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HomeMy WebLinkAboutPK PACKET 06092003CITY OF ST. ANTHONY PARKS COMMISSION AGENDA June 9, 2003 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF MAY 12, 2003 PARKS COMMISSION MINUTES. IV. REPRESENTATIVES FROM URS WILL BE PRESENT. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. 1 CITY OF ST. ANTHONY 2 PARKS COMMISSION MEETING MINUTES 4 5 May 12, 2003 6 7:30 p.m. 7 Conference Room 8 9 10 I. CALL TO ORDER. 11 12 Chair Jindra called the meeting to order at 7:50 p.m. and welcomed everyone in attendance. 13 14 II. ROLL CALL. 15 16 Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners 17 Daniel Ganley, Julie Gebhardt, Colleen Hallada, Jan Jenson, and 18 George Wagner. 19 20 Absent: Commissioner Daniel Ganley; Community Services 21 Representative Diane Skrivseth 22 23 Also Present: Public Works Director Jay Hartman; City Council Liaison Amy 24 Sparks; City Staff Representative Maurice Anderson; Representative from Sports Boosters George Zurbey; 26 Representative from School Board Denise Dunn; and Rich 27 Koechlein (URS). 28 29 III. APPROVAL April 14, 2003 PARKS COMMISSION MINUTES. 30 31 Chair Jindra referenced page 3, line 17, noting that the minutes reflect that she states a completion date 32 for mid -September. She clarified that the Commission wants to be sure that the project is completed in 33 time for the winter season. 34 35 Motion by Commissioner Koehntop, second by Commissioner Hallada, to approve the April 14, 2003 36 Parks Commission Meeting Minutes as amended. 37 38 Motion carried unanimously. 39 40 IV. REPRESENTATIVES FROM URS 41 42 A. Central Park Tour Discussion 43 44 Rich Koechlein, URS Representative, stated that they have been working hard and have made good 45 progress. He stated that they expect to begin work on the plaza area next week and reviewed the 4i timeline with the Commission. A 48 Mr. Koechlein stated that it is their expectation to be done with everything in the park, including Parks Commission Meeting Minutes May 12, 2003 Page 2 1 seeding, by the end of this month. He clarified that the parking lot and playground equipment would be 2 installed at a later date. He noted that the schedule had been pushed back due to scheduling issues with 3 the wetdeck crew. He stated that they would also be addressing the erosion control issues and reviewed 4 with the Commission. He stated that the tree plantings would take place in the June timeframe adding 5 that he would confirm the schedule with the landscaper. 6 7 Vice Chair Koehntop stated that the landscaping has to be completed before the end of the project. Mr. 8 Koechlein confirmed that the landscaping would be completed before the project end date. 9 10 Vice Chair Koehntop clarified that there would not be a decrease in the number of trees to be planted. 11 Mr. Koechlein confirmed that there would be no change or decrease in the number trees to be planted. 12 He stated that he would verify the types of plantings and trees with the landscaper. He noted that there 13 would be a one-year warranty from the time of planting and reviewed the warranty agreement with the 14 Commission. 15 16 Council Liaison Sparks asked for clarification on how they would water the trees. Public Works 17 Director Hartman explained that the first 90-days would be the responsibility of the contractor adding 18 that at the end of the 90-day period it would then be turned over to the City for ongoing maintenance. 19 He further explained that they would utilize the irrigation system or a tanker truck if needed to ensure 20 that the trees are watered regularly. 22 Chair Jindra referenced the project budget and asked if any new expenditures have occurred that the 23 Commission should be aware of. Mr. Koechlein stated that nothing has changed. 24 25 Chair Jindra stated that the Commission took a tour of the entire Central Park prior to the meeting. She 26 explained that they identified several problem areas and suggested that the Commission review the 27 issues. She asked Troy Urdahl to provide the Commission with a review of his concerns for the Varsity 28 Field. 29 30 Troy Urdahl, Varsity Baseball Coach asked for an update on the pitcher's mound. Mr. Koechlein 31 reviewed the issues with the pitcher's mound stating that it would be taken care of with no additional 32 charges. He explained that they would add clay and widen the radius of the mound to what it should be. 33 34 Chair Jindra asked for clarification regarding the installation of the bases. Mr. Urdahl suggested 35 surveying and staking out the location for each base. He reviewed the issues and explained the layout of 36 the bases to the Commission. Mr. Koechlein stated that he would address the issues and update the 37 Commission. 38 39 Chair Jindra referenced the irrigation issues on the field and asked for further clarification. Mr. 40 Koechlein referenced third base stating that they would add more materials in the area behind third base. 41 He referenced the erosion issues in right field stating that they did install a swail in the right field. He 42 stated that they would install a vent along the back area to catch some of the erosion. He explained that until the sand is established that it would continue to be an issue. 44 45 Chair Jindra noted that if they add erosion control measures that there would be an additional cost. She Parks Commission Meeting Minutes May 12, 2003 Page 3 1 asked Mr. Koechlein to clarify the additional costs and update the Commission. Mr. Koechlein stated 2 that he would discuss the additional costs and review the issues with Public Works Director Hartman 3 and provide the Commission with an update. 4 5 Vice Chair Koehntop asked for clarification for the costs per square foot. Mr. Koechlein stated that it 6 would be an additional $2.00 per square foot. He provided the Commission with an overview of the 7 installation process for the swail. 8 9 Chair Jindra asked who would be determining the resolution for erosion control. She recalled a huge 10 discussion regarding drain tile stating that it was determined that the drain tile was not needed. She 11 stated that the Commission is trying to determine the next step in addressing the erosion issue. Mr. 12 Koechlein agreed that drain tile should have been included in the original design. He stated that he 13 would include this as part of his discussion with Public Works Director Hartman. 14 15 Mr. Zurbey clarified that the grass should be growing and all erosion issues resolved before it is turned 16 over to the City for ongoing maintenance. He asked why they are paying for erosion issues that are 17 occurring during the construction. Mr. Koechlein agreed that all erosion issues would be addressed 18 prior to handoff for maintenance. He stated that there are areas that should have been addressed at the 19 beginning of the project adding that the sand is the biggest issue. 20 Public Works Director Hartman suggested identifying the areas that are in need of erosion control and 2z get an estimate for the costs. He explained that they would fix it one more time adding that this would 23 be the last repair. He further explained that in all fairness to Voit they should only have to re -grade 24 twice. Mr. Koechlein agreed adding that if erosion control had been placed into the project from the 25 beginning this would not be an issue. Public Works Director Hartman clarified that dollars had been 26 identified but that it was not enough. 27 28 Chair Jindra clarified the date for the next project meeting and suggested that Mr. Anderson attend. 29 30 Chair Jindra referenced Varsity bleachers stating that there are differences in the bleachers that have 31 been installed. She stated that one set of bleachers is ok and meets the quality they expected adding that 32 the other two sets are lower and very poor quality. She asked Public Works Director Hartman to check 33 into the differences and update the Commission. 34 35 Chair Jindra noted that the cutouts near the bases not asymmetrical. Mr. Urdahl agreed stating that he 36 wants to be sure that the cutouts are asymmetrical and reviewed with Mr. Koechlein. 37 38 Chair Jindra referenced the player benches that were to be installed stating that it is her understanding 39 that the dugouts would include a different style bench. She stated that Lemier Construction would begin 40 installation of the dugouts approximately August 1 St. She stated that the Varsity Coach has requested 41 possible use of the benches for another field and asked if this would be a possibility. Mr. Urdahl 42 reviewed the dugout installation process and bench style included with the Commission. Chair Jindra asked Mr. Urdahl for sketch samples of the dugouts. Mr. Urdahl provided the Commission with copies 44 of the sketch samples for their review. 45 Parks Commission Meeting Minutes May 12, 2003 Page 4 1 Public Works Director Hartman asked if benches had been ordered for Wilshire Park. Chair Jindra 2 stated that she did not think the benches had been ordered yet. Mr. Zurbey stated that the frames were in 3 the ground and ready for the benches. 4 5 Chair Jindra stated that the Commission would review the punch list at a later date. She asked Mr. 6 Koechlein to keep an eye on the asphalt and concrete installation. 7 8 Mr. Zurbey asked about the plans for the soccer field. Mr. Koechlein stated that they are trying to find 9 topsoil. He stated that he would continue to work with the contractor to ensure that the topsoil is 10 delivered. 11 12 Mr. Zurbey asked for further clarification of the swail. Mr. Koechlein explained that it was made a bit 13 steeper to avoid having it right at the edge of the field. He stated that erosion control has been installed. 14 15 Mr. Zurbey noted that the sewers were sticking above the soil in the fields. Mr. Koechlein explained 16 that the soil around the sewer areas had eroded away. He explained that they would try to drain the 17 water towards the sewer areas to avoid the erosion issues. He stated that they would be cleaning out the 18 silt that has collected in the area. 19 20 Public Works Director Hartman stated that he has met with the school superintendent and that they have reviewed the punch list items that are to be done to improve water drainage. He stated that they would 22 take care of the punch list items. 23 24 Chair Jindra referenced the shelter and asked why a way to the shelter was not included in the design. 25 She asked if stairs would be installed. Mr. Koechlein stated that they did not consider stairs because the 26 path is located in that area. Public Works Director Hartman stated that stairs could be installed for 27 $21,000 adding that the stairs could be installed at a later date. He stated that stair access to the shelter 28 would not stall the completion of the project. 29 30 Commissioner Jenson clarified that they would finish off the far east soccer field with top soil, finish the 31 shelter house plaza area, re -grade and seed the swail areas, and determine, with Public Works Director 32 Hartman, a proposal to address the erosion control issues. He stated that if the erosion control 33 recommendation has a cost to it how would this be resolved to meet the completion due date. Public 34 Works Director Hartman stated that once they determine the actual costs that they would need to 35 determine what to take out of the park project to balance the project budget. He stated that the budget is 36 max'd out and that they are at the final dollar. He explained that they have to do the erosion control 37 adding that they cannot proceed without it. He stated that they have to determine how it would be paid 38 for. 39 40 Commissioner Jenson expressed concerns stating that if they have to do the erosion control would it 41 impact the July 1st completion date. 42 Commissioner Gebhardt asked what items they would be able to remove from the park project budget. 44 Vice Chair Koehntop stated that it is his belief that the contractor should come with the solution. 45 Commissioner Jenson stated that the erosion issues are not really a defect of the contractor noting that Parks Commission Meeting Minutes May 12, 2003 Page 5 1 there has been considerable rain. 2 3 Vice Chair Koehntop asked if hay bales would help. Mr. Koechlein stated that it would not work in the 4 flat areas with sand as it gets too saturated sitting on the clay. 5 6 Mr. Zurbey noted the comment that time is not important and expressed his disagreement stating that it 7 has to be done now. Public Works Director Hartman agreed stating that the decision on erosion issues 8 would not hold up the completion date. 9 10 Chair Jindra suggested that Public Works Director Hartman and Mr. Anderson meet to discuss the 11 budget issues. Public Works Director Hartman stated that the contractor has been making reasonable 12 attempts to address these issues. He explained that they need to install an erosion blanket. Chair Jindra 13 agreed and asked Public Works Director Hartman to schedule a meeting with Mr. Anderson to 14 determine the costs ASAP and provide the Commission with an update. 15 16 Mr. Anderson asked if the parking lot would have a cement curve. Mr. Koechlein stated that a curve is 17 in the proposal. Mr. Anderson suggested that the parking lot could be constructed with bituminous and 18 no curbing. He stated that the curbing is very expensive. Mr. Koechlein stated that he could review that 19 option in addition to other possible options for the Commission to consider. 20 ' Mr. Koechlein clarified Chair Jindra wanted the mileage around the park. He reviewed the mileage with 2z the Commission stating that it totals 3/4 of a mile. Chair Jindra asked if a measure wheel could be used to 23 determine the entire mileage for trails. 24 25 V. Silver Point Park Discussion 26 27 Chair Jindra asked for an update on the building schedule and bid process. Public Works Director 28 Hartman stated that they have a pre -bid conference scheduled for May 22, 2003 and that the bid process 29 would open on June 3, 2003. 30 31 Commissioner Hallada asked when it would be seeded. Public Works Director Hartman stated that they 32 would have to wait until it dries out before seeding. 33 34 Public Works Director Hartman reviewed the basketball courts with the Commission noting that an 35 addition court could be possible but that it would be smaller than the existing court. 36 37 VI. REPORTS. 38 39 A. Community Services. 40 41 Diane Skrivseth was not present. 42 z B. School Board. 44 45 Denise Dunn provided the Commission with an update on the musical 'Noted'. She stated that this is the Parks Commission Meeting Minutes May 12, 2003 Page 6 1 first musical of the season and that it is scheduled for May 16 and May 17, 2003. 2 3 C. Sports Boosters. 4 5 Mr. Zurbey thanked the School Board for getting Wilshire Park completed. He stated that there has 6 been further discussion regarding the Stone House. He stated that the closing is very eminent noting 7 that they would not be able to close it down, start up again and be as successful. He noted that when 8 Roseville closed the Bingo Hall and reopened that it took almost nine months to rebuild its' business. 9 He expressed concerns stating that they have been told that they cannot use Silver Point Park for 10 baseball and asked for an update. Public Works Director Hartman explained that they have not closed 11 Silver Point Park. He explained that when they get in to grade and seed it that the fields should be 12 useable. He assured Mr. Zurbey that the fields and park are open to use. Chair Jindra asked when the 13 seeding would take place and if there would be any safety issues. Public Works Director Hartman stated 14 that the seeding could be done in the next couple weeks depending on rain. He assured the Commission 15 that there would not be any safety issues. 16 17 VII. OTHER BUSINESS. 18 19 Chair Jindra stated that the next Commission meeting would be the second Monday, June 9, 2003 at 20 7:00 p.m. She stated that it would be a joint session with City Council. 22 VIII. ADJOURNMENT. 23 24 Motion by Vice Chair Koehntop, seconded by Commissioner Hallada to adjourn the meeting at 8:50 25 p.m. 26 27 Motion carried unanimously. 28 29 Respectfully submitted, 30 31 Bonnie Sullivan 32 Timesaver Off Site Secretarial, Inc. CITY OF ST. ANTHONY JOINT MEETING OF PARKS COMMISSION AND COUNCIL June 9, 2003 6:30 pm 1. Call to Order by Mayor Hodson. 2. Update on Goals of City's Projects. 3. Parks Commission's Concerns on City Projects. 4. Other Business. 5. Adjournment.