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HomeMy WebLinkAboutPK PACKET 05012001SPECIAL PARKS COMMISSION MEETING CITY OF ST. ANTHONY PARKS COMMISSION AGENDA May 1, 2001 5:30 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL APRIL 9, 2001 MEETING MINUTES. IV. PRESENT AND DISCUSS FINAL BID TABULATIONS FOR THE REDEVELOPMENT OF CENTRAL PARK - BOB KOST - BRW WILL BE PRESENT. V. REPORTS. A. Community Services B. School Board C. Sports Booster VI. OTHER BUSINESS. VII. ADJOURNMENT. THIS MEETING WILL REPLACE THE REGULARLY SCHEDULED MAY 14, 2001 MEETING. Planning Commission Meeting Minutes April 9, 2001 Page 1 1 CITY OF ST. ANTHONY 2 3 PARKS COMMISSION MEETING MINUTES 4 April 9, 2001 5 7:00 P.M. 6 Conference Room 7 8 1. CALL TO ORDER. 9 The meeting was called to order at 7:00 p.m. by Chair Jindra. 10 11 2. ROLL CALL. 12 Chair Carol Jindra, Commissioners Dan Ganley, Julie Gebhardt, Colleen Hallada, Doug Koehntop, and 13 George Wagner. 14 15 Jan Jenson. 16 17 Public Works Director Jay Hartman, Representative from Community Services Diane Skrivseth; 18 Representative from Sports Boosters George Zurbey; Parks 19 Commission Chair Person Maurie Anderson; Molly Olivier from 20 SEH. 3. APPROVAL MARCH 12, 2001 PARKS COMMISSION MINUTES. 23 Page 3, line 1 and line 32 change "Mr. Hubmer" to read "Mr. Anderson". 24 Page 4, line 54 change "would be rented out" to read "would continue to be used with 25 reservations through community...". 26 27 4. PRESENT FINAL DESIGN AND BID ALTERNATES FOR CENTRAL PARK — BOB 28 KOST, BRW. 29 Mr. Kost was absent. 30 31 Chair Jindra indicated that a meeting had taken place between Jay Hartman, herself, Bob Kost, 32 and Maurie Anderson, which determined that several bid alternates will be incorporated into the 33 bid documents. Chair Jindra explained that the intention of these alternates is to allow the City 34 greater flexibility in selecting a low bidder for the park project. 35 36 Chair Jindra reviewed the following nine items that were identified as alternates to either be 37 added, or deleted: 38 1. Irrigation system for Civic Center area. 39 2. Sand Volleyball court. 40 3. '/2 Basketball court (surface and hoop only, no fence). 41 4. Sports lighting of field #4 (deduct alternate). 42 5. Bituminous Roller Hockey paving. 6. Bare -root deciduous shade trees (deduct alternate). 14 7. Wading Pool complete: equipment, pool, fence etc. 45 46 Additional clarification and determination of bid alternates was discussed by the URS Project Planning Commission Meeting Minutes April 9, 2001 Page 2 1 Team on Friday, April 6`h, and the following items were added: 2 8. Maxicom Cable for computerized irrigation system maintenance. 3 9. Redesign and reconstruction of north parking area, base bid will be for 4 repairing/patching curb and mill/overlay of existing parking lot. Acceptance of this 5 bid alternate will be based upon the outcome of additional north area soils 6 investigation. If the soil is clean enough to be reused on site, then hillside grading 7 and parking lot reconfiguration will be acceptable. If soils are too polluted to reuse, 8 on site soils should be left in place and hillside grading and parking reconfiguration 9 should not be pursued. Redesign of the north -park area will be explored at that time. 10 11 Mr. Anderson questioned the deletion of the wading pool, and expressed concern that the 12 decision would leave children without a wet area to play in. Jindra replied that the deletion of 13 the wading pool would not happen, and that they need to discuss and clarify this alternate with 14 Mr. Kost. 15 16 Chair Jindra asked Mr. Hartman about the eighth alternate and what a Maxicom Cable is. Mr. 17 Hartman was also uncertain as to what a Maxicom Cable is, but indicated that he would contact 18 Mr. Kost to find out. Ms. Olivier suggested that it might be something to sound the system with 19 anything that is wrong. Mr. Anderson agreed. 20 Chair Jindra questioned the ninth alternate. Ms. Olivier indicated that she had left money in the budget in order to offset the footing charges, if they are necessary. Anderson asked if there was 23 any money built in to the budget to cover the cost of eliminating the contaminants to which Ms. 24 Olivier responded no. 25 26 Commissioner Zurbey asked if the actual location of the building is a good one. Mr. Hartman 27 responded that it is a good location for the building. 28 29 Commissioner Koehntop inquired about the sixth alternate. Mr. Anderson stated that planting 30 bare -root trees is the best option for this area, so that you can see how they are growing and 31 surviving. Commissioner Hallada noted that the expense of the bare -root trees, and several other 32 different kinds of trees, has increased this year. 33 34 Chair Jindra noted that all of the alternates need to be discussed later when the bids come in. 35 36 Commissioner Zurbey indicated that at his recent Sports Boosters meeting, they expressed a 37 strong desire for the basketball court to be built. 38 39 5. PRESENT BUILDING DESIGNS — MOLLY OLIVIER, SEH. 40 Ms. Olivier distributed a handout to the Commission that illustrated the status of construction up 41 to that point. She continued by reviewing each building and any recent changes. 42 Ms. Olivier stated that the Tower Park warming houses and restroom building has stayed the r same. She reviewed the handicap accessible area, the permanent changing table, and stated that 45 there is room to accommodate strollers. 46 Planning Commission Meeting Minutes April 9, 2001 Page 3 1 Chair Jindra inquired about the ventilation in the building. Ms. Olivier stated that the doors will 2 be vented, will have a vented window above them, and there will be vents across the back of the 3 building. Ms. Olivier indicated that the glass block could be turned into a smaller band to help 4 with the ventilation. She also said that they would focus on as much natural cross -ventilation as 5 possible. 6 7 Commissioner Zurbey asked if this building would be shut down and drained in the winter. Mr. 8 Hartman indicated that it would be shut down in the winter because it is not heated. 9 10 Chair Jindra asked if the building is designed to be too big. Ms. Olivier indicated that the 11 building could be reduced by about 3 feet, 8 inches, which would be achieved by eliminating the 12 permanent changing tables, and putting in the drop-down style. The Commission agreed that the 13 smaller size is better, and that putting in the drop-down changing tables is worth the financial 14 gain. 15 16 Ms. Skrivseth questioned the location of the path in relation to the building, and stated that the 17 building should not be in the way of the path because it poses a danger to the users. Ms. Olivier 18 stated it had not been determined where exactly the building would be in relation to the path, and 19 expressed her concern of going deeper into the hill, as kids may then have roof accessibility. 20 Commissioner Koehntop stated that the location of the building seems impractical. Commissioner Gebhardt concurred, noting that there really is no good place for the building in 23 this park. The entire Commission agreed and indicated that they were relying on Ms. Olivier and 24 Todd Hubmer for their expertise. 25 26 Mr. Hartman suggested that a group of them re -visit the area to determine the best way to cut 27 back on the size of the building. Ms. Olivier suggested that they eliminate the storage, 28 mechanical and vending sections of the building plan, which would also allow better access to 29 the path. 30 31 Commissioner Zurbey suggested moving the drinking fountains outside, as well as heating the 32 building. Mr. Hartman interjected that they continue working on the existing plan, and then 33 make these changes. Mr. Hartman reminded the Commission that DNR funding is being used for 34 the project. He added that some room will be needed for storage. 35 36 The Commission agreed to set up a time to look at the site, now that the snow has melted. 37 38 Ms. Olivier continued her presentation with the Central Park Pavilion. She indicated that the 39 only change in the plan is in the space for the wading pool equipment. 40 41 Chair Jindra expressed concern over the lack of accessibility to the restrooms from the soccer 42 field, citing the inability for parents to watch their children. Ms. Olivier concluded that changing them on the side of the soccer field would create the same problem on the other side by the picnic pavilion. 45 46 Commissioner Zurbey mentioned the expense of putting in the new pool. He asked if the existing Planning Commission Meeting Minutes Apri19, 2001 Page 4 1 pool could be kept where it is, and improved. Mr. Hartman said the existing pool has been 2 extremely problematic, and is no longer repairable. 3 4 Chair Jindra continued to be concerned with the accessibility of the restrooms. Ms. Olivier 5 stated she 6 would explore some other options. 7 8 6. APPROVAL OF BUILDING PLANS AND SPECIFICATIONS -MOLLY OLIVIER, SEH. 9 Olivier reviewed the cost of the Silver Point Project with the Commission and indicated that she 10 had adjusted the prices to include the changes made prior to tonight's suggestions, and expressed 11 concern with pulling any numbers at this point. She stated that the cost for the Silver Point 12 Project is still close to $300,000. Ms. Olivier identified the buffer zone of the project, which is 13 15% of the total cost, and indicated that it is high. 14 15 Commissioner Zurbey questioned the impact that the environmental issues and the pollution in 16 the park will have on the current plans. Mr. Hartman said he believed that the timelines for the 17 building project and the pollution project would turn out. 18 19 Chair Jindra asked if these figures have been given to the City. Mr. Hartman responded that 20 they had been presented to the City Council, and the Council had determined that the tentative date for the bids to be considered by the Council is May 8, 2001, and the tentative construction date would be June 15, 2001. 23 24 Mr. Hartman indicated that the start date had been moved back because the bids are coming in 25 later, as the environmental issues have changed things significantly. 26 27 Commissioner Zurbey expressed his concern with the use of the fields for school games and 28 playoffs. He said he needed confirmation on dates that the field can be used. Mr. Hartman 29 indicated he would work with him on dates. 30 31 Ms. Olivier indicated that she has started construction documents, there will be a two-week 32 advertising period, and then the bidding will begin. She indicated that Silver Point Park would 33 be up and running in October. 34 35 Ms. Olivier and the Commission will meet on Wednesday, April 1 Vh, at 2:00 p.m. to tour the 36 park and decide on the proposed changes from the meeting tonight. The Commission decided to 37 entrust the subcommittee to follow through on the decisions that are made with Ms. Olivier, who 38 will then get the project moving. 39 40 Mr. Hartman stated that May Is` will be the bid opening, and that the Commission will present 41 the bids to the City Council on May 8`h at their Work Session. The Commission decided to meet 42 on Thursday, May 3rd at 5:30 p.m. to review the bids before they are presented to the Council. -,-+ 6. REPORTS. 45 A. Community Services 46 Commissioner Skrivseth indicated that a water facility is definitely desired in the plans for Planning Commission Meeting Minutes April 9, 2001 Page 5 1 Central Park. 2 3 B. School Board 4 None. 5 6 C. Sports Boosters 7 Commissioner Zurbey indicated that there was confusion of the field availability between now 8 and the end of the school year. 9 10 7. OTHER BUSINESS. 11 None. 12 13 8. ADJOURNMENT. 14 Motion by Chair Jindra, second by Commissioner Koehntop, to adjourn the meeting at 8:56 p.m. 15 16 Motion carried unanimously. 17 18 19 Respectfully submitted, 20 _.. Courtney Seesz 23 TimeSaver Off Site Secretarial, Inc.