REPRESENTATIVES RICH KOECHLEIN, BRW/URS AND BRAD 2 FORBROOK, SEE. 3 4 A. Brad Forbrook, SEH - Silver Point/Central Park Update. 5 6 Brad Forbrook, SEH Representative, provided the Commission with a status report for the 7 Shelter at Silver Point Park. 8 9 Central Park 10 11 Mr. Forbrook stated that they have several items to fmish at Central Park that include plumbing 12 fixtures, operable partition needs to be installed, and partitions for plumbing fixtures and sink. 13 He explained that when these items are done they would put together a punch list. He stated that 14 it is their hope that this work would be completed in two to three weeks. He stated that all parts 15 and pieces are in except for the door noting that they are waiting for the carpet. He explained 16 that the carpet had to be reordered because the manufacturer had discontinued the pattern that 17 had been chosen. He stated that they were able to order the same carpet through a different 18 distributor. 19 20 Chair Jindra asked Mr. Forbrook for the original completion date. Mr. Forbrook stated that it was originally scheduled to be completed February lsc 2z 23 Mr. Zurbey clarified that in the last contract the building was supposed to be completed last fall. 24 Mr. Forbrook confirmed and acknowledged that several completion dates were not met. He 25 reviewed the delays stating that many of the delays were either due to weather or water issues. 26 27 Mr. Zurbey asked if the exterior and cement work was done. Mr. Forbrook confirmed that it was 28 completed. 29 30 Mr. Forbrook reviewed the electrical and utility connections in the plaza area stating that they 31 are in the process of being completed. Mr. Koechlein explained that some pavement had to be 32 removed due to concrete work being done prior to removing the stubs. 33 34 Mr. Zurbey asked if the picnic area is completed. Mr. Forbrook stated that it is. 35 36 Mr. Forbrook noted that there are a number of finished items that are less than satisfactory. He 37 stated that they have noted the items and would be sure they are completed satisfactorily. 38 39 Chair Jindra asked if Mr. Forbrook would be available to meet sometime this week to review the 40 park area. Mr. Forbrook confirmed that he would be available. He stated that he would contact 41 Public Works Director Hartman to coordinate the schedule. 42 Mr. Zurbey asked for an update on the payments. Public Works Director Hartman stated that 44 they are approximately 80% paid on the payment schedule. He stated that they are covered for 45 the remaining expenses. Parks Commission Meeting Minutes March 10, 2003 Page 3 1 2 Mr. Forbrook referenced Silver Point stating that he is submitting a contract to Thompson 3 Homes. Cost proposed by contractors has been determined to be too high. Doing research and 4 shared a suggested option with Commission. Provided Commission with a packet for review. 5 6 Silver Point 7 8 Mr. Forbrook stated that the building is a pre -manufactured building. He stated that there are 9 several floor plans and exterior styles to choose from. He explained that they chose a plan with 10 fewer options in order to get a good price. He explained that the design they chose provides the 11 fixtures, handicapped toilets and warming house that the Commission wants. He reviewed the 12 floor plan with the Commission. He reviewed the materials noting that they are block buildings 13 with metal standing and seamed roof panels. He stated that there are limitations but the 14 plumbing fixtures are good quality and the materials used for the structure are maintenance free. 15 16 Mr. Forbrook explained that this package would be bid out as fully delivered. He further 17 explained that they would determine the labor requirements and set it up on the slab in the park. 18 He reviewed the costs with the Commission stating that proposed floor plan would be 19 approximately $65,000, labor would be an additional $65,000. He explained that because of the 20 bad soil in the area they would have to design and implement a footing and foundation system, which would be an additional $20,000 plus and approximate $15,000 for minor project needs. He stated that they have been using $140,000 as a rough quote estimate noting that the project 23 should be well within the budget. 24 25 Commissioner Gebhardt asked for further clarification of the requirements for water flow and 26 flooding. Mr. Forbrook explained that it would not matter where they place the building noting 27 that it would be in water. He stated that this is the reason for the footings. 28 29 Commissioner Hallada asked if the block would be sealed. Mr. Forbrook stated the blocks 30 would be solid and that they would be reinforced. 31 32 Public Works Director Hartman asked how the building compares in size to the initial proposal. 33 Mr. Forbrook explained that the first building was 22 feet wide with toilets at one end of the 34 building. He stated that the new proposal would be approximately the same width and 10 feet 35 longer with utility and storage areas. 36 37 Chair Jindra stated that the handicapped toilets must be accessible from the outside. She asked if 38 it would be possible to open a second to the outside. Mr. Forbrook stated that they could add 2 39 from the outside and three from the inside. 40 41 Mr. Zurbey asked Mr. Hubmer if the building is located near the parking lot. He asked for 42 clarification on the height differential. Mr. Hubmer stated that the differential is approximately z 3-1/2 to 4 feet. He explained that they are looking at two to three feet of floodwater. He stated 44 that it would not be much pressure on the walls. 45 Parks Commission Meeting Minutes March 10, 2003 Page 4 1 Mr. Zurbey expressed concerns stating that he has never noticed standing water in this area 2 before. Mr. Hubmer reviewed the water entry points with the Commission. He stated that they 3 are planning an elevation of 918 or 919. He stated that for comparison, the present ballfield 4 would approximately 916. He stated that this is a 4-foot difference adding that this is a big 5 difference in pressure. 6 7 Commissioner Ganley asked how long it would take for the water to drain. Mr. Hubmer stated 8 that it would take approximately two to four hours to drain. 9 10 Chair Jindra noted the change in location for the building and asked for further clarification. Mr. 11 Hubmer explained that they chose the position that would provide easy access to the ice, a 12 convenient location for concession, centrally located toilets and playground area. 13 14 Chair Jindra stated that it was her understanding at the last meeting that the soil in this area was 15 more polluted. Mr. Hubmer explained that the soil is just as bad in both areas. 16 17 Mr. Hubmer stated that there might be enough room along the side for a basketball court. He 18 provided the Commission with a draft design for their review. 19 20 Mr. Forbrook provided the Commission with an overview of the design stating that upon reviewing the area they determined that it might be possible to place a half -court basketball area 2L along the side. He clarified that their primary goal was to get everything into the park noting 23 that with the new design the City would have to forfeit the primary location for a basketball 24 court. He explained that the new design would only allow enough room for a half court slab 25 along either side of the building. 26 27 Ms. Skrivseth asked if there would be enough room for picnic tables. Mr. Forbrook stated that 28 with the new design they could place a slab in the area to accommodate picnic tables noting that 29 the cost would be affordable. 30 31 Mr. Zurbey noted that they had $290,000 allotted for the project. Mr. Hubmer clarified that the 32 original budget was $250,000 and reviewed with Commission. Mr. Zurbey asked if they could 33 use a portion of the $250,000 to move the basketball court down. Mr. Hubmer stated that they 34 could review all possibilities adding that there would be an additional $30,000 cost to cancel the 35 present contract. He further explained that the additional costs are due to the design changes. 36 Mr. Forbrook stated that they would be receiving approximately 75% of the bond adding that he 37 does not have the exact numbers yet. He noted that the initial quote has been reduced. 38 39 Ms. Skrivseth asked if the retaining wall would remain. Mr. Hubmer confirmed that it would 40 remain. 41 42 Ms. Skrivseth stated that area is difficult to walk through and asked if there were any plans to add a walking path or trail. Mr. Hubmer stated that presently there are no plans for a walking 44 path in the area. 45 Parks Commission Meeting Minutes March 10, 2003 Page 5 1 Chair Jindra stated that they are in a very public situation with respect to the residents. She 2 explained that several of the residents were quite upset that the fields would not be available for 3 sports activities. She asked if there was a chance that the fields would be usable by summer. 4 Mr. Hubmer stated the grading could be completed and the area hydro -seeded in early spring. 5 He stated that they would have the hockey boards in place late fall. 6 7 Council Liaison Sparks asked how long it would take to construct the building. Mr. Forbrook 8 stated that it would be relatively quick once the materials are received. Public Works Director 9 Hartman stated that it was his understanding that the construction would take approximately 10 three months from start to finish. Mr. Forbrook stated that he would check the quotes to see if a 11 timeframe has been identified. 12 13 Mr. Zurbey asked if the utilities would be an issue. Mr. Hubmer stated that they did not think 14 that the utilities would be an issue. He reviewed the power installation with the Commission. 15 He stated that they do have a sanitary issue noting that there would be an additional $2-3000 in 16 costs for the lift station controls. 17 18 Chair Jindra asked if it would make sense to defer the actual build until late summer. Mr. 19 Hubmer stated that he did not see any benefit in delaying the build. 20 Ms. Skrivseth expressed concerns regarding the straight brick wall facing the street. Chair LL Jindra asked Mr. Hubmer if there were any concerns expressed regarding the location of the 23 building and its' proximity to the white house or any other neighbors. Mr. Hubmer reviewed the 24 park views from the residential perspective stating that they would need further feedback from 25 the residents in the area. 26 27 Commissioner Ganley asked if there was a way that they could integrate the prefab design with 28 the Central Park building. Mr. Forbrook stated that the block they would be using is the same as 29 the block used for the Central Park building. He stated that they could match the roof color to 30 the Central Park building, 31 32 Commissioner Gebhardt asked Council Liaison Sparks how the Council felt about the design. 33 Council Liaison Sparks stated that is very positive about the design adding that Council is aware 34 of the proposal and has had the opportunity to review the building designs. 35 36 Chair Jindra asked for clarification of the location for the basketball courts and their proximity to 37 the building. Mr. Hubmer stated that they would have to review the locations. He stated that the 38 purpose of the building is for the skaters noting that they do not want the basketball courts to be 39 too close to the building. Chair Jindra asked that they stake the area before the Commission 40 makes a final vote. She stated that there are too many unknowns and that she would like to have 41 a better idea of how the layout would look before they make a final decision. 42 Public Works Director Hartman asked if the Commission would be comfortable with the original 44 location knowing that it would impact the ballfields. Chair Jindra suggested staking the area first Parks Commission Meeting Minutes March 10, 2003 Page 6 1 for Commission review before making that determination. Council Liaison Sparks suggested 2 meeting to review the location on Thursday, March 13, 2003. 3 4 Commissioner Ganley stated that the lower field turf is practically non-existent due to bad soil 5 and constant flooding in the area. He asked how long they would need to wait for the hydro- 6 seed to take before they could use the fields to play. Mr. Hubmer explained that hydro seeding 7 was done last spring adding that they returned in the fall to re -seed. He stated that they are 8 hoping that it would take off well by this spring. He stated that they would like to bring in some 9 topsoil for the grass. 10 11 Commissioner Ganley clarified that the Commission was told the grass would have to be cut at 12 least three times before the area could be used. Mr. Hubmer stated that would be the ideal, as it 13 would allow the grass to get a good hold. Chair Jindra asked, with ideal conditions, when could 14 they hydro -seed. Mr. Hubmer stated that with ideal weather conditions they could probably 15 begin around the first week of May. He stated that it could be awhile noting that the frost went 16 pretty deep this year. 17 18 Mr. Zurbey asked if they would be able to seed earlier if they brought in the topsoil. Mr. 19 Hubmer stated that the key issue is getting the equipment onto the soil. He stated that as soon as 20 the ground is dry enough to get the equipment out they could begin to seed. 2. Chair Jindra asked if they are looking for a decision from the Commission. Mr. Hubmer stated 23 that they would like a decision. He explained that timing is an issue stating that they would like 24 a decision so they could place the order for the building and bring the contractor onboard. 25 26 Chair Jindra asked if they would be able to stake the area this week and show how it would 27 actually impact the field. She clarified that the other location is no longer an option. Mr. 28 Hubmer explained that the other location is not an option. He stated that it would involve a 29 complete redesign that would add expenses and impact the ballfields. 30 31 Mr. Zurbey referenced the doors and asked if they would be able to open a door on the side 32 where the windows are located. He explained that this would provide easier access for the 33 children and eliminate the need for them to walk around the building. 34 35 Commissioner Gebhardt asked how much it would cost to install a basketball court and where 36 would they put the court. Mr. Hubmer stated that it would not be very expensive noting that it 37 would probably cost an additional $1000. He stated that they would review how everything 38 would fit and provide the Commission with an update on their findings. 39 40 Commissioner Ganley stated that if they seed in the spring would they be willing to return in the 41 fall for possible repairs. Mr. Hubmer stated that they would be willing to do spot repairs. 42 z Chair Jindra asked if they could plan for completion by late summer. Mr. Hubmer stated that he 44 is concerned about the potential wet conditions. He stated that there is a chance they could be 45 completed by late summer adding that he did not want to commit at this time. Parks Commission Meeting Minutes March 10, 2003 Page 7 1 2 Mr. Forbrook stated that he could meet with the Commission Thursday morning to review the 3 marked areas. Chair Jindra confirmed stating that she, Commissioner Ganley, Council Liaison 4 Sparks and Public Works Director Hartman would be able to meet with him at 10:30 a.m. 5 6 B. Central Park Update - Rich Koechlein (URS). 7 8 Rich Koechlein stated that they are waiting for a few estimates to return noting that most of the 9 numbers have been received. He stated that overall, the budget is over by approximately $2800, 10 which in general is considerably less than what they first thought. He stated that they were sure 11 they could get everything that was originally planned for in the project including the 12 landscaping. 13 14 Commissioner Wagner referenced the contingency and asked for clarification. Mr. Koechlein 15 provided further clarification stating that the funds approved by City Council are included in the 16 numbers provided in their packet. 17 18 Mr. Zurbey asked Mr. Koechlein to review change orders and clarified the numbers for the 19 Commission. Mr. Koechlein clarified the numbers. 20 Mr. Zurbey referenced the varsity baseball field re -grade stating that it was his understanding 2� that there would not be an additional charge if the grade was not done properly. Mr. Koechlein 23 stated that this was not his understanding 24 25 Commissioner Ganley asked Mr. Koechlein to review how they arrived at this point. Mr. 26 Koechlein explained that several options have beeri presented. He stated that several of the 27 options were picked apart adding that several attempts were made to accommodate their requests 28 to save dollars. He stated that there are problems with fields noting that the soil is very dense 29 and that there are several drainage issues. He explained that in order to correct the grade they 30 had to add more soil, install drain tile, add more sand and create a swail to reflect the water. He 31 stated that these are all new additions to the contract. Mr. Zurbey stated that the Commission 32 had been told that they did not need the drain tile and he reviewed the discussion with the 33 Commission. 34 35 Chair Jindra asked Mr. Anderson to clarify further. Mr. Anderson stated that he was surprised to 36 see an additional $15,000 estimate for re -grading the baseball field. He stated that either the 37 field was not designed properly or the design was not executed properly. He explained that they 38 met and discussed what needed to be done to correct the grade adding that they did not come to 39 an agreement for the additional costs. He stated that they only agreed on what needed to be 40 done. He asked Mr. Koechlein if the estimate includes the drain tile. Mr. Koechlein stated that 41 the estimate includes the drain tile and explained the additional estimate costs to the 42 Commission. Parks Commission Meeting Minutes March 10, 2003 Page 8 1 Chair Jindra reviewed with the Commission that there would be no additional charges for 2 architectural changes. She acknowledged that the swail is new and that there would be 3 additional charges for the re -grading. 4 5 Commissioner Gebhardt asked for assurance that the fields would be graded correctly. She 6 expressed concerns that Mr. Zurbey was correct in that this is either a design or an execution 7 issue that the City should not be paying for. Mr. Anderson stated that they could make an 8 acceptable argument for the cost of the drain tile. He stated that this should have been included 9 in the initial design. He stated that the City should not be charged for any re -grading of the 10 fields. 11 12 Chair Jindra asked that they clarify and separate the swail and drain tile costs. Mr. Koechlein 13 stated that the proposal does show the swail as a separate cost. Mr. Zurbey asked if it should 14 have been designed this way initially. Mr. Koechlein stated that this was initially recommended 15 and it was denied due to the costs. Chair Jindra stated that they wanted the drain tile adding that 16 they had been told that it would be too expensive and that they did not need it. She stated that 17 this point was discussed and asked Mr. Anderson to contact Mr. Kost to clarify what the 18 additional $15,000 includes. 19 20 Mr. Zurbey referenced the additional cost to move the pitcher mound and asked for clarification. He stated that there were errors in the original placement and asked why they are paying to have 2z it corrected. 23 24 Public Works Director Hartman asked the Commission to submit all items of concern. 25 26 Chair Jindra referenced the bleachers and asked for clarification. Mr. Koechlein explained that it 27 was decided not to salvage the bleachers because of safety issues. He stated that they have 28 ordered 4 sets of bleachers. 29 30 Chair Jindra referenced removal of the backstop. She stated that they requested the extended 31 backstop adding that it has been inadvertently removed. She asked if there would be additional 32 costs to put it back into the design. 33 34 Mr. Zurbey asked for further clarification of the change orders for ballfield 4. Mr. Koechlein 35 reviewed the change orders and provided the Commission with an overview of the ballfield 36 locations. 37 38 Mr. Zurbey asked for further clarification of the erosion control blankets. Mr. Koechlein stated 39 that they were installed to stabilize the seeding in the area. He explained that they are 40 considering hydro -seeding the area versus the erosion control blanket. He stated that hydro 41 seeding could save approximately $5000. 42 Mr. Anderson stated that at the last meeting they discussed erosion control blankets around the 44 edges of the ballfields, the installation of drain tile and the swail. He stated that they did not 45 agree on a price nor did they discuss who would pay for it. He stated that they should negotiate Parks Commission Meeting Minutes March 10, 2003 Page 9 1 costs for the following four items: pitchers mound, erosion control, re -grading of the field and 2 re -seeding. He stated that he has concerns with Items 8, 16, 23, 24, and the new varsity baseball 3 fields. Mr. Koechlein stated that he only has an estimate. He stated that he would verify the 4 numbers and report back to the Commission. 5 6 Public Works Director Hartman asked if Change Order 21 has been completed. Mr. Koechlein 7 stated this it has been completed. 8 9 Chair Jindra stated that at the last meeting Mr. Kost made it very clear about the drain tile and 10 erosion control. She stated that it was their assumption that this was being taken care of noting 11 that they would have to find a way to absorb some of the costs. She asked that the re -grading be 12 clarified. She stated that additional funding is not an option. 13 14 Mr. Zurbey stated that a letter had been sent to the Chair regarding the landscaping. He asked if 15 any of the landscaping had been removed. Mr. Koechlein assured the Commission that none of 16 the landscaping had been removed. Council Liaison Sparks further clarified that the landscaping 17 is for the playground area. 18 19 Mr. Zurbey asked Mr. Koechlein to explain the swail. Mr. Koechlein stated that the swail would 20 be located at the far north end adding that it would be approximately two feet deep. He reviewed the location with Commission stating that it would be approximately 1.5 feet below the outfield 2z fence. He explained that the swail would be an additional 10-feet in order to get a positive 23 drainage. Chair Jindra stated they would address the size of the field with Gary and asked Mr. 24 Zurbey if he saw any of this as a problem. 25 26 Mr. Zurbey stated that they had originally been told that they would get a regulation size field 27 adding that the only thing that has changed is that the grate was removed from the parking lot. 28 He asked if they had crowned the field. Mr. Koechlein stated that the field has been crowned. 29 30 Mr. Zurbey asked how the water from the top parking lot is affecting baseball field. Mr. 31 Koechlein explained that for the most part it does not affect the baseball field. He reviewed the 32 water drainage flow with the Commission. 33 34 Resident stated that the minimum for a high school soccer field is 55 yards by 100 yards. He 35 explained that it would be considered a regulation size field at 61 yards. Mr. Koechlein stated 36 that the size of the field would be 61 yards after the swail adding that it would be regulation size. 37 38 C. Gary Palm, Athletic Director, Troy Urdahl — Baseball Dugouts. 39 40 Troy Urdahl reviewed the baseball dugout sizes with the Commission. 41 42 Chair Jindra stated that they would need to address concession. Mr. Urdahl reviewed the ideal location for a concession and bleachers with the Commission. Mr. Koechlein stated that the area 44 Mr. Urdahl suggested for the concession would really cramp the rest of the areas of park. 45 Parks Commission Meeting Minutes March 10, 2003 Page 10 1 Chair Jindra clarified that the dimensions of the dugouts are firm and that funding is in place. 2 Mr. Urdahl confirmed that it is. 3 4 Mr. Zurbey referenced several items in the contract for the park that still needed to be completed 5 and asked if there were any areas where they could save money. He stated that the installation 6 charges for the players benches could be removed as the benches would be places at the same 7 time the dugouts are installed. Mr. Koechlein agreed that there would be a savings if the 8 benches were included as part of the cost for the dugouts. Mr. Koechlein stated that the player 9 benches have been purchased adding that they would need to inform Veit not to install the 10 benches. 11 12 Public Works Director Hartman asked if the bleacher structures had been drawn to scale and 13 asked how much of an impact it would make on the trails. Mr. Urdahl provided Public Works 14 Director Hat tliian with a map of the area and reviewed with Commission. 15 16 Mr. Palm explained that people have mentioned a catch basin located off first base that needs a 17 surface installed. He stated that this should be done for safety reasons. Mr. Koechlein 18 acknowledged that there is a catch basin behind first base adding that it is not included in their 19 plans to place something over it. He agreed and highly recommended that the catch basin be 20 covered. He explained that this is not part of the construction adding that it is a maintenance item as the catch basin is an existing issue. Public Works Director Hartman confirmed noting 2z that there was a lot structural that was buried. 23 24 Monica Mandell, 3520 Skycroft Drive, stated that she was present to address the tree issue. She 25 wanted to stress the importance of the trees for environmental purposes and for the purpose of 26 beautification to the area. She asked about the north end of the park and if anything would be 27 happening in terms of beautification and safety. Chair Jindra stated that presently nothing is 28 planned. Mr. Koechlein stated that they did some re -grading in the area and that they would re- 29 seed or sod the area. He explained that they are trying for a more native grass that would not 30 require mowing. Ms. Mandell expressed her appreciation for all of the work that the 31 Commission has done on the park. 32 33 Mr. Anderson stated that when he places the follow-up call to clarify the open issues and 34 overages that he would like to convey the message that even a $2800.00 overage is not 35 acceptable. He stated that the project has to come in at budget and not a penny over. 36 37 Mr. Zurbey agreed stating that his concern is that they are not done yet. He stated that if this is 38 the approach they plan to use that they should be done with no further additions. He stated that 39 he would like to see this project come in under budget. Chair Jindra stated that nothing could be 40 done to address the budget concerns and confirmed that they would schedule another meeting for 41 further discussion. 42 z Mr. Anderson suggested that they meet next week. He stated that if he is going to negotiate the 44 dollar amounts on the change orders that this would stop the project until the next meeting and 45 possibly until the next Council meeting, as he does not have the authority to approve numbers. Parks Commission Meeting Minutes March 10, 2003 Page 11 1 2 Chair Jindra referenced the Council meeting at Silver Point Park and reviewed Mr. Hubmer's 3 concerns regarding the position of shelter at Silver Point. She noted the cost of the project 4 stating that they are not getting what they paid for. She stated that City Council does not see 5 how frustrating the process has been noting that it is frustrating to work with people who are not 6 competent in their jobs. She expressed concerns and frustration with the firms hired by the City 7 adding that the Commission did ask the City not to use URS again. She stated that the school 8 and the residents are very unhappy that they still cannot use the park. She referenced the number 9 of date extensions stating that this is totally unacceptable. Public Works Director Hartman 10 clarified the process the City takes with contracts and acknowledged the Commissioners 11 frustrations. 12 13 Chair Jindra suggested that the City of St. Anthony review the quality of the consultants that are 14 being hired. She stated that they should improve the quality to match the cost. Mr. Zurbey 15 agreed stating that accountability of the consultant is also an issue. 16 17 Mr. Anderson asked what the Commission to clarify their expectations from his meetings and 18 discussions with the consultants. Commissioner Wagner explained that the Commission should 19 know what is included in the additional costs and what can they get out of it. Mr. Anderson 20 stated that he does not think they would get anything more than the $2800. Public Works Director Hartman agreed stating that the expectation is to come in at or under budget. He stated that they need a better explanation of the content of costs. 23 24 Chair Jindra asked him to call and get as much clarification as possible. She stated that the 25 Commission wants as much clarification as possible for the additional $15,000 for re -grading. 26 Mr. Anderson stated that they have already explained the content noting that if they can get it 27 done within the present budget that they should get it done. He stated that this would stop the 28 project and strongly suggested that they avoid halting the project. 29 30 V. REPORTS. 31 32 A. Community Services. 33 34 Diane Skrivseth provided the Commission with an update on the 2003 Community Services 35 Budget. She stated that there would probably be drastic changes in the Community Services 36 Department noting that they do not know the changes at this time. 37 38 B. School Board. 39 40 Denise Dunn was absent due to illness. 41 42 C. Sports Boosters. z Parks Commission Meeting Minutes March 10, 2003 Page 12 1 Mr. Zurbey discussed the budget situation noting that there are many unknowns due to potential 2 closing of Stone house. He stated that they also discussed ways to make their program self 3 funding and reviewed some of the suggestions with the Commission. 4 5 VI. OTHER BUSINESS. 6 7 Chair Jindra stated that the next Commission meeting would be held on Monday, April 14, 2003 8 at7:00p.m. 9 10 VII. ADJOURNMENT. 11 12 Motion by Commissioner Gebhardt, seconded by Commissioner Wagner to adjourn the meeting 13 at 9:25 p.m. 14 15 Motion carried unanimously. 16 17 Respectfully submitted, 18 19 20 Bonnie Sullivan Timesaver Off Site Secretarial, Inc.