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HomeMy WebLinkAboutPK PACKET 10111999CITY OF ST. ANTHONY PARKS COMMISSION MEETING AGENDA October 11, 1999 7:00 PM City Hall I. CALL TO ORDER. IL ROLL CALL. III. APPROVAL OF AUGUST 9, 1999 PARKS COMMISSION MEETING MINUTES. IV. DISCUSS WATER TOWER PARK. Augie Wong, BRW, Inc., will be present. A. Opening. B. Punch list items. V. SILVER POINT PARK UPDATE. VI. UPDATE ON PARKS COMMISSIONERS TERMS. VII. DISCUSS PROPOSED ITEMS FOR FUTURE MEETINGS. VIII. REPORTS. A. Community Services. B. School Board. C. Sports Boosters. IX. OTHER BUSINESS. ►'�,lq all] lnl a6l104 1►vI:101111a 1 CITY OF ST. ANTHONY ' PARKS COMMISSION MEETING MINUTES AUGUST 9, 1999 4 I. CALL TO ORDER. 5 The Commission toured Silver Point Park at 6:30 p.m. and the meeting was called to order by 6 Chair Jindra at 7:49 p.m. 7 II. ROLL CALL. 8 Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners Paul 9 Louiselle, George Wagner, and Colleen Hallada 10 Also Present: Representative from School Board (Kathie Wolff); Representative from 11 Sports Boosters (Jan Jensen); Representative from Community Services 12 (Diana Roadfeldt); Public Works Director (Jay Hartman); City Council 13 Liaison (George Marks). 14 Absent: Commissioner Joanne Kosciolek 15 III. APPROVAL OF JULY 12, 1999 PARKS COMMISSION MEETING MINUTES. 16 Motion by Koehntop, second by Wagner to approve the minutes of the July 12, 1999 meeting 17 with the following addition: 18 19 Add Colleen Hallada to the list of Commissioners present at the July 12, 1999 meeting. 20 Motion carried unanimously. 21 Jindra stated that Todd Hubmer, WSB, Inc., was present to discuss Silver Point Park and 22 recommended that item be discussed to allow Mr. Hubmer to depart. 23 IV. SILVER POINT PARK UPDATE. 24 Jindra welcomed Todd Hubmer and invited him to address the Commission. Mr. Hubmer 25 reviewed the activities that have been completed at Silver Point Park to date and referred to his 26 letter to the Commission dated August 9, 1999. Mr. Hubmer stated that the ballfreld had been 27 installed, complete with an extended backstop, benches, and playing surfaces. The fence has 28 been installed along County Road 88, and the paving of the pedestrian trail and basketball court 29 have been completed. Planting of trees and shrubs has been finished, and more detailed items 30 will be accomplished within the next 10 days. 31 32 Wolff asked if bleachers had been installed. Hartman responded that he would be ordering 33 bleachers soon. 34 Mr. Hubmer reviewed the progress for Central Park stating that the seeding of the storm water 35 basin and the City Hall pond had been completed. He further stated that authority had been 36 received to fill the pond north of City Hall. Mr. Hubmer reassured the Commission that the '7 establishment of turf at both the City Hall pond and North Central Park had not been acceptable --d and that the contractor was expected to make additional visits to the site. Parks Commission Meeting Minutes August 9, 1999 Page 2 1 Mr. Hubmer reported that the irrigation system within Trillium Park had been repaired and that 2 the park had been reseeded. 3 V. POCKET PARKS UPDATE. 4 Mr. Hubmer mentioned that the contractor has completed rough grading of the two lots the City 5 currently owns and anticipates planting to occur in September. In addition, the City will continue 6 to investigate the possibility of acquiring the other three properties and this issue will be 7 discussed at the August 24, 1999 City Council meeting. 8 Wolff asked if progress would be forthcoming on the seeding around the ponding area behind the 9 football stadium. Mr. Hubmer stated that growth should be seen by September. 10 Jindra introduced Bob Kost, BRW. Mr. Kost stated that the growth in that particular area will be 11 slow and could possibly take two growing seasons to realize full potential. 12 Jindra asked about the general maintenance and upkeep of the type of vegetation planted. Mr. 13 Kost stated there is little maintenance once the seeding is established. 14 Jindra suggested that a type of fencing, such as a snow fence, be used to alleviate any safety 15 issues before the park is completed. 16 Jindra reviewed that the park will be open to the public with trails, play equipment, basketball 17 and similar activities. 18 Marks asked if there was any problem with the park being open with respect to the contractor's 19 responsibilities. Mr. Hubmer felt it was reasonable to assume the park could be open once the 20 grading is finished. 21 Jindra confirmed with Hartman that responsibility for irrigating the landscaping was currently the 22 general contractor's responsibility, but would change to the Public Works Department. 23 Louiselle inquired about the decision of the warming house location. 24 25 Jindra discussed with Hartman about possible shelters for the park. 26 Jindra thanked Mr. Hubmer for his attendance. She suggested the Commission continue the 27 discussion of Water Tower Park. 28 VI. DISCUSS WATER TOWER PARK. 29 A. Opening. 30 Jindra reported that the grand opening of the park occurred on Monday, August 2, 1999 and was 31 a great success. She stated there were between 700-800 people attending the festivities and about 32 1,600 cookies and 1,000 ice cream treats were served. Overall, Jindra felt that the community Parks Commission Meeting Minutes August 9, 1999 Page 3 1 has been enormously pleased with the park and she thanked the Commission and volunteers for 2 all of their dedication and loyalty in making the park a success. Wagner extended sincere 3 appreciation to Jindra in particular for her devotion and commended her for the park's 4 achievements. 5 Jindra reiterated that, although the Commission is pleased with Water Tower Park, some details 6 still need to be resolved. She feels that this is the appropriate time to address those issues. 7 B. Punch List Items. 8 Jindra introduced Augie Wong, BRW, Inc., and asked him to address the Commission regarding 9 punch list items. 10 Jindra mentioned concern and disappointment that the benches were not installed for Water 11 Tower Park. She said that Hartman had placed City benches in the park for the opening, but that 12 Flannigan Sales was responsible for installing the benches that had been ordered. Jindra stated 13 she had spoken to Flannigan Sales and was informed that the benches should be shipped by the 14 end of this week. Mr. Wong responded that he would be in communication with Flannigan Sales on a regular basis 16 and would ensure that the benches are promptly installed. 17 Mr. Wong suggested that, in order for the final details to be completed, the park would close for 18 a week and then reopen. Mr. Wong agreed to compile a specific punch list and send it to 19 Hartman for review or additions before forwarding the final list to the contractor. Mr. Wong 20 further suggested a meeting with Hartman, a representative from BRW, the contractor and a 21 Commissioner to discuss the final list before implementation. 22 Jindra mentioned concern about the appropriate usage of the Zipline feature on the playground 23 equipment. She said that there is a sign specifying that the age allowed for use on the Zipline is 24 from 5-12 years old, and questioned whether an additional sign would be beneficial. Mr. Kost 25 clarified that younger children are attempting to use the Zipline and become frustrated because it 26 is unreachable. Jindra stated that there is another Zipline available for younger children, but the 27 larger Zipline seems to be in demand by both younger and older children. 28 Roadfeldt asked if the equipment was being used properly. In response, Hartman stated there had 29 been injuries reported regarding children under the age allowed on the Zipline. Jindra stated that 30 the Commission desires to offer safe equipment. She reported that Flannigan Sales had 31 responded to the report and thoroughly analyzed the equipment to ensure its safety. '42 Roadfeldt reminded the Commission that the intent of the playground equipment at Water Tower l� 3 Park was designed for older children and that additional signage depicting age requirements may 34 be appropriate. Parks Commission Meeting Minutes August 9, 1999 Page 4 1 Mr. Kost mentioned that part of the problem is that the park is not complete and that additional 2 signage would be beneficial. Wagner inquired as to how the age restrictions could be enforced. 3 Jensen mentioned parental responsibility would be important in following requirements. 4 Hartman requested that Mr. Wong obtain a letter from Flannigan Sales verifying that the play 5 equipment was thoroughly evaluated for safety and that the playground was approved for usage. 6 Jindra stated that the Commission is sensitive to safety issues, but reiterated that the park is 7 designed for older children. She was informed by a patron to the park that the sign at the front 8 entrance regarding age requirements was not easily seen, and she suggested a sign at the other 9 entrance be implemented. 10 Roadfeldt suggested that an article be placed in the Bulletin about the park, which would raise 11 public awareness about age restrictions and the usage of the playground equipment. 12 Jensen left the meeting at 8:10 p.m. 13 Jindra agreed that educating the public through the local paper would be beneficial. She 14 suggested the article discuss the progress of the various parks, but specifically that Central Park 15 is geared towards younger children and Water Tower Park is designed for older children. 16 Roadfeldt suggested a sign listing some general rules for the entrances of the parks. Hartman 17 stated that specific signage had been suggested to him such as "No Dogs," "No Smoking," 18 "Please Use Bike Racks" and "No Parking Along 33`' Avenue." Jindra believes the police 19 should be approached about implementing speed limit signs. 20 Wolff asked about a crosswalk around the tennis courts. Mr. Kost reminded the Commission of 21 liability issues to the City surrounding crosswalks. Jindra stated the Commission wished to make 22 the parks as safe as possible. 23 Jindra asked Marks if the Commission should approach the City Council regarding a long-term 24 budget plan. Marks stated that the City Council had a budget meeting last week, but suggested 25 that the Commission coordinate a list of future plans and present such list to the City Council for 26 consideration into the budget. Marks assured the Commission that the City Council is supportive 27 of the Commission and suggested that Commissioners attend future budget hearings. 28 Jindra asked Hartman if the Public Works Department could ensure that the parks are properly 29 maintained. Hartman responded that park maintenance is contracted out. Jindra stated additional 30 budgeting for park maintenance would be an important issue to bring before the City Council. 31 Marks responded by stating that as the park infrastructure is changed, the maintenance budget 32 would need to be altered as well. Marks reminded the Commission that most of the budget 33 projections by the City Council are completed in June. Parks Commission Meeting Minutes August 9, 1999 Page 5 I Hartman mentioned that in approaching the City Council regarding budget projections, the 2 Commission should keep in mind various long-term projects that are available for existing parks 3 as well as around City Hall and the adjoining area. 4 Koehntop inquired about the progress of Emerald Park. Hartman stated the Commission is 5 awaiting further studies from WSB. 6 Marks said that the City Council talked last week about constructing a performing arts center 7 after the success and expense of VillageFest was examined. Marks suggested several space 8 possibilities, and further mentioned an available open space by City Hall that would be attractive 9 for a water fountain and community gathering place. 10 Jindra stated that she was impressed with the design of the satellites for opening night of Water 11 Tower Park. The satellites had flush capabilities and a spigot to wash hands. Jindra would like 12 to have that type of satellite for the park on a permanent basis, but stated it is not wheelchair 13 accessible. 14 Wolff asked if a satellite with flush capabilities and a wheelchair -accessible satellite could both 5 be placed on the premises. Mr. Kost stated an additional concrete slab could be implemented to 16 accommodate two satellites. The Commission welcomed this idea. 17 Jindra clarified for Hartman that the satellites currently in place should continue to be properly 18 maintained until a second slab is installed and permanent satellites are in place. 19 Wagner reminded the Commission that since the plans for the park have changed and additional 20 cost will be incurred, the City Council would need to approve the new plan. 21 Koehntop inquired about placing landscaping in the open area to screen the satellite. Mr. Wong 22 said the intent was to provide plenty of open space for small gatherings, but some plantings could 23 be accomplished to provide a screen for the satellites and still retain the open space. 24 Roadfeldt asked if the satellites could face a different direction. Mr. Wong responded by stating 25 that the satellites have to face the current direction for servicing purposes. 26 Jindra stated she would mention the age restrictions for the playground equipment to groups that 27 utilize the park the most until public awareness is more acute. 28 Wolff stated that she would like the Commission to consider changing the color of the arches. 29 Mr. Kost said the arches were improperly painted and need to be redone. Wolff stated that the 10 original colors did not go with the Commission's plan. Jindra agreed that, as a group, new colors � .1 should be considered. 32 Koehntop suggested one of the colors be matched to the color of the fencing. Parks Commission Meeting Minutes August 9, 1999 Page 6 1 Roadfeldt asked if vines could be grown on the fence. Mr. Kost said some ivy or similar vine 2 could be grown, but reminded the Commission that the intent of the fence was to announce the 3 entrance to the park. 4 Various discussion ensued regarding the appropriate colors for the arches. 5 6 Motion by Koehntop, seconded by Wagner, to paint the arches into the park a green color 7 matching the fencing on the two outside arches, and a tan color matching the play equipment on 8 the center arch. 9 Motion carried unanimously. 10 Jindra clarified that repainting of the arches would be classified as a punch list item and would be I i accomplished within the week the park is closed. Mr. Kost reminded the Commission that there 12 would perhaps be an additional charge by the contractor for the new paint. 13 VII. DISCUSS PROPOSED ITEMS FOR FUTURE MEETINGS. 14 Jindra suggested that the Commission take a break from the September meeting due to the 15 diligence of the Commission over a long period of time. Koehntop agreed that a break would be 16 beneficial. Wolff inquired about the possibility of issues arising during the break. Koehntop 17 asked if Jindra could be empowered to make necessary decisions in that event. Mr. Kost felt that 18 Water Tower Park issues were under control. 19 Motion by Koehntop, second by Louiselle, to cancel the scheduled September 1999 Parks 20 Commission meeting. 21 Motion carried unanimously. 22 Jindra reminded the Commission that the next scheduled meeting would be on Monday, October 23 11, 1999. 24 Marks questioned if a representative from the Commission would be attending the City Council 25 meeting on August 10, 1999. Jindra stated that she would attend the City Council meeting and 26 would present the proposed changes to the park for consideration by the City Council. Mr. Kost 27 agreed to provide an estimated range of cost that would include the proposed changes. 28 VIII. REPORTS. 29 A. Community Services. 30 Roadfeldt stated that she had nothing to report as Community Services does not meet during the 31 summer. 32 B. School Board. Parks Commission Meeting Minutes August 9, 1999 Page 7 1 Wolff advised the Commission that a fire road was being constructed around the school. The 2 first phase of construction has begun and the second phase will begin next year. The fire road has impacted some space for Central Park and Wolff reported that there had been a suggestion a from a School Board member to extend the chain link fence for safety reasons. Wolff clarified 5 that patrons of Central Park are using the fire road under construction for access to the park. 6 Wolff suggested the City Council should be approached about extending the chain link fence. 7 Hartman stated he could provide drawings of the proposed fire road and fence. s C. Sports Boosters. 9 There was no report from Sports Boosters due to the departure of Jan Jensen. 10 Jindra asked Wagner if the Sports Boosters' concession stand was a permanent fixture. Wagner 11 said it was on a slab, was of a permanent nature, but could be moved if necessary. Jindra 12 clarified that if Central Park was redesigned, the football field could be moved and consequently 13 the concession stand would be relocated. 14 IX. OTHER BUSINESS. 15 Hartman asked if all of the Commissioners had been sworn into office. All of the 5 Commissioners acknowledged they had been sworn in except Louiselle. Louiselle stated he 17 would immediately make arrangements to be sworn in. 18 X. ADJOURNMENT. 19 Motion by Koehntop, second by Wagner to adjourn the meeting at 9:13 p.m. 20 Motion carried unanimously. 21 Respectfully submitted, 22 Sue Selseth 23 TimeSaver Off Site Secretarial, Inc. September, 1999 UPDATE ON PARKS COMMISSION MEMBERS/TERMS Member Term Leneth Status Serve to Paul Louiselle 1 year Term up 12/31/99 Tim Morris 1 year Resigned 12/31/99 These two positions will need to be appointed for 3 year terms by the Council. Mr. Louiselle will need to submit a letter of continued interest. Joanne Kosciolek* 2 years Resigned 12/31/00 Andrea Lambrecht 2 years Resigned 12/31/00 George Wagner 2 years Active 12/31/00 Don Siggelkow 2 years Resigned 12/31/00 Colleen Hallada 2 years Active 12/31/00 *This 2osition is vacant and will need to be filled. Theappointee's term will be to 12/31/00. Carol Jindra 3 years Active 12/31/01 Doug Koehntop 3 years Active 12/31/01 Summary: Three positions will require appointment: 1. Paul Louiselle (possible re -appointment) 2. Tim Morris (has already resigned) 3. Joanne Kosciolek (has already resigned)