Loading...
HomeMy WebLinkAboutPK PACKET 12092002The next regularly scheduled Parks Commission Meeting will be December 9, 2002 (NO MEETING IN NOVEMBER) CITY OF ST. ANTHONY PARKS COMMISSION AGENDA December 9, 2002 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF OCTOBER 7, 2002 PARKS COMMISSION MINUTES. IV. REPRESENTATIVES FROM BRW / SEH WILL BE IN ATTENDANCE. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. Reminder: Both Julie Gebhardt's and Dan Ganley's Parks Commission terms will expire in 2002. If interested in re -applying, please send a letter to Mike Mornson, City Manager by November 15, 2002. Call me with any questions regarding this issue. Jay Hartman, (612) 706-1322. Thank you. Parks Commission Minutes Connie Kroeplin CITY OF ST. ANTHONY PARKS COMMISSION MEETING MINUTES 4 5 October 7, 2002 6 7:00 p.m. 7 Conference Room 9 10 I. CALL TO ORDER 11 Chair Jindra called the meeting to order at 7:00 p.m. and welcomed everyone in attendance. 12 13 Chair Jindra noted the Commission toured the parks at 5:30 p.m. 14 15 Il. ROLL CALL. 16 Present: Chair Jindra, Vice Chair Doug Koehntop, Commissioners Daniel 17 Ganley, Julie Gebhardt, Colleen Hallada, Jan Jenson, and George 18 Wagner. 19 20 Absent: Representative from Sports Boosters George Zurbey 21 22 Also Present: City Councilmember Randy Hodson; Public Works Director Jay 23 Hartman; Representative from Community Services Diane 2 Skrivseth; Representative from the School Board Denise Dunn; 21 Independent Contractor Augie Wong (BRW), Brad Forbrook 26 (SEH), and Bob Kost. 27 28 III. APPROVAL SEPTEMBER 9, 2002 PARKS COMMISSION MINUTES. 29 Commissioner Gebhardt asked about the comment from the neighbor regarding the hockey 30 boards and asked what was the result. Chair Jindra replied Wayne Mikkola had requested they 31 consider making them temporary boards. She asked if staff had looked into that yet. 32 33 Mr. Hartman replied the original plan called for a permanent structure, but if they wanted to start 34 from square one and make it temporary, that was another project. 35 36 Chair Jindra stated there were gaps in the boards, which was a safety issue. Mr. Wong replied 37 they were looking at different options and the gaps in the boards were a safety hazard. He noted 38 they could use a different material that could be glued and screwed from the inside so all they 39 saw was a continuous surface, or they could over the gaps with 2 x 6, or put plywood on from the 40 back. 41 42 Chair Jindra asked if it would be uniform. Mr. Wong replied it would be. 43 44 Mr. Hartman stated in certain parks they were limited on space, but if at all possible, they 45 preferred a permanent structure. 46 47 Mr. Hartman stated on Page 5, Line 28 of last month's minutes, Sherry's last name was 48 Thompson. Parks Commission Meeting Minutes October 7, 2002 Page 2 2 Motion by Commissioner Gebhardt, second by Commissioner Wagner, to approve the September 3 9, 2002 Parks Commission Meeting Minutes as amended. 4 5 Motion carried unanimously. 6 7 IV. AUGIE WONG (BRW) AND BRAD FORBROOK (SEH) — UPDATE ON PROJECTS. 8 9 Chair Jindra invited Mr. Forbrook (SEH) for his update on the projects. 10 11 Mr. Forbrook reported the Central Park project was finally getting started. He noted they were 12 suppose to put up the trusses today, but could not get the trucks in due to the rain, so it would be 13 done on Wednesday with the roof following shortly. With respect to Silver Point Park he 14 understood the inspectors were there to look at it and the decision was made to switch the 15 building and tum it more parallel with the bank in the back. He presented a working drawing to 16 the Commission. He stated the building was turned 90 degrees, so there would be more ball field 17 left. He noted the building would work well this way. He indicated they would add a retaining 18 wall across the back. He stated the contractor was working on this right now to price out the 19 retaining wall. He noted the contracts were processed this week. 21 Mr. Hartman stated when they were out there last winter when the area was staked, they did not 22 have a good idea of where exactly the outfield started and ended, but the way the building was 23 originally positioned, it would have rendered the field useless, and it would not be useable. 24 25 Chair Jindra asked how had that happened. Mr. Forbrook replied with the snow on the ground, 26 they did not realize it would impact the other field. 27 28 Mr. Hartman stated there was no option to have the building the north/south direction because it 29 would take that field out of commission. 30 31 Chair Jindra clarified by turning the building it would not impact the field. Mr. Forbrook replied 32 it would still impact it, but not as much as it would before. He stated by pushing it back, it 33 would be less of an impact. 34 35 Mr. Forbrook stated the retaining wall across the back would be four feet and of similar block as 36 the other wall in the park. 37 38 Chair Jindra asked if the retaining wall was an additional cost. Mr. Forbrook replied it was, but 39 they were removing a sidewalk and the additional stairs, but the wall would cost more than they 40 were taking out. He indicated the wall was going to be 100 feet long and ten feet from the 4' building. He stated there was an overhang on the building of six feet all of the way along and 4._ they kept the wall ten feet away so kids would not attempt to get on the roof. 43 44 Chair Jindra asked if he had a cost estimate on the retaining wall. Mr. Forbrook replied he did Parks Commission Meeting Minutes October 7, 2002 Page 3 1 not have it at this time, but he expected it in the next couple of days. 2 3 Mr. Forbrook stated they restaked the building today and they were pricing out the retaining wall 4 also. He noted typically you wait until you have a contract and a building permit, but the 5 contractor had already started the process. 6 7 Chair Jindra asked what was his opinion that they added additional costs to the contract and was 8 he happy with the contractor. Mr. Forbrook replied they were doing what they could under the 9 circumstances and Central Park was saddled with a tough situation. He stated this firm was less 10 experienced than other firms, but they were doing the best they could. 11 12 Mr. Hartman asked how much was the increased price. Chair Jindra replied it was $50,000.00. 13 14 Mr. Forbrook replied they might have been estimated including the retaining wall. 15 16 Vice Chair Koehntop stated he understood that the best time this year to obtain bids was now and 17 he did not understand why the bid had increased. Mr. Forbrook replied he expected any 18 contractor to increase their bid and noted the contract had expired. 19 2 Vice Chair Koehntop stated he understood the contract had expired, but he did not believe this 21 was a good working relationship. 22 23 Chair Jindra stated there was a time crunch to get this done. 24 25 Mr. Forbrook indicated the building should be completed in three or four months and next spring 26 there would be some site work and sidewalks added. 27 28 Chair Jindra noted that they had taken a tour of Central Park and there were a number of issues 29 that needed to be addressed. 30 31 Chair Jindra invited Augie Wong, BRW, to update the Commission. Mr. Wong reported that 32 because of the weather and rain it was not helping out the situation at Central Park. He stated 33 there would be a lot of catch up work in the spring, unless it stopped raining. He noted even 34 when it stopped raining, it would take three or four days before the large machinery could get in 35 there and work. 36 37 Commissioner Jensen asked if a lot of the erosion problems would be addressed until spring. 38 Mr. Wong replied if they had two weeks of dry weather they could do some of the work, but 39 most of it would need to wait until spring next year. 40 41 Chair Jindra stated she had a meeting last week with Mr. Wong and others and noted that they 41 indicated the fields would not be playable next year. Mr. Wong replied that was correct. He 43 indicated if they had nice weather, the fields might be ready, but because of the wet weather this 44 fall, the fields would not be able to be used extensively. He noted if there were a lot of rain in Parks Commission Meeting Minutes October 7, 2002 Page 4 the spring, the fields would not be able to be used next year. 3 Vice Chair Koehntop stated they wanted to make sure the grass was well established before they 4 allowed the field to be used or there would be permanent damage to the fields. Mr. Wong replied 5 that was correct. He indicated the fields would need to be mowed a couple of times, it would 6 need to be fertilized, and the grass more established. 7 8 Chair Jindra noted they should face the fact that they would not be able to use the field next 9 summer. Mr. Wong replied instead of having everyday games, they might need to limit it to 10 every other day and no playing soccer on the field. He noted the longer they waited, the better it 11 would be. He noted there was no advantage to rushing it. 12 13 Commissioner Gebhardt asked if they would recommend them not using the fields at all next 14 year. Mr. Kost replied it would be much better to not use the fields at all next year. 15 16 Commissioner Jensen stated they really could not decide if the fields would be used at this time, 17 until they saw what the weather was going to do next year. 18 19 Commissioner Gebhardt replied she realized this, but they also needed to realize that this might 2' be a possibility and they needed to accept it if it happened. 2. 22 Mr. Kest noted that they needed to let everyone know that the fields would not be open for play 23 so the local neighborhood kids would not use the fields. 24 25 Chair Jindra stated there were no signs, construction signs, or barricades up to indicate there was 26 construction and that they should note this. Mr. Kost replied it was important that signs and 27 barriers be put up and the contractor had been instructed to do this. 28 29 Commissioner Hallada left the meeting at 7:31 p.m. 30 31 Mr. Kost stated they also did not want people sledding this winter. 32 33 Mr. Wong stated they were going to put up eight signs. 34 35 Commissioner Jensen noted they needed a sign posted at the parking lot also. Mr. Wong replied 36 they had considered closing the parking lot, but realized it was used as a park and ride, so they 37 could not close the parking lot. 38 39 Mr. Kost noted the entire park should be closed to everyone, including the trails. 40 41 Chair Jindra asked they keep on this and work it out. 4: 43 Vice Chair Koehntop asked if they should plow the service drive. Commissioner Jensen replied 44 this was a fire access and should be plowed. Parks Commission Meeting Minutes October 7, 2002 Page 5 2 Ms. Dunn replied she would talk to the school about not using the park area. 3 4 Chair Jindra asked if tl ey-should-be-making sometime of a motion at this point about not driving 5 vehicles down there. Commissioner Jensen replied they should ask Ms. Dunn to address this 6 with the school. 8 Mr. Wong asked if they wanted to plow that in the winter so the kids could walk on it to go to 9 school, but realizing that it could wreck the trail and that would need to be fixed next year. 10 11 Mr. Anderson stated the road was on school property and did they want to tell the school what 12 they should do. Chair Jindra replied that was a good point. 13 14 Mr. Kost presented where they were today on the project with the hard and soft costs, the 15 contingencies put in, and the approved additional hard costs. He noted the total approved budget 16 was,$2.7 million. There was an additional $82,000 in additions and changes and the deductions 17 were $56,000 for lighting and topsoil. The pending change orders were $36,000. 18 19 Commissioner Gebhardt asked for clarification on F8, regarding the ball fields. She stated this 20 was the area that had the glass and debris. She stated the $17,800 was being redone, but not at 2. their cost. Mr. Kost replied that was correct. 22 23 Mr. Hartman noted they were $11,000 over budget, and they still owed $15,000 to $20,000 to 24 SEH. This was taking into consideration that they were paying the full amount of the wet deck 25 but if they did not pay the full amount, then they would be under budget. 26 27 Chair Jindra asked if they had been happy with the contractor. Mr. Kost replied everything had 28 gone well, except for barricading the site and putting signs up. He stated they needed to make 29 sure that all of the fences were up and the catch bases were covered and cleaned and there was 30 security in place prior to winter. 31 32 Chair Jindra noted the large things were fine, but there were smaller items that would still need to t3 be completed. Mr. Kost replied that was correct. ;4 15 Mr. Wong noted in 120 days, 50 plus days were rain days. 6 7 Mr. Hartman noted Thompson Homes has had the worse site conditions this year. 8 9 Vice Chair Koehntop inquired about erosion control. Mr. Wong replied the areas of erosion 0 would be seeded and an erosion blanket put on. Vice Chair Koehntop asked why was that not included originally. Mr. Wong replied that had not been included originally because there was grass initially, but with all of the rain, it now needed erosion control. Parks Commission Meeting Minutes October 7, 2002 Page 6 1 2 Commissioner Gebhardt asked if sledding on the hill this winter would ruin the grass. Mr. Kost 3 replied it probably would not ruin the grass, but they should not allow sledding on the hill this 4 winter. 5 6 Commissioner Ganley asked if they would be padding the poles at the end of the hill. Chair 7 Jindra replied that was something they were looking into. 8 9 V. REPORTS. 10 11 A. Community Services. 12 Diane Skrivseth stated they had not met the past week and she had nothing new to report. 13 14 B. School Board. 15 Denise Dunn stated it was homecoming week and there were a lot of activities going on. 16 17 C. Sports Boosters. 18 George Zurbey was not present at the meeting. 19 1 VI. OTHER BUSINESS. 2 i None. 22 23 VII. ADJOURNMENT. 24 Motion by Vice Chair Koehntop, second by Commissioner Gebhardt, to adjourn the meeting at 25 8:12 p.m. 26 27 Motion carried unanimously. 28 29 Respectfully submitted, 30 31 32 Kathy Altman 33 Timesaver Off Site Secretarial, Inc.