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HomeMy WebLinkAboutPK PACKET 08112003aft �-'/-03 CITY OF ST. ANTHONY *PARKS COMMISSION AGENDA August 11, 2003 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF JULY 14, 2003 PARKS COMMISSION MINUTES. IV. REPRESENTATIVES FROM URS WILL BE PRESENT. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 A / 48 CITY OF ST. ANTHONY PARKS COMMISSION MEETING MINUTES I. CALL TO ORDER. Chair Jindra II. ROLL CAL Present: Absent: July 14, 2003 7:00 p.m. Conference Room called the meeting to order at 7:38 p.m. and welcomed everyone in attendance. L. Also Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners Julie Gebhardt, Jan Jenson, and George Wagner. Commissioners Colleen Hallada and Daniel Ganley. City Council Member Amy Sparks; Public Works Director Jay Hartman; Consultant Maurice Anderson, Representative from Community Services Diane Skrivseth; Representative from Sports Boosters George Zurbey; Representative from the School Board Denise Dunn; Independent Contractor Rich Koechlien (URS); and ISD 282 Baseball Coach Troy Urdahl. III. APPROVAL JUNE 9, 2003 PARKS COMMISSION MINUTES. Motion by Vice Chair Koehntop, second by Commissioner Jenson, to approve the June 9, 2003 Parks Commission Meeting Minutes. Motion carried unanimously. IV. REPRESENTATIVES FROM URS. A. Central Park Tour Discussion Chair Jindra noted the attendance of Rick Koechlien, URS, and advised he is in attendance to provide an update on the Central Park project. Mr. Koechlien explained the upper parking lot was not able to be milled and overlayed as planned this week. They had to make changes and get new estimates, revise their plans and evaluate which plan to go with and therefore have been delayed. Once completed, the final landscaping will follow. Chair Jindra inquired why the parking lot was in the park budget when it has been in bad shape for 15 years. She stated this was disconcerting because they were spending park funds on the parking lot. Parks Commission Meeting Minutes July 14, 2003 Page 2 1 Mr. Anderson questioned what has changed from the time the project started and why this was an 2 issue at the last minute. Mr. Koechlien stated he did not know why it was not in the original bid. 3 Mr. Anderson said someone should have checked. 4 5 Mr. Zurbey stated this process was frustrating and this would cause further delay. 6 i Chair Jindra questioned what else was left for project. Mr. Koechlien stated striping was to be 8 done today but it rained. Also, a waterline needs repair and drainage issues need to be addressed. 9 Grading and cedar around the plaza and additional landscaping are left. The basketball court 10 striping also needs to be completed and there are some seeding issues. 11 12 Mr. Zurbey stated the number one priority should be turf establishment and three weeks of 13 establishment have been lost due to this setback. Mr. Koechlien stated Premiere needs to be 14 negotiated with to get this turf established. Mr. Zurbey stated they are losing time and there is a 15 commitment to be on the fields in the spring. He stated it looks as though that will not happen 16 now. 17 18 Chair Jindra directed Mr. Koechlien to involve Mr. Anderson in meetings with Premiere and 19 other subcontractors. She also asked about the tour of the bleachers and the two bleachers that 20 were to be reordered because they installed the wrong type. Mr. Koechlien stated they are stuck with them because they cannot be returned. Chair Jindra stated the quality of those bleachers was z2 unacceptable. She questioned Public Works Director Hartman about the replacement of the 23 bleachers. 24 25 Public Works Director Hartman stated in someway, shape or form they will be replaced. 26 Aluminum bleachers were ordered and two of the sets were galvanized steel. The bleachers 27 should be all uniform. Chair Jindra directed Public Works Director Hartman to follow up. 28 29 Mr. Zurbey questioned what the City's leverage was to get the turf established. Public Works 30 Director Hartman answered payment can be withheld but they would rather keep with the 31 schedule so the project can get done. 32 33 Commissioner Jenson asked if Mr. Koechlien could provide the group with targeted dates for 34 everything. Mr. Koechlien stated he could not say for certain. 35 36 Mr. Anderson questioned what the issues were that would affect the use of the park next year. 37 Mr. Koechlien stated fertilization and over -seeding. He explained they are currently arguing 38 about erosion issues and the cost of extra materials that were brought in for mitigation. Mr. 39 Anderson stated he does not see any major issues to prevent the park from being used next year. 40 41 Chair Jindra directed Public Works Director Hartman to email the target dates for completion to r her when he gets them and she would forward them to the Commission. 44 Mr. Zurbey stated he toured the park on Sunday, July 6th and sent an email to Mike Mornson and Parks Commission Meeting Minutes July 14, 2003 Page 3 1 copied the email to Mayor Hodson. His email questioned why the project was not completed and 2 he raised other issues. He explained the response from the Mayor stated there were several 3 complaints from residents and park commissioners about his negative attitude. Mr. Zurbey 4 acknowledges his brashness and if any of the commissioners felt he had a negative attitude, he 5 will own up to it and apologize. He stated he has asked a lot of hard and unfriendly questions, but 6 that they needed to be asked. He stated he would like the reply from the Mayor and Mr. 7 Koechlien be entered into the minutes as an attachment. 8 9 Chair Jindra stated Mr. Zurbey talked to her before he emailed the Mayor and commented Mr. 10 Zurbey had valid points. She noted the letter Public Works Director Hartman received from 11 Robert LeFleur regarding Central Park. He stated completion of Central Park should be a priority 12 and should be ready for spring 2004. Chair Jindra hears the same comments from other people at 13 games and Commissioner Gebhardt hears them from her neighbors often. 14 15 Commissioner Gebhardt stated she talked to Mr. LeFleur about his concerns and directed him to 16 address his concerns to the Mayor. She also commented she has talked to other people and they 17 are getting tired of shuffling their kids around. She also stated Mr. Zurbey deserves a lot of credit 18 for his volunteer time. 19 20 Chair Jindra stated she did not think the Mayor's response was appropriate and Mr. Zurbey has put in a lot of time into this, as have the other Commissioners. 22 23 No action was necessary. 24 25 B. Silver Point Park Update. 26 27 Chair Jindra questioned if the basketball court was re -paved. Public Works Director Hartman 28 stated it was and that the basketball hoops still need to be installed. Chair Jindra asked if the 29 seeding had been done. 30 31 Community Services Representative Diane Skrivseth stated half of it was done today before it 32 started to rain. 33 34 Council Member Sparks questioned if the murky puddles were supposed to be like that. Public 35 Works Director Hartman stated that was a stormwater retention area and they would hold some 36 water, but not enough to impact the field. 37 38 Chair Jindra questioned the fact the dugouts and the concession stand were not approved by the 39 Commission. The Commission ended up approving the dugouts because it was too late not to, 40 but they needed to determine a recommendation about the concession stand. 41 Vice Chair Koehntop stated everyone should read the comments from Mr. Wong at URS. 44 Mr. Anderson asked about the liability issue with Veit. Public Works Director Hartman stated the Parks Commission Meeting Minutes July 14, 2003 Page 4 1 City must release Veit from liability or they will not let you on the property and that this is 2 standard practice. Once the City signs off on the project, the City can do whatever the City wants, 3 but until then, Veit is responsible. 4 5 Commissioner Jenson questioned how long the guarantee period is. Public Works Director 6 Hartman stated it was for one year. 7 8 Vice Chair Koehntop stated at one point the Commission determined they did not think a 9 concession stand was appropriate here. 10 11 Mr. Anderson questioned if the City Council and the School Board approved a formal plan for 12 the park design and the only way to proceed with a concession stand was for the Commission to 13 see an amended plan and forward it to the City Council and School Board with a 14 recommendation. The design needs to be formally adjusted before anything can be done and the 15 Commission should approach this carefully. Mr. Zurbey stated he believes they have partially 16 gone through the process and that Mr. Urdahl was told to raise money for the dugouts. 17 18 Commissioner Jenson commented the Commission needed to determine the process for these 19 changes before they are made. 20 Council Member Sparks asked who is making this decision and if Mr. Urdahl was asking the 22 Commission for permission. Mr. Urdahl replied a year and a half ago he asked if dugouts could 23 be added. He was told there were no funds in the project for these and told to raise funds. The 24 concession item came up once the permit was applied for from the City. He stated they were able 25 to raise the funds and have talked to both the City and School Board. He was told to apply for a 26 building permit. 27 28 Public Works Director Hartman stated it would have to be approved by the City Council and the 29 Commission and then reviewed by the building inspector. The inspector can look at plans but 30 does not have the final say. It has to be approved by the Commission, School Board and City 31 Council. 32 33 Vice Chair Koehntop stated he met with the school superintendent and stated that he did not 34 know about these issues. He stated he preferred the Commission review any changes first. 35 36 School Board Representative Denise Dunn stated the school board was not aware of all of the 37 issues on the punch list but they will be discussing them at the joint meeting on July 29t. 38 39 Chair Jindra commented she did not want it to sound like the Commission directed Mr. Urdahl to 40 go out and fundraise for the dugouts. Mr. Urdahl stated that was not the case, but that he had 41 presented plans to Mr. Wong and Mr. Koechlien. He did not mean it to be a surprise and that he had planned all along to bring in plans, but the permit was applied for first. 44 Public Works Director Hartman questioned when Mr. Urdahl would like to start. Mr. Urdahl Parks Commission Meeting Minutes July 14, 2003 Page 5 1 stated once the park project is complete. 2 3 Motion by Vice Chair Koehntop, second by Commissioner Jenson, to formally request that the 4 City Council and School Board meet to develop a process for all future changes to the master 5 plan for the park and determine how the Parks Commission would be involved and that the Parks 6 Commission would like the ability to review and make changes to the plan. 7 8 Motion carried unanimously. 9 10 V. REPORTS. 11 12 A. Community Services. 13 Community Services Representative Diane Skrivseth had nothing new to report. 14 15 B. School Board. 16 School Board Representative Denise Dunn stated there will be a joint meeting on July 17 29th. 18 19 C. Sports Boosters. 20 Mr. Zurbey had nothing new to report. Ll VI. OTHER BUSINESS. 23 24 None. 25 26 VII. ADJOURNMENT. 27 Motion by Commissioner Gebhardt, second by Vice Chair Koehntop, to adjourn the meeting at 28 8:40 p.m. 29 30 Motion carried unanimously. 31 32 Respectfully submitted, 33 34 35 Robin Leslie 36 Timesaver Off Site Secretarial, Inc.