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HomeMy WebLinkAboutPK PACKET 03142005Joint Meeting with Park Commission March 14, 2005 5:45 pm 5:45 pm 51ndwiches provided for members of Commission and Council 6:00 pm Meeting called to order by Mayor Faust Presentation and discussion of 2005 Goals by Mayor and Council Other Business Adjourn by 7 pm for regular Parks Commission Meeting Me, illa C% MEMO DATE: February 21, 2005 TO: Park Commission Members FROM: Jay Hartman, Director of Public Works RE: March 2005 Parks Commission Meeting and Agenda The Parks Commission will hold a Joint Annual Meeting on Monday, March 14, 2005, at 6:00 p.m. Following the annual meeting, the regular Parks Commission Meeting will begin at 7:00 p.m. Agenda for the March 14, 2005, 7:00 p.m. meeting is as follows: I. Call to Order U. Roll Call III. Appoint Chair and Vice Chair for 2005 Parks Commission IV. Discuss 6:00 p.m. Joint Meeting with Council V. Reports A. Community Services B. School Board C. Sports Booster VI. Other Business VII. Adjournment UPCOMING PARKS COMMISSION MEETING SCHEDULE March 14, 2005 June 13, 2005 September 12, 2005 December 12, 2005 CITY OF ST.ANTHONY ORDINANCE 2005-003 AN ORDINANCE REGARDING THE PARK COMMISSION BY-LAWS 306.01 Pumose. The City of St. Anthony does now operate and maintain public parks for the benefit and pleasure of its residents. A City Parks Commission is hereby established to advise the City Council regarding the promotion of the systematic, comprehensive and effective development of park facilities necessary for the overall health, ability and well being of City residents of all ages. 306.02 Membership. The Parks Commission will consist of ten members, seven voting and three non-voting, all of whom will be residents of the City of St. Anthony. Seven of the ten will be appointed by affirmative vote of a majority of the members of the St. Anthony City Council. There will be three non-voting liaison members, each appointed by their respective organizations. The three liaisons will be appointed by the School Board of District #282; St. Anthony Community Services; and, the Sports Boosters of St. Anthony Village. 306.03 Terms of Office. Members appointed by the City Council will serve three year terms. The first Parks Commissioners will be appointed as follows: 2 members...............:.........................1 year terms 3 members.........................................2 year terms 2 members.........................................3 year terms Thereafter, members shall be appointed to three-year terms when the original term of office expires, except where a vacancy occurs in the middle of a term. In which case, the appointment will be for the duration of the unexpired term. The three liaison members will serve at the pleasure of their respective organizations and can be replaced at any time. Members of the Parks Commission shall be residents of the City of St. Anthony throughout their term of office. 306.04 Vacancies. Any of the following will cause the office of a Parks Commission member to become vacated: (a) Death. (b) Disability or failure to serve. (c) Removal of legal resident from the City. (d) Resignation in writing. (e) Failure to uphold the oath of office. (f) Failure to attend 4 or more scheduled meetings of the Parks Commission in a calendar year, unless waived by the City Council after a written request from the Parks Commission Member. The City will publish an open invitation to all residents interested in serving on the Parks Commission to inform the city Manager in writing of their interest and desire to be interviewed for a seat on the Parks commission. 306.05 Compensation. The Parks Commission members will serve without compensation. 306.06 Powers and Duties. The powers and duties of the Parks Commission shall be as follows: (a) To prepare, revise, and maintain a comprehensive, long-term plan for the redevelopment of parks within the city. This plan shall be viewed as a working document that serves as a framework and reference to future redevelopment. (b) To make recommendations to and advise the City council and Staff regarding park issues and ideas. (c) To establish priorities and recommend a phasing plan and schedule for implementing innovative park improvements, renovations and plans. (d) To work with other Communities to explore cooperative arrangements to develop connecting routes in the form of bikeways, walking paths and corridors of green space wherever possible. (e) To investigate funding sources, including requests for increases in the City budget, designated for parks and green spaces. (f) To seek new areas for additional parks, natural areas, walking paths, bikeways and green space corridors. (g) To generate community involvement in the development of parks and their elements. (h) To review and recommend revisions to the operation and maintenance of City Parks. (i) To periodically review, re-evaluate and update the comprehensive park plan to reflect current and future park needs of the City. 306.07 — Park Commission By -Laws. 1. A schedule of meeting dates shall be established and changed or altered at any regularly scheduled meeting between the Chair and Public Works Director. 2. Additional meetings may be held at any time upon the call of the Chair or by a majority of the voting members of the Parks Commission or upon request of the City Council following at least twenty-four hours notice to each member of the Commission and adhering to the requirements of the Open Meeting Law. The Commission, at its first regular meeting in January of each year, shall elect a Chair and Vice Chair. 4. The duties and powers of the members of the Parks Commission shall be as follows: a. Chair: i. Preside at all meetings of the Parks Commission. ii. Call, amend, or cancel meetings of the Parks Commission in accordance with the By -Laws. iii. Review agenda with Staff prior to the scheduled meeting. b. Vice -Chair: i. During the absence, disability, or disqualification of the Chair, the Vice - Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair. C. Secretary: i. Record the proceedings of all meetings. 5. Matters referred to the Parks Commission by the City Council or School Board shall be placed on the calendar for consideration and action at the first meeting of the Parks Commission after such referral. 6. Three members of the Parks Commission shall constitute a quorum for the transaction of business. Reconsideration of any decision of the Parks Commission maybe had when the interested party for such reconsideration makes a showing - satisfactory to the Chair and/or Public Works Director - that without fault on the part of such party, essential facts were not brought to the attention of the Parks Commission. 8. Roberts Rules of Order are hereby adopted for the government of the Parks Commission in all cases not otherwise provided for in these By -Laws. The By -Laws can be amended at any meeting by a vote of the majority of the entire membership of the Parks Commission, and by City Council and School Board approval, provided 5 days' notice has been given to each member of the Parks Commission. 9. Deadline for filing for placement on the agenda for any related Parks issue shall be exactly one week prior to the meeting the applicant desires to be heard. 10. Any member of the Parks Commission who shall feel that he/she has a conflict of interest on any matter that is before the Parks Commission shall voluntarily excuse himself/herself, vacate his/her seat, and refrain from discussing and voting on item(s) in question. 11. Any Park Commissioner who has advanced knowledge that she/he will not be able to attend a scheduled meeting of the Parks Commission, shall notify the Public Works Director at the earliest possible opportunity and, in any event, prior to 3:30 pm on the date of the meeting. The Public Works Director shall notify the Chair of the Parks Commission in the event that the projected absences will produce a lack of quorum. 12. The Vice Chair shall succeed the Chair if he/she vacates his/her office before his/her term is completed; the Vice Chair to serve the un expired term of the vacated office. A new Vice Chair shall be elected at the next regular meeting. 13. The By -Laws may be amended at any meeting of the Parks Commission by a quorum of the Parks Commission, provided that notice of said proposed amendment be given to each member in writing at least two weeks prior to said meeting. In addition, any amendment to the Parks Commission By -Laws must be approved by the City Council and School Board. 306.08 Council Action without Recommendation of the Parks Commission. if a matter is referred to the Parks Commission and if no recommendation is transmitted by the parks Commission to the council after referral to the Parks Commission, the Council make take action without such recommendation. 306.09 Requests. All requests shall be submitted to the Planning Commission for review before the request is submitted to the City Council, 306.10 Staff Liaison. The Public Works Director or designee will be the Staff Liaison to the Parks Commission. CITY OF ST.ANTHONY ORDINANCE 2005-003 AN ORDINANCE REGARDING THE PARK COMMISSION BY-LAWS 306.01 Pose. The City of St. Anthony does now operate and maintain public parks for the benefit and pleasure of its residents. A City Parks Commission is hereby established to advise the City Council regarding the promotion of the systematic, comprehensive and effective development of park facilities necessary for the overall health, ability and well being of City residents of all ages. 306.02 Membership. The Parks Commission will consist of ten members, seven voting and three non-voting, all of whom will be residents of the City of St. Anthony. Seven of the ten will be appointed by affirmative vote of a majority of the members of the St. Anthony City Council. There will be three non-voting liaison members, each appointed by their respective organizations. The three liaisons will be appointed by the School Board of District #282; St. Anthony Community Services; and, the Sports Boosters of St. Anthony Village. 306.03 Terms of Office. Members appointed by the City Council will serve three year terms. The first Parks Commissioners will be appointed as follows: 2 members.........................................1 year terms 3 members.........................................2 year terms 2 members.........................................3 year temis Thereafter, members shall be appointed to three-year terms when the original term of office expires, except where a vacancy occurs in the middle of a term. In which case, the appointment will be for the duration of the unexpired term. The three liaison members will serve at the pleasure of their respective organizations and can be replaced at any time. Members of the Parks Commission shall be residents of the City of St. Anthony throughout their term of office. 306.04 Vacancies. Any of the following will cause the office of a Parks Commission member to become vacated: (a) Death. (b) Disability or failure to serve. (c) Removal of legal resident from the City. (d) Resignation in writing. (e) Failure to uphold the oath of office. (f) Failure to attend 4 or more scheduled meetings of the Parks Commission in a calendar year, unless waived by the City Council after a written request from the Parks Commission Member. The City will publish an open invitation to all residents interested in serving on the Parks Commission to inform the city Manager in writing of their interest and desire to be interviewed for a seat on the Parks commission. 306.05 Compensation. The Parks Commission members will serve without compensation. 306.06 Powers and Duties. The powers and duties of the Parks Commission shall be as follows: (a) To prepare, revise, and maintain a comprehensive, long-term plan for the redevelopment of parks within the city. This plan shall be viewed as a working document that serves as a framework and reference to future redevelopment. (b) To make recommendations to and advise the City council and Staff regarding park issues and ideas. (c) To establish priorities and recommend a phasing plan and schedule for implementing innovative park improvements, renovations and plans. (d) To work with other Communities to explore cooperative arrangements to develop connecting routes in the form of bikeways, walking paths and corridors of green space wherever possible. (e) To investigate funding sources, including requests for increases in the City budget, designated for parks and green spaces. (f) To seek new areas for additional parks, natural areas, walking paths, bikeways and green space corridors. (g) To generate community involvement in the development of parks and their elements. (h) To review and recommend revisions to the operation and maintenance of City Parks. (i) To periodically review, re-evaluate and update the comprehensive park plan to reflect current and future park needs of the City. 306.07 — Park Commission By -Laws. 1. A schedule of meeting dates shall be established and changed or altered at any regularly scheduled meeting between the Chair and Public Works Director. 2. Additional meetings may be held at any time upon the call of the Chair or by a majority of the voting members of the Parks Commission or upon request of the City Council following at least twenty-four hours notice to each member of the Commission and adhering to the requirements of the Open Meeting Law. I The Commission, at its first regular meeting in January of each year, shall elect a Chair and Vice Chair. 4. The duties and powers of the members of the Parks Commission shall be as follows: a. Chair: i. Preside at all meetings of the Parks Commission. ii. Call, amend, or cancel meetings of the Parks Commission in accordance with the By -Laws. iii. Review agenda with Staff prior to the scheduled meeting. b. Vice -Chair: i. During the absence, disability, or disqualification of the Chair, the Vice - Chair shall exercise or perform all the duties and be subject to all the responsibilities of the Chair. C. Secretary: i. Record the proceedings of all meetings. 5. Matters referred to the Parks Commission by the City Council or School Board shall be placed on the calendar for consideration and action at the first meeting of the Parks Commission after such referral. 6. Three members of the Parks Commission shall constitute a quorum for the transaction of business. 7. Reconsideration of any decision of the Parks Commission may be had when the interested party for such reconsideration makes a showing - satisfactory to the Chair and/or Public Works Director - that without fault on the part of such party, essential facts were not brought to the attention of the Parks Commission. 8. Roberts Rules of Order are hereby adopted for the government of the Parks Commission in all cases not otherwise provided for in these By -Laws. The By -Laws can be amended at any meeting by a vote of the majority of the entire membership of the Parks Commission, and by City Council and School Board approval, provided 5 days' notice has been given to each member of the Parks Commission. 9. Deadline for filing for placement on the agenda for any related Parks issue shall be exactly one week prior to the meeting the applicant desires to be heard. 10. Any member of the Parks Commission who shall feel that he/she has a conflict of interest on any matter that is before the Parks Commission shall voluntarily excuse himself/herself, vacate his/her seat, and refrain from discussing and voting on item(s) in question. 11. Any Park Commissioner who has advanced knowledge that she/he will not be able to attend a scheduled meeting of the Parks Commission, shall notify the Public Works Director at the earliest possible opportunity and, in any event, prior to 3:30 pm on the date of the meeting. The Public Works Director shall notify the Chair of the Parks Commission in the event that the projected absences will produce a lack of quorum. 12. The Vice Chair shall succeed the Chair if he/she vacates his/her office before his/her term is completed; the Vice Chair to serve the un expired term of the vacated office. A new Vice Chair shall be elected at the next regular meeting. 13. The By -Laws may be amended at any meeting of the Parks Commission by a quorum of the Parks Commission, provided that notice of said proposed amendment be given to each member in writing at least two weeks prior to said meeting. In addition, any amendment to the Parks Commission By -Laws must be approved by the City Council and School Board. 306.08 Council Action without Recommendation of the Parks Commission. If a matter is referred to the Parks Commission and if no recommendation is transmitted by the parks Commission to the council after referral to the Parks Commission, the Council make take action without such recommendation. 306.09 Requests. All requests shall be submitted to the Planning Commission for review before the request is submitted to the City Council. 306.10 Staff Liaison. The Public Works Director or designee will be the Staff Liaison to the Parks Commission. MEMORANDUM DATE: January 12, 2005 TO: Mike Morrison, City Manager FROM: Jay Hartman, Director of Public Works ITEM: Future Park Enhancements Mike, The Park Commission met on December 20, 2004, in work session format to discuss future "Issues" and "Park Needs" for discussion at the upcoming 2005 Goal Setting Session. Some of the items discussed are maintenance issues and some are capital improvement expenditures. The items for discussion are as follows: Central Park • Add stairway from upper parking lot with stairs ending at pavilion area. • Add parking lot lighting throughout Central Park parking lot. • Pave Central Park hockey rink for roller blading in summer months. • Add additional backstop netting on baseball diamond backstops. • Add additional soccer/baseball field lighting. • Mark pathways with distance markers and provide signage for trails and exercise purposes. • Plow trails in winter to provide year-round use. • Donation policy — (give staff to research). Emerald Park • The Commission would like to see a feasibility report completed for the total overhaul or reconstruction of Emerald Park in 2005. The proposed planning and completion would be within five years (2009). The Commission agreed to start meeting on a quarterly basis starting in March of 2005. PARKS COMMISSION CONTACT INFORMATION Updated February 9, 2005 Name Term End Date Colleen Hallada 12/06 2906 Crestview Dr. St. Anthony, MN 55418 Doug Koehntop 12/07 3408 Skycroft Drive St. Anthony, MN 55418 Dan Ganley 12/05 3201 Wendhurst Avenue St. Anthony, MN 55418 Erich Young 12/06 3113 Rankin Road St. Anthony, MN 55418 Michael Sholl 12/07 3428 Harding Street St. Anthony, MN 55418 Mary Rockwood 12/07 3404 Silver Lake Road St. Anthony, MN 55418 Staff Liaison: Jay Hartman, Public Works Director City Hall: 612-782-3314 Fax: 612-782-3302 E -Mail: jhartman@ci.saint-anthony.mn.us F:\Planning Commission\Commission\parkaddress.doc