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HomeMy WebLinkAboutPK PACKET 02122001CITY OF ST. ANTHONY PARKS COMMISSION AGENDA February 12, 2001 7:00 P.M. Conference Room I. CALL TO ORDER. H. ROLL CALL. 4->uc-LIL III. APPROVAL JANUARY 29, 2001 SPECIAL MEETINGS MINUTES. IV. DISCUSS PAVILION AND WARMING HOUSE DESIGN - MOLLY OLIVER FROM S E H. V. UPDATE FROM BOB KOST - B R W. VI. APPOINT CONSTRUCTION LIAISON FOR CENTRAL PARK REDEVELOPMENT. VII. REPORTS. A. Community Services B. School Board C. Sports Booster VIII. OTHER BUSINESS. IX. ADJOURNMENT. CITY OF ST. ANTHONY PARKS COMMISSION SPECIAL MEETING MINUTES January 29, 2001 5:30 p.m. I. CALL TO ORDER. Chair Jindra called the special meeting to order at 5:42 p.m. and welcomed everyone in attendance. Due to the poor weather conditions, she indicated the meeting tonight will be in abbreviated form and all Agenda Items may not be addressed. II. ROLL CALL. Present: Chair Carol Jindra, Commissioners Dan Ganley, Julie Gebhardt, Colleen Hallada, and Jan Jensen. Absent: Commissioners Doug Koehntop and George Wagner. Also Present: Public Works Director Jay Hartman, Representative from Community Services Diane Skrivseth (arrived at 6:10 p.m.); Representative from Sports Boosters George Zurbey; and BRW Park Design Bob Kost. III. APPROVAL OF JANUARY 8, 2001 PARKS COMMISSION MINUTES. Motion by Gebhardt, second by Zurbey, to approve the January 8, 2001 Parks Commission Minutes correcting the name "Hubmer" to reflect "Kost " Motion carried unanimously. IV. INTRODUCTION OF MAURY ANDERSON. Jindra introduced Maury Anderson and reviewed his professional background and qualifications. V. APPOINT CONSTRUCTION LIAISON FROM PARKS COMMISSION FOR CENTRAL PARK REDEVELOPMENT PROJECT. Andra stated that she would be interested in acting as the liaison from the Parks Commission for the Central Park Redevelopment Project. It was noted that George Wagner has also expressed interest. Consensus was reached to table this issue to the next meeting. VI. PRESENTATION ON PARK BUILDINGS BY MOLLY OLIVIER FROM SHORT, ELLIOT, HENDRICKSON. Jindra advised that they met at a park by Sunnyside School which has progressed nicely and encouraged all to visit this park to see the shelter. Andra reported that it has been discussed to have a main shelter by the wading pool and eliminate the shelter with the concession stand. She stated the subcommittee decided it may make sense to Parks Commission Meeting Minutes January 29, 2001 Page 2 focus on a main shelter by the wading pool, closer to the field, and rearrange the spacing of the wading pool, hockey rink, and fields. Then the permanent bathrooms could be located at Watertower Park. Gebhardt asked if the concession stand would be closer to the skate park. Jindra stated the separate concession stand would be eliminated. She noted this is partly due to the price estimates. Commissioner Jensen stated his support for this proposal. Gebhardt stated several comments were made at the neighborhood meeting about the lack of bathrooms and the distance to the bathrooms. Jindra stated they may ask the high school to place satellite bathrooms during the summer months. Mr. Hartman reviewed the cost estimates that were made. Zurbey noted the location of the existing sewer and water services and asked if that is a consideration. Mr. Kost stated new utility services are needed anyway so the cost would not be significant. Anderson stated the cost estimates being used today are based on $150 per square foot. Mr. Kost stated he believes combining the buildings will be more cost effective and efficient. Jindra reviewed the building elements and configuration of the redesigned shelter. She noted the open pavilion space and the concession area located in the center. She stated they talked about using a color that is non -intrusive and blends into the area. Zurbey expressed concern about the distance from the fields to the concession stand. Anderson estimated it may add 100 feet in distance. Jindra suggested that Ms. Olivier be asked to recalculate the estimate based on this consolidated design. Anderson stated the shelter was estimated at $114 per square foot and Ms. Olivier indicated she will work with $150 per square foot. Gebhardt raise the issue of who will operate the concession stand. She stated she has heard people do not want this to become a "tournament facility" but she supports putting in a concession stand and figuring out the logistics later. Gebhardt asked if the concession stand will be used a lot. Parks Commission Meeting Minutes January 29, 2001 Page 3 Jensen stated he does not think the concession stand will be opened a lot, unless there is a weekend tournament event. He commented that running a concession stand takes a lot of planning. Zurbey stated he thinks the key issue is the bathrooms and how that can be incorporated into the football area so satellites are not needed. Jensen stated he sees potential for high school booster groups to use the concession stand in the spring. Then it would make sense to have a parent booster group to organize the concession stand. Skrivseth arrived at 6:10 p.m. Molly Olivier, architect from Short, Elliot, Hendrikson (SEH), was available via a speaker telephone connection. Jindra stated the consensus of the Commission is to proceed with a combined shelter with the concession stand connected to the building and facing south. She stated questions have been raised about the price and having more picnic tables. Ms. Olivier explained that she has to lay out the tables to provide ADA access around the tables. Jindra suggested that an area be extended to allow additional space for tables. Mr. Kost stated the building is 130 feet long with the patio space. He noted the wading and play areas are to the north so it may be a good idea to have the additional seating area in that location. Jindra stated they talked about making a more formal entrance to the park. Mr. Kost stated they did talk about that as well as the need for ADA access and possibly the location of some stairs. Jindra asked for a price estimate. Ms. Olivier stated the main body of the building is 2,241 square feet at $150 per foot, the pavilion is 1,131.5 square feet at $75 per square foot, the concrete pad would be $15 per square foot, and the area underneath the roof is at $50 per square foot. Ms. Olivier stated this would total $499,367.50 plus a 10% contingency fee. She reviewed the types of building materials that would be included. Jindra asked about installing conduit at this time for possible future use. Ms. Olivier stated she did include the placement of J -box and conduit so it could be wired in the future. Jindra reviewed the costs for the Fridley park shelter which included demolition. Ms. Olivier stated she did not explore the cost of demolition and suggested they first determine under which contract that could occur. Parks Commission Meeting Minutes January 29, 2001 Page 4 Mr. Hartman asked about the bathroom by the tennis court. Ms. Olivier asked how much space they want to take for that bathroom and if a unisex handicapped restroom and drinking fountain is an option. Jindra stated the park already has drinking fountains so another is not needed in that location. Ms. Olivier stated it is 100 square feet and with a cost of $150 per square foot, it would cost $15,000 for one unisex bathroom. Ms. Olivier stated she does not have the actual materials "nailed down" but they will do a full blown cost estimate as soon as the floor plan and materials are finalized. Jindra asked about the position of the pavilion coming closer to the fields. Ms. Olivier stated that would be better addressed by Mr. Kost. Mr. Kost stated that issue has not yet been addressed since the Commission had not indicated whether they supported consolidating the shelters. He noted the patio space for the eight additional picnic tables and suggested the shape and materials be further addressed to assure it works well with the play areas. Jensen noted the cost estimate is quite high. Zurbey agreed and noted the cost estimate does not . include demolition. Zurbey asked if this can be considered in phases. Mr. Kost estimated that an additional $400,000 would be needed. Mr. Hartman noted this project has gone from a refurbished structure to new construction. Jindra questioned the cost estimate of $15,000 for the bathroom. Mr. Kost agreed that bathrooms cannot be estimated based on square footage. Jindra stated it was agreed to consolidate to one pavilion with a concession stand. Zurbey stated he does not want this project to be further delayed because an additional $400,000 is needed. He stated he likes the concept but would prefer to consider it as a Phase II project. Mr. Kost asked the Commission to first determine if there will be one building or two buildings. The Commission should then determine how large the one building would need to be and dollar threshold. Direction can then be given to the architect on the number of buildings and dollar amount available. At that point, the architect can design a facility to fit that direction. Mr. Kost suggested that the subcommittee meet again with Ms. Olivier to inform her of that information and address types of building finishes she should include. Parks Commission Meeting Minutes January 29, 2001 Page 5 Mr. Hartman stated the building size will probably not exceed this threshold. The Commission agreed. Mr. Kost stated their design will just identify the pad and they will bring the sewer and water within five feet of the building so the building contractor can make the connection. Mr. Kost stated he will prepare a site plan which Mr. Hartman can provide to the Commission. Anderson suggested the subcommittee meet again to address the types of groups that will use this facility, peak attendance, need for picnic tables, etc. He stated he thinks this concept may include more covered space than is needed. Once those issues are identified, Ms. Olivier will be better able to determine the size of building which meets that need. Skrivseth reviewed the current size of programs and estimated an attendance of at least 40 children. Zurbey stated he thinks the size of the concession stand and bathrooms (with double vanities) is too large. Jindra stated she thinks there is plenty of picnic space available. Skrivseth stated the picnic areas are rented out every summer weekend. The Commission agreed that the shelter will not exceed 2,240 square feet. Landscape Subcommittee Jindra stated the Landscape Subcommittee has not yet met. Field Subcommittee Zurbey stated this information gives them a lot if issues to raise with the athletic director. Jensen stated he has contacted a Senior Parks Designer for the City of St. Paul who deals with landscaping and trails and is willing to meet with the subcommittee and provide input. It was decided the Field Subcommittee would meet with this Senior Parks Designer on Wednesday, January 31, 2001, and to also invite Ted Severson. Mr. Kost stated the plans can be finalized on February 12th. If approved by the Commission, then it will take them several weeks to complete the plans. Once the plans are approved, they will go out for bids. He reviewed the other issues that they can get prices for in case the Commission wants to consider it for future planning. Anderson reviewed his meeting with City Staff and BRW and indication that BRW would include as many bidding options as possible to allow the Commission to make those decision once the bids are known. He stated they did drop the bid option for placing drain tile under the fields. Parks Commission Meeting Minutes January 29, 2001 Page 6 Jindra noted this will be the main location for baseball play so she wants to assure the fields are properly drained. Anderson stated he would not recommend the use of a rubberized play mat since it is costly and he does not think it is more safe. He stated not using footings would save money but that issue was not discussed and should be addressed with Mr. Kost. Anderson stated most times the engineering firms error on the side of over design and expensive materials to assure that all are satisfied with the project once completed. He explained that when the final plan is completed, the Commission can make some of those changes. Anderson stated if the fencing can be done differently, it could save $25,000 to $30,000. He also thinks the cost of irrigation will be lower. However, they are concerned about the cost for the lighting which may come in higher due to poor soil conditions. Mr. Hartman stated over and above this will be about $60,000 in clean up, $52,000 in engineering, and about $10,000 for PCA costs. Anderson stated there could also be 50 change orders during the course of this project to address unknown issues. Zurbey noted it may be time to push forward with contributions from the Lions Club and charitable gambling. Jindra suggested that grant opportunities also be researched. Anderson commented on a similar park facility and stated he will obtain information on their usage and covered table space needed for various sized groups. He stated they also have information on the size of group they can accommodate based on size, parking capacity, and bathroom space. Jindra asked Skrivseth and Mr. Hartman to provide information on park usage. Mr. Hartman suggested the Commission present an update on this project at a Council work session. Jindra stated the subcommittee will meet again to further define the plan which will be presented at the February 12, 2001 meeting. VII. REPORT/UPDATE FROM ROBERT KOST, BRW, INC. Jindra asked about the progress to improve the ice rink at Silver Point Park. Mr. Hartman stated it was designed as a holding pond, not an ice rink. However, it would be regraded next year. Parks Commission Meeting Minutes January 29, 2001 Page 7 Jindra asked if it was graded per specifications or if there was some recourse. Mr. Hartman restated it was designed for and graded to act as a retention area and trying to make it a rink is a stretch. He assured the Commission that it will work better next year. Zurbey asked if the contractor should pay for the regrading. Mr. Hartman stated he will research that issue. VIII. REPORTS. A. Community Services. Skrivseth stated they will be meeting this Thursday, February 1, 2001. B. School Board. No report was received. C. Sports Boosters. Jindra noted the information from the Sports Boosters and advised they gave $3,000 for the drinking fountain and there may be more funding to come. Zurbey advised that charitable gambling is down but they just started a new raffle. Jindra suggested a formal letter be drafted to request funding from the Lions. Zurbey stated he would like to first meet with them to discuss these ideas. He stated he will call to request a meeting date. IX. OTHER BUSINESS. Mr. Hartman reported that the Council has changed their schedule to include one regular meeting and one work session per month. Jindra reported on her attendance at the recent Council retreat and discussion held on goals. She advised she asked about inviting a Police Officer to discuss park patrolling and asked for the Commissioners to provide additional ideas. Ganley reported on the Northwest Quadrant meeting he attended and reported the group will next get input from developers. He advised that the Salvation Army property should be considered as "open" for now and a community -wide discussion will be held. Jindra stated at the Council retreat, a letter was distributed from Hennepin County Parks indicating they had made a market value offer. X. ADJOURNMENT. Motion by Gebhardt, second by Jensen, to adjourn the meeting at 7:38 p.m. Respectfully submitted, Parks Commission Meeting Minutes January 29, 2001 Page 8 Carla Wirth TimeSaver Off Site Secretarial, Inc. w" FIC 12-2 a MSTROOMS 5£tl Z00 Has TOED 699 OZ£ %dd TZ:£T TO/90/ZO ❑ ❑ ❑ s00[m xas TOVV szz ozs xe3 zZ:ET Toisoizo .s. a w! 'pjp6 ate.,, ^+ i RESTf20GMS nm son Gone�mimun 600¢J HHS TORP 6ZZ OZ£ XVH ZZ:£T TO/90/ZO == 3 Z Nrjjlla 90on HEIS TO£b 6ZZ OZS %VH £Z:£T TO/90/90