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HomeMy WebLinkAboutPK PACKET 04092001CITY OF ST. ANTHONY PARKS COMMISSION AGENDA April 9, 2001 7:00 P.M. Conference Room I. CALL TO ORDER. II. ROLL CALL. III. APPROVAL MARCH 12, 2001 MEETING MINUTES. IV. PRESENT FINAL DESIGN AND BID ALTERNATES FOR CENTRAL PARK - BOB KOST, BRW. V. PRESENT BUILDING DESIGNS - MOLLY OLIVIER, SEH. VI. APPROVAL OF BUILDING PLANS AND SPECIFICATIONS - MOLLY OLIVIER, SEH. VII. REPORTS. A. Community Services B. School Board C. Sports Booster VIII. OTHER BUSINESS. IX. ADJOURNMENT. Parks Commission Meeting Minutes March 12, 2001 Page 1 CITY OF ST. ANTHONY PARKS COMMISSION MEETING MINUTES March 12, 2001 7:00 p.m. I. CALL TO ORDER. Chair Jindra called the meeting to order at 7:00 p.m. and welcomed everyone in attendance. II. ROLL CALL. Chair Carol Jindra, Commissioners Dan Ganley, Julie Gebhardt, Colleen Hallada, Jan Jensen, Doug Koehntop and George Wagner None. Public Works Director Jay Hartman, Representative from Community Services Diane Skrivseth; Representative from Sports Boosters George Zurbey and Representative from School Board Denise Dunn. APPROVE FEBRUARY 12, 2001 PARKS COMMISSION MINUTES. Motion by Ganley, second by Hallada, to approve the February 12, 2001 Parks Commission Meeting Minutes as submitted. Motion carried unanimously. IV. PRESENT FINAL DESIGN OF CENTRAL PARK - BOB KOST - BRW. Jindra reported Bob Kost would be presenting the final design plan for Central Park to the Commission. Mr. Kost indicated a subcommittee meeting was held last week to review the final plans with Jindra and several park members. He reviewed the park plan and corresponding cost estimate. Jindra asked Mr. Kost to review the changes in this plan from the previous. Mr. Kost reviewed the alterations in the plan and noted that in the northern part of the park there would be a new playground area, wading pool, bicycle parking and trails. He added there would be a reconstructed volleyball court and skating area, as well. Mr. Kost noted all areas would be handicap accessible. He reported all trails would be bordered by shade trees with scattered benches. Mr. Kost stated there would be eight -foot sidewalks at the main entrance with handrails on each side of the steps. He indicated a watermain would be replaced with these park changes. Mr. Kost stated with the proposed changes, the cost for this park would run $1,829,459. 4 Parks Commission Meeting Minutes March 12, 2001 Page 2 1 Jindra asked if the height of the backstop was sufficient. Mr. Kost noted the backstop would be 2 20 feet at the overhang. 4 Koehntop asked if the fencing would be silver or colored. Mr. Kost indicated this could be 5 determined at a later date without effecting the cost of the fencing. 6 7 Zurbey asked why the irrigation for the City property was being included within the park 8 expenses. Mr. Kost noted the expense for adding the City Center irrigation has reduced the total 9 City expense by $10,000. Jindra noted this was discussed at the meeting last week because extra funding would be needed to alter the watermain, resurface the parking lot, and to add irrigation. She indicated there would be a separation of these expenses when this is presented to the Council. Zurbey asked for the reasoning behind the watermain expenses. Mr. Kost noted the line item expenses within his estimate and stated this watermain is being removed because of the changes being made within the park. Jindra asked if street sweeping was necessary for this project. Mr. Kost noted street sweeping would be necessary with the amount of earth moving that would be done for this project, along with silt fencing to reduce the amount of erosion. Jindra questioned the large increase in the expense of the wading pool. Mr. Kost noted the prices have increased greatly due to demand and changing technologies for wading pools. Jindra noted several neighbors have questioned the use of the volleyball court and asked if a half court basketball court could be put in this place. Mr. Kost stated a half court paved surface with a standard would run roughly $12,000 to $15,000. He noted the City may want to get separate prices when bidding these items out. Mr. Kost indicated this would allow the Commission flexibility with several amenities. Zurbey asked where the major expenses incurred in comparison to the past plans. Mr. Kost indicated parking and curb and gutter have increased in price significantly for labor along with the watermain work. He stated otherwise, there was no single item that has jumped. Jindra noted the contamination problems and parking concerns were brought up years ago. She indicated if these items were taken care of years ago, this would have eliminated a large portion of the expenses for the park revamp. Hodson concurred with these comments and stated the Council should understand these concerns. 1 Jensen asked if a line by line comparison could be done to last month's numbers. Mr. Kost 2 indicated this could be completed. Mr. Hubmer noted the costs are all estimates at this point but are in the "ballpark" for each item. He added that he felt the Commission should go forward 4 with the bidding process to get an idea of the final price tag before making any rash decisions. Parks Commission Meeting Minutes March 12, 2001 Page 3 Mr. Hubmer indicated the Council may chose to phase the park project if the final expenses are still too great. Gebhardt asked, if the park was phased, would construction damage the previously completed fieldwork. Mr. Kost noted he felt there would be minimal destruction of the fields because construction fences would be erected and noted the environmental work could also be put off through phasing. Jindra noted this park was established to meet needs of the entire community. She indicated if the park was phased out, only the fields would be completed within the first few years. She asked if this was really what the Park Commission wanted to present to the Council. Ganley agreed stating it may be beneficial to complete the entire project in today's dollars without putting it off to the future with inflation. Hodson indicated the Commission could offer this up to residential comments and see if there was a strong desire to complete the park in whole or in phases. Skrivseth asked if the current wading pool and building would continue to exist if this area was going to be phased into the plan in five years. Mr. Kost stated this area could be used right up until the area was reconstructed. Mr. Hubmer questioned if the play areas and wading pool area could be bid as alternates. Mr. Kost stated this could easily be completed. Jensen asked how the line item for the wading pool could have jumped by $100,000 and if other items would be increasing significantly. Mr. Kost stated this was only an estimate at this time from the market value for these items. He indicated that after the park was sent out for bid the Commission would learn the true market values of each item. Jensen stated he would like to meet with Mr. Kost in a subcommittee to define the growth items and where the Commission members can analyze these lines items before going before the Council. Ganley stated he would be willing to volunteer for this subcommittee as well. Jindra asked if the Commission would like to meet again, after this item was reviewed by the subcommittee and before the next Council meeting. Anderson noted he felt this item could be wrapped up with the subcommittee to provide answers to the Council. Gebhardt asked if the lights were needed on each and every field. She wondered if decreasing the number of lit fields would eliminate the usefulness of the fields. Ganley indicated the lighting would allow for greater use of the fields for both baseball/softball and soccer. Jensen noted there was a great demand for field use as heard from the residents and Councilmembers. Jindra reported a subcommittee consisting of Jensen, Ganley and Anderson would meet with Mr. Kost to answer any financial questions before the next Council meeting. Parks Commission Meeting Minutes March 12, 2001 Page 4 1 V. PRESENT COST ESTIMATES FOR CENTRAL PARK BUILDING, TOWER PARK 2 RESTROOMS, AND SILVER POINT PARK BUILDING - MOLLY OLVIER - SEH. 3 Molly Oliver reviewed the cost estimates for Central Park, Tower Park restrooms and the Silver 4 Point Park building. She noted she is suggesting two restrooms in Tower Park being handicap 5 accessible and provided with changing stations. 6 7 Ms. Oliver indicated the architecture and style of the structures would be similar throughout all 8 the parks. She added that all restrooms would be stainless steel to withstand the use and abuse 9 the parks would endure. Ms. Oliver reviewed the highlights of the Silver Point Park building 0 with the Commission. 2 Jensen questioned if the proposed building would fit into Silver Point Park. Ms. Oliver indicated 3 700 square feet have been removed from the proposed building and would fit comfortably 4 between the two ballfields. 5 6 Zurbey asked if drainage would be a concern with the location of the building as proposed. Ms. 7 Oliver noted the floor would be raised one foot to accommodate for a heavy spring but a 50 -year 8 or 100 -year storm would heavily impact the structure. She indicated the proposed structure 9 would equalize the effects of water as it passes through the building. Ms. Oliver reviewed the Central Park buildings with the Commission. She noted there would be 2 a concession stand with restrooms and warming house. Ms. Oliver reviewed her renovations to 3 the concession stand area and noted her suggestions could save roughly $67,000 to $70,000. 4 5 Ms. Oliver added that the mezzanine area would be eliminated to reduce the construction costs as 6 well. She noted the restrooms would consist of three stalls in both the men's and women's 7 lavatories. Ms. Oliver indicated the picnic area would allow for seating to observe the 8 neighboring ballfields and pool area. She stated the same architecture and building materials 9 would be used as suggested for the other park buildings. Jindra asked if the air conditioning was absolutely necessary. Ms. Oliver noted she felt this was not absolutely necessary and could be substituted out for ceiling fans and windows for venting. Jindra questioned if the Commission was in favor of offering only a partial concession stand from the warming house. The Commission came to a consensus to approve the removal of the concession stand from the warming house building. Jensen asked if there would be plug ins available on the exterior of the warming house for pitching machines. Mr. Hartman stated this was a good point and noted junction boxes could be added to the exterior of the building for this purpose. Skrivseth questioned if the meeting room would be rented out through community services or through the City. She noted this was up in the air because of the financial gain on the rental fees Parks Commission Meeting Minutes March 12, 2001 Page 5 that would not be gained by the City. Jindra indicated she felt this could be discussed at a future meeting. Ms. Oliver explained the expenses for the Tower Park restrooms to be roughly $56,000 with a 15% contingency. She noted Silver Point Park would be approximately $230,000. Ms. Oliver indicated the Central Park buildings would run roughly $470,000. She reported the removal of the mezzanine level and permanent concession stand would reduce these expenses roughly $67,000 to $70,000 bringing the fee to somewhere around $400,000. Koehntop asked if bidding all these structures at the same time could reduce the expense for the City. Ms. Oliver indicated the buildings would all be of the same materials, which could reduce the expense on the Park Commission's part. She explained the structures being planned would last for a substantial amount of time with an architectural style that fits into the surrounding neighborhoods. Jindra invited Ms. Oliver to revise her numbers on the Central Park buildings and then report back to the Commission at the March 20, 2001 joint Council meeting. 9 VI. DISCUSS SILVER POINT BUILDING LAYOUT/PRESENT GRADING AND n LIGHTING PLAN — TODD HUBMER — WSB. Jindra asked Mr. Hubmer to report on the Silver Point Park building layout and grading issues. 2 Mr. Hubmer reviewed the changes to the Silver Point Park grading with the Commission. 4 VII. REPORTS 6 A. Community Services. 7 Skrivseth noted she had nothing new to report. B. School Board. Dunn was noted she had nothing new to report. 2 C. Sports Boosters. 3 Zurbey indicated the Sports Boosters are excited about the current Central Park plans and hope 4 to see the plans progress. Jensen explained outside sources may be interested in completing a fundraiser to provide funds for items that may not be provided by the Park Commission for Central Park. Jindra stated this would be kept in mind after the park was sent out for bidding. VII. OTHER BUSINESS. Mr. Hartman noted the Commission needed to decide on a joint Park Commission and City Council meeting date. He suggested April 9a', May 14`x' or June 11th. Parks Commission Meeting Minutes March 12, 2001 Page 6 Jindra noted this meeting was held in June of last year. She suggested March 200h as an option to allow for a joint session with the Council to review this park information before it goes before the public at the March 27`h City Council meeting. Hodson indicated he would bring this up to the Council members on March 13`h at the Council study session meeting. VIII. ADJOURNMENT. Motion by Jensen, second by Koehntop, to adjoum the meeting at 9:04 p.m. Respectfully submitted, Heidi Guenther TimeSaver Off Site Secretarial, Inc.