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HomeMy WebLinkAboutPK PACKET 11081999CilY"fliftow10 H[$]Zvi PARKS COMMISSION AGENDA November 8, 1999 7:00 PM I. CALL TO ORDER. II. ROLL CALL. III. APPROVE OCTOBER 11, 1999 PARKS COMMISSION MINUTES IV. DISCUSS WATER TOWER PARK. A. Punch List Items/Wish List Items. B. Liquidated Damages. V. SILVER POINT PARK UPDATE. VI. FUTURE PROJECTS/EMERALD PARK/ CENTRAL PARK. VII. UPDATE ON PARKS COMMISSIONERS TERMS. VIII. DISCUSS PROPOSED ITEMS FOR FUTURE MEETINGS. IX. REPORTS. A. Community Services. B. School Board. C. Sports Boosters. X. OTHER BUSINESS. XI. ADJOURNMENT. I CITY OF ST. ANTHONY 2 PARKS COMMISSION MEETING MINUTES 3 OCTOBER 11, 1999 4 I. CALL TO ORDER. 5 The meeting was called to order by Chair Jindra at 7:09 p.m. 6 II. ROLL CALL. 7 Present: Chair Carol Jindra, Commissioners Paul Louiselle, George Wagner, and 8 Colleen Hallada, Joanne Kosciolek 9 Also Present: Representative from School Board (Kathie Wolff); Representative from 10 Sports Boosters (Jan Jensen); Representative from Community Services I (Diana Roadfeldt); Public Works Director (Jay Hartman); City Council 12 Liaison (George Marks). 13 Absent: Vice Chair Doug Koehntop 14 III. APPROVAL OF AUGUST 9,1999 PARKS COMMISSION MEETING MINUTES. 15 Motion by Louiselle, second by Wagner, to approve the minutes of the August 9, 1999 meeting 16 with the following clarification: 17 Page 4, Line 29. Park maintenance is not contracted out. 18 19 Motion carried unanimously. G�i�►i IOVA IIi]&d/DIM 1MNX 21 Chair Jindra introduced Augie Wong, BRW, Inc., and invited him to address the Commission. 22 Jindra requested that Mr. Wong review the punch list items for Water Tower Park. 23 24 A. Punch List Items. 25 Mr. Wong drew the Commission's attention to a copy of punch list items he presented at the 26 meeting. Mr. Wong stated that he had evaluated the play structures in the park and felt the 27 Commission's best option was to proceed with the punch list he had presented. This list 28 basically depicts what has already been discussed, but Mr. Wong stated he found some items on 29 his walk-through that need to be corrected. Mr. Wong clarified that a ramp and stairs need to be 30 installed in the park, and he had obtained an estimate of $1,600.00 to complete that project. 31 School Board Representative Kathie Wolff felt that residents might not use the stairs and instead 32 walk on the grass. The Commission discussed various options regarding the placement of stairs, 33 fencing, and the ramp in order for them to be the most accessible for people using the park. 34 Mr. Wong stated that alternatives could be explored regarding the fencing. He suggested that the 35 Commission confer with a representative for the satellite bathrooms to determine the amount of 36 space needed for the types of satellites the Commission desires. This would determine placement 37 of fencing. 18 39 Wolff questioned the timeline for the punch list items, particularly the painting of the metal 40 arches. Mr. Wong responded that once approval is received, the projects could proceed. Jindra Parks Commission Meeting Minutes October 11, 1999 Page 2 1 questioned the figure of $800 as the cost for repainting the metal arches. Mr. Wong stated that is 2 a correct dollar amount. Kosciolek stated that the metal arches are still under warranty and ques- 3 tioned the added cost of $800.00. Mr. Wong clarified that the arches would be repainted free of 4 charge pursuant to the warranty if the same colors were used. Jindra clarified that the Commis - 5 Sion had decided previously to change the colors of the arches to tan and green. Wolff asked if 6 the charge of $800 would be alleviated if the three arches were painted all one color. Mr. Wong 7 agreed to investigate that issue. 8 Sports Boosters Representative Jan Jensen asked Mr. Wong to clarify from the punch list which 9 items were to be completed this year or next. Mr. Wong went through the current punch list 10 items as well as wish list items and depicted which items were to be completed this year or next. 11 Mr. Wong mentioned that the Commission had previously discussed ordering custom-made 12 drinking fountains. Jindra stated that the satellite bathrooms ordered have a spigot with running 13 water and the Commission should consider the possibility that the custom-made drinking foun- 14 tains are not needed. 15 Kosciolek referred to the punch list and suggested that all concrete paving be completed at the 16 same time instead of in increments. Louiselle suggested that paving wait until spring. Mr. Wong 17 agreed to confirm with the contractor that the concrete paving would be performed in the spring. 18 Jindra added that the Commission wished to have the metal arches painted this fall and the next 19 Parks Commission meeting would be in November. Jindra stated that the Commission would 20 like to retain the two different colors as previously voted on, but requested that Mr. Wong 21 contact her after speaking with the contractor to determine if an extra charge would be 22 implemented for the variation in color. 23 Jindra offered that the Commission would be willing to postpone some of the punch list items 24 until spring if it would be beneficial. Louiselle wondered if the contractor would be willing to 25 continue the projects in the spring. Council Liaison George Marks questioned the amount of 26 money that had been held back pending completion of the park. Mr. Wong responded that 5% 27 has been held back and that the Commission was also receiving $250.00 per day for liquidated 28 damages. 29 Mr. Wong mentioned the difficulties in obtaining the playground equipment for the park. Jindra 30 reviewed for the Commission that a large piece of equipment was ordered and received, but cer- 31 tain pieces were missing. Mr. Wong stated that his experience with Flannigan Sales has been ex - 32 cellent, and he was disappointed that the Commission has experienced problems with Flannigan 33 Sales in receiving and installing the playground equipment. Mr. Wong mentioned that, although 34 Flannigan Sales is apologetic, it can not determine when the equipment will be received and 35 installed. Currently, the missing pieces have been located in Illinois and are being shipped back. Parks Commission Meeting Minutes October 11, 1999 Page 3 1 Mr. Wong stated that he had sent a letter to Little Tykes expressing the Commission's disap- 2 pointment in the handling of the equipment. Jindra mentioned that the Commission would have 3 appreciated more forthright communication from Flannigan Sales. 4 Wolff reminded the Commission that at one of the early meetings with Flannigan Sales, Brian 5 Flannigan had promised to supply samples of colors for the slide, as well as the other equipment. 6 Wolff felt that obligation was not fulfilled and that the problem with receiving the equipment is 7 not limited to Little Tykes. s Jindra asked Mr. Wong for a timeline that the Commission needed to make a decision about the 9 damages it expected. Mr. Wong suggested that the equipment should be delivered and installed 10 and then a letter can be written. 11 Jindra offered that this has been a learning experience for the Commission as far as ordering 12 equipment. Mr. Wong reiterated that Flannigan Sales has been reliable in the past, and this has 13 been an unusual and disappointing situation. 14 Jindra asked Public Works Director Jay Hartman about the status of the satellite bathrooms for 15 the winter. Mr. Hartman stated that on approximately November 1, the satellites would be re - 16 moved. Community Services Representative Roadfeldt thought that a satellite would be needed 7 for people who still use the park after that date. Mr. Wong mentioned that it is not a normal 18 practice to leave satellites over the winter. 19 Jindra mentioned that the Commission had discussed additional lighting for the basketball courts 20 at a prior meeting. Mr. Hartman offered that a security light would be installed, but additional 21 lighting is a wish list item. Wolff mentioned that residents have asked her about lighting for the 22 basketball courts. 23 Jindra asked Mr. Wong to obtain an estimate on additional lighting for the courts. Wolff men - 24 tioned that the basketball courts are in constant use and additional lighting would be beneficial. 25 As an aside, Mr. Wong mentioned that he had received a letter from Flannigan Sales stating that 26 it had thoroughly checked the playground equipment for safety and found the equipment to be in 27 safe order. 28 Jindra thanked Mr. Wong for his attendance and input. 29 V. SILVER POINT PARK UPDATE. 30 Jindra stated that she had visited the park and that it looks excellent with the fall colors and that 31 the grass is taking hold. She stated that she noticed the basketball nets and backboards from the 32 old Silver Point Park have been installed, but that they are somewhat rusty. Jindra requested that 33 Mr. Hartman investigate the possibility of replacing those in the spring. Another item Jindra (--34 noticed at the park was that grass was growing in the infield and that would have to be watched. Parks Commission Meeting Minutes October 11, 1999 Page 4 1 Jindra commented that one set of bleachers was currently in place. Roadfeldt was concerned 2 about the installation of a second set of bleachers that would be too close to the walking path and 3 the possibility of someone running into the corner of the bleachers. 4 Jindra reminded the Commission that decisions needed to be made about the positioning of a 5 warming house. Jindra asked Mr. Hartman about ideas for the shelters. Mr. Hartman said he is 6 considering options, but that the Commission would have to decide if hockey and figure skating 7 would be offered. 8 Jindra clarified that, this year, there would not be any skating offered because the park is still un- g der construction and the turf is not established. Mr. Hartman mentioned that a sign was installed 10 to request residents to respect that the park is not fully open for use, but that the walking trails are 11 available. 12 Jensen suggested that Central Park would be ideal for offering hockey because lights are installed 13 and only boards would be needed. He felt there was a demand for a hockey rink. Jindra stated 14 this would be an excellent discussion for a future meeting. 15 Roadfeldt asked if the walking path would be cleared during the winter. Mr. Hartman stated the 16 paths would be maintained during the winter. 17 VI. UPDATE ON PARKS COMMISSIONERS TERMS. 18 Jindra announced that Joanne Kosciolek had tendered her resignation and that her position as Parks 19 Commissioner would be available. She also mentioned that currently there is one position already 20 available that needed to be filled. 21 Also, Jindra mentioned, Paul Louiselle's term would be ending in December 1999. 22 Commissioner Louiselle could retain his position by writing a letter to the Commission 23 expressing that interest. 24 Jindra clarified for the Commission that there are currently two positions available and possibly a 25 third, depending on Commissioner Louiselle's decision. 26 George Marks offered that his term as Council Liaison would be ending at the end of 1999 as 27 well. 28 Jindra stated that residents interested in becoming a member of the Parks Commission needed to 29 submit a letter to the Commission and the process would continue from that point. 30 Kosciolek stated that she would continue in her position until the end of the year or until her re - 31 placement could be found, whichever occurs first. 32 VII. DISCUSS PROPOSED ITEMS FOR FUTURE MEETINGS. None. Parks Commission Meeting Minutes October 11, 1999 Page 5 1 VIII. REPORTS. 2 A. Community Services. 3 Roadfeldt reported that Community Services had sponsored a retirement party for Dick Johnson. 4 She also mentioned that residents have spoken with her about the benefits of additional signage 5 designating age restrictions on play equipment in the parks. Roadfeldt thought that additional 6 signage needed to be placed at the gliders. 7 Jindra asked Roadfeldt to inform Community Services that the Parks Commission has a mailbox 8 at City Hall that could be utilized when issues arose. Roadfeldt reiterated her idea for placing an 9 article in the Bulletin newspaper explaining the proper uses of the park. 10 Marks recommended that the Commission write an article regarding current issues for the City's 1 t newsletter. He suggested that Jindra and other Commissioners consider co -writing a permanent 12 column for the Parks Commission that would appear in the newsletter on a regular basis. Mr. 13 Hartman suggested that the Commission contact Ms. Kim Moore -Sykes, Management Assistant, 14 to coordinate this effort. 15 B. School Board 16 Wolff reported that the first phase of the fire road has been installed at the school and another 17 gate would be implemented to ensure the road is not used as a parking lot. Wolff mentioned that 3 signage had been discussed to discourage residents from using the fire road unnecessarily. 19 Wolff said that funds had been approved for work on the football field and to refurbish the 20 visitors' site. These projects would possibly be accomplished next spring. 21 Wolff reported that the young -child soccer field is still being considered. 22 C. Sports Boosters. 23 Jensen reported that he had met with City Manager Mike Morrison and Mr. Hartman to investi- 24 gate potential sites for additional park space. A consideration would be the old New Market site. 25 An estimate from a contractor to convert the space was approximately $40,000 to $50,000, and 26 Jensen is considering approaching a bank to discuss the possibility of acquiring the site. 27 Jensen reported that, approximately 1 '/z years ago, he approached the Parks Commission and the 28 School Board regarding three projects that Sports Boosters was 4 29 considering, which were (1) batting cages; (2) sod on the baseball fields; and (3) improved 30 lighting so youth football could be offered. 31 32 In this respect, Jensen presented a drawing showing proposed light fixtures planned for next 33 spring. Jensen requested the Commission's approval to allow Sports Boosters to install two light 34 poles so that home games could be played. Jensen stressed that the money for this project has 1 '5 been donated. Parks Commission Meeting Minutes October 11, 1999 Page 6 1 Jindra inquired if the surrounding residents would have objections to the lights. Jensen 2 responded that the lights would be placed so the residents would not be affected. Jensen also 3 mentioned that the lights are removable and the proposed batting cages are portable. 4 Jindra suggested it could be beneficial in the future to have a joint meeting between the Sports 5 Boosters, the Parks Commission, and possibly the School Board to discuss pending and fixture 6 issues. 7 Motion by Louiselle, second by Wagner, to approve the installation of two light poles as depicted 8 in the picture presented by Jan Jensen. q Motion carried unanimously. to Wolff mentioned that skateboarders are using the service roads by the tennis courts and creating 1 t a potentially dangerous situation. Jindra said options and alternatives should be considered for 12 the skateboarders. Jensen offered that he had noticed some useable space around the Community 13 Center that could possibly be utilized for skateboarders. 14 IX. OTHER BUSINESS. None. 15 X. ADJOURNMENT. 16 Motion by Kosciolek, second by Louiselle, to adjourn the meeting at 9:10 p.m. 17 18 Respectfully submitted, 19 Sue Selseth 20 TimeSaver Off Site Secretarial, Inc. Motion carried unanimously. SHOPPING CENTER VILLAGE GREEN AREA ;yrA:1 OWNERSHIP: GREEN AREA CHARACTERISTICS: TIME FRAME: 11I Currently held by various property owners. However, the City will attempt to purchase easements and the Shopping Center owners will develop the space. The City Public Works Department would then maintain public space. Trees, fishing pond and gazebo in front of the Dairy Queen. Tentative completion approximately September 1, 2000. EXISTING DAIRY CUEEN EXPANSION BUILDING AREA NOR71415OUTN RETAIL PARKING WEST RETAIL BUILDING (4.3 DAYCARE SPACE ST ANTHONY FIRE STATION PARKING SPACES (4.6 HITCHING POST BUILDING PARKING SPACES (2.2 63S239 S.F. 14.55 ACRES 64,101 S F. 1,58 ACRES) 77,576 SF. (1.78 ACRES) 88 SPACES 50,400 S.F. 45,950 S.F. 4,450 S.F. 50,450 S.F. 39,301 S.F. 11,067 S.F. 10,000 5.F. 1,115 5.F. 400 ST 440 SPACES SAINT ANTHONY SHOPPING CENTER SAINT ANTHONY, MINNESOTA PREPARED FOR REPUBLIC INVESTMENT COMPANY Tushi¢ Montgomery Associates Inc. iW: DeS"••. • Swo Piu•nr. 3900 fdAlwoupn Way. •501 MImm4 pols, Aimmsolo 55435 619-330.8208 I.. 830-8715 117 October 26, 1999 UPDATE ON PARKS COMMISSION MEMBERS/TERMS Member Original Term Length Serve to New Term Paul Louiselle 1 year 12/31/02 3 years Vacant 1 year 12/31/02 3 years George Wagner 2 years 12/31/00 1 year Colleen Hallada 2 years 12/31/00 1 year Vacant 2 years 12/31/00 1 year Carol Jindra 3 years 12/31/01 2 years Doug Koehntop 3 years 12/31/01 2 years