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HomeMy WebLinkAboutPK PACKET 07142003‘4, 74- The Parks Commission will tour Central Park starting at 6:30 p.m. on July 14, 2003. Meet at City Hall CITY OF ST. ANTHONY PARKS COMMISSION AGENDA July 14, 2003 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF JUNE 9, 2003 PARKS COMMISSION MINUTES. IV. REPRESENTATIVES FROM URS WILL BE PRESENT. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. The Parks Commission will tour Central Park starting at 6:30 p.m. on July 14, 2003. Meet at City Hall CITY OF ST. ANTHONY PARKS COMMISSION AGENDA July 14, 2003 7:00 P.M. Conference Room I. CALL TO ORDER, II. ROLL CALL. III. APPROVAL OF JUNE 9, 2003 PARKS COMMISSION MINUTES. IV. REPRESENTATIVES FROM URS WILL BE PRESENT. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. 1 CITY OF ST. ANTHONY 2 JOINT MEETING OF PARKS COMMISSION AND COUNCIL -r 5 June 9, 2003 6 6:30 p.m. 7 Conference Room 8 9 I. CALL TO ORDER BY MAYOR HODSON. 10 11 Mayor Hodson called the meeting to order at 6:30 p.m. and welcomed everyone in attendance. 12 13 II. ROLL CALL. 14 15 Present: Mayor Hodson, Council Members Jerry Faust, Amy Sparks, Brian 16 Theusen; Chair Carol Jindra, Vice Chair Doug Koehntop, 17 Commissioners Daniel Ganley, Julie Gebhardt, Colleen Hallada, 18 Jan Jenson, and George Wagner. 19 20 Absent: Council Member Dick Horst and Community Services 21 Representative Diane Skrivseth. 22 23 Also Present: Public Works Director Jay Hartman; City Manager Michael 24 Mornson; City Staff Representative Maurice Anderson; Representative from Sports Boosters George Zurbey; 20 Representative from School Board Denise Dunn; and URS 27 Representative, Rich Koechlien. 28 29 III. UPDATE ON GOALS AND CITY PROJECTS 30 31 Mayor Hodson reviewed the 2003 goals with the Commission noting that the redevelopment of the 32 Hatchey property is the highest priority. He stated that a Joint Council/Planning Commission meeting 33 was held on June 3, 2003; the TIF Hearing is scheduled for July 22, 2003; Target is in the 34 predevelopment process with projected completion in 2005. He stated that the Public Utilities 35 Department presented their report to the City on May 13, 2003 and reviewed with the Commission. He 36 noted that they are projecting completion of the Public Works building and Fire Station in the April/May 37 2004 timeframe. 38 39 Mayor Hodson stated that the Stonehouse property is definitely coming down, noting that demolition of 40 the building is scheduled for September 15, 2003. He reviewed the report with the Commission. City 41 Manager Mornson noted that an auction is scheduled for June 19, 2003. Mayor Hodson stated that a 42 few have complained adding that for the most part the City has received overwhelming support. He 43 stated that a new bar/restaurant and retail center would be built in its' place noting that everyone would 44 win as it would provide increased revenue for the City. He stated that the City would know who the 45 approved retailers are by July 15, 2003. 46 Commissioner Ganley asked for a status on employees for the Stonehouse Bar and the Liquor Store. 48 City Manager Mornson stated that all employees were laid off as of May 30, 2003. Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 2 1 Mayor Hodson reviewed the budget stating that City Staff has put together a plan that includes input 2 from all departments. He reviewed the proposed plan with the Commission and explained that the City 3 is losing $267,000 in State aid. He stated that this amount is a permanent cut going forward. He noted 4 that the City would have the ability to make up 60% of the loss through a levy process and reviewed 5 with the Commission. He explained that with the levy it would carry forward approximately $107,000 6 in budget cuts due to the loss of State aid. 7 8 Mayor Hodson stated that the Metropolitan Waste Control has reported a huge increase in sanitary waste 9 from the City and that they have requested that the City decrease the amount sent for cleanup. He 10 reviewed the proposal for upgrades and the recommended improvements of the infiltration and inflow 11 for the City water systems with the Commission noting that this would be a very expensive process. He 12 stated that the City is presently working through several options to address the costs. 13 14 Council Member Sparks clarified that Residents should have two systems, sanitary sewer and storm 15 water sewer. She explained that the City is limited to certain amount that can be sent for sanitary 16 cleanup. She stated that the City is sending too much for processing noting that at least 75% of the 17 homes in St. Anthony have sump pumps tied to the sanitary sewer. She stated that meetings have been 18 held several neighborhoods to discuss disconnecting sump pumps from the sanitary sewer adding that 19 several options are being considered in order to bring the City into compliance with the Metropolitan Waste Control requirements. z1 22 Mayor Hodson explained that Council's goal is to get community involvement in the process through 23 task forces and the City newsletter. Stated had a State of the City in first part of May to keep 24 communications moving. 25 26 Mr. Zurbey asked for clarification of the excess costs for processing. Council Member Faust explained 27 that it is a moving number that is based upon the measurement of inflow to the treatment plant. 28 29 Council Member Theusen stated that it was confirmed by Todd Hubner that many of the systems are 30 buried beneath the basement floor of residents' homes. He noted that the costs could be considerable, as 31 it would involve digging up basements to make the necessary changes to the sump pump systems. 32 33 The Commission and Council held general discussion regarding several possible repayment options that 34 would assist the residents through this process. Council Member Sparks clarified that Council would 35 begin discussions at the next Council meeting. 36 37 Council Member Faust provided an update on the Blue Ribbon Task Force. He stated that they are 38 considering redoing the northwest quadrant. He stated that since September 2002 the Task Force has 39 worked to determine how they could enhance the northwest quadrant with technology. He referenced 40 discussions with Tom Duran stating that they worked to determine how to move forward with the 41 process. He explained that the ultimate goal is to fill the TIF gap with Federal funds and possibly do enhancements in the area. He stated that the Task Force has been working with the University of 4 Minnesota noting that they finished their last meeting on Thursday, June 5, 2003. He stated that they 44 had a good cross-section of people involved in the process that included Congressman Sabo, Office Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 3 1 Representatives, County Commissioners, former University of Minnesota President, Ron Handley, 2 former head of the Star Tribune, Chuck Whiting, former Commissioner of Transportation Dick Braun, 3 and the President from Wells Fargo. He stated that the group had several brainstorming sessions to 4 develop a 90-120 day action plan that includes the northwest quadrant and further expansion of the 5 entire City. He stated that good things could come from the recommendations adding that funding has 6 yet to be determined. Mayor Hodson stated that Congressman Sabo and his Assistant are both very 7 familiar with the issues noting that their presence also lends credibility to St. Anthony and the 8 Northwest Quadrant Project. 9 10 Council Member Faust stated that at the last meeting they brought in business stakeholders, the 11 education system and representatives from the Library for their input. He stated that they would assist 12 in building the future plan noting that their input would give them a better view of what could be done 13 technologically. 14 15 Council Member Sparks stated that they would proceed with Summer Point on June 10, 2003. City 16 Manager Mornson confirmed stated that the bid has been received. He reviewed with the Commission. 17 18 IV. PARK COMMISSION'S CONCERNS ON CITY PROJECTS 19 Rich Koechlien, URS provided the Council and Commission with update on the Central Park Project. 'hi He stated that the landscaping, trees and perennials would be completed by the end of next week. He 22 stated that work on the parking lot, the remaining trails and the basketball court would begin next week. 23 He said that the work would take approximately a week and a half to complete. He stated that 24 installation of all above ground equipment would also be completed within the next week with the 25 project being substantially completed within the next three weeks. He noted that upon completion they 26 would put together a punch list that would be addressed after a period of growth time. He explained that 27 they want to wait with the punchlist items until they have a better idea on how well things are growing. 28 29 City Manager Mornson clarified that no activities would be allowed on the fields until Spring 2004. Mr. 30 Koechlien confirmed. 31 32 Mr. Koechlien stated that it has been a real struggle getting and keeping the fields fertilized. He stated 33 that the sprinklers are working now and fertilization is almost done. He explained that the sandy field 34 areas require a lot of fertilizer. He stated that the area would require fertilizing at least once a month or 35 more. He further explained that when the grass is brown, like it is now, that it is hungry for nutrients. 36 37 Council Member Theusen asked if the grass and landscaping would have sufficient time to grow and 38 thicken before Spring 2004 season. Mr. Koechlien stated that it would be a sufficient timeframe for 39 healthy growth. 40 41 Mr. Zurbey asked when the responsibility for ongoing fertilization would be transferred to the City. Mr. Koechlien stated that the timeframe is still being determined. He explained that it was his understanding 4i that responsibility would be turned over once the turf is established. 44 Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 4 1 Commissioner Ganley asked Mr. Koechlien if they felt the need for more grass seed on the fields or 2 would fertilizer be enough to promote good growth. Mr. Koechlien stated that he would like to see 3 more seed laid down. He stated that if it does not fill-in within the next month that they would have to 4 lay down additional seed. Public Works Director Hartman stated that they would be fertilizing on 5 Tuesday, June 10, 2003, weather permitting, and that it would be ongoing every 28 days. He stated that 6 they should have a fairly good idea of the conditions of the fields within that timeframe. 7 8 Chair Jindra expressed concerns that the grass does not appear to be growing the way it was expected 9 and agreed that it would probably need to be reseeded. Mr. Koechlien explained that presently Premier 10 is not expecting to reseed. He reviewed their concerns with Council stating that Premier has stated that 11 the grass is growing well and that it should fill in nicely. 12 13 Mayor Hodson asked the Commission to notify Council when the final payment is made. He explained 14 that Council would like to review the payment, separate from the Consent Agenda, to ensure that 15 everyone is in agreement that that the Park is completed, as expected, prior to the final payment being 16 issued. 17 18 Commissioner Ganley asked if the standing water between the football field and the batting cages would 19 be included as a punchlist item. Mr. Koechlien confirmed that it would be included stating that they have had discussions regarding this issue. He explained that they would like to grade the area back to Gi the bleachers to help alleviate the drainage issues. 22 23 Mr. Zurbey asked if the hay bales have been placed in the parking lot. Mr. Koechlien stated that the 24 bales have not been placed yet. He explained that Premier has been reminded several times adding that 25 he would contact them again to find out when they plan to place the bales. 26 27 Vice Chair Koehntop referenced the location for the new Fire Station stating that the Parks Commission 28 would like to relay to City Council and make them aware that the tentative location for the New Fire 29 Station is a very valuable City property location. He stated that the Commission would like to request 30 that Council consider dedicating this area to Central Park and reviewed his concerns with the Council. 31 32 Chair Jindra agreed stating that several members of the Park Task Force has expressed concerns 33 regarding the impact it would have on the park and reviewed their concerns with Council. She stated 34 that the Parks Commission would like some involvement in the process and review the plans to 35 determine how it would impact the park area. She stated that they would need to install some kind of 36 buffer to the area to avoid the noise that would be created by the sirens. She asked if it would be a 37 possibility for the Commission to have an opportunity to review the landscaping plans for this area. 38 39 Mayor Hodson agreed that noise would be an issue adding that the majority of the sound would echo 40 from the front of the building. He stated that making any landscaping decisions at this point in the 41 project would be premature. He stated that when the design is ready that a draft would be provided for Commission review. 4, 44 Vice Chair Koehntop expressed concerns regarding changes to the design for Central Park, specifically Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 5 1 a concession stand that has been proposed next to the Varsity field. He explained that the concession 2 stand was reviewed at the beginning of the project and that it was determined that there was not enough 3 room and did not fit into the overall plan. He asked Council to recommend to the School Board that any 4 changes to the park design would have to be reviewed and approved by the Parks Commission prior to 5 implementing any changes. Chair Jindra agreed stating that the new Varsity Coach had approached the 6 Commission at the last minute to request placement of dugouts. She explained that it was the 7 Commission's understanding that the proposed, longer dugouts would be done and funded separately 8 from the Park Project. She expressed concerns noting that now they also want to place concession 9 stands and move the bleachers. She stated that a policy should be determined and set in place that 10 identifies a formal review process prior to any changes. 11 12 Council Member Faust stated that if it is on school property and it coincides with the ordinances and 13 does not require a variance that it should not be a problem. Vice Chair Koehntop expressed his 14 disagreement stating that any changes or additions, that would impact that the parks, be reviewed by the 15 Parks Commission. He stated that the review should take place before any changes could be made. 16 Commissioners Jenson and Ganley agreed adding that this should be a joint effort between the School 17 Board and the City. Commissioner Ganley noted that any changes implemented without review or input 18 would upset the overall design of the park. 19 Mayor Hodson asked why the Park Commission does not want concession stands. Vice Chair Koehntop explained that a concession stand already exists near the football field adding that the proposed area 22 would be too congested. 23 24 Chair Jindra clarified that it is not a question of whether they want the concession stand as much as it is 25 the affect it would have on the current design. She explained that had the stand been included at the 26 beginning of the project they could have built it into the current design. She expressed concerns stating 27 that without a review on how it would impact the current design could present safety issues in the future 28 as there is not enough room for the proposed stand. She asked the Council for feedback on the process 29 they should take at this point noting that the Commission recently found out about the stand through a 30 permit that has been applied for. She stated that the Commission should have been made aware of the 31 proposed stand prior to the application for the permit. City Manager Mornson suggested a joint 32 resolution with the School Board that would include some form of a review process. 33 34 Mr. Zurbey agreed that a representative from the School Board should approach the City or Parks 35 Commission for review of plans that would impact the Park system. He asked if they should approach 36 the Parks Commission or City Council first. 37 38 Public Works Director Hartman clarified that the plans would be reviewed by the Parks Commission 39 and forwarded for final review and approval by City Council. 40 Commissioner Jenson asked if City Council would determine the process for future changes and 41 requests. Mayor Hodson confirmed that they would. He stated that the Council would provide the ( proposed process for the Commission's review. 4� 44 Chair Jindra noted that Council has requested that the Parks Commission be televised on cable. She r Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 6 1 stated that the Commission would prefer to hold off on televising their meetings as they are still in the 2 process of physically touring the park areas. She stated that once they are ready to televise that the 3 Commission would prefer a seating structure that would include all members of the Commission at the 4 table. She stated that they do not want any members of the Commission sitting in the audience. A 5 general discussion was held regarding the layout and camera setup. 6 7 Council Member Sparks acknowledged their concerns stating that televising the Commission meetings 8 would help educate the community and provide better feedback for future Park projects. She stated that 9 Council does not want to get in the way of the Commission doing their work adding that it is necessary 10 to keep the Community informed on the park projects and their progress. 11 12 Chair Jindra stated that several of the Commission members have expressed concerns about what would 13 be appropriate for discussion on camera. Council Member Faust acknowledged their concerns regarding 14 content of discussions stating that there is never a good time to begin a process like this. He explained 15 that the need to communicate to the people far outweighs the apprehension felt by Commission 16 members, as it is a very important means of communicating to the Residents. 17 18 Chair Jindra clarified that the Commission is not stating that they do not want to televise their meetings. 19 She explained that the Commission is asking to postpone televising the meetings until the logistics have been determined. Vice Chair Koehntop agreed stating that the park tours would probably continue into the November timeframe. He stated that this does affect their meeting start time once in a while. Mayor 22 Hodson noted their concerns stating that it would take at least a month to determine the audio and layout 23 logistics. 24 25 Chair Jindra stated that several members of the Commission have expressed concerns regarding the 26 sensitivity of some of the information they discuss noting that the Commission has been misquoted in 27 the past. Council Member Faust explained that by televising their meetings that it would totally 28 vindicate them with respect to what has been said and not said at the meetings. 29 30 City Manager Mornson suggested doing a couple of dry runs in the August/September 2003 timeframe, 31 before they televise the meetings. He stated that this would allow the Commission some time to prepare 32 for airing in the late November 2003 or early 2004. Commissioner Jenson volunteered to be part of the 33 Committee to determine layout design. 34 35 Commissioner Gebhardt noted that several concerns have been expressed regarding changes that have 36 been made to projects without their knowledge and asked if the Council was aware of their level of 37 frustration. Council Member Faust acknowledged their frustrations noting that the Park Commission 38 first began as a Task Force. He explained that there is frustration on both sides, as they do not have an 39 official process in place for communication between the Council and the Community. He stated that 40 the Commission has done a very good job considering the issues they have had to face with the budget 41 in addition to feedback they have received from the Community. Mr. Anderson stated that he has watched many of these events over the years. He explained that they 44 have a City Council and Staff that has never worked with a Park Commission, and a Park Commission Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 7 1 that has never worked with City Council or Staff before. He further explained that all parties concerned 2 are learning on the run. He stated that the City Council manages the City adding that it is appropriate 3 for City Council to establish the policies, procedures and guidelines for Commissions to work from. He 4 explained that the Commission has worked hard to make these projects work. He stated that there have 5 been some pretty sharp criticisms towards the Commission that has hurt the group. He further stated 6 that he has never seen a project of this magnitude without a budget. He agreed that this is a learning 7 process for everyone and suggested that the City Council take some time to make sure that the Park 8 Commission understands what their role is in the process. He suggested providing a training session for 9 the Commission that would establish better lines of communication and outline everyone's 10 responsibilities in the process. He stated that many of the change orders submitted for this project were 11 not provided to the Parks Commission or the City Council for their review. He expressed concerns 12 stating that both the City Council and the Parks Commission should be aware of the process City Staff 13 takes to implement a change order. Commissioner Wagner agreed stating that both the Parks 14 Commission and the City Council have never had to deal with delegating work to contractors. 15 16 Mayor Hodson stated that they work WSB on various projects noting that they are very lucky and 17 spoiled with this process. He agreed that there is still much room yet for improvement. 18 19 Council Member Faust acknowledged that there is a definite need to review how the City Council communicates with the various Commissions. Mr. Zurbey agreed stating that he has never completely understoodthe roles of the various City Staff members and their relationship to the Parks Commission. 22 He stated that the Parks Commission has held several meetings where they did not have representation 23 from City Council in attendance. He stated that with the technology available there is too much of a 24 time gap between discussions and decisions made. 25 26 Commissioner Jenson summarized stating that the Council would review the responsibilities and 27 provide recommendations for the communication process with the Parks Commission. 28 29 Chair Jindra thanked the Council for their update and for listening to their concerns. 30 31 V. SILVER POINT PARK UPDATE — COMMISSIONER JAN JENSON 32 33 Commissioner Jenson provided the Commission and Council with an update on Silver Point Park. He 34 stated that bidding opened last week noting they received one bid on the building package and two bids 35 for the construction. He stated that the build package would be awarded to Ron -Tech for $75,000 and 36 the construction package to Sadness for a total approximate cost investment of $147,000.00. He 37 explained that in addition to the new package, costs for the installation of the utilities would bring the 38 overall costs to approximately $243,000.00. He reviewed the building and construction process with the 39 Commission. Mr. Zurbey asked if the prefab construction is a simpler process. Commissioner Jenson 40 confirmed that the process would be very simple. He explained that the prefab package would be 41 delivered and installed with an anticipated completion by October 1, 2003, just in time for winter activities. 44 Chair Jindra called five-minute break at 8:00 p.m. Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 8 1 2 Chair Jindra called the meeting of the Parks Commission to order at 8:25 p.m. 3 4 I. ROLL CALL. 5 6 Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners 7 Daniel Ganley, Julie Gebhardt, Colleen Hallada, Jan Jenson, and 8 George Wagner. 9 10 Absent: Community Services Representative Diane Skrivseth 11 12 Also Present: Public Works Director Jay Hai tman; City Staff Representative 13 Maurice Anderson; Representative from Sports Boosters George 14 Zurbey; Representative from School Board Denise Dunn; and Rich 15 Koechlien (URS). 16 17 II. APPROVAL May 12, 2003 PARKS COMMISSION MINUTES. 18 19 Motion by Vice Chair Koehntop, second by Commissioner Hallada, to approve the May 12, 2003 Parks Commission Meeting Minutes as presented. Ga 22 Motion carried unanimously. 23 24 III. Central Park Update 25 26 Mr. Koechlien reviewed the erosion control measures with the Commission noting that they had two 27 different types available to choose from. He stated that one of the plastics is more biodegradable and 28 expensive and the other is more affordable and takes more time to breakdown on the fields. He stated 29 that the grass grows through the plastic noting that Premier has told him it would take an approximate 30 year to biodegrade. 31 32 Chair Jindra asked for an update on the fertilization of the fields. Public Works Director Hartman stated 33 that the area has been fertilized and that Staff will go back in 28 days to review the growth progress. 34 Mr. Koechlien explained that fertilization did not take place until now, as there were issues with 35 sprinkler. He further explained that the sprinklers had to fixed in addition to getting the bid together. 36 37 Commissioner Hallada asked if fertilizing would be an additional cost. Mr. Koechlien explained that it 38 is his understanding that fertilization of the area is part of the turf establishment. He stated that there 39 would be some negotiating involved with respect to cost and maintenance. 40 41 Commissioner Gebhardt expressed concerns stating that if they were aware that the sandier soil required more fertilizer that it should have been pointed out and planned for ahead of time in the project. She stated that this issue was never brought to the Commission's attention until now. Public Works Director 44 Hartman clarified that fertilization was included stating that the area was set for four treatments. He Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 9 1 stated that through the course of the project it was determined that the area would require more than four 2 treatments. He further explained that they could not fertilize the area without the sprinkler system, 3 which is why there was a delay in the process. 4 5 Mr. Zurbey expressed concerns stating that they contracted to have a completed park, with growing 6 grass. He stated that it is not the responsibility of the City at this point adding that if they do not fertilize 7 area that the grass would get worse. He clarified that he heard, earlier in the meeting, that Mr. 8 Koechlien believes they should place more see and that Premier does not want to do it. He stated that at 9 some point they should just say it has to be done. Mr. Koechlien clarified that if the grass begins to 10 grow, as expected, that Premier should not have to reseed. He stated that if, upon inspection of the 11 growth, the grass is found not be growing and has bare spots, that Premier should come back and reseed 12 the area. He stated that concerns expressed by the Commission at the last meeting addressed issues that 13 some areas were eroding and the Commission did not want to continue reseeding until the erosion issue 14 had been resolved. He stated that they now have the erosion control in place and agreed that they should 15 get back in to reseed some of the affected areas. He stated that he tries to inspect the area every day in 16 order to monitor the progress and determine what has been completed. 17 18 Mr. Anderson asked Mr. Koechlien to determine how many times they have actually fertilized the area 19 and update the Commission. Public Works Director Hartman stated that they have a good contractor " - noting that weather has been a key deterrent to the progress of the project. He reviewed the damage done by the recent rains noting that on the last visit the City was told that it was their fourth time 22 repairing the area. He reviewed the work that has been done stating that the contractor provided a fiber 23 blanket, has reseeded the area and are now preparing to fertilize. He stated that they are expecting a 24 good amount of growth in that area. He stated that in defense of the contractor, it is the contractor's 25 perspective that he has been very reasonable with respect to the erosion caused by the weather 26 conditions. He stated that this would be the last time the contractor would fertilize the area as it is now 27 beyond the agreed upon four treatments. 28 29 Mr. Zurbey asked what process they would take to ensure that the trees and flowers are receiving the 30 appropriate amount of nutrients. Mr. Koechlien explained that they fertilize the trees and flowers at the 31 time of placement and no further fertilizing is required. He stated that there is a warranty on the plants 32 and reviewed with the Commission. 33 34 Commissioner Hallada asked for an update on the two sets of bleachers. Public Works Director 35 Hartman stated that he has been working with Lauren and the distributor to determine who ordered the 36 bleachers. He explained that the bleachers would be uniform adding that they have not determined 37 where all of the bleachers would be placed. 38 39 Chair Jindra stated that the original plans did not include dugouts and now they also intend to add a 40 concession stand. She expressed concerns that the area would not be large enough adding that it is her 41 understanding that the school would be responsible for the costs for removal and installation. Vice Chair Koehntop asked for further clarification of the purpose for an additional concession stand. 44 Mr. Zurbey explained that clarification should come from the school adding that it is the responsibility Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 10 1 of the School to establish the need for the concession stand. Public Works Director Hartman clarified 2 that this decision would be a joint venture. Chair Jindra agreed stating that this is why the Commission 3 has requested policies and procedures that would allow for review of these kinds of requests prior to 4 installation. Vice Chair Koehntop agreed stating that the Parks Commission has to know what is going 5 on in the parks. 6 7 Commissioner Hallada asked for clarification of the current process. Public Works Director Hartman 8 clarified the process for the Commission stating that both the City and the School share ownership of the 9 property. 10 11 Ms. Dunn explained that many of the individuals coming forward with requests do not know who they 12 should talk to in order to begin the process. She stated that the lack of policy and guidelines has added 13 to the confusion. Mr. Zurbey agreed stating that a conversation should take place between the City and 14 the School to determine the procedures. 15 16 Council Member Sparks asked Public Works Director Hartman if they could get City Manager Mornson 17 to look into this issue. She agreed that a policy should be in place as they should be clear on the process 18 and who controls the fields. Public Works Director Hartman stated that he would review and provide 19 the Commission with an update. Mr. Anderson clarified that Mayor Hodson stated that Council would work with Staff to develop a policy and share with the Commission. 22 Mr. Zurbey referenced the hockey rink at Central Park stating that there is a sewer connection located at 23 the center of the rink. He asked how this would affect flooding the rink. Mr. Koechlien reviewed the 24 flooding process with the Commission. 25 26 IV. SILVER POINT PARK UPDATE 27 28 Chair Jindra clarified that bids have been received and are presently being reviewed by Council for 29 approval. She stated that it is her understanding that upon approval Public Works Director Hartman 30 would put together a timeline for their review. She stated that they have received calls from residents 31 requesting a basketball court at the park. She stated that bids have been received for the grading and 32 seeding. She noted that children have been on the fields playing T-ball and asked if this would impact 33 the seeding. Public Works Director Hartman stated that the T-ball games would not affect the seeding. 34 Mr. Zurbey suggested asking City Manager Mornson for his assistance in asking for police department 35 enforcement to keep individuals off the Varsity fields. 36 37 V. REPORTS 38 39 A. Community Service 40 41 No Report. 43" B. School Board 44 Joint Parks Commission and Council Meeting Minutes Parks Commission Meeting Minutes June 9, 2003 Page 11 1 No Report. 3 C. Sports Booster 4 5 Mr. Zurbey stated that the Sports Boosters recently did a study to determine the dollar amount for their 6 community involvement activities over the past seven months. He stated that the results showed that the 7 Boosters contributed $80,000.00 to various programs that benefit the Community. He explained that 8 approximately $10,000.00 was contributed to the Sports programs and $70,000.00 to various community 9 programs. He stated that the Boosters provided funds for band instruments, community service needs 10 and senior programs adding that the benefits would be felt throughout the community. He expressed 11 concerns regarding a shortage of funds for sports activities and how the shortage would be handled. He 12 explained that he has managed the in-house and traveling baseball/softball teams stating that he no 13 longer has the time. He stated that they are going to have to look for funding for someone to manage or 14 look for a volunteer. He stated that this should be addressed adding that residents are getting aggravated 15 with the amount of travel to get to a game. 16 17 VI. OTHER BUSINESS 18 19 Commissioner Jenson stated that he would like to acknowledge Mr. Koechlien's efforts throughout the projects. He stated that he came into the program late into the project and has taken on some very difficult tasks. He stated that he has been very responsive to the Commission's concerns and has been 22 very forthright with his updates. He stated that he wants to be sure that Mr. Koechlien understands that 23 the Commission truly appreciates his work and his efforts. 24 25 VII. ADJOURNMENT. 26 27 Motion by Commissioner Gebhardt, seconded by Commissioner Hallada to adjourn the meeting at 8:45 28 p.m. 29 Motion carried unanimously. 30 31 Respectfully submitted, 32 Bonnie Sullivan 33 Timesaver Off Site Secretarial, Inc.