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HomeMy WebLinkAboutPK PACKET 03122001CITY OF ST. ANTHONY PARKS COMMISSION AGENDA March 12, 2001 7:OOPM Conference Room 1• CALL TO ORDER. II. ROLL CALL. III. APPROVAL FEBRUARY 12, 2001 PARKS COMMISSION MINUTES. IV. PRESENT FINAL DESIGN OF CENTRAL PARK - BOB KOST - BRW. V. PRESENT COST ESTIMATES FOR CENTRAL PARK BUILDING, TOWER PARK RESTROOMS, AND SILVER POINT PARK BUILDING - MOLLY OLIVIER - SEH. VI. DISCUSS SILVER POINT BUILDING LAYOUT / PRESENT GRADING AND LIGHTING PLAN - TODD HUBMER - WSB. VII. REPORTS. A. Community Services B. School Board C. Sports Boosters VIII. OTHER BUSINESS. IX. ADJOURNMENT. Parks Commission Meeting Minutes February 12, 2001 Page I 2 CITY OF ST. ANTHONY 3 4 PARKS COMMISSION MEETING MINUTES 5 6 February 12, 2001 7 I• CALL TO ORDER. 8 Chair Jindra called the meeting to order at 7:06 p.m. and welcomed everyone in attendance. 9 0 II• ROLL CALL. 1 Present: 2 Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners 3 Dan Ganley, Julie Gebhardt, Colleen Hallada, Jan Jenson, and q George Wagner. Absent: 6 None. 7 Also present: g Public Works Director Jay Hartman, Representative from 9 Community Services Diane Skrivseth, Representative from School 0 Board Denise Dunn, Representative from Sports Boosters George Zurbey; Maury Anderson; Molly Olivier, SEH; Bob Kost, BRW and Augie Wong, BRW. 3 III• APPROVAL OF JANUARY 29, 2001 SPECIAL MEETINGS MINUTES. 4 Motion by Ganley, second by Wagner, to a 5 with the following changes: pprove the January 29, 2001 Special Meeting Minutes Correct the name Jensen to reflect imam - approve Second by Zurbev to a 2001 of the CommissioCommission asZurbeyi s a non- voting member of the Parks Conrmmission made by one Motion carried unanimously, SEH. IV. DISCUSS PAVILION AND WARMING HOUSE DESIGN — MOLLY OLIVIER FROM Jindra introduced Molly Olivier, SEH, to provide an update on the Pavilion and Design. Ms. Olivier began with the Central park lWarming House ayout for the approval of the Parks Commission in order to move to the next phase of design development and design finishes including carpet, flooring, and exterior block. Ms. Olivier reviewed the floor plan and elevations, both interior and exterior. She also asked for input regarding the concession stand. In reviewing the floor plan, Ms. Olivier pointed out that the warming house faces the hockey rink to the east with the soccer fields to the south. The vestibule and break-out area has been created to have the option of usage as one room for larger groups or the capability of closing the area off with the option of renting it out to smaller groups leaving the warming house accessible. Parks Commission Meeting Minutes February 12, 2001 Page 2 I Ms. Olivier noted that the break-out area includes a small vending space, sink and cabinetry, a 2 gas fireplace, and benches. 3 Ms. Olivier added that the women's restroom includes 3 stalls, one handicapped; and the men's 4 restroom includes 2 urinals, one handicapped, 5 with access to the exterior picnic pavilion. 6 Ms. Olivier stated that the picnic pavilion has two charcoal/wood barbecue areas. She continued 7 that the concession stand, with roll -down shutters and glass block, faces the soccer fields. The 8 custodial area includes a ladder and hatch to the mezzanine mechanical space where the 9 electrical panel and hot water heater are located. The 0 Additional storage houses the pool equipment. n pe of ladder is yet to be determined. 1 2 Ms. Olivier explained that he exterior prairie style design has been maintained. The barbecue 3 area has a counter and solid walls between parties to maintain privacy. She noted that in regard 4 to the interior elevation, the trusses are still being studied. The plan includes a tongue and groove 5 ceiling, and he interiors will be easy to maintain. 6 7 In response to Jenson's inquiry as to the overall footprint, Ms. Oliver replied that it is 4,180 8 square feet, 38' x 90' at the widest point. Jenson inquired as to how the compares to the current 9 building. Ms. Olivier stated that it is approximately 2 %2 times larger. 0 Skrivseth asked if there is a locked space for the summer program equipment including tables and chairs. It was decided that it would be sufficient to close off one breakout area for the 3 summer program. 4 5 Skrivseth added that for summer of 2000, from the end of May through Labor Day, 30 permits 6 were issued for groups to use the park, the majority being family cnics. Skrivseth noted that 7 the largest group numbered approximately 100 people. Skrivseth expla ned that the groups have 8 been charged a bookkeeping fee of $15 for residents and $25 for non-residents, rather than a 9 rental fee, with the majority of groups being residents. 0 1 Jenson asked if there is 2 %z times more capacity for groups since the building is 2 '/z times larger 2 to which Ms. Olivier responded that is not the case as larger bathrooms, concessions, and storage 3 space have been added, but the picnic space has been doubled. 4 5 Anderson suggested that with the new facility, a more aggressive rate structure might need to be 6 considered. Jindra stated that recommendations will need to be made regarding the details of 7 handling groups. V Jindra inquired as to he type of glass used in the design to which Ms. Olivier stated that 0 tempered glass will be used. The thermopane will avoid heat loss and the large overhangs will 1 create shade to avoid sun gain. 2 Ganley asked about soundproofing, and Ms. Olivier noted that there is no soundproofing in the -4 design at this time, but showed the carpet samples and samples of the hea 5 entrance and the bathrooms. vy rubber the for the Parks Commission Meeting Minutes February 12, 2001 Page 3 1 Ms. Olivier noted that the concession area measures 12.5' x 16.5'. She added that she will be 2 meeting with their restaurant consultant to review the area for code requirements. 3 4 Mr. Kost explained that, based on input from the Fields Subcommittee, a decision needs to be 5 made regarding soccer vs. ice and summer hockey, which he will discuss in Agenda Item V. 6 Jenson added that the size of the warming house may be impacted by this decision. 7 8 Ms. Olivier continued her presentation with the design of the Silver Point pavilion which is 9 similar to that of Central Park, but on a smaller scale of 14' x 34'. It does not have a fireplace or 0 air conditioning, and has smaller restrooms and a smaller picnic pavilion. There is a mezzanine 1 level for the mechanical. As this is located in a flood plain, Olivier noted that a meeting with 2 held with Todd Hubmer regarding the plan to make accommodations particularly in the 3 restrooms. 5 Jindra requested that Ms. Olivier visit Silver Point Park to further determine the size and location 6 of the facility in relation to the fields and the parking lot and bring a revision back to the Parks 0 Commission, including reducing the size of the restrooms. 0 9 Zurbey added that the size of the building seems too large for the space available in the park. 0 Mr. Kost stated that a better sense of the scale of the building will result from visiting the park. Ms. Olivier continued by outlining two schedules for the Silver Point Park pavilion, based 3 primarily on the length of time needed for the construction documents phase and the bidding 4 process, with construction beginning in June. Depending on the timing of these factors, 5 construction would be completed in either August or September. r 7 Ms. Olivier explained that this will be coordinated with Bob Kost in regard to Central Park, with 8 the Silver Point Park construction first (along with Tower), followed by Central Park. She added that it would be desirable to include all in one bid package in order to take advantage of costs 0 and craftsmanship by awarding the project to one contractor. 1 2 Jindra noted that the subcommittee will review the plans and the schedules in order to move the 3 process along in a timely manner. Mr. Hartman added that it is the intention of the Parks 4 Commission to start construction on Silver Point Park this spring. 5 6 In conclusion, Ms. Olivier reviewed the plans for water and sewer connections which have been 7 planned for and the associated costs for Silver Point Park and Central Park. 8 9 Jindra thanked Ms. Olivier for her presentation. 0 1 Motion by Jenson, second by Hallada, to approve the design of the Pavilion and Warming House 2 as presented by Ms. Olivier. Motion carried unanimously. Parks Commission Meeting Minutes February 12, 2001 Page 4 V. UPDATE FROM BOB KOST — B R W. 3 Mr. Kost began by explaining further that, based on input from the Fields Subcommittee and the 4 Athletic Director, a decision needs to be made regarding Field Four. Mr. Kost noted that the 5 outfield of Field Four is shared with soccer. For Junior Varsity Baseball to use Field Four so the 6 Athletic Director has more than one field for baseball, Field Four needs to accommodate 90' 7 basing rather than 60' basing. Mr. Hartman explained that the Junior Varsity and Varsity games 8 are scheduled for the same nights due to transportation. El Mr. Kost continued that the accommodation for 90' basing shrinks the size of the soccer field. Kost added that the hockey rink needs to remain in its current location. The soccer field size would be 250' x 165', which is a standard size for players in the age group of 4th grade and younger. Zurbey suggested the option of no permanent boards for the hockey rink and no blacktop in the hockey area, allowing for a larger soccer field. Ganley expressed his agreement with this option. Mr. Kost added that if more emphasis is placed on soccer, the warming house may need to be smaller. Jindra stated that a full size soccer field may be able to be obtained in another area (such as the Apache Plaza area) when it becomes designated in the future which may be the time to go to the 3 permanent hockey boards. Jenson recommended that asphalt not be put down at this point in time. Anderson stated that partial permanent and partial temporary hockey boards would be a possibility. Dunn pointed out that these issues need to be reviewed with Ted Severson. Mr. Kost agreed that an evaluation needs to be made with Ted as to whether there should be four or five full size fields. 2 Jenson noted that three fields are used on a rotation basis in the summer months. Ganley 3 concurred that Ted may be able to give further insight on this matter. It was agreed that Zurbey and Jenson will meet with Ted Severson. Mr. Kost will provide a copy of the plan to Zurbey for the meeting. 8 Mr. Kost went on to review the layout of Central Park, with more of a community area on the 9 north side of the building including flower gardens, flowering crab trees, an area for walking 0 which also includes benches, a play area, a bicycle parking area, and an asphalt trail with 1 concrete edge. Mr. Kost added that the wading pool depth goes from zero to two feet with a 2 square shape. + In response to an inquiry by Jindra as to fountains in the pool, Mr. Kost stated that there is the 5 ability to add a mushroom -style fountain. Parks Commission Meeting Minutes February 12, 2001 Page 5 Jindra asked about the selection of playground equipment. Mr. Kost reviewed the equipment which is aimed toward 7 years old and younger. 0 5 Gebhardt inquired as to the play area surface to which Mr. Kost responded that it is a fiber 6 surface. Skrivseth asked about the slope from the parking lot to the pavilion. Mr. Kost noted that it is walkable and reviewed the walkways and stairways on the layout, including those of ADA accessibility. Ganley complimented the very welcoming and integrated design. 4 Zurbey inquired about the cost of the construction. Mr. Kost stated that it would approximate 5 $500,000 depending on the finishes. Ganley added that it includes additional amenities and, Mr. 6 Hartman concurred that it provides more accommodations. 7 Anderson pointed out that in serving picnic groups it may be necessary for vehicles such as catering trucks to enter the area which is close to the children's play area/wading pool area. He suggested that this issue needs to be addressed. Jenson, along with Dunn and Wagner, questioned the need for a concession stand. Mr. Kost 3 commented that, with meeting and/or rental space, a "wet" area will be needed, but reducing the 4 size of the concession area will allow for cost savings. 5 6 Mr. Hartman stated that a decision needs to be made regarding the concession stand. Jindra 7 noted that there is the possibility in the future of sports boosters using the concession stand. Mr. 8 Hartman pointed out that the cost of the concession stand which is approximately $35,000 seems 9 to reasonable in the overall plan. 0 1 Motion by Jenson, second by Hallada, to approve the design of the design presented by Mr. Kost. Motion carried unanimously. Mr. Kost next reviewed the cost estimates based on additions to the project including a more decorative entry, additional trees and shrubs, additional stairs, and asphalt removal. He pointed out that the electrical cost estimate is higher than anticipated. He added that this includes lights for Fields 2, 3 and 4 ( soccer and baseball), and for hockey and ice skating. In response to an inquiry from Hartman, Mr. Kost explained that the anticipated cost for electrical was $300,000, and the estimate is at $400,000 (including about $87,500 for circuitry and controls). Jenson pointed out that the overall cost of the project is still within projections. VI. APPOINT CONSTRUCTION LIAISON FOR CENTRAL PARK REDEVELOPMENT. Parks Commission Meeting Minutes February 12, 2001 Page 6 Jindra and Wagner are both interested in acting as the Construction Liaison for Central Park Redevelopment. It was agreed by the Parks Commissioners that both Jindra and Wagner will act as Construction Liaisons as it will be a lengthy project, and one of them can serve as an alternate. VII. REPORTS. A. Community Services. Skrivseth reported that the summer playground program numbers from last year as follows: 64 children, first through fifth grades, M -F afternoons. 30 children, 3 years old to 5 years old, three mornings a week. Skrivseth inquired as to whether the new shelter will be available by the summer of 2002 to which she was informed that it will not be as this is a two-year project. B. School Board. None. C. Sports Boosters. Zurbey reported that a meeting was held with the subcommittee where the plan was distributed and asked for feedback, but no feedback was received except a question regarding drinking fountains. Jindra noted that the plan includes 3 or 4 drinking fountains. Zurbey added that there is a concern with backstops in regard to foul balls and the subcommittee discussed raising the height of the fences on the outfields. Varsity and Junior Varsity will be 24 ft. and the others will be 20 ft. Jenson noted that the slope from the Varsity outfield to the hockey rink will go from a 3% grade to a 1% grade. Zurbey commented that a 3 ft. retaining wall is being considered, along a section of the fire road by the outfield. Ganley, Jenson, and Zurbey agreed that a gate in the fence should be added for access from near the gym. VIII. OTHER BUSINESS. Jindra gave an update that Hennepin Parks has made an offer to purchase the Salvation Army property. This will require the support of the City Council. Ganley stated he would encourage the City Council approval. Jindra added that those who would like to show their support are welcome to attend the City Council meeting on Tuesday, February 13, 2001. Jindra noted that Don Siggelkow, formerly with the St. Anthony Parks Commission is now on the Minneapolis Parks Commission and is looking into grant opportunities for St. Anthony. Jindra also stated that the Northeast Lions group may have some monies available if statistics can be provided as to the number of northeast children participating in the St. Anthony programs. Skrivseth will gather the summer program statistics. Jindra will be meeting with them again and invited any Parks Commissioners who are interested to attend the next meeting. Parks Commission Meeting Minutes February 12, 2001 Page 7 Zurbey expressed his concern as to how the Pavilion and Warming House designs will be presented to the City Council. Jindra stated that will be further determined, particularly if any other funding sources are made available. Hartman added that further cost estimates will be available next week. Gebhardt inquired as to Councilmember Randy Hodson attending the next meeting. Jindra stated that Hodson will be asked to attend the next meeting held on March 12, 2001. Jindra added that the Shelter, Landscaping and Field Subcommittees will be meeting prior to the next Parks Commission meeting in March. IX. ADJOURNMENT. Motion by Gebhardt, second by Jenson, to adjourn the meeting at 9:35 p.m. Respectfully submitted, Teresa Rosecke TimeSaver Off Site Secretarial, Inc. _ 0�./15/O1 15:28 FAX 6123701378 BRW, INC. 0 002 P To: Jay Hartman Public Works Director From: Bob Kost Date: February 15, 2201 Copy: St. Anthony Central Park ProjectTeam MEMORANDUM Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612)370-0700 Fax: (612)370-1378 File: 35185-005 Subject: Summary of Meeting with Jay Hartman, Bob Kost and Gary Palm A brief project review meeting was held at the City offices on Wednesday February 14, 20001. The purpose of the meeting was to clarify the plan review comments from the St. Anthony High School athletic director. The following items were discussed: 1. The school needs 2 baseball fields, one for varsity and one for junior varsity. The junior varsity field can be designed as a hybrid junior varsity baseball -softball field with a 90 foot base line on a skinned infield and a mini -pitchers mound of about 4 to 5 inch height. 2. The junior varsity baseball team does not require a turf infield. 3. The soccer group utilizes on smaller sized field for the younger players. The remaining area between the hybrid junior varsity -softball infield and the proposed hockey rink is a suitable size (250 x 165) for younger soccer players. 4. The hockey rink should be designed and constructed with permanent boards, not removable temporary boards. 5. The hybrid field will be served with the larger varsity size backstop. The 2 softball fields will be served with smaller backstops. All backstops will be 20 feet high at the outside edge of the canopy. 6. Infields will be graded with a 1/2% slope. The varsity outfield will slope between I% and 1 I/4%. A 2 feet tall retaining wall may be necessary along the high school service drive in order to accomplish proper varsity field grading. The other outfields will be graded between I and 1 1/2%. The URS/BRW design team will proceed to incorporate these items in the final plan set for (� Central Park. i i I BRVV, Inc. February 16, 2001 Jay Hartman Director of Public Works City of St. Anthony 3301 Silver Lake Road St. Anthony, MN 55418-1699 RE: Schedule Update - Central Park Redevelopment Dear Jay, Based on the discussions at Park Commission meeting of February 12 and the follow-up review meeting with athletic director, Gary Palm on February 14, we are proceeding to incorporate the review comments into the final plans. We anticipate having the plans completed by March 1st. We will deliver 1/2 size sets to the City on Friday morning, March 2nd for distribution to the Parks Commission. We will need the Park Commission to approve the plans (a voice vote will be required) at their March 12th meeting. Allowing approximately three weeks for the bid period should give us a bid opening on or about April 6th. Please call me at 612-373-6421 to let me know if this schedule is workable. We look forward to the successful renovation of Central Park. Sincerely, PAW, INC.• v��fd O Bob Kost, ASLA Project Manager CC: Auggie Wong, Project Designer Thresher Square 700 Third Street South Minneapolis, MN 55415 612.370.0700 Tel 612.370.1378 Fax