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HomeMy WebLinkAboutPK PACKET 08132001BID OPENING FOR CENTRAL PARK REDEVELOPMENT WILL BE AT CITY HALL ON AUGUST 7, 2001 AT 1:00 P.M. CITY OF ST. ANTHONY PARKS COMMISSION AGENDA August 13, 2001 7:OOPM Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL OF JULY 9, 2001 PARKS COMMISSION MINUTES. IV. BOB KOST (URS) TO PRESENT FINAL BID OF CENTRAL PARK AND DISCUSS OPTIONS. V. MOLLY OLIVIER (SEH) TO PRESENT BUILDING DESIGNS. VI. REPORTS: A. Community Services B. School Board C. Sports Boosters VII. OTHER BUSINESS. VIII. ADJOURNMENT. TUESDAY, AUGUST 14, 2001 AT 5:15 P.M. THE PARKS COMMISSION WILL HAVE A JOINT MEETING WITH CITY COUNCIL MEMBERS. SANDWICHES WILL BE SERVED. 2 Parks Commission Meeting Minutes July 9, 2001 Page I CITY OF ST. ANTHONY PARKS COMMISSION MEETING MINUTES 4 5 July 9, 2001 6 7:00 p.m. 7 Conference Room 10 I. CALL TO ORDER. 11 Chair Jindra called the meeting to order at 7:28 p.m. following a tour of Silver Point Park and 12 welcomed everyone in Attendance. 13 14 II. ROLL CALL. 15 Present: Chair Jindra, Vice Chair Doug Koehntop, Commissioners Colleen 16 Hallada, Jan Jenson, and George Wagner. 17 18 Absent: Commissioners Daniel Ganley and Julie Gebhardt. Also Present: City Councilmember Randy Hodson; Public Works Director Jay 21 Hartman; Representative from Community Services Diane 22 Skrivseth; Representative from Sports Boosters George Zurbey; 23 Representative from the School Board Denise Dunn (arrived at 24 8:18 p.m.); Independent Contractor Maury Anderson; and Molly 25 Olivier, SEH. 26 27 Chair Jindra reviewed the tour findings and work that will be occurring at Silver Point Park to provide 28 better drainage and possibly replace trees. Chair Jindra also advised of the tours of Water Tower Park 29 and the Skate Park. She commented on the resident comments received regarding the condition of the 30 parks and need to enforce the requirement for protective gear and no smoking at the Skate Park. 31 32 III. APPROVAL JUNE 11, 2001 PARKS COMMISSION MINUTES. 33 Motion by Commissioner Hallada, second by Vice Chair Koehntop, to approve the June 11, 34 2001 Parks Commission Meeting Minutes. 35 36 Motion carried unanimously. 37 38 IV. PRESENT FINAL DESIGN OF CENTRAL PARK BUILDING STRUCTURE - MOLLY 39 OLIVIER WILL BE PRESENT. 40 Chair Jindra welcomed Ms. Olivier, who came forward to present the final design for the Central /'' Park building structure with the Commission. 43 Molly Olivier, SEH, stated they hope this will be the last park building redesign before the Parks 44 Commission. She reviewed the meeting which occurred on June 19, 2001 and conclusion that Parks Commission Meeting Minutes July 9, 2001 Page 2 1 the warming house/meeting room should handle groups of 20 people and the restroom count 2 should stay the same (3 units per restroom). The storage and mechanical spaces were cut back 3 while still accommodating the needs of the pool. She noted the revisions still maintained a 4 fireplace, the kitchenette features, large windows, wood trim, and charcoal grill in the picnic 5 pavilion. Ms. Olivier then presented two plan alternates (Scheme A and Scheme B) and 6 explained the differences in each. 8 Ms. Skrivseth asked about the capacity of the meeting rooms. Ms. Olivier noted there is one 9 meeting room and the other space is the warming house. 10 11 Ms. Olivier noted the east and west elevations of Scheme B presents a more symmetrical roof 12 than Scheme A. She advised that the windows have been reduced in size, but are still the same 13 length and contain casement -style windows. In addition, the building is air conditioned. She 14 noted the "fluff' has been removed from the restrooms and mechanical rooms. 15 16 Mr. Anderson asked if the fireplace is to be included in Scheme A. Ms. Olivier stated it should 17 be included. She noted the difference between the two schemes is about $6,000. 18 Commissioners Zurbey stated his support for Scheme B which provides a better design, use of space, and outside appearance. 21 22 Mr. Anderson stated he finds these revisions to have removed the extravagance without 23 compromising use or appearance of the building. 24 25 Ms. Olivier advised of the interior construction details, truss design, exterior treatments of the 26 upper roof area, and building materials. She noted that a scissor truss design could be used to 27 save more money. 28 29 Mr. Anderson asked about the cost between the different truss designs and noted that for 30 continuity, it may be desirable to have the same interior, roof design, and ceiling of the picnic 31 pavilion. Discussion occurred regarding how the roof will appear with scissor trusses. 32 33 Ms. Olivier answered questions of the Commission regarding partition type and costs. 34 35 Commissioner Jenson asked if the warming house can be open year-round. Mr. Anderson stated 36 it depends on how the space is intended to be used. He noted that the room may be used by the 37 boy scouts for ten of the twelve months. 38 39 Consensus was reached to use a scissor truss design to maintain continuity. Ms. Olivier stated 40 she will get more information on how the mechanical partition wall track can be constructed. d' L Discussion occurred regarding who would be responsible to open/close the mechanical partition. 43 Mr. Anderson stated discussion will be needed between the City and Community Services on 44 building management. He encouraged the City and Community Services to raise the rental rates 10 11 12 13 14 15 16 17 18 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 43 44 Parks Commission Meeting Minutes July 9, 2001 Page 3 high enough to be able to afford a part-time attendant who can clean the facility after each use. Councilmember Hodson agreed with the comment about the design but, in view of the cost issue, had thought the door would be of a simple design. Ms. Olivier suggested several design changes and types of doors that could be considered. Consensus was reached for Scheme B with a scissor truss design. Ms. Olivier stated a nice design can be created with the truss to assure it is aesthetically pleasing. She noted that Scheme A is 1,689 square feet and estimated to cost $286,534 (materials only) with a probable cost of $418,092. Scheme B is 1,712 square feet and estimated to cost $291,122 (materials only) with a probable cost of $424,786. It was noted the probable cost includes equipment, OHP, bond, liability, and a 15% contingency. Mr. Zurbey asked about costs to date on this project. Councilmember Hodson stated he does not know that amount. Mr. Zurbey asked if the Council has directed staff to seek grant funds. Mr. Hartman advised that the Council directed the Parks Commission to revise the plan to stay within a budget of $2.3 million. Ms. Olivier reviewed options to return to the Council for more money, reduce the floor plan by one bay in the warming house and one bay in the picnic pavilion, draft a referendum for Central Park and Water Tower Park alone or draft jointly with the public works building and fire station, or place the project on hold for one or two years. Ms. Olivier cautioned that the costs will only increase so delaying the project is not a good option to consider. Commissioner Jenson stated he would not support returning to the Council for more money, noting the Council has already indicated the level of affordability. Mr. Zurbey asked if the money already spent on this project is included in that budget. Mr. Hartman estimated that $85,000 has been spent so far. Chair Jindra suggested that bids be received and then discussed with the Council at the upcoming joint meeting. Ms. Olivier stated if the bids are high, it could be rebid in January when bids may be more competitive. Mr. Zurbey asked how close the estimates are. Ms. Olivier stated she believes they are very close since the contractor used has been within 0% to 10% on other estimates. Ms. Olivier stated another option would be to eliminate the tongue and groove ceiling and use plywood. Mr. Zurbey stated he supports the suggestion by Chair Jindra to get bids and if they are high, 2 3 4 li 9 10 li 12 13 14 15 16 17 18 1^ 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 e� 43 44 Parks Commission Meeting Minutes July 9, 2001 Page 4 discuss it again with the Council. In response to Commissioner Jenson, Ms. Olivier reviewed design elements of an earlier building plan that was presented to the Parks Commission and met the budget. Mr. Zurbey noted one source of funding is interest on the Water Treatment Fund, which is $5 million, or $125,000 of additional interest since this project was delayed for six months. Mr. Hartman noted that in addition, $1 million was to be taken from that Fund to be put towards this project. Mr. Zurbey stated these questions cannot be answered until the bids are received. Mr. Hartman stated there needs to be a point where it is not worth building and rehabbing the building is an option to consider. Councilmember Hodson stated this is not an issue where the Council does not want to do it but, rather, how it can be funded and what the City can afford. Ms. Dunn arrived at 8:18 p.m. Commissioner Jenson stated his support to get bids so the Commission can know if there is an issue about the cost. Chair Jindra stated if people were educated about the type of building being discussed, she thinks they would perceive what the Commission envisions. She asked if tours of the New Brighton facility should be offered. Ms. Olivier stated a forum could be held where a presentation is made and photographs presented of how the building will appear in Central Park. Councilmember Hodson stated he believes this process is beyond that point, unless a referendum is needed. If that is the case, this project would be two to three years out in the future. Chair Jindra stated she believes the City should reapply for the $100,000 grant that was lost last year since it was not a soccer field. She stated she thinks the City would have a good chance of getting that grant. Councilmember Hodson suggested the information on fundraising options be brought back to staff. Mr. Zurbey stated he believes the City leadership needs to be more involved in this project and take some ownership in it. Chair Jindra stated there may be a need for a joint meeting and stated her opinion that the City Hall project should be delayed rather than this park project. Councilmember Hodson stated the Commission should make the Council aware if they are 10 11 12 13 14 15 16 17 18 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 43 44 Parks Commission Meeting Minutes July 9, 2001 Page 5 interested in funding a grant writer who can identify an appropriate grant for this park project. He stated he thinks this is a good time to bid a project for construction next year. Motion by Vice Chair Koehntop, second by Commissioner Hallada, to open bids on August 7th, review bids by the Commission on August 13th, and respectfully request the Council schedule a tentative joint meeting with the Parks Commission on August 14th at 5:00 p.m. (prior to Council study session) if the bids come in high. Motion carried unanimously. Discussion occurred regarding soft costs incurred to date including environmental work, donor recognition options, fund raising, etc. Mr. Anderson raised the option of constructing this project in two phases. He cautioned against removing square footage which he believed would ruin the functionality and appearance of the building. Chair Jindra asked staff to invite Bob Kost, BRW, to attend the August 13th Parks Commission meeting to review the bids. V. REPORTS. A. Community Services. Diane Skrivseth had nothing to report. B. School Board. Denise Dunn reported that the new superintendent started last week. C. Sports Boosters. George Zurbey stated he had nothing new to report. VI. OTHER BUSINESS. Chair Jindra stated she received a card inviting Park Commissioners to participate in the August 4th VillageFest parade. VII. ADJOURNMENT. Motion by Commissioner Jenson, second by Vice Chair Koehntop, to adjourn the meeting at 8:53 p.m. Respectfully submitted, Carla Wirth Motion carried unanimouslv. Parks Commission Meeting Minutes July 9, 2001 Page 6 Timesaver Off Site Secretarial, Inc.