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HomeMy WebLinkAboutPK PACKET 05122003The Parks Commission will tour the entire park improvement area starting at 6:30 p.m. on Monday, May 12, 2003. Meet at City Hall CITY OF ST. ANTHONY PARKS COMMISSION AGENDA May 12, 2003 7:30 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF APRIL 14, 2003 PARKS COMMISSION MINUTES. IV. REPRESENTATIVES FROM URS WILL BE PRESENT. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. 1 CITY OF ST. ANTHONY 2 PARKS COMMISSION MEETING MINUTES 5 April 14, 2003 6 7:00 p.m. 7 Conference Room 8 9 10 I. CALL TO ORDER. 11 12 Chair Jindra called the meeting to order at 7:20 p.m. and welcomed everyone in attendance. 13 14 II. ROLL CALL. 15 16 Present: Chair Carol Jindra, Commissioners Daniel Ganley, Colleen 17 Hallada, Jan Jenson, and George Wagner. 18 19 Absent: Vice Chair Doug Koehntop, Commissioner Julie Gebhardt, and 20 City Staff Maurice Anderson. 21 22 Also Present: Public Works Director Jay Hai man; City Council Liaison Amy 23 Sparks; Representative from Community Services; Diane 24 Skrivseth; Representative from Sports Boosters George Zurbey; Representative from School Board Denise Dunn; and Brad 20 Forbrook, (SEH). 27 28 III. APPROVAL March 10, 2003 PARKS COMMISSION MINUTES. 29 30 Motion by Commissioner Ganley, second by Commissioner Hallada, to approve the March 10, 2003 31 Parks Commission Meeting Minutes as presented. 32 33 Motion carried unanimously. 34 35 Chair Jindra stated that the Commission took a tour of Central Park and Silver Point Park to review the 36 locations for the new shelters. 37 38 Commissioner Jensen requested an addition to the agenda. He stated that he would like to request a 39 discussion regarding the location of the fire station. 40 41 IV. REPORT BY BRAD FORBROOK, SEH. 42 43 A. SILVER POINT/CENTRAL PARK UPDATE 44 45 Brad Forbrook, SEH Representative, provided the Commission with a status report and review of the 46 project schedule for the Silver Point Park shelter. He also reviewed the color scheme and the color of the blocks that would be used for the shelter with the Commission. 48 Parks Commission Meeting Minutes April 14, 2003 Page 2 1 Ms. Skrivseth asked if the material for the roof would be shiny or dull. Mr. Forbrook stated that there 2 would be a slight sheen to it adding that it would not cause a glare. 3 4 Mr. Forbrook referenced drawings of the area stating that they have been working with RomTech on the 5 park layout. He provided the Commission with an overview of the park layout that included the parking 6 lot, warming house structure and the color scheme. 7 8 Mr. Zurbey asked if the skylights would be the same as what is shown in the drawing. Mr. Forbrook 9 confirmed that they would be the same. 10 11 Mr. Forbrook reviewed the window locations and views with the Commission. Chair Jindra asked if 12 they have specs available that would include detail for the type of skylights that would be installed. Mr. 13 Forbrook stated that they are working out the details adding that a copy of the specs would be available 14 shortly for the Commission to review. 15 16 Mr. Forbrook referenced the flooring stating that it would be concrete. Chair Jindra noted that the 17 present plan stated that the use of the shelter would only be as a warming house. She asked the 18 Commission if there was any intent for other uses in the future and if so, should they reconsider the type 19 of flooring. Ms. Skrivseth confirmed that no other community groups intend to use the building. Mr. 20 Forbrook stated that they could provide rubber -interlock tiles to place on the top of the cement when needed. 23 Commissioner Jensen asked if the heat coils would be covered with the rubber matting. Mr. Forbrook 24 stated that the heat coils would be under the rubber matting adding that it would not hinder the operation 25 of the heat coils. 26 27 Commissioner Ganley asked if they have considered additional space for a patio or picnic area in front 28 of the building. Mr. Forbrook stated that it was designed with a patio area in mind. He explained that, 29 in the future, a picnic area could easily be placed in front of the building and suggested placing a 30 concrete slab for that purpose. 31 32 Commissioner Ganley clarified that the basketball court would be moved. Mr. Forbrook confirmed 33 explaining that initially the court was approximately 17 to 19 feet from the building. He reviewed the 34 location and size of the court with the Commission. He explained that two trees had to be moved noting 35 that the trees were small. He reviewed the location of the bicycle rack stating that it would be at the 36 edge of the basketball court. He noted that if the Commission preferred a different location that the rack 37 could be moved. 38 39 Mr. Forbrook reviewed the project bid process with the Commission. He noted that the design is based 40 on suggestions from RomTech adding that RomTech would be one of the companies placing a bid on 41 the project. He stated that he is aware of two other companies that are considering placing a bid on the 42 project. He explained that the bids would be two-part, one for the structure and one for the labor. He reviewed the bid schedule with the Commission stating that RomTech would have their working 4 drawings available for review April 24, 2003. He stated that their expected completion date for this 45 project would be in September 2003. Parks Commission Meeting Minutes April 14, 2003 Page 3 1 2 Council Liaison Sparks asked if it would be possible to install the basketball court before the building is 3 completed. Public Works Director Hartman stated that they did not have to wait for the building to be 4 completed in order to install the basketball court adding that they would get a better price for the asphalt 5 if they do all of the blacktopping, for all areas, at the same time. 6 7 Mr. Zurbey asked if the parking lot would be open during the summer. 8 9 Chair Jindra referenced the hole and asked if a decision has been made as to who would be responsible 10 for filling it in. The Commission held a general discussion and asked if Thompson would be 11 responsible. Mr. Forbrook stated that WSB would be responsible for filling the hole adding that there 12 would be an additional cost to fill it. Public Works Director Hartman stated explained that it takes a 13 long time for Thompson to respond adding that there are a number of options available. He assured the 14 Commission that the hole would be filled. 15 16 Chair Jindra referenced the project completion date stating that it cannot happen that this project is not 17 completed before the winter season. She confirmed that the Commission expects this project to be 18 completed no later than mid -September. 19 20 Mr. Zurbey referenced the fields and asked when the west field would be ready. Public Works Director Hartman stated that they are anticipating that both fields would be ready to go. He explained that zz presently they are still under road restrictions adding that trucks would not be allowed into the area until 23 May 1, 2003. He stated that they would be able to utilize the east field. 24 25 Mr. Zurbey referenced the estimated costs and asked if Mr. Forbrook is comfortable with the estimate. 26 Mr. Forbrook stated that he is basically comfortable with everything except the labor to install the 27 building. He stated that he is not as familiar with the costs in this area and reviewed the estimate with 28 the Commission. 29 30 Mr. Zurbey confirmed that the bids would be received by May 23, 2003 with an approval by June 6, 31 2003. Council Liaison Sparks stated that it is her understanding that this is on the Council schedule for 32 their consideration in June 2003. Mr. Zurbey expressed concerns noting that the Park Commission 33 meeting is at the end of June. He stated that if Council does approve the project would they have to wait 34 for the Park Commission meeting before starting any work on the building. Public Works Director 35 Hartman assured the Commission that they would not hold up the progress of the project for the next 36 Park Commission meeting. Mr. Forbrook stated that they are comfortable with the costs adding that 37 there is room to move within the timeframe projected for this project. 38 39 Commissioner Jensen asked Mr. Forbrook to review the schedule and clarify where they are in the 40 process. Mr. Forbrook reviewed the schedule with the Commission. He stated that they are presently 41 working with RomTech on the designs. He stated that the soil tests are scheduled adding that RomTech 42 would design the footings based on the soil test results. Public Works Director Hartman confirmed that the soil tests were completed last week adding that they are waiting for the results. 45 Chair Jindra asked why a gate is not being installed stating that one should be placed at the frontage Parks Commission Meeting Minutes April 14, 2003 Page 4 1 road. Public Works Director Hartman asked for clarification of the area referenced. Commissioner 2 Jensen clarified that the area referenced is along 88th near the frontage road. Public Works Director 3 Hartman explained that there are two reasons for the gate, first the residents expressed concerns 4 regarding an increase in traffic, parking and noise in the area. He explained that the residents do not 5 want all the traffic that it would generate in that area. He further explained that Todd has an agreement 6 with Hennepin County that there would not be a pedestrian access from that side of the park. He 7 reviewed the agreement with the Commission. 8 9 Chair Jindra asked if they could talk to Todd to determine if it would be possible to place a gate in the 10 area. Public Works Director Hartman stated the Commission has known, for a long time, that the gate 11 access at this point was temporary. He clarified that this is an agreement with Hennepin County and 12 explained that, as part of the development, the County allowed the City access on a temporary basis, to 13 allow trucks into the park during construction, with the understanding that there would be no pedestrian 14 access upon completion. Chair Jindra asked Public Works Director Hartman to talk to Todd to see if 15 there is a possibility to add a gate in this area. Public Works Director Hartman further clarified that 16 there is also a safety issue to consider stating that the speed limit could cause problems with the parking 17 that would occur in this area if they provide access. He explained that it is not a standard width road 18 adding that it would create a lot of problems. Chair Jindra stated that Todd did leave the window open 19 to add a gate and asked if it could be clarified. Public Works Director Hartman stated that the trail ends 20 in this area. Chair Jindra suggested that they meet at the park so she could show him the location. Public Works Director Hartman stated that parking would be an issue noting the goal was to make sure that there was no possibility this could be a problem. He stated that he would discuss the issue with 23 Todd and provide Chair Jindra with an update. 24 25 B. PARK TOUR DISCUSSION 26 27 Public Works Director Hartman stated that Bob Kost is no longer with BFW and reviewed the changes 28 with the Commission. 29 30 Chair Jindra stated that next month they would be taking tours of the parks and encouraged members of 31 the Commission to attend. 32 33 Chair Jindra noted that there is no official entrance that leads down to the building and asked if one 34 would be included in the plans. Public Works Director Hartman reviewed the entrance noting that it is 35 only a walking path. He stated that the path is not very long adding that they could reconsider the entry 36 plaza and stairway. Commissioner Ganley stated that steps in that area could be very costly adding that 37 it would need further discussion. Public Works Director Hartman agreed stating that they would have to 38 put together a proposal adding that he would discuss this with the contractor. 39 40 Commissioner Ganley stated that the overall construction was good. Mr. Zurbey noted the cement work 41 was not done well adding that it appeared to be very sloppy. 42 Chair Jindra asked Public Works Director Hartman to follow up on the caulking and the stains left on 44 ceiling. 45 Parks Commission Meeting Minutes April 14, 2003 Page 5 1 Mr. Zurbey asked if the cement would go further east. Public Works Director Hartman stated that the 2 entire plaza area would be cemented. He reviewed the location with the Commission. 3 4 Commissioner Hallada asked for clarification on the timeframe for the road restrictions. Public Works 5 Director Hai limn explained that road restrictions are usually lifted by the end of May. 6 7 Chair Jindra asked if they would have a revised schedule that would include the specifics of the project. 8 Public Works Director Hartman stated that a schedule was provided at the last meeting. 9 10 Commissioner Jensen referenced the central air conditioning and the gas valve and expressed concerns 11 stating that it should be protected. He stated that this should be addressed immediately. Public Works 12 Director Hartman explained that he discussed this issue with Mr. Forbrook stating that Mr. Forbrook 13 assured him that the area would be fenced and landscaped. 14 15 Chair Jindra suggested that for the next meeting the Commission meet again at the Central Park site at 16 6:30 p.m. for a park tour and resume with a general meeting after the tour. She confirmed that the next 17 meeting would be May 12, 2003. 18 19 Commissioner Ganley stated he had two items. He referenced the pathways and asked if there was a 20 way to indicate the distances. Chair Jindra stated that she discussed the pathways with George Marks adding that he had estimated the distance was approximately two miles. She agreed that it would be 2.2, interesting to know the exact distance. 23 24 Chair Jindra referenced the new grass area stating that over the weekend she noticed children playing in 25 the area. She expressed concerns stating that something should be placed around that area to keep the 26 residents off the grass. Commissioner Ganley agreed stating that there is only one sign posted stating 27 that the park is closed. He expressed concerns and suggested better signage that would ask people to 28 stay off the grass. Public Works Director Hartman stated they would include a statement in the 29 newsletter. 30 31 Commissioner Wagner asked if they could request assistance from the police in keeping people out of 32 the park area and off the grass. Chair Jindra suggested inviting a representative from the Park Police 33 Patrol to the next Park Commission meeting. She stated that it would give them an opportunity to 34 discuss this issue further and review park concerns. Public Works Director Hartman agreed that this 35 would be a good agenda item adding that it would be better to wait until the latter part of the season. 36 37 Commissioner Ganley referenced the brown dirt on either side of trail and asked if shrubs and trees 38 would be placed in that area. Public Works Director Hartman explained that area was supposed to be 39 sanded. He stated that they also discussed sod for the crossroad area and along the path area adding that 40 it would be graded and seeded. Commissioner Wagner noted that the path needs to be completed. 41 42 Mr. Zurbey referenced the maintenance program stating that he discussed his concerns earlier with Public Works Director Hartman regarding the need to establish a maintenance program. He stated that 44 they should determine who would be responsible for the ongoing maintenance of the area. He suggested 45 meeting with the School Board and the City to work out the details of responsibilities. Public Works Parks Commission Meeting Minutes April 14, 2003 Page 6 1 Director Hartman agreed that there is a need to define the rules Citywide. He stated that he would be 2 meeting with Tom, a consultant from University of Minnesota. He explained that Tom is experienced 3 with field maintenance adding that together they would develop an overall maintenance process for all 4 parks. He further explained that this process would then become a budgetary item. 5 6 Mr. Zurbey referenced the need for fencing in front of the benches at Wiltshire Park. He clarified that it 7 was his understanding that Public Works Director Hartman would check for the availability of any extra 8 fencing adding that if none is available that he would verify the cost to install fencing in that area. He 9 expressed concerns stating that it is a safety issue. He further stated that he would work with the 10 Boosters to help defray any additional cost. Public Works Director Hartman stated that he would 11 discuss this further with Tom and Sherry. Mr. Zurbey clarified that he does not want this to become an 12 issue of cost. He further clarified that his largest concern is safety. Ms. Dunn stated that she would 13 contact Sherry for further discussion. Public Works Director Hartman stated that he would follow up on 14 the issue. 15 16 C. FIRE STATION PROJECT 17 18 Commissioner Jensen expressed concerns regarding the location suggested for a new fire station and 19 asked if there is a way to determine the need for a new fire station and gain assistance in determining the 20 best location. He suggested finding a location in the area that should be developed versus taking a portion of Central Park. 23 Commissioner Jensen stated that an Open House is being held next Tuesday, April 22, 2003 at 5:30 p.m. 24 to provide an opportunity to discuss any concerns regarding this proposal. He expressed concerns 25 stating that the Commission has had discussions regarding this area as potential for park expansion in 26 the past and asked if they want their concerns passed on. Council Liaison Sparks suggested passing on 27 their thoughts and she encouraged Commissioner Jensen to discuss his concerns with the task force 28 members. 29 30 Public Works Director Hartman stated that the area has been reviewed adding that they are aware of the 31 concerns. He acknowledged the concerns regarding noise levels stating that the impact would depend 32 upon how the station is located on the property. He further clarified that they have not made a final 33 decision on the location adding that they are asking for input and suggestions. 34 35 Council Liaison Sparks confirmed and encouraged the Commission to discuss their concerns with the 36 Task Force. She stated that they have sorted through a lot of variables adding that the decision is not 37 final. She explained that Council has received a recommendation for the Christian site and is presently 38 under review. She suggested that the Commission discuss their concerns with the City Council. 39 40 Commissioner Ganley referenced the national response time standard and asked if there would be any 41 impact with the change in location. Council Liaison Sparks explained that changes to response time 42 were considered in addition to the time that it takes to get to the station and the overall cost of the project. She further explained that there are still many variables to be considered. Public Works 44 Director Hartman agreed stating that this would be the fourth Open House scheduled that provides an 45 opportunity to discuss any issues. He encouraged the Commission to attend and express their concerns. Parks Commission Meeting Minutes April 14, 2003 Page 7 1 2 3 Mr. Zurbey asked if portions of the area would remain undeveloped. Public Works Director Hartman 4 stated that there would be some open areas noting that no matter where you place a fire station it is 5 going to impact some of the residents. Ms. Skrivseth stated that the location of the fire station does not 6 really impact their lifestyle. She stated that it is rarely a topic of conversation amongst the neighbors 7 adding that she rarely notices the noise. She further stated that she notices the police sirens more so 8 than sound from the fire station. 9 10 Chair Jindra stated that the Commission is responsible for updating the City Council on a monthly basis 11 and suggested that Commissioner Jensen represent the Commission on this issue at the next City 12 Council meeting. Commissioner Jensen clarified that this is a suggestion to consider and that this 13 information should be passed on to City Council. He stated that the Park Commission should decide if 14 this is a feasible location. 15 16 Public Works Director Hartman suggested discussing this issue at their joint workshop with the City 17 Council. Council Liaison Sparks stated that the Commission should not wait until the workshop to 18 address this issue. She encouraged the Commission to address the City Council at the next meeting. 19 20 Commissioner Jensen agreed to represent the Commission at the next City Council meeting. He stated that he would present their concerns and asked for support from the group. He clarified that the Park LL Commission is recommending this location for park expansion and that a different location be 23 considered for the fire station. 24 25 V. REPORTS. 26 27 A. Community Services. 28 29 Diane Skrivseth provided the Commission with an update on the Community Services summer 30 brochure. She stated that the brochure is in the process of being delivered. She stated that an 31 announcement was included that states Central Park is closed with anticipated open date in April 2004. 32 33 Council Liaison Sparks stated that there is a proposal to change the way Community Services is to be 34 funded and encouraged the Commission to write a letter of support to maintain and grandfather a levy to 35 provide funds for Park and Recreation. Commissioner Wagner agreed stating that the Community 36 Services Department needs their support on this issue. 37 38 B. School Board. 39 40 Denise Dunn provided the Commission with an update on the meeting scheduled for Tuesday, April 15, 41 2003 stating that they would be discussing budget issues. She referenced the enrollment process stating 42 that a lot of effort has gone into developing this process. She provided the Commission with a brief overview of the process changes. 44 45 C. Sports Boosters. Parks Commission Meeting Minutes April 14, 2003 Page 8 1 2 Mr. Zurbey stated that there were no updates for the Sports Boosters. 3 4 VI. OTHER BUSINESS. 5 6 Council Liaison Sparks suggested that the Commission designate a representative for each month to 7 provide the monthly City Council updates. 8 9 Public Works Director Hartman asked when the Park Commission would be ready to go live on 10 television. Council Liaison Sparks asked if the Commission has done any planning.. Chair Jindra stated 11 that they have had some discussion noting that there are logistical issues that should be addressed. 12 13 Public Works Director Hartman suggested using the bench and not changing anything with the layout. 14 Chair Jindra expressed concerns stating that there was an issue of space. She stated that she does not 15 want anyone from the Commission out in the audience area. She suggested discussing this issue at the 16 joint Council meeting and asked that the schedule be coordinated to discuss the issues. Public Works 17 Director Hartman stated that they could meet in June or July. He noted that the City Council goal 18 setting process had determined the Commission would go live in April 2003. 19 20 Public Works Director Hartman reminded the Commission that the Open House to discuss the location of the fire station is scheduled for next Tuesday, April 22, 2003 from 5:30 p.m. to 7:30 p.m. at City Hall. Gt, 23 Chair Jindra stated that the next Commission meeting would be held on Monday, May 12, 2003. She 24 stated that the Commission would meet at the Central Park site at 6:30 p.m. for tours of the park shelters 25 and resume a general meeting at City Hall at 7:30 p.m. 26 27 VII. ADJOURNMENT. 28 29 Motion by Commissioner Wagner, seconded by Commissioner Jenson to adjourn the meeting at 8:40 30 p.m. 31 32 Motion carried unanimously. 33 34 Respectfully submitted, 35 36 Bonnie Sullivan 37 Timesaver Off Site Secretarial, Inc.