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HomeMy WebLinkAboutPK PACKET 11102003"Silver Point Park Shelter Tour" Prior to meeting we will meet at Silver Point Park at 6:15 p.m. November 10, 2003 CITY OF ST. ANTHONY PARKS COMMISSION AGENDA November 10, 2003 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF OCTOBER 13, 2003 PARKS COMMISSION MINUTES. IV. REPRESENTATIVES FROM URS WILL BE PRESENT. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 26 27 28 29 30 31 32 33 34 35 36 37 38 Page 5, line 11: the words `policy' should be added after `review' 39 40 Page 7, line 24: She clarified that her question was actually that the proposed policy from the City 41 implied that the Parks Commission would be an ongoing entity and that she had not seen anything in 42 writing from the City to clarify whether this was the case or not. She clarified this was part of her 43 confusion with the proposed policy. 44 45 Page 7, line 24: should read `Commission would continue to be commissioned.' 4f CITY OF ST. ANTHONY PARKS COMMISSION MEETING MINUTES I. CALL TO ORDER. t October 13, 2003 7:00 p.m. Conference Room Chair Jindra called the meeting to order at 7:00 p.m. and welcomed everyone in attendance. H. ROLL CALL. Present: Absent: Also Present: Chair Carol Jindra, Commissioners Daniel Ganley, Julie Gebhardt, Colleen Hallada, Jan Jenson, and George Wagner. Vice Chair Doug Koehntop, Representative from Community Services. Public Works Director Jay Hartman; City Council Member Amy Sparks; Representative from Sports Boosters George Zurbey; Representative from the School Board Denise Dunn; School Board Representative Rick Dunn; Varsity Baseball Coach Troy Urdahl; Independent Contractor Rich Koechlien (URS). III. APPROVAL SEPTEMBER 8, 2003 PARKS COMMISSION MINUTES. Chair Jindra stated that she had corrections to the minutes. She requested the following changes: Page 2, line 10 and line 13: `seating' should be `seeding'. Page 5, line 10: 'Mike Lauritsen' should be 'Mike Mornson'. Chair Jindra stated that she had also received corrections from Denise Dunn. She stated that Ms. Dunn has requested the following changes to the minutes: Page 7, line 30: Should read 'Ms. Dunn clarified that the School Board was not satisfied with what was 48 provided as the...'. Parks Commission Meeting Minutes October 13, 2003 Page 2 1 2 Page 7, line 34: 'Mike Lauritsen' should be 'Mike Momson'. 3 4 Page 8, lines 44/45: Should read 'She stated that, just as she had announced earlier this evening at the 5 High School Open House, the School Board has approved a resolution to go to...'. 6 7 Page 9, line 1: `October 4' should read `November 4'. 8 9 Commissioner Jensen stated he had corrections to the minutes. He requested the following changes: 10 11 Page 4, line 41: He requested that the statement `noting that the Planning Commission would not be 12 included in the process' be removed as this is not an accurate statement. 13 14 Page 4, line 43: He stated that it read 'that a process would be put in place' and clarified that it should 15 read 'that a process should be put in place..'. 16 17 George Zurbey stated that he had corrections to the minutes. He requested the following changes: 18 19 Page 2, line 30: He clarified that he was asking if it was possible to ask the residents along the area to 20 water the grass in that area and have a portion of their water bill paid. 2 Page 9, line 23: He stated that it read `suggested that they look at the financial aspects to be sure that 23 there would be enough money to start charitable gambling' and clarified that it should read `suggested 24 that they look at the financial aspects to be sure that there would be enough money to re -start charitable 25 gambling'. 26 27 Motion by Commissioner Wagner, second by Commissioner Ganley, to approve the September 8, 2003 28 Parks Commission Meeting Minutes as amended. 29 30 Motion carried unanimously 31 32 IV. Parks Update Discussion 33 34 A. Central Park Discussion — Rich Koechlien URS Representatives 35 36 Chair Jindra stated that the Commission met at Central Park for a short tour prior to the meeting. She 37 stated that she would like to review the items noticed on the tour and also receive an update of the 38 punchlist items from Rich Koechlien, URS. 39 40 Chair Jindra noted that one slab was not poured correctly near the wet deck area and asked if this would 41 be corrected. She expressed concerns regarding flooding in the area and asked the project team to keep 42 this area in mind. Chair Jindra stated that the seams in the asphalt are very apparent noting that the seal coat would 45 probably improve. She noted the asphalt areas near the junior varsity and softball areas and asked Mr. Parks Commission Meeting Minutes October 13, 2003 Page 3 44- 45 Commissioner Jensen asked if the placement is per the print noting that if it is per print it should be at 1 Koechlien to review this area to be sure that the seams were taken care of appropriately. Mr. Koechlien 2 stated that these areas are on the overall punch list and would be addressed. 3 4 Chair Jindra noted several cracks in the cemented areas and asked if these areas would be corrected. 5 Mr. Koechlien stated that they would include these areas on the Warranty Punch List and suggested that 6 they wait until spring to see if more cracks appear. 7 8 Chair Jindra referenced the water fountains stating the colors are mismatched. She stated that they 9 would like this corrected before the official opening of the park. 10 11 Chair Jindra referenced the grading in the hockey area and asked if this would be resolved. Mr. 12 Koechlien explained that Veit has been out several times to re -grade the area and that it is his 13 understanding that they probably would not be back. Chair Jindra expressed concerns stating that this 14 has to be resolved. Mr. Koechlien stated that he would work out the issues with Veit. 15 16 Mr. Zurbey asked Mr. Koechlien when the boards would be completed. Mr. Koechlien stated that they 17 are working on and it is their hope to have them completed in time for the winter season. Mr. Zurbey 18 asked Mr. Hartman to clarify the completion date. Mr. Hartman stated that they would like to have it 19 resolved by the end of the month, if not, it would be completed in the spring. Mr. Zurbey expressed 20 concerns regarding safety stating that they want it done for the winter season. Mr. Koechlien stated that ( they could possibly hire a sub to come in and finish the work. 2L 23 Chair Jindra referenced the netting and expressed concerns regarding safety. She requested that the 24 netting be cut away from the grass areas and the batting areas. Mr. Koechlien confirmed that this would 25 be completed. 26 27 Chair Jindra stated that the fields look very nice noting two erosion spots near the practice area. She 28 stated that the soccer field still looks pretty rough and asked that this be addressed. Mr. Koechlien 29 stated that they would review the areas and include them onto the punch list. He stated that they would 30 monitor the erosion areas adding that they would probably re -seed in the spring. 31 32 Chair Jindra referenced the varsity field areas and asked Troy Urdahl for an update. 33 34 Troy Urdahl, Varsity Baseball Coach, provided the Commission with an update. He stated that the trees 35 are planted, home plate and the pitcher mound has been installed and completed, the base pegs are 36 installed and reviewed the locations with the Commission. He noted that the peg along the third base 37 line was off and that they have discussed ways to address this issue. He stated that their biggest obstacle 38 would be the irrigation system and reviewed his concerns with the Commission. He stated that he 39 would provide the Commission with an update on their progress with this issue. 40 41 Commissioner Gebhardt asked how difficult it would be to move the irrigation heads for the 1st and 3`d 42 baseline areas. Mr. Koechlien stated that moving the irrigation heads would not be that difficult to do noting that it would disrupt the sod. Mr. Zurbey asked if he had any suggestions to fix the problem. Parks Commission Meeting Minutes October 13, 2003 Page 4 1 the 90-degree scale. Mr. Koechlien confirmed that it was done per the print and that it is no longer 2 Veit's or their issue. Mr. Urdahl reviewed the locations and process with the Commission noting that he 3 is not sure if it is a true 90-degree angle. He stated that moving the sod would not be as difficult as 4 moving the irrigation heads. 5 6 Mr. Koechlien reviewed the issues stating that it was completed, at scale, based on the print. He 7 restated that Veit no longer considers it their issue or concern. He stated that he would like to see Mr. 8 Urdahl coordinate this issue to resolution. 9 10 Chair Jindra asked Mr. Koechlien and Mr. Urdahl to determine who would be responsible and update 11 the Commission as to when it would be completed. 12 13 Mr. Zurbey asked if they would lose any portion of the warranty for the irrigation heads if they move the 14 baselines. Mr. Koechlien assured the Commission that it would not affect any part of the warranty. 15 16 Chair Jindra clarified the issues noting the Mr. Urdahl would coordinate the move of the heads and that 17 this would not affect the warranty. She asked Mr. Koechlien to determine the costs to do this work and 18 identify who would be responsible for the funds. Rick Dunn, School Board, clarified that this Mr. 19 Urdahl is the point person on this issue not the individual who would actually do the work. 20 Chair Jindra noted that the dugouts would be installed this month. She asked Mr. Koechlien to work 2z, with Mr. Urdahl on the electrical locations and wiring. She asked Mr. Urdahl for an update on the 23 materials they are using for the shelter. 24 25 Mr. Urdahl stated that the shelter would be a rock -face block and the roof would be the same color as 26 the pavilion. He stated that the siding would be a rough -edged cedar, similar to the pavilion. 27 28 Chair Jindra reviewed the trails noting that some areas of grass appeared to be a bit sparse. She 29 acknowledged that the soil in some areas is not the best and asked if these areas would eventually fill 30 out. Mr. Koechlien acknowledged the areas and assured the Commission that the grass would fill in 31 over time. 32 33 Mr. Zurbey asked referenced the two west fields stating that it was his understanding that they could 34 accommodate 75 foot bases noting that this was done for 1st and 3rd. He expressed concerns stating that 35 the infield cut is too sharp of a curve and that it takes too much of the grass. He explained that it was his 36 understanding that there should be four to five feet of dirt behind the base. He further explained that this 37 is a very important issue noting that there are four other groups besides the soccer team using these 38 fields. He stated that they must have a remedy to address this issue. 39 40 Commissioner Jensen expressed his agreement and asked how all of the items noted would be 41 prioritized. He expressed concerns stating that if they wait until their next Commission meeting to 42 determine the timeframe it could be too late to do anything because of the weather. He stated that there are three issues to address, the 75-foot baselines, the soccer field grade and the boards at the hockey 44"11 rink. He asked Mr. Koechlien for suggestions. 45 , Parks Commission Meeting Minutes October 13, 2003 Page 5 1 Mr. Koechlien stated that they are meeting this week to determine all items that need to be addressed 2 including the hockey boards. He stated that he would work with Mr. Urdahl on the Varsity field issues 3 adding that they would possibly re -seed the practice field turf and pickup the remaining rocks in the 4 area. 5 6 Chair Jindra asked Mr. Koechlien to review the project plans and provide Mr. Hartman with a proposal 7 within the next two days. Mr. Hartman agreed noting that the cleanup should also include the west 8 fields. He suggested getting a contractor stating that he does not expect Veit to come back. 9 10 Commissioner Jensen asked who would be responsible for the action items addressing the 75-foot 11 baseline issues. 12 13 Mr. Hartman stated that he would work with Mr. Koechlien on the identified issues and update the 14 Commission with a timeline. 15 16 B. Silver Point Park Update 17 18 Mr. Hartman provided the Commission with an update. He stated that the block is up and that they are 19 setting the roof this week. He stated that they would also be installing the windows and doors. He 20 stated that they are in good shape and plan to be completed by mid -November. 2z Chair Jindra asked if they would be re -seeding the park in the spring. Mr. Hartman confirmed that they 23 would re -seed in the spring. 24 25 Commissioner Gebhardt asked if they have a target date for the skating rinks. Mr. Hartman stated that 26 they do not have a set date yet noting that the date is dependent upon the weather. 27 28 Chair Jindra asked if the plan to plow the trails this year. Mr. Hartman stated that this issue is being 29 discussed and that he would update the Commission on their decision. 30 31 Chair Jindra asked if the residents would be able to use the parks for sledding this year. Mr. Hartman 32 stated that the residents should be able to use the parks for sledding. 33 34 Chair Jindra suggested touring the park next month, prior to the Parks Commission meeting. Mr. 35 Hartman suggested waiting with scheduling the tour until they have a clear picture of what would be 36 completed by then. He stated that he would keep the Commission informed of their progress. 37 38 V. REPORTS. 39 40 A. Community Services. 41 42 NONE 44 B. School Board. 45 Parks Commission Meeting Minutes October 13, 2003 Page 6 1 School Board Representative Denise Dunn stated the last several meetings have involved various 2 updates regarding the questions presented on the ballot. She reviewed with the Commission noting the 3 revenue advantages. Mr. Dunn further clarified the levies stating that two Public Hearings would be 4 held to further clarify the levies to the public. He stated that the first would be held October 21, 2003 at 5 9:30 a.m. at the Community Center. He stated that the second hearing would be held on Thursday, 6 October 23, 2003 at 7:00 p.m. at Wiltshire Park. Ms. Dunn provided the Commission with a copy of the 7 levy issues for their review. Mr. Dunn reviewed the Questions and process with the Commission. 8 9 C. Sports Boosters. 10 11 Mr. Zurbey stated that they are working to identify all users of the fields in order to develop a schedule. 12 He stated that they want to rotate the fields to avoid wearing out the area. He stated that the schedule 13 would help them to plan and identify available fields in a more efficient fashion. He referenced the 14 charitable gambling issues stating that they met with the owner of Spectators to work through the 15 process. He stated that the owner is very optimistic noting that profits could double in comparison to 16 the past. He stated that they would like to have it all in place by June 1, 2004 and reviewed with the 17 Commission. 18 19 VI. OTHER BUSINESS. 20 Chair Jindra referenced a draft proposal provided to the Commission by School Board Chair Rick Dunn. 2z She referenced Item 2 and Item 3 and asked for further clarification. She asked if the School Board was 23 open to suggestions for changes to the draft. She asked Mr. Dunn to review the draft proposal with the 24 Commission. 25 26 Mr. Dunn clarified that the School Board has approved the proposed draft and is presently waiting for 27 Council approval of the document. He stated that the School Board is open to feedback from the Parks 28 Commission. He stated that they are open to recommendations for changes to Item 2 and clarified that 29 the intent of the proposal is to ensure that the School and the City are communicating with respect to 30 maintenance of the Park and any changes going forward. He explained that there would be ongoing, 31 general meetings to discuss Park related issues and that it is very important to have involvement of the 32 Parks Commission early on in any project. He agreed that the Parks Commission should review all 33 recommended changes and maintenance to the Park. He assured the Commission that they would be a 34 part of the review process and encouraged their input and feedback. 35 36 Commissioner Gebhardt asked if formation of the Joint Committee has been advertised. Mr. Dunn 37 agreed that the Joint Committee should be advertised and suggested including the information in both 38 the City and School Board newsletters. 39 40 Commissioner Gebhardt asked for further clarification of the referral process to the Sub -Committee. 41 Mr. Dunn reviewed the referral process with the Commission noting that the Joint Sub -Committee 42 works through the referrals and includes all involved entities as needed. 44 Chair Jindra reviewed the Sub -Committee membership with the Commission. Mr. Dunn provided the 45 Commission with a list of the membership for the review. He clarified that membership is not limited to Parks Commission Meeting Minutes October 13, 2003 Page 7 1 the Parks Commission Chair and that the number of representatives from the Parks Commission is up to 2 the Commission to decide. He stated that presentation of projects and changes to the Parks Commission 3 for their review has been incorporated as an integral step in the process. 4 5 Mr. Zurbey stated that the Sports Booster organization should also be represented on this Committee 6 because they are the largest user of the park facilities. He further stated that the Sports Boosters are 7 requesting inclusion at an advisory level. Mr. Dunn clarified that membership is presently determined 8 based on accountability to the voters and suggested that they rework the verbiage of the policy to 9 incorporate the Sports Boosters organization into the process. 10 11 Mr. Dunn suggested that the Park Commission review the draft proposal and provide their 12 recommendations for policy structure. 13 14 Chair Jindra asked Mr. Dunn if they had a specific timeframe that they needed to respond back. Mr. 15 Dunn stated that they would like to have all issues resolved by the end of this year. 16 17 Chair Jindra suggested that the Commissioners review the draft proposal and come to the November 18 meeting prepared to discuss their recommendations. 19 20 Chair Jindra referenced page four, lines 20-27 of last month's minutes noting that concerns were expressed regarding the amount of trash left behind after the games. She asked Mr. Dunn if trash cleanup after the games could also be addressed. Mr. Dunn explained that the school custodial 23 department is responsible for the trash cleanup after school functions. He reviewed several options 24 under consideration with the Commission noting that this is an issue that the school does have to 25 address. He stated that they would provide the Commission with an update. 26 27 Commissioner Wagner noted that the Chamber of Commerce is handling a forum for the election. He 28 stated that it would include City Council, Mayor and School Board members and candidates. He stated 29 that it is scheduled for Monday, October 20, 2003. He stated that they are planning a social period to 30 begin at 6:30 p.m. with the formal meeting scheduled to begin at 7:00 p.m. He stated that the meeting 31 would be taped and aired live and would include all candidates. 32 33 VII. ADJOURNMENT. 34 35 Motion by Commissioner Gebhardt, second by Commissioner Jensen, to adjourn the meeting at 36 8:35 p.m. 37 38 Motion carried unanimously. 39 40 Respectfully submitted, 41 42 SavBonita Sullivan TimeSaver Off Site Secretarial, Inc.