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HomeMy WebLinkAboutPK PACKET 07092001PARK TOUR STARTING AT SILVER POINT PARK 6:30PM ON JULY 9, 2001. CITY OF ST. ANTHONY PARKS COMMISSION AGENDA JULY 9, 2001 7:OOPM Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL JUNE 11, 2001 PARKS COMMISSION MINUTES. IV. PRESENT FINAL DESIGN OF CENTRAL PARK BUILDING STRUCTURE / MOLLY OLIVIER - SEH V. REPORTS. A. Community Services B. School Board C. Sports Boosters VI. OTHER BUSINESS. VII. ADJOURNMENT. 10 11 12 13 14 15 16 17 18 1^ 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 d1 Parks Commission Meeting Minutes June 4, 2001 Page 1 CITY OF ST. ANTHONY PARKS COMMISSION MEETING MINUTES June 11, 2001 7:00 p.m. Conference Room I. CALL TO ORDER. Chair Jindra called the meeting to order at 7:09 p.m. and welcomed everyone in Attendance. II. ROLL CALL. Present: Chair Jindra, Vice Chair Doug Koehntop, Commissioners Dan Ganley, Julie Gebhardt, Colleen Hallada, and George Wagner. Absent: Commissioner Jenson. Also Present: City Councilmember Randy Hodson; Public Works Director Jay Hartman; Representative from Community Services Diane Skrivseth; Representative from Sports Boosters George Zurbey; Representative from the School Board Denise Dunn; Independent Contractor Maury Anderson; Molly Olivier, SEH; Bob Kost and Auggie Wong, BRW. III. APPROVAL MAY 1, 2001 PARKS COMMISSION MINUTES. Motion by Commissioner Ganley, second by Commissioner Hallada to approve the May 1, 2001 Parks Commission Meeting Minutes. Motion carried unanimously. IV. DISCUSS RE -BID OF CENTRAL PARK AND BUILDINGS- BOB KOST AND MOLLY OLIVIER WILL BE PRESENT. Chair Jindra stated that the City Council gave the Parks Commission a budget of $2.3 million for the Central Park Project. She welcomed Mr. Kost, who came forward to review the revised engineer's cost estimate for the Central Park Redevelopment with the Commission. Mr. Kost stated that he and Mr. Wong reviewed the existing plans and made several adjustments. Many of the changes were reductions: fewer trees in the landscaping, deleting fencing, reducing number of benches, fewer vines along fencing, reducing the soil mixture for the Sportsfields to eight inches, and not paving the Hockey Field. Mr. Kost stated that the Revised Engineer's Cost Estimate did include bidding lighting for Sportsfields two and three, and did include the half -basketball court. Parks Commission Meeting Minutes June 4, 2001 Page 2 2 Mr. Kost stated that the changes kept their budget at $1,598,531.50, with a contingency of 3 $51,468.50 intended to be used for any additions. 4 Commissioner Zurbey asked in the prices take the knowledge of the contaminated soil into consideration. Mr. Kost responded that the figures did reflect the current information on the contaminated soil. Mr. Kost added that they have focused on the middle range of things in the Estimate, in order to provide a cushion for upgrades, and/or additions. 10 Commissioner Zurbey expressed his concern over the possibility of bids coming in higher than 11 the Engineer's Cost Estimate. Mr. Kost indicated that, once a bidder is awarded the bid for the 12 Central Park Redevelopment Project, they could sit down with them and negotiate different 13 pieces of the Project. T 14 15 Chair Jindra asked about the possibility of bids coming in lower. Mr. Kost explained that, if that 16 were to happen, they would choose some of the upgrades. Mr. Kost went on to explain that the 17 problems that would arise would involve any of the items that have not been included in the 18 Engineer's Cost Estimate. in 43 Commissioner Zurbey stated it looked as though there was more restroom than useable space in 44 the plans for all three Schemes. Ms. Olivier stated that they could look to pull out some of the Chair Jindra welcomed Molly Olivier with SEH to review the revised plans for the Central Park 21 Pavilion with the Commission. 22 23 Molly Olivier stated that she went through and eliminated several items in three different 24 Schemes: A, B, and C. She stated that SEH went through and grouped large items together and 25 stated that the estimates are as low as they can go. 26 27 Scheme A: change exterior to wood stud with siding, delete concrete benches, delete operable 28 wall, delete fireplace, delete one bar-b-que pit, delete plumbing to kitchenette, change masonry 29 columns to steel, with build -out, reduce size of windows, change stainless steel fixtures to 30 porcelain, change standing seam roofing to asphalt shingles, remove one bay in the picnic 31 pavilion, remove one bay in the warming house. Construction cost: $354,191. 32 33 Scheme B: change exterior to wood stud with siding, delete concrete benches, delete fireplace, 34 delete one bar-b-que pit, change masonry columns to steel, with build -out, change stainless steel 35 fixtures to porcelain, change standing seam roofing to asphalt shingles, remove one bay in the 36 picnic pavilion. Construction cost: $366,185. 37 38 Scheme C: change exterior to wood stud with siding, delete concrete benches, delete operable 39 wall, delete one bar-b-que pit, delete plumbing to kitchenette, change masonry columns to steel, 40 with build -out, change standing seam roofing to asphalt shingles, remove one bay in the warming dl house. Construction cost: $366,185. 43 Commissioner Zurbey stated it looked as though there was more restroom than useable space in 44 the plans for all three Schemes. Ms. Olivier stated that they could look to pull out some of the 0 7 9 10 11 12 13 14 15 16 17 18 1n 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 Al 43 Parks Commission Meeting Minutes June 4, 2001 Page 3 square footage in the restrooms, but added that she was accommodating earlier requests. Ms. Olivier stated that she needed to meet ADH requirements with certain things. Mr. Hartman stated that what Ms. Olivier presented was accommodating what the Parks Commission has been requesting. Mr. Anderson asked about the mechanical and custodial space. Ms. Olivier stated that there were about 185 sq ft. intended for mechanical and custodial space. Mr. Kost stated that whatever is planned for storage would be necessary and used. Commissioner Zurbey stated that the extra $60,000 from Scheme A to Scheme B seemed to buy them a lot. Mr. Hartman asked what Ms. Olivier intended to put out to bid. Ms. Olivier stated that she thought somewhere between Schemes B and C. She stated that they could do add alternates in the bid. Commissioner Zurbey suggested they examine the true use of the building. Chair Jindra said she thought there were several things that would keep the building occupied: family reunions, birthday parties, etc. Representative from Community Services, Diane Skrivseth stated that she agreed with Ms. Olivier to go with Scheme B, and cited the larger windows as important. Ms. Olivier agreed with Chair Jindra and stated that the building could be used for several more purposes than simply as a warming house. Chair Jindra mentioned the similar building at New Brighton and stated that the building would be used for things other than park functions, and that a cheaply constructed building would need to be upgraded soon. She stated that it is important to do it right the first time. Ms. Olivier stated she agreed with Chair Jindra and indicated that the character from Silver Point Park would carry down to the Central Park Pavilion, if they went with Scheme B with some additions. Ms. Olivier stated that the contingency in the Central Park Pavilion was built in at 15%. Ms. Olivier stated that the Commission could go with Scheme A, add the larger windows back in, and addition some of the other features found in Schemes B and C. Commissioner Zurbey suggested that they go with Scheme B, at least, and look at the Park proposal, in relation to the decision on the building. C! 10 11 12 13 14 15 16 17 18 �n 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 A 43 44 Parks Commission Meeting Minutes June 4, 2001 Page 4 Ms. Olivier suggested that they go with Scheme A, with the larger windows and the stainless steel for the base bid, and place other features from Scheme B as additions. Mr. Kost agreed. Commissioner Zurbey suggested that they eliminate additions and include them in the base bid. Several Commissioners disagreed with Commissioner Zurbey. Chair Jindra stated that she was not happy to choose Scheme A, and suggested they go with one of the other options. Mr. Wong reminded the Commission that it would be possible that bids could come in higher. Commissioner Zurbey stated that if that were to happen, he would be very surprised and disappointed. Ms. Olivier stated that her office has worked very extensively on this project, and she did not believe there would be any surprises in the figures. Chair Jindra suggested that they digest the Central Park Pavilion figures, and focus on the Park figures, which need to be decided on sooner. Chair Jindra asked Mr. Anderson for his input on the options discussed. Mr. Anderson stated that they should not go with Scheme A, as it is not enough. He warned that they could not have a building that focuses solely on restrooms. He added that he did not think the square footage could be reduced any further. Ms. Olivier suggested that the Commission make some type of decision soon, to prevent another person being placed on the job, since it is not due until January. Mr. Hartman highlighted a few of the things that were being compromised in the plans today, that were very important a few meetings ago, and asked if the Commission was comfortable with them. Chair Jindra stated that the subject be tabled for now. They concluded that the Central Park Pavilion subcommittee would meet a time or two before the next scheduled Parks Commission meeting. The Commission refocused on the Engineer's Cost Estimate for Central Park. Chair Jindra led the Commission through the proposed changes, and they concluded that all of the changes are satisfactory. Commissioner Zurbey asked if Mr. Kost and Mr. Wong were fairly confident with the numbers they are proposing. Mr. Kost responded that they felt very good about the changes, and expected more bids than they received last time. He also indicated that they would have a mandatory pre- bid this time. 2 3 4 5 6 7 9 10 11 12 13 14 15 16 17 18 1� 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 eI 43 44 Parks Commission Meeting Minutes June 4, 2001 Page 5 Chair Jindra indicated that there still was some dissatisfaction with the anticipated completion date, and that, if possible, the start date of the project be moved up. V. REPORTS. A. Community Services. Diane Skrivseth stated that they are through meeting through the summer months, and had nothing to report. B. School Board. Denise Dunn stated she did not have anything to report. C. Sports Boosters. George Zurbey stated that they did not have a formal meeting this month, and had nothing new to report. VI. OTHER BUSINESS. Chair Jindra asked the Commission if they thought it would be a good idea to rally for some community support by educating them more on what is happening with the project. She suggested donations for trees at Villagefest, and adding some information in the St. Anthony bulletin. Councilmember Hodson suggested the donations for trees become a tree adoption program, complete with plaques listing the names of those who adopted trees. Commissioner Gebhardt suggested they stop comparing the project to the shelter over at New Brighton. Mr. Anderson agreed with Commissioner Gebhardt, and suggested that they have some type of display with price tags attached at Villagefest, so that the community can really see what is intended for the project, while providing the opportunity to donate money for Central Park. Chair Jindra suggested that they consider some options to promote the project and discuss them at a later meeting. Commissioner Koehntop asked if there had been any requests for a soccer field to be put in somewhere in the Northwest Quadrant. Councilmember Hodson indicated it was a possibility. Mr. Anderson stated that he doubted it would happen without ant type of entrance fee, unless it was presented differently. VII. ADJOURNMENT. Motion by Commissioner Hallada, second by Commissioner Koehntop, to adjourn the meeting at 9:03 p.m. Motion carried unanimously. Parks Commission Meeting Minutes June 4, 2001 Page 6 1 2 Respectfully submitted, 3 4 6 Courtney Seesz 7 Timesaver Off Site Secretarial, Inc.