HomeMy WebLinkAboutPK PACKET 12141998CITY OF ST. ANTHONY
PARKS COMMISSION AGENDA
December 14, 1998
Council Chambers
I. CALL TO ORDER BY CHAIR JINDRA.
II. ROLL CALL.
III. APPROVAL OF November 9, 1998 PARKS COMMISSION
MINUTES.
IV. DESIGNATE PARKS COMMISSIONER TO DECEMBER 16, 1998
CITY COUNCIL AND DECEMBER 15, 1998 PLANNING
COMMISSION MEETINGS.
V. DISCUSS WATER TOWER PARK AND OVERALL CENTRAL PARK
PLAN.
VI. NEXT PARKS COMMISSION MEETING (January 11, 1999) AND
DISCUSS AGENDA ITEMS FOR THAT MEETING.
VII. REPORTS.
A. Sports Boosters.
B. School Board.
C. Community Services.
VIII. OTHER BUSINESS.
IX. ADJOURNMENT.
CITY OF ST. ANTHONY
2 PARKS COMMISSION MEETING MINUTES
3 NOVEMBER 9, 1998
4 I. TOUR WATER TOWER PARK SITE WITH BOB KOST, BRW, INC.
5 The Parks Commission toured the Water Tower Park site with Bob Kost, BRW, Inc., at 5:30
6 P.M., followed by a box lunch in the Community Center Conference Room.
7 II. CALL TO ORDER.
8 The meeting was called to order by Chair Jindra at 6:30 P.M.
9 III. ROLL CALL.
10 Commissioners Present: Chair Carol Jindra, Vice Chair Doug Koehntop, Commissioners
I l Joanne Kosciolek, Paul Louiselle, Diana Roadfeldt, and George
12 Wagner.
13 Also Present: Public Works Director Jay Hartman; School Board Representative
14 (Kathie Wolff); Sports Boosters Representative (Jan Jensen); and
15 Bob Kost, BRW.
16 Commissioners Absent: Tim Morris and Don Siggelkow.
IV. APPROVAL OF OCTOBER 8,1998 PARKS COMMISSION MEETING MINUTES.
. a Motion by Wagner, second by Louiselle to approve the minutes of the October 8, 1998 meeting.
19
Motion carried unanimously.
20 V. DESIGNATE PARKS COMMISSIONER TO NOVEMBER 17,1998 PLANNING
21 COMMISSION AND NOVEMBER 24,1998 CITY COUNCIL MEETINGS.
22 Wagner agreed to attend the November 17, 1998 Planning Commission meeting. Jindra agreed
23 to attend the November 24, 1998 City Council meeting.
24 Jindra recommended the acceptance of Wagner as a full Commissioner, stating he brings over 1-
25 1/2 years of experience to the Parks Commission with his participation on the Parks Task Force
26 and as Community Services representative to the Parks Commission. She added he serves as full
27 Commissioner on the Planning Commission, and will report at their upcoming meeting.
28 VI. DISCUSS WATER TOWER PARK AND OVERALL CENTRAL PARK PLAN.
29 A. Determine sub -committees.
30 Jindra stated Kost's input would be helpful in the formation of sub -committees to focus on
31 planning issues related to Central Park. She added some discussion had taken place with regard
32 to public involvement in the process.
13
Koehntop asked whether a definitive timeline had been determined which could be presented to
35 the public. Jindra stated a public hearing might be considered redundant after the ice cream
Parks Commission Meeting Minutes
November 9, 1998
Page 2
1 social held in June. Kost advised the next step toward providing public information will be to
2 have a physical survey completed with physical components of the park included, and present
3 design development of the project to the public.
5 B. Physical survey of site.
6 Hartman asked whether the physical survey of Central Park completed by WSB includes the
7 Water Tower Park site. Kost stated the survey initially done by WSB focuses on the park's north
8 side. He added due to weather constraints the survey would need to be started immediately.
9
10 Hartman asked whether the Water Tower Park site survey could be started now, with a survey of
11 the rest of the park completed in the spring. Kost confirmed this could be done, adding once the
12 survey is completed, equipment arrangements would need to be defined so vendors can be
13 notified. He stated the plans could be presented to the Planning Commission for approval, and
14 then presented to the public at a Parks Commission meeting 3 or 4 weeks before bids would go
15 out.
16
17 Kost advised the Commission to obtain another quote for the survey besides to assure fairness.
18 Wagner asked whether the Water Tower park site will be out of commission next year. Kost
19 stated the park will be usable.
I Kosciolek stated public involvement in the process through designated sub -committees focussing
22 on various aspects of park design and planning would increase public awareness and interest.
23 Jindra asked Kost for suggestions for committees with regard to public involvement.
24
25 Kost asked whether these subcommittees would be involved in planning for Central Park only,
26 adding the plans for Water Tower park site are Phase 1 of Central Park's renovation. Kost
27 confirmed the location and preservation of trees will be part of the survey.
28
29 Jindra stated she would follow up with Mike Morrison, City Manager, to determine whether a
30 physical survey had been ordered. She asked Kost for his input with regard to sub -committees
31 involving the community. Kost stated such subcommittees might not be necessary for Phase 1
32 since plans are already very definite. He added choices and options will be presented to the
33 Parks Commission by BRW.
34
35 Wolff stated a March date had been determined for ordering playground equipment. Jindra
36 stated playground equipment vendors have indicated prices will go up in 1999 but might extend
37 the lower 1998 prices into early 1999.
38
39 Kost suggested the Commission should decide on the location and configuration of playground
40 equipment after the physical survey is done, and then invite vendors to present products and
1 prices to the Commission.
Parks Commission Meeting Minutes
November 9, 1998
Page 3
1 Roadfelt stated the Commission had discussed equipment which would appeal to older children,
2 adding the playground equipment presented to the Commission to date seemed typical and
3 uninteresting. Andra stated vendors had provided generic configurations as the Commission had
4 not provided specific data yet, but vendors have been notified the equipment must be unique and
5 multi-age. She added other options had been discussed, such as glider swings, tetherball, and
6 bocce ball.
8 Kost stated such items will be addressed under Phase 2. Jindra asked whether BRW has worked
9 on other parks around the metropolitan area which Commissioners might visit. Kost mentioned
10 Centennial Lakes park in Edina on France Avenue, which was excavated by BRW and renovated
11 into a series of lakes for the City's storm water management. He added the indoor Edinborough
12 Park in Edina as well as various renovations at Lake Harriet and Lake Calhoun had been
13 completed.
14
15 Kosciolek expressed concern with regard to the time frame of the project and the necessity of
16 commencing planning immediately. Jindra reiterated she would contact Mike Mornson to
17 determine whether a physical survey had been ordered.
18
19 Kost stated a public hearing might be held separately from the regular Parks Commission
meeting to give the Commission the opportunity to make decisions.
�1
22 Jindra, Kosciolek, Louiselle, Roadfeldt and Wolff agreed to form a sub -committee to choose
23 playground equipment for Phase 1 of Central Park renovation. Kost suggested the south area of
24 the park might present an opportunity for community involvement through landscape and
25 gardening.
26
27 Kost suggested the formation at a later date of a sub -committee to address playground equipment
28 for Silver Point Park, adding that the two committees could work together to coordinate efforts.
29 He suggested the Central Park Phase 1 playground equipment sub -committee might begin by
30 requesting estimates for specific requirements from equipment vendors.
31 VII. REVIEW SILVER POINT PARK.
32 A. Discuss October 13, 1998 Citv Council Public Hearin¢.
33 Jindra stated she had visited Silver Point Park and noted at least 5 mature trees had been removed
34 unnecessarily. Koehntop asked whether anyone was overseeing the project. Hartman stated a
35 representative from WSB has been on site, but the trees were removed early in the project and
36 will be replaced.
37
38 Jindra stated Todd Hubmer, WSB, will be in attendance at Parks Commission meetings
^9 periodically to provide updates on the progress of the project. She added the project was
Parks Commission Meeting Minutes
November 9, 1998
Page 4
1 discussed in length at the October 13, 1998 City Council Public Hearing at which most of the
2 Commission were present.
4 Jindra stated she addressed the Council on behalf of the Commission at that meeting,
5 recommending the use of Highway 88 to remove excavation material from Silver Point Park.
6 She confirmed that access had since been approved by Ramsey County.
8 Jindra stated there were concerns expressed by a resident who lives at the site of public access to
9 the park, and that issue is still being resolved.
10
11 Jindra presented a draft statement she intends to submit to the local paper after being approved
12 by City staff. The statement addresses the timeline for renovations in Silver Point Park, as well
13 as correcting a recent article published which misquoted Jindra.
14
15 Hartman stated Hubmer is willing to bring updates to the Commission as often as necessary. He
16 suggested an update be presented by Hubmer at the Commission's December 14, 1998 meeting.
17
18 Jensen asked for budgetary figures with regard to playground equipment to be installed. Jindra
19 stated the sum of $40,000 had been budgeted for new equipment in Silver Point Park which is
1 insufficient to replace the existing equipment.
21 VIII. NEXT PARKS COMMISSION MEETING (December 14,1998) AND DISCUSS AGENDA
22 ITEMS FOR THAT MEETING.
23 A question was raised by an audience member with regard to future public hearings on the park
24 projects, and whether public opinion would be solicited. Jindra stated a public hearing had been
25 held on June 5, 1998 with regard to Silver Point Park, and no decisions have been made on
26 public hearings for the Central Park project.
27
28 No agenda items for the December 14, 1998 Parks Commission meeting were suggested.
29 IX. OTHER BUSINESS.
30 Jindra requested notification from Jensen with regard to renovations and projects planned by the
31 Sports Boosters. She added some work had been done in Central Park of which she was
32 unaware, and she has received requests for information from the community.
33
34 Jensen stated he had informed the Parks Commission at a recent meeting of three projects in
35 which the Sports Boosters are involved, all of which are on high school property: new ballfield
36 grass; lighting upgrade in the skating rink area; and the installation of permanent, portable
37 batting cages for student use.
Parks Commission Meeting Minutes
November 9, 1998
Page 5
I X. ADJOURNMENT.
2 Motion by Koehntop, second by Louiselle to adjourn the meeting at 7:46 P.M.
3 Motion carried unanimously.
4 Respectfully submitted,
5 Mary Mullen
6 TimeSaver Off Site Secretarial, Inc.
BRW
A DAMES 8 MOORE GROUP COMPANY
November 12, 1998
Mike Morrison
City Manager
City of St. Anthony
3301 Silver Lake Road
St. Anthony, MN 55418-1699
RE: St. Anthony Parks
Dear Mike,
Thresher Square
700 Third Street South
Minneapolis, Minnesota 55415
612 370 0700 Tel
612 370 1378 Fax
We are pleased to present this revised proposal for preparation of final design and construction
documents for Phase One improvements in Central Park. Based on discussions at the
November 9dt Parks Commission meeting, refinement of the remainder of the Central Park
renovations will take place at a later date. The implementation of the Phase One improvements
are targeted to be completed by July 1,1999. These improvements will include site grading,
sidewalks, landscaping and decorative fencing supportive of a new multi-age play ground and a
basketball court.
The following work program outlines the tasks to be performed:
I. Field Surveying
The north portion of the park was surveyed this year for the upcoming flood control work. The
rest of the park and school properties need to be surveyed to prepare accurate plans and bid
documents. The survey work will focus on the south portion of the park along 33`d Street and the
water tower. This data will eventually be combined with data from the north and center portions
of the park to create a complete physical survey of Central Park.
• Obtain digital site data including, property boundaries, locations of sewer, water and
storm drain utility lines, buildings, trees over 8 inches in diameter, curb and gutter and
corresponding elevations, and etc. ..
Translate field data into a base map for accurately engineering proposed park
improvements.
Offices Worldwide
BRW
A DAMES & MOORE GROUP COMPANY
Mike Momson
November 12, 1998
Page 2
II. Site Engineering and Design Development
• Translate conceptual playground and water tower park area plan to fit site survey / base
map.
• Prepare preliminary site grading plan for the water tower park area project.
• Prepare design sketches for decorative fencing, walkways and landscaping.
• Prepare refined site development cost estimate.
• Facilitate design review session with Parks Commission.
• Refine design and prepare colored plans and cross section graphics for depiction of
design development efforts to the Parks Commission and the community.
III. Final Phase One Park Plan and Site Engineering Documents
• Refine park plans based upon comments, suggestions, etc.
• Prepare construction documents for Phase One: plans, specifications and bid forms.
IV. Public Hearing, Advertisement for Bids and
Bid Letting
• Attend public hearing to present project, answer questions, etc.
• Assist the public works director in the preparation of advertisement for bids.
• Attend bid opening, review and tabulate bids.
Offices Worldwide
A DAMES & MOORE GROUP COMPANY
Mike Morrison
November 12, 1998
Page 3
Award Construction Contract**
Construction Inspection **
** Construction related services are not included in the fee estimate. They vary in cost based
upon the scope of involvement. Typically, a full service scope of construction
administration, layout, staking and inspection runs between 7% and 9% of the final
construction contract price. We will be better able to quote a fee for this work following the
final design stage and with more input from the public works director.
Schedule and Meetings
We estimate the entire process will take approximately 3 to 4 months. We propose to finalize the
Phase One plans by the end of March, 1999 to allow bid letting in April and construction in May
and June. Surveying should begin as soon as possible to avoid problems caused by snow cover.
Regular review meetings, (1 per month) with the public works director and Parks Commission
will be part of the design and engineering process.
Fees
Task I, Field Surveying $ 5,000
Tasks II - III $ 3,500
Phase One Task IV 4,500
Total $13,000
Direct expenses would be billed additionally and would include such things as mileage, blue
printing, photocopying and color reproductions. We estimate that expenses will run
approximately $100.
Offices Worldwide
BRW
A DAMES & MOORE GROUP COMPANY
Mike Mornson
November 12, 1998
Page 4
We hope this information is helpful in guiding the City's decision-making process. We are
excited about building upon all the work that has been done so far and look forward to assisting
St. Anthony in the redevelopment its park system.
Sincerely,
BRW, I
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Bob Kost, ASLA
Landscape Architect
Project Manager
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Offices worldwide