Loading...
HomeMy WebLinkAboutPK PACKET 12131999CITY OF ST. ANTHONY PARKS COMMISSION AGENDA December 13, 1999 7:00 PM Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVE NOVEMBER 8, 1999 PARKS COMMISSION MINUTES. IV. INTRODUCE AND WELCOME NEW PARKS COMMISSION MEMBERS. V. DISCUSS CENTRAL PARK REDEVELOPMENT. Angie Wong from BRW, Inc. will be present. VI. DISCUSS FUTURE PROJECTS. VII. REPORTS. A. Community Services. B. School Board. C. Sports Boosters. VIII. OTHER BUSINESS. X. ADJOURNMENT. I CITY OF ST. ANTHONY 2 PARKS COMMISSION MEETING MINUTES 3 NOVEMBER 8, 1999 4 I. CALL TO ORDER. 5 The meeting was called to order by Chair Jindra at 7:00 p.m. 6 II. ROLL CALL. 7 Present: Chair Carol Jindra, Commissioners Doug Koehntop, Paul Louiselle, 8 George Wagner, Colleen Hallada, Joanne Kosciolek 9 Also Present: Representative from School Board (Kathie Wolff); Representative from 10 Sports Boosters (Jan Jensen, arrived 7:30 p.m.); Public Works Director 11 (Jay Hartman); City Council Liaison (George Marks). 12 Absent: Representative from Community Services (Diana Roadfeldt); 13 III. APPROVAL OF OCTOBER 11, 1999 PARKS COMMISSION MEETING MINUTES. 14 Motion by Commissioner Wagner, second by Commissioner Kosciolek, to approve the minutes 15 of the October 11, 1999 meeting with the following clarifications: 16 Page 1, line 29, change "need to be" with "should be" 17 Page 2, line 18, after "painted this fall" add "or next spring" 18 Page 2, line 27, change "Commission" to "City" 19 Page 5, line 28 delete " was 4" and add "were" 20 Page 5, line 29, delete "which were" 21 Motion carried unanimously. 22 Chair Jindra welcomed George Zirby who was in attendance to observe the meeting and is a 23 member of the Sports Boosters. 24 IV. DISCUSS WATER TOWER PARK. 25 A. Punch List Items/Wish List Items. 26 Chair Jindra greeted Augie Wong, BRW, Inc. and invited him to speak to the Commission. Mr. 27 Wong directed the Commission's attention to a copy of the punch list. Mr. Wong clarified that it 28 was his understanding that many of the items remaining on the punch list would be completed in 29 the spring. 30 Specifically, he mentioned the arches that need to be repainted, and that they could be painted 31 either this year or next, depending on the weather remaining this fall. He advised the Commis - 32 sion, however, that it was his opinion to wait until spring to paint the arches because additional 33 rust would accumulate over the winter months and could be taken care of in the spring at re - 34 painting. 35 Hallada asked Mr. Wong if a price had been determined for the repainting, or if the contractor 36 would repaint the arches under warranty. Mr. Wong replied that he was informed by the con - 37 tractor that if the existing colors were used for repainting, there would not be a charge. However, Parks Commission Meeting Minutes November 8, 1999 Page 2 I if the Commission elected to vary the colors, as has been discussed in the past, there would be a 2 charge. 3 The Commission discussed variations of color and possible options. Council Liaison George 4 Marks suggested that paint chips with preferred colors be obtained to assist in the decision. Mr. 5 Wong offered to bring some samples for review. 6 Hallada agreed that paint chip samples would be helpful. Mr. Wong stated that he would ask 7 Flannigan Sales to provide samples of paint colors used for the play equipment so that the arches 8 could possibly coincide with those colors. 9 to Jindra requested that, between now and the next meeting, the Commissioners take a look at the 11 new piece of play equipment at Water Tower Park. Everything is in place except for one more 12 climber, but Jindra would like the Commissioners to specifically pay attention to the colors of the 13 equipment to help in determining the appropriate colors for the arches. 14 Louiselle requested clarification from Mr. Wong about the additional charge imposed by the con - 15 tractor to repaint the arches a different color. Mr. Wong clarified that currently the arches are 16 different variations of green, and the contractor would need to sandblast the arches, prime them, 17 and then paint the arches in-house. Wagner offered that the contractor would have to sandblast 18 the arches anyway to eliminate the rust that has accumulated. Mr. Wong reiterated that he is 19 relaying what the contractor has told him -- that if there is not a color change, there would not be 20 an additional charge. 21 Jindra inquired if the installation of a fence along the service road would be completed this fall. 22 Public Works Director Jay Hartman stated that he had met with the vendor last week, but had not 23 received a price quote on the project yet. Mr. Wong affirmed that project should be able to be 24 completed this fall, depending on the weather. 25 Jindra mentioned that the project could wait until spring for completion if the Commission still 26 has unresolved issues about the project. Mr. Hartman stated that he would have a price quote 27 soon and then the Commission would have more information to make a decision. 28 Jindra inquired about installing a sign in the parking lot to enforce slower speeds. Mr. Hartman 29 stated that he would ensure that the sign was installed. 30 In reviewing the punch list items, Mr. Wong reiterated that many of the items remaining on the 31 list would be accomplished in the spring. Wagner questioned Mr. Wong about the punch list 32 items that were marked for completion in 1999, and expressed frustration that many of the items 33 appeared to be unfinished. Mr. Wong reviewed the list and pointed out certain items that had 34 been completed in 1999 and discussed some of the items remaining. Parks Commission Meeting Minutes November 8, 1999 Page 3 I Jindra stated that she and Mr. Hartman have toured the park and noticed that some of the punch 2 list items have been finished. Wolff questioned the absence of slats for the picnic benches. 3 Jindra responded that the slats have been ordered and are expected soon. 4 B. Liquidated Damages. 5 Mr. Wong clarified that the language associated with liquidated damages stated that the park 6 must be almost completed. In this respect, Mr. Wong had written a letter outlining concerns 7 associated with the project, and he read the letter to the Commission. In short, Mr. Wong stated 8 that the total liquidated damages are $22,000 (which is 88 days times $250.00 per day). 9 Mr. Hartman stated that he had spoken with City Manager Michael Morrison regarding this mat - 10 ter. Mr. Morrison suggested that the Commission discuss options and provide a recommendation I I to the City Council regarding a fair agreement. 12 Representative from Sports Boosters, Jan Jensen, arrived at 7:30 p.m. 13 Marks asked Mr. Wong about the dollar amount of the contract. Mr. Wong replied that the play 14 equipment cost was approximately $100,000, and the total cost of the contract was $265,000. 5 Wolff mentioned that the amount of $22,000 for liquidated damages was a substantial amount for .6 Flannigan Sales to pay as a representative of Little Tykes equipment. She suggested the possibil- 17 ity of negotiating for additional play equipment as part of the settlement. 18 Jindra stated that it appeared that Little Tykes was primarily responsible for the delay. However, 19 she stated that the park has been well received by the public and the delays have not caused the 20 park to be unused. 21 Mr. Hartman suggested that a meeting be held with Flannigan Sales to obtain ideas on the settle - 22 ment. 23 ICoehntop asked Mr. Wong for a cost estimate on additional items that still need to be added. 24 Mr. Wong stated an approximate estimate would be $4,00045,000, which would exclude 25 lighting for the basketball court. 26 A possible settlement of a percentage in service and a percentage in equipment was discussed. 27 Jindra requested that Mr. Wong arrange possible dates to meet with Flannigan Sales within the 28 next two weeks. 29 Wolff offered her opinion that Flannigan Sales had not followed through with their original obli- 30 gations as a representative of Little Tykes. 1 V. SILVER POINT PARK. Parks Commission Meeting Minutes November 8, 1999 Page 4 1 Jindra inquired if bleachers had been ordered, and it was determined that by spring, a second set 2 of bleachers would be installed. Mr. Hartman stated that Todd Hubmer, WSB & Associates, is 3 putting together a punch list regarding Silver Point Park. 4 Jindra mentioned that residents had previously informed her of rough spots around the walking 5 trail. Jindra took a look at the trail and noticed the spots as well. Mr. Hartman stated that he has 6 been made aware of the rough spots, too. 7 Jindra confirmed with Mr. Hartman that the basketball boards would be painted. She stated that 8 the project could wait until spring, but should be completed prior to the Park's opening. 9 Hallada inquired about responsibility for watering the property. Mr. Hartman responded that cur- io rently it is the contractor's responsibility. 11 Jindra stated that she noticed standing water in the small t -ball field after a recent rain and ex - 12 pressed concern about drainage issues. Mr. Hartman stated that the contractor has discussed 13 various options to alleviate any drainage problems. 14 Jindra stated that she remembered talking about installing a gate by the southeast side. She could 15 perceive where a gate would be beneficial; however, she could also envision potential problems. 16 Wolff suggested that someone poll the residents in that area in the event the Commission does 17 consider installing a gate. 18 Jindra felt that the Commission was still at the same point with regard to shelters and there had 19 not been any updates. At last discussion, the budget would be reviewed but the Commission was 20 not ready to make any decisions. 21 Mr. Hartman mentioned that he had researched two portable hockey systems and found them to 22 be both expensive and not resilient. Wolff pointed out that both Central Park and Emerald Park 23 currently offer hockey. 24 Jindra stated that she remembered telephones being considered for the shelters. Mr. Hartman of - 25 fered that all the park houses have telephones. 26 Wolff inquired about a possible date for the Park's opening. Jindra offered that Mr. Hubmer 27 would need to provide some possible dates, but that the opening would probably take place in the 28 spring. 29 Jindra suggested that the Commission consider the street reconstruction at 29th Avenue as a fac- 30 for in determining a possible date for the Park's opening. Wagner suggested an opening date in 31 April 2000, which would be before the t -ball season began and prior to the street reconstruction 32 project as well. 33 VI. FUTURE PROJECTS/EMERALD PARK/CENTRAL PARK. Parks Commission Meeting Minutes November 8, 1999 Page 5 1 Marks inquired if additional seeding would be done for Central Park. Mr. Hartman said the 2 seeding would probably be done next year, but could possibly be accomplished this year if the 3 warm fall weather continues. 4 Jindra felt that the Commission needed to arrive at an estimate about certain phases of work to be 5 accomplished for Central Park, as well as obtain direction from the City Council about 6 budgeting. Marks offered that once the newly elected City Council takes over, there would be a 7 strategic planning committee in place and a plan would result. 8 Jindra suggested that the Commission review the preliminary drawings and begin a decision - 9 making process. She also suggested obtaining information from the public. Marks suggested 10 detailing a plan to present to the new City Council Liaison after the first of the year. 11 Jindra felt that Sports Boosters would be able to coordinate with other communities about 12 borrowing fields since St. Anthony's fields would be closed for a time period. Jensen stated that 13 a precise timeframe needed to be in place before he would be able to arrange for alternate fields. 14 Marks mentioned the possibility of obtaining some land from Silver Lake Camp, and suggested 15 that other opportunities could arise. In this respect, he suggested that the Commission develop a 16 vision and present the vision to the new City Council Liaison. 17 Marks also mentioned that Heart of the Earth School is interested in working with the City and 18 there could be a possibility in that respect of obtaining some land for fields. 19 Jindra stated that she had talked with the Parks Director of Roseville about using some of their 20 land for soccer fields and other activities such as baseball. Jensen questioned if Roseville would 21 be interested in leasing land. He offered that parks are typically being utilized from the end of 22 April through October. 23 Wagner suggested the Unisys and Apache property as possible options. Jensen responded that 24 the Apache opportunity has dwindled. Marks suggested the National Sports Center, but it was 25 determined that the cost and liability of bussing the children to the Center would be complicated. 26 Jensen asked if the Commission would be interested in approaching the City Council about pur- 27 chasing land for fields. Marks responded that the Council would be interested in reviewing this 28 matter with the Commission, but that the money for parks comes from a different budget and is 29 sometimes difficult to justify certain purchases. Jensen mentioned that he continues to see un - 30 derutilized land and questioned if additional park space was out of the question for St. Anthony. 31 Wolff suggested that a joint meeting be held with the City Council and the Commission. Jindra 32 agreed with Wolff s suggestion. Koehntop supported Jensen's comment about striving to 1 '3 achieve more land for park use. Parks Commission Meeting Minutes November 8, 1999 Page 6 I Jindra believed it is the Commission's responsibility as a group to get together and decide on 2 proposals to present to the City Council in a timely fashion. 3 Mr. Wong asked if his attendance was needed further at the meeting. Jindra thanked Mr. Wong 4 for his input and suggestions for the Commission. 5 VII. UPDATE ON PARKS COMMISSIONERS TERMS. 6 Jindra stated that Commissioner Louiselle had decided to finish his term through the end of this 7 year, and would not be renewing his position. Louiselle stated that he had given a great deal of 8 thought to his decision and had decided to spend more time with his family and allow someone 9 else an opportunity as Commissioner. Jindra expressed appreciation for Louiselle's work as a 10 Commissioner and thanked him for his input and contributions. 11 Also, Jindra stated that School Board Representative Kathie Wolff would be soon moving to St. 12 Louis, Missouri and would be resigning her position as School Board Representative. Jindra 13 mentioned that Wolff has been with the Commission from the beginning and wished to thank her 14 for her efforts and contributions in working with the Commission. 15 Jindra further stated that Commissioner Kosciolek has recently married and is not living within 16 the city limits of St. Anthony. Kosciolek will finish her term through the end of this year, or until 17 a replacement is found. 18 Jindra stated that there have been some residents interested in becoming a member of the Parks 19 Commission. Interviews will be starting soon and Jindra encouraged anyone interested to apply. 20 Wolff confirmed with Mr. Hartman that interviews are scheduled to begin the end of November 21 VIII. DISCUSS PROPOSED ITEMS FOR FUTURE MEETINGS. 22 Jindra pointed out that she hoped the Commission would work on a plan or vision for developing 23 Central Park. Wolff asked Jindra how she planned on obtaining public input. Jindra felt that a 24 preliminary plan should be presented to the public in order to obtain input. 25 Jindra suggested holding a Commission meeting that focused on park design and to publicize this 26 meeting in hopes that the residents would attend. She also reminded the Commission that their 27 mailboxes in City Hall could be utilized as well. Jindra reiterated her previous statement that the 28 Commission should have a joint meeting with the Sports Boosters, and possibly other entities as 29 well. 30 Hallada suggested obtaining a copy of the current plan for Central Park and putting it on display. 31 Jensen suggested approaching this situation by presenting the plan as a previously approved plan 32 and ask for suggestions. 33 Jindra said the Commission should focus on questions to be presented to the Council, and she in - 34 quired if the architects should be present as well. Koehntop suggested that a wish list be pre- Parks Commission Meeting Minutes November 8, 1999 Page 7 1 pared, and possibly approved by the City Council; and then invite the architects to a meeting to 2 fine-tune issues. 3 Jindra suggested the idea of educating the public on the progress and vision of the Commission. 4 Wolff suggested letting the public aware that the Commission is searching for additional land. 5 Koehntop agreed that the public needed to be made aware of the City's need for more public 6 space. Wagner suggested that the plans for alternate fields be a priority in the plan. 7 Mr. Zirby (visiting the Parks Commission meeting) asked if the Sports Boosters should look into 8 other communities and the possibility of alternative fields. Jensen said that he would need 9 specific dates in order to approach any of the local communities. Mr. Zirby offered that the issue 10 at hand would most likely involve the older kids' fields. I1 Jensen stated that he would discuss this issue at the December Sports Boosters meeting. 12 IX. REPORTS. 13 A. Community Services. 14 There was not a report from Community Services due to the absence of Diana Roadfeldt. .5 B. School Board. 16 Wolff recapped that she is moving soon to St. Louis, Missouri and that the Commission would 17 be receiving a new School Board Representative. 18 She reported that there have been bids placed for the fire road regarding installation of gates and 19 the Board is currently taking matters into consideration. Unfortunately, the fire road is 20 mistakenly being utilized by residents as a parking lot. 21 Jindra asked about the status of the bleacher work. Wolff reported that the work would begin 22 next summer. Jensen reported that a new scoreboard would be installed within a week's time. 23 Wolff mentioned that she doesn't believe there are enough trashcans placed around the football 24 field judging from the amount of trash left on the ground after games. 25 Jindra offered that more trashcans would be helpful at Water Tower Park as well. 26 Koehmop suggested that the School Board make a recommendation for more trashcans. 27 C. Sports Boosters. 28 Jensen reported that he would have leverage to discuss alternative fields with local communities 29 as soon as he was provided dates. l 30 Jindra reported that she had checked Water Tower Park around 3:40 or 3:50 p.m. and noticed a 31 number of skateboarders. She asked the skateboarders to stop skating on the ledges in Water Parks Commission Meeting Minutes November 8, 1999 Page 8 I Tower Park because the blocks are cracking as a result. The skateboarders commented that they 2 are searching for places to skateboard and have tried several avenues in order to obtain 3 reasonable space. 4 Jensen suggested that the Commission visit the new Roseville skateboarding area. He stated that 5 the area was asphalt and had some ramps. The area was not enclosed, but had a short fence. Jen - 6 sen said it looked efficient and would be worthwhile for the Commission to view the area. 7 Jindra agreed that the Commission should investigate the possibility of a skateboarding area for 8 the residents. Wolff suggested calling Shelly Freeman because she had previously circulated a 9 survey about skateboarding. Wolff suggested the possibility that a partnership could be formed 10 with the entity that was sponsoring the polling. 11 Jindra said the skateboarders have come to the Commission before to ask for a skateboarding 12 area and she would like to find a way to investigate possibilities. Jensen said he did not believe 13 that the Roseville skateboarding area was expensive and could be a useful alternative for the 14 City. Jindra asked for the Commission to keep this subject in mind for the next meeting. 15 X. OTHER BUSINESS. 16 Mr. Hartman drew the Commission's attention to the updated drawing regarding the St. Anthony 17 Shopping Center. In particular, he discussed the south end of the Center, which is the retail sec - is tion. In essence, the City will attempt to purchase easements and the Shopping Center owners 19 will develop the space. 20 Kosciolek inquired about the estimated date of completion of the Center. Mr. Hartman re - 21 sponded that September 2000 was the tentative completion date. 22 Marks offered that the new owners of the Shopping Center have been exceptional people to work 23 with and it has made a difference in the planning and the progress of the Center. 24 X. ADJOURNMENT. 25 Motion by Commissioner Koehntop, second by Commissioner Kosciolek, to adjourn the meeting 26 at 8:55 p.m. 27 28 Respectfully submitted, 29 Sue Selseth 30 TimeSaver Off Site Secretarial, Inc. Motion carried unanimously.