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HomeMy WebLinkAboutPK PACKET 10072002Parks Commission Minutes Connie Kroeplin CITY OF ST. ANTHONY PARKS COMMISSION AGENDA October 7, 2002 5:30PM f The Parks Commission meeting will start at 5:30 p.m. at Central Park. Ourgoal is to tour the park and building site. (Please be prompt.) I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF SEPTEMBER 9, 2002 PARKS COMMISSION MINUTES. IV. AUGIE WONG (BRW) AND BRAD FORBROOK (SEI PRESENT FOR UPDATE ON PROJECTS. V. REPORTS: A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. t CITY OF ST. ANTHONY PARKS COMMISSION MEETING MINUTES 4 5 September 9, 2002 6 7:30 p.m. 7 Conference Room 8 9 10 1. CALL TO ORDER. 11 Chair Jindra called the meeting to order at 7:45 p.m. and welcomed everyone in attendance. 12 13 H. ROLL CALL. 14 Present: Chair Jindra, Vice Chair Doug Koehntop, Commissioners Daniel 15 Ganley, Julie Gebhardt, Colleen Hallada, Jan Jensen, and George 16 Wagner. 17 18 Absent: None. 19 20 Also Present: Public Works Director Jay Hartman; Representative from 21 Community Services Diane Skrivseth; Representative from Sports 22 Boosters George Zurbey; Representative from the School Board 23 Rick Dunn; Independent Contractor Maury Anderson; Brad 2° Forbrook SEH; Rich Koechlein URS. 2. 26 The Commission Toured Central Park along with the architect for the shelter, Troy Erdal, Football 27 Coach, and Rick Dunn of the School Board. 28 29 Chair Jindra introduced Rich Koechlein with URS who was taking the place of Augie Wong who was 30 promoted. 31 32 H1. APPROVAL AUGUST 12, 2002 PARKS COMMISSION MINUTES. 33 Motion by Commissioner Koehntop, second by Commissioner Jensen, to approve the August 12, 34 2002 Parks Commission Meeting Minutes. 35 36 Motion carried unanimously. 37 38 IV. UPDATE ON PROJECTS — Rich KOECHLEIN (URS) AND BRAD FORBROOK (SEH). 39 Chair Jindra introduced Brad Forbrook from SEH. Mr. Forbrook showed the Commission a 40 color board and described how the building would look and the colors that would be in the 41 building. Commissioner Ganley asked what the dimensions of the tiles were. Mr. Forbrook 42 stated he believed they were sixteen inch square but he was not positive. 43 44 Commissioner Gebhardt asked if it was a rolled carpet. Mr. Forbrook stated it was. 45 Commissioner Gebhardt asked what would happen if the carpet was damaged. Mr. Forbrook 46 stated it would need to be cut out and replaced. 4- 48 Mr. Anderson stated it would take a lot to damage the carpet and skates would never ruin it Parks Commission Meeting Minutes September 9, 2002 Page 2 2 Mr. Forbrook stated they were still looking for the shingles they would be using for the building. 3 4 Chair Jindra stated the weather has been an issue and they were a little disturbed regarding the 5 lack of progress from the builders. She asked if Mr. Forbrook was aware of this. Mr. Forbrook 6 stated that they were aware of this and this has been the worst year for weather hardship. He 7 stated now that the brick is delivered to the site, they should be getting the building completed 8 quickly. 10 Mr. Zurbey stated that the park has been back-filled for a month so there should not have been a 11 problem with the weather. Mr. Hartman stated the problem was getting the block. He stated the 12 block was just delivered to the site. 13 14 Chair Jindra asked if Mr. Forbrook was satisfied with the progress. Mr. Forbrook stated he did 15 not have any reason to believe this would not get done and there should not be many more 16 delays. He stated they were all disappointed that it had not progressed faster. 17 18 Mr. Zurbey asked if there was a building permit that was paid for or did the City need to buy a 19 permit. Mr. Forbrook stated it was usually the builder that would buy the permit. Mr. Hartman 20 stated a permit was pulled. 2 22 Mr. Zurbey asked if any inspectors were brought out yet. Mr. Hartman stated there was and the 23 project would not be this far along if it was not inspected. Mr. Hartman stated that it should be 24 progressing soon otherwise the builder would be in conflict with other projects they have lined 25 up, if that has not already occurred. 26 27 Mr. Forbrook stated the other issue they needed to talk about was Silver Point Park. He stated 28 the two projects were bid together and the bids were supposed to be held for one hundred days. 29 He stated it was beyond the one hundred days so they asked the builder to get new prices and 30 Thompson Homes raised their profit because they felt at this point they were two projects instead 31 of one. He stated the bid came in at $30,000 over the original bid and an additional amount for 32 winter building. 33 34 Chair Jindra asked if they decided to drop Thompson Homes could they take the second bidder. 35 Mr. Hartman stated the second bidder was a lot higher but the bids were from being bid together 36 as one project. Chair Jindra stated she thought they were pretty close. Mr. Hartman stated he 37 would need to check the numbers because the projects were bid as one. 38 39 Mr. Anderson stated the DNR had held back funding on the building. It was noted that Mr. 40 Todd Hubner mentioned the agreement was signed two weeks ago. Mr. Zurbey asked if the 41 DNR would pay for the difference. Mr. Hartman stated they would need to check into this and 42 he did not think it would be worth holding this until spring because the cost would not be that 4_ big a difference, possibly seven thousand more, not to exceed ten thousand. 44 45 Chair Jindra asked what Mr. Forbrook's opinion was on this. Mr. Forbrook stated that he did not Parks Commission Meeting Minutes September 9, 2002 Page 3 1 think there was any reason to not give the job to Thompson Homes. 2 3 Commissioner Gebhardt stated hopefully the DNR would give additional funds but her thoughts 4 kept going back to the City Council meeting where they were told there were not additional 5 funds for this project. 6 7 Chair Jindra asked if Mr. Forbrook thought Thompson Homes would negotiate the bid. Mr. 8 Forbrook stated he did not think there would be any negotiation. Mr. Hartman stated it was in 9 the City's best interest to get on with the project. 10 11 Mr. Zurbey stated that if they did move forward with the project, there would not be any skating 12 at the park until next year. Mr. Hartman stated this was true. Mr. Forbrook stated his 13 understanding was the project was contingent on the DNR providing funds for the project. 14 15 Commissioner Jensen asked whose responsibility it was to deal with the DNR. Mr. Hartman 16 stated it is Mr. Hubner from WSB but he could not be at the Parks Meeting. 17 18 Commissioner Jensen asked what they needed to do. Mr. Hartman stated it was a 19 recommendation to the City Council 20 2 Motion by Commissioner Wagner, second by Commissioner Hallada, to recommend to the City 22 Council to approve the revised bid for Silver Point Park and award the contract subject to a 23 meeting with the contractor regarding the revised contract price. 24 25 Motion carried unanimously. 26 27 Mr. Zurbey stated he thought Mr. Hartman should be at the City Council meeting to explain the 28 increase in funds. 29 30 Mr. Anderson stated Mr. Forbrook needed to find out the exact cost for winter building from 31 Thompson Homes and he was bothered with the increases from Thompson Homes. He asked 32 what the increase was for administrative fees. Mr. Forbrook stated it was $20,000. Mr. 33 Anderson stated that was too much because Thompson Homes knew they would not be building 34 the two projects at the same time. 35 36 Mr. Forbrook stated that Thompson Homes told him that they spent a lot of the cost at Central 37 Park and so they did not have enough to build the second project because it was being built at a 38 different time. Mr. Anderson stated he thought someone needed to talk to Thompson Homes and 39 tell them the increase was not acceptable. 40 41 Commissioner Gebhardt stated the issue with her was that a lot of people were not happy with 42 the progress so far. 43 44 Chair Jindra stated Mr. Hubner gave her additional information and he was not happy with 45 Thompson Homes so that was why she was asking all the questions. Parks Commission Meeting Minutes September 9, 2002 Page 4 Commissioner Ganley stated that because the project at Community Park sat there for months, there would seem to be room to negotiate with Thompson Homes. 5 Mr. Wayne Mikkola, 3518 Skycroft Drive, stated he had enjoyed the view of the park from his 6 home but a few weeks ago they saw a hockey fence going up and with the fence up, they could 7 not see the park anymore. He stated their yards were lower than the park and all they have been 8 able to see is the fence and not the park. He asked the Commission to look at the alternative of 9 mobile fences so they could be removed when spring came and the hockey rink was no longer 10 used. 11 12 Mrs. Monica Mandell, 3520 Skycroft Drive, stated she wanted to push for beautification of 13 Community Park. She stated right now they see a lot of steel structures and it is very barren and 14 there is not much to look at. She stated the trail is very bumpy and hard to walk on. 15 16 Mr. Zurbey asked if she wanted the beauty or if she wanted the hockey boards to be taken down. 17 Mrs. Mandell stated that she would like the boards to be taken down. 18 19 Chair Jindra stated that Mr. Hartman was going to look into the hockey boards. Mr. Zurbey 20 asked Mr. Koechlein what would be the disadvantage to portable hockey boards. Mr. Koechlein 2 stated the boards would need to be taken down each year and stored. Mr. Hartman stated the 22 boards would be anchored but after five years the fence would start to look sloppy and would 23 loosen up and not work as well. 24 25 Commissioner Gebhardt asked if they wanted the entire hockey rink boards to be taken down or 26 just a portion. Mr. Mikkola stated they would need to take them all down. Chair Jindra stated 27 they would consider this. 28 29 Mr. Zurbey stated the contour of the varsity baseball field did not follow the print. He also 30 stated there was an issue with the pitching mounds on both varsity and freshman fields. Mr. 31 Koechlein stated he was not aware of any of this. 32 33 The Commission found some problems with the parks and discussed them. The consensus was 34 to look into how these could be resolved. 35 36 On the Varsity Field, Commissioner Jensen stated there was a problem with the pitchers mound, 37 contour of the field which allowed water to stand, and the lower fence along third baseline. 38 Commissioner Wagner stated there was a problem with the black pipe coming out of center field 39 and draining onto the field. He stated this should have gone towards right field, not center field. 40 Commissioner Jensen stated they needed backstops so the water would not pool. Mr. Zurbey 41 stated they need a gate so utility vehicles could get in. Mr. Koechlein stated there was a fence on 42 the north side of the field. 4 _ 44 On the Freshman Fields, Commissioner Jensen stated issue need to be resolved with the mound. 45 Mr. Dunn stated they needed to have both mounds fixed. Mr. Zurbey stated they had the same Parks Commission Meeting Minutes September 9, 2002 Page 5 issues on this field as on the varsity field. 3 Commissioner Jensen stated there was water on the field between the pitchers mound and third 4 base/second base. Commissioner Ganley asked if there was any type of vine that could be grown 5 along the fence of the field. He also asked if there would be a batters eye on the field. Mr. 6 Koechlein stated that there would be one about fifteen feet high above the fence line for glare 7 from the parking lot. 8 9 Chair Jindra stated things needed to be worked out and someone needed to be there and make 10 sure things were done correct and she asked if Mr. Anderson would handle this. 11 12 Mr. Zurbey asked what their ability to make sure this happened correctly without all the funds 13 going out and having it done incorrectly. Mr. Koechlein stated the City had not signed off on the 14 project yet and the Developer had not received all the money yet. 15 16 Chair Jindra stated she would like Mr. Koechlein to check into all this because the Commission 17 was kind of nervous about getting this project done. 18 19 Mr. Anderson stated the City Council signs off on the project funds and if the Commission is not 20 happy with the results, the City Council will not pay the money. 22 Mr. Zurbey stated the soccer fields had broken glass on it and it was supposed to be topsoil with 23 seeding. And another issue was the sewer. Mr. Koechlein stated the sewer would need to be 24 fixed because of the erosion around it. 25 26 Mr. Dunn stated Mr. Wong had worked up some cost estimates on this and also the trail and 27 would get these amounts to him. He stated they could pose these as health and safety issues. He 28 stated they could talk to Sherry _ regarding their ability to look at them as health and safety 29 issues. He stated the cost would be about $65,000 for sewer repair and if it were not health and 30 safety issue related, this would be a problem. 31 32 Chair Jindra stated she thought there should be another solution because $65,000 was a lot of 33 money. Mr. Anderson stated they could not think of a cheaper solution because they needed the 34 water to drain. 35 36 Mr. Zurbey stated he would like to see who was responsible for what so there would not so much 37 confusion. Commissioner Jensen stated Mr. Wong showed them a map of the area that the 38 property would be graded so it could be seeded and maintained properly. 39 40 Mr. Zurbey stated he was concerned with the drainage in the southeast comer of the football 41 field. He stated they needed to make sure this was contoured there for proper drainage. 42 4�_ Chair Jindra stated it looked like everything was draining to that area and asked if it was 44 supposed to do so. Mr. Koechlein stated he believed the catch basin would need to be cleaned. 45 Parks Commission Meeting Minutes September 9, 2002 Page 6 1 Mr. Zurbey stated there was a concern with the Maplewood extension. Chair Jindra stated 2 Commissioner Hallada volunteered to work on this with Mr. Koechlein to see what could be 3 removed and added to the area. Mr. Zurbey asked if Hallada would come back with a 4 recommendation. Commissioner Hallada stated she would work with the neighbors to see what 5 they would want planted there. 7 Mr. Zurbey stated the City of New Brighton has tree sales in the spring and he asked Mr. 8 Anderson how big the trees usually are. Mr. Anderson stated they are typically 8 to 10 feet and 9 2 feet in diameter bare root and around $25 a tree. Mr. Zurbey stated that they could try to buy 10 some of these. 11 12 Commissioner Wagner stated he was worried about the grading by the house. It looked like it 13 was going to be low. Mr. Koechlein showed a map and stated there was a catch basin in the 14 area. 15 Chair Jindra stated there was an upcoming issue of the quarterly newsletter and she needed some 16 information to include in this. She requested the Commission to come up with some ideas she 17 could include such as donating money for park benches. Commissioner Ganley suggested 18 incorporating the school district in to claim part of the park for renovation. 19 20 V. REPORTS. 2 22 A. Community Services. 23 Ms. Diane Skrivseth that there would be ice-skating at the Emerald Park rink only so this 24 would need to be in the newsletter. She asked whose responsibility would the shelter be. 25 She stated the Community Services does the school property and the fields so it will need 26 to be determined who is responsible for this. Chair Jindra stated Sand Castle Park would 27 have skating available for skating also. Mr. Zurbey stated they would need to stay with 28 the commitment that soccer and baseball will share the fields. 29 30 B. School Board. 31 Rick Dunn stated he was aware of school related issues with the draining in the park and 32 trail and the safety of the ball park with the benches being too close to the field and the 33 fences. 34 35 Chair Jindra stated there was an issue with vehicles using the path to the fields. She 36 wanted to know if there was a way they could not allow this. Mr. Dunn stated that it was 37 not practical to think vehicles would not use the path and when it is rebuilt to make sure 38 it can support vehicles. Vice Chair Koehntop stated the path should be labeled. 39 40 C. Snorts Boosters. 41 Mr. Zurbey suggested that the slab being put in for the dugout should be thickened and 42 that would mean they would not need cross -footings for a dug out. He stated they should 4_ look at it now instead of later. Mr. Koechlein stated he did not know if he meant 44 thickened edges. Mr. Zurbey asked if there would be a significant price difference for a 45 thickened slab. Mr. Zurbey asked if this would be recommended as something that Parks Commission Meeting Minutes September 9, 2002 Page 7 would work for a dugout. Mr. Koechlein stated he was not sure this would work because of the weight so he would need to check on this. VI. OTHER BUSINESS. Chair Jindra stated she was going to be on the Salvation Army Board and needed ideas for trails or anything else they could think of. 8 Chair Jindra stated the soccer field would need to be addressed tomorrow because they were 9 talking about reseeding this. Mr. Koechlein stated the baseball field was to be reseeded. 10 11 Mr. Hartman stated the next meeting would include Mr. Bob Koss, Mr. Augie Wong, and Mr. 12 Koechlein and they would be at the meeting to tour the park again. 13 14 Mr. Hartman stated for the October 10 meeting they would need to find an alternative place to 15 meet. Chair Jindra asked if they could move the meeting up to October 7, 2002. Mr. Hartman 16 stated that he would check on this and see if this would work. 17 18 Chair Jindra stated she hoped they could take a tour of Columbus Park but she will look at this 19 tomorrow because it cannot wait for another month. 20 2 Mr. Zurbey asked where they were in the budget for the projects. Mr. Hartman stated they were 22 pretty much on target. He stated they were a little over contract regarding the wet deck. 23 24 Chair Jindra asked Mr. Hartman to check on the cost of $2,000 for Soccer Goal posts. She stated 25 they knew they were going to put these in when they started the project and would like him to 26 check on the cost because she thought they were included in the price. 27 28 Mr. Troy Urdahl stated that Mr. Wong told him if they got a licensed plumber they could run the 29 waterline pipe from the spigot to each dugout so then they could remove the jug filler so he 30 found the plumber and concrete is being poured tomorrow and if they could get this taken care of 31 it would eliminate the jug filler. He stated the plumber would do the work for free and the only 32 cost would be for the materials and the dugout club would pay for it. 33 34 Mr. Hamman asked when they would be doing this. Mr. Urdahl stated that they would wait until 35 the concrete was done and do it in the evening. Mr. Koechlein stated that his only concern was 36 that they did not disturb the sub grading already done there. 37 38 Mr. Hartman asked what the decision was on Maxwell's fence. Commissioner Jensen stated 39 they agreed to shave off the posts and replace the fence. Chair Jindra stated these are school 40 fences and she did not think the school would replace the fences but the residents would like 41 them replaced and the two neighbors agreed they would like a green vinyl fence. Mr. Hartman 42 stated to do both sides it would be $2,200 to remove and install and it would be four foot high, 4�_ twenty gauge fencing. 44 45 Chair Jindra stated Mr. Wong suggested they plant new bushes in the area to deter people from 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Parks Commission Meeting Minutes September 9, 2002 Page 8 driving through there. Mr. Hartman stated that if it is not their fence, they are not in the position to request the fence be taken out but it is a minimal cost. Mr. Anderson stated they should not do this until they know what the total cost of the project will be. He suggested they hold off on this. VII. ADJOURNMENT. Motion by Vice Chair Koehntop, second by Chair Jindra, to adjourn the meeting at 9:30 p.m. Respectfully submitted, Sue Osbeck Timesaver Off Site Secretarial, Inc. Motion carried unanimously.